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Home My WebLink AboutAECOM - SA No. 5 to PSA - Contract No. 971 - 11.20.2023AECOM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO RECONSTRUCTION OF UNIVERSITY AVENUE FROM MIDWAY DRIVE TO U.S. 63 EXCESS RIGHT-OF-WAY PLATTING, PROPOSED NEW TURN LANE DESIGN AND ADDITIONAL CONSTRUCTION -RELATED SERVICES SUPPLEMENTAL AGREEMENT NO. 5 WHEREAS, a Professional Services Agreement was entered into between City of Waterloo, Iowa, (Client), and AECOM Technical Services, Inc. (ATS), of Waterloo, Iowa, dated November 7, 2016, for preliminary and final design for reconstruction of University Avenue from Midway Drive to U.S. 63 in Waterloo, Iowa; and WHEREAS, the Client and ATS entered into Supplemental Agreement No. 1 on March 12, 2018, for construction -related services for the University Avenue Phase 1 Project from Greenhill Road to Evergreen Avenue; and WHEREAS, the Client and ATS entered into Supplemental Agreement No. 2 on December 17, 2018, for preliminary and final design of the enhancements for the University Avenue Reconstruction Project from Midway Drive to U.S. 63 in accordance with the concepts developed in 2017 by AECOM and City staff; and WHEREAS, the Client and ATS entered into Supplemental Agreement No. 3 on April 1, 2019, for construction -related services for the University Avenue Phase 2 Project from Midway Drive to Greenhill Road; and WHEREAS, the Client and ATS entered into Supplemental Agreement No. 4 on March 16, 2020, for construction -related services for the University Avenue Phase 3 Project from Evergreen Avenue to Highway 63 and the additional construction -related services for the University Avenue Phase 1 Project; and WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 5 for platting, additional design for left -turn lane at development site, and additional construction -related services. NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as follows: I. PROJECT DESCRIPTION The project consists of the creation of developable lots along University Avenue including the old Weissman site, Greenhill Road ramps, Alabar Plaza, and Highway 63 area. AECOM will assist the City of Waterloo with platting the property for future developments. The project also includes the final design for construction of the University Avenue left -turn lane into the old Weissman site and associated construction -related services. II. SCOPE OF SERVICES The Scope of Services will encompass and include services, materials, equipment, personnel and supplies necessary to provide survey, platting, design, administration and construction -related services for the project defined above. The Scope of Services is further defined as follows: AECOM Page 2 Old Weissman Site Platting Tasks 1 - 4. These tasks include preparation of a plat of survey to transfer property from the Park Commission to the City of Waterloo and development of Preliminary and Final Plats for the proposed development. Proposed site shall include laying out lots for development with a single shared driveway centered on the existing driveway off University Avenue. Platting shall include determination of plat limits along the Black Hawk Creek Levee and Highway 218 right-of-way as well as the establishment of utility easements. The Preliminary Plat shall be developed based on the City of Waterloo's checklist. The Preliminary Plat will show the proposed pedestrian sidewalk along University Avenue. Existing utilities will be shown, and proposed utility extension routes and easements will be identified. Proposed utility services for new lots will be developed. Storm water management plans, building and parking lot layouts and landscaping plans will not be included with the plats. The Old Weissman Site Platting is further defined by the following tasks: Task 1 — Topographical Survey. This will include as -built survey of final site grading and utilities, property pins, section corners and Iowa DOT right-of-way. Task 2 — Development of Base Map Task 3 — Plat of Survey (Park Commission) Task 4 — Preliminary and Final Platting Excess Right -of -Way Site Platting Tasks 5 — 9. These tasks include right-of-way vacation plats for excess right-of-way along the southeast quadrant of the Greenhill ramps south of University Avenue, along the Falls Avenue intersection at Alabar Avenue, and Highway 63. In addition, a plat of survey will be developed for the excess right-of-way at the east quadrant of the University Avenue Frontage Road and Falls Avenue intersection to transfer this property to the adjacent owner. A maximum of three (3) Minor Plats are estimated. Proposed sites shall include laying out lots for development with a single access point to each lot. Platting shall include determination of plat limits as well as establishment of utility easements, if needed. The Minor Plat shall be developed based on the City of Waterloo's checklist. Existing utilities will be shown, and proposed utility extension routes and easements will be identified. Proposed utility services for new lots will be developed. Storm water management plans, building and parking lot layouts, and landscaping plans will not be included with the plats. The Excess Right -of -Way Site Platting is further defined by the following tasks: Task 5 — Topographical Survey. This will include as -built survey of final site grading and utilities, property pins, section corners and right-of-way. Task 6 — Development of Base Map Task 7 — Right -of -Way Vacation Plats (4) Task 8 — Minor Platting (3) Task 9 — Plat of Survey (1) Old Weissman Site Left -Turn Lane Final Design Task 10 — 20. The following tasks lead to the completion and submittal of final grading and paving construction plans for the project. The preliminary design of this segment was completed as part of the initial design activities, and the final construction plans will be based on the previously developed preliminary plans. The final design will be completed in accordance with the City of Waterloo standards and prepared for a City of Waterloo letting. The following tasks are included: Task 10 — Title and Legend Sheets AECOM Page 3 Task 11 — Typical Sections and Details Task 12 — Bid Items and General Notes a. Bid Item and Quantity Listing b. Estimate Reference Information c. General Notes Task 13 — Tabulations and Quantities Task 14 — Plan and Profile Sheets Task 15 — Intersection Details Task 16 — Signing and Pavement Markings Design Task 17 — Temporary Erosion Control Design/SWPPP Task 18 — Landscaping Task 19 — Quality Control Review Task 20 — Construction Cost Opinion Project Administration and Meetings Tasks 21 - 24. These tasks include project administration, coordination and attendance at Planning and Zoning and City Council meetings throughout the project. These tasks also include coordination with USACE for levee limits. The following identifies tasks leading to the completion of project administration, meetings and coordination throughout the duration of the project. Task 21 — Planning and Zoning Meetings (3) Task 22 — City Council Meetings (2) Task 23 — USACE Coordination Task 24 — Project Administration Construction -Related Services Tasks 25. This task includes providing construction staking, field review, materials testing and contract administration during the construction phase of the left -turn lane into the old Weissman site in addition to additional construction -related services required for Phase III of the University Avenue Project. The Scope of Services is further defined as follows: • Conduct a preconstruction conference attended by representatives of the Contractor, Client, Consultant and affected utilities. • Provide construction staking for horizontal and vertical controls for the project as follows: - Set Project Control - Set Stakes for Silt Fence Set Stakes for Removals - Set Stakes for Grading - Set Stakes for Paving Set Stakes for Sidewalk Limits • Review shop drawings and other submittals as required of the Contractor by the contract documents for conformance with the design concept of the project and compliance with the information given in the contract documents. AECOM Page 4 • Answer design interpretation questions from the Client, Contractor, review staff and appropriate agencies. • Prepare bi-weekly applications for payment based on information provided by field review staff and Contractor and forward to the Client for execution with recommendation for approval and payment. • Perform construction site visits by design personnel at appropriate stages of construction to review the quality of the work and to determine whether the work conforms to the contract documents. • Prepare and assist the Client and Contractor in processing contract change orders. • Provide periodic field observation during construction to review the work of the Contractor to determine if the work is proceeding in general accordance with the contract documents and that completed work appears to conform to the contract documents. Staffing requirements may be adjusted during the project in relation to the level of construction activity. • Provide weekly SWPPP reviews along with City of Waterloo and contractor personnel, as required by Iowa DNR and City of Waterloo. • Report to the Client any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents, and advise the Client of any work that should be corrected or rejected. • Consider and evaluate Contractor's suggestions for modifications and report them with recommendations to the Client. • Facilitate weekly construction progress meetings of project and complete minutes for each meeting. • Participate in a review of the project with the Client and review staff near project completion and prepare a list of items to be completed or corrected. • Participate in a field observation of the completed project with the Client and review staff before a final application for payment is processed for the Contractor. • Maintain files for correspondence, reports of the job conferences, shop drawings and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other project -related documents. • Provide the Client with a copy of revised drawings of the construction plans (record drawings) for the project based on the construction observation records of the field review staff and the Contractor showing those changes made during construction considered significant. • Prepare and assist the Client with the final close-out documentation received from the Contractor. Close-out documents will be delivered in electronic format to the Client and include the following: Shop Drawings, Materials Certifications, Pay Estimates, Change Orders, Daily Inspection Reports, Pay Quantity Summary and Record Drawings. Assumptions The Client will provide current plat checklists and prepare Property Owner Notifications and mailing address list. AECOM Page 5 Exclusions The following items are not included, but may be added by supplemental agreement if needed: • Storm Water Detention Design for Individual Lots • Building and Parking Lot Layout • Iowa DNR and USACE Permitting • Public Improvement and Utility Design Plans for Plat • Landscaping and Lighting Design Plans for Plats III. COMPENSATION Compensation for the above services will be on an hourly basis in accordance with Part VI of the original agreement and shall be integrated with the fees in the original agreement and Supplemental Agreement No. 2. The total compensation for these services is an estimated fee of One Hundred Forty -Five Thousand Dollars ($145,000.00) as shown below: Platting and Right -of -Way Services $ 76,000.00 University Avenue Left -Turn Lane Design $ 11,000.00 Additional Construction -Related Services $ 58,000.00 Total $145,000.00 IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated November 7, 2016. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 5 as of the dates shown below: AECOM TECHNICAL SERVICES, INC. By 2l, isk61 Douglas W. Schindel, P.E. Vice President APPROVED FOR CITY OF WATERLOO Date October 30, 2023 By: Qum -an I -tart Date Quentin Hart Mayor 11/20/2023 L:\Secure_DCS\Administration\AGREE\SUPPLE\SA5 Wat University Ave Platting & Final Design.doc