HomeMy WebLinkAbout10.30.2023 Finance Committee MinutesOctober 30, 2023
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call
Members present: Chairperson Ray Feuss, Vice Chaiperson Jonathan Grieder and Rob
Nichols.
Approval of Agenda as proposed or amended.
that the agenda as proposed be approved. Voice vote- Ayes: Three. Motion carried.
Approval of Minutes of October 16, 2023.
that the minutes of October 16, 2023, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Rusty Zey, Troy Deeds, Tyler Hare and Cody Wilson; Airport Ops
Class/Meeting: USDA/APHIS Annual Wildlife Training
Destination: Waterloo Regional Airport
Dates: October 17, 2023
Amount not to exceed: $600.00
Tactical Team, TEMS and 3 Additional Officers
Class/Meeting: 3-Day workshop on Hostage Rescue Techniques and High Risk Warrant
Service
Destination: Waterloo, IA
Dates: November 13-15, 2023
Amount not to exceed: $5,420 (Cost to the city - $2,400)
Sgt. Devine, Lab Detective(s) Hageman, Watson and Wittmayer
Class/Meeting: 2023 IAI Conference
Destination: Ankeny, IA
Dates: November 20-21, 2023
Amount not to exceed: $950.00 (Cost to the city - $650)
Lt. M. Girsch
Class/Meeting: Physical Security Assessment Training - FLETC
Destination: West Des Moines, IA
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Dates: March 26-28, 2024
Amount not to exceed: $455.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
that the reqeust for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
City Clerk (Agenda Management Software Renewal)
Amount: $18,081.00
Expenditure: CivicClerk software renewal (9/30/23 - 9/29/2024).
Leisure Services (Contracted Snow Removal)
Expenditure: $125/man-hour NTE $25,000.00
Expenditure: Snow/Ice removal including equipment and salt application as needed on newly
constructed sidewalks and crosswalks in the University and Kimball Avenue Corridors.
Leisure Services (Cooling Tower Management and Chemicals)
Amount: $3,130.00
Expenditure: Annual water management & chemicals for Young Arena's evaporative condenser
cooling tower, including monitoring and testing.
Leisure Services (Crow Mitigation Services)
Amount: $30,000.00
Expenditure: Services from USDA wildlife services to mitigate crow issues in the urban
properties designated by the Waterloo City Council.
Leisure Services (Ice Skates)
Amount: $6,884.00 + $228.00 S/H
Expenditure: (70) pairs of ice skates for renting at public skating sessions.
Leisure Services (Window Coverings)
Amount: $3,140.00 + $72.00 S/H
Expenditure: Window coverings for the lower level of Gates Park Golf Course Pro Shop.
Police (Icrimefighter Renewal)
Amount: $5,000.00
Expenditure: Annual subscription renewal for Icrimefighter software.
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Sewer (Clarifier - Labor)
Amount: $96,350.00
Expenditure: Labor/installation of parts needed for the satellite rebuild project on secondary
clarifier.
Sewer (Rebuilt Parts for Satellite Clarifier)
Amount: $6,278.46 + $350.00 S/H
Expenditure: Parts needed for satellite rebuild project on secondary clarifier.
Street Dept (Dump Box)
Amount: $17,087.00 + $61.00 S/H
Expenditure: 10-foot dump box.
BUDGET LINE ITEMS TO BE AMENDED
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Amend the budget for Project 37GFT.BBALL (Mayor's basketball program). Bring forward the
balance at the end of FY23 of $359.59, and budget for a gift received in the amount of $750.00
to be spent on the Mayor's basketball program for the total amendment of $1,109.59, as
submitted by Leisure Services.
Approve the budget amendment for the use of cash in the amount of $50,000.00 to have funds
available for Tri-County expenses, as submitted by the Police Department.
Amend the budget for the Crow Mitigation project by $30,000.00 to budget for hotel motel funds
received for the project, as submitted by Leisure Services.
BILLS PAYMENT
October 23, 2023.
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated October 23,
2023, in the amount of $3,285,541.31, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
that the meeting be adjourned at 5:18 p.m. Voice vote -Ayes: Three. Motion carried.
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Re[Cey Fe[ch[e
Kelley Felchle
City Clerk
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