HomeMy WebLinkAbout06.21.2023 telecommunications minutesTELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Harold E. Getty Council Chambers
June 21, 2023
4:00 p.m.
Members present: Young, Wienands, Batemon and Kurtenbach. Absent: Van Fleet
Council Liaison Rob Nichols.
Approval of Agenda.
Moved by Young seconded by Batemon that the Agenda, as proposed, be approved. Voice -vote
Ayes: Four. Motion carried.
Approval of Minutes.
Moved by Young seconded by Batemon that the minutes of May 31, 2023, as proposed, be
approved. Voice -vote Ayes: Four. Motion carried.
Public Hearing FY2023 Construction of a Fiber -to -the -Premise Feeder/Distribution and
Backbone Network Project, Contract No. 1088.
Moved by Young seconded by Batemon to open the hearing, receive, and file proof of
publication of notice of public hearing. Voice -vote Ayes: Four. Motion carried.
This being the time and place for the public hearing, the board chair called for public comments
and there were none.
Moved by Wienands seconded by Batemon to close the hearing and file any comments received.
Voice -vote Ayes: Four. Motion carried.
Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to
proceed. Moved by Young seconded by Wienands. Roll call -vote Ayes: Four. Motion carried.
Resolution No. 2023-014.
Moved by Batemon seconded by Young to receive, file, and instruct the Board Secretary to read
bids, and refer to the consultant for review. Voice -vote Ayes: Four. Motion carried.
FY 2023 Fiber -to -Premise Feeder/Distribution and Backbone Network Project
Contract No.1088 — June 15, 2023 Bid Tab
Bidder
Bid
Security
Bid Amount
Quanta Telcom
Solutions,
Loganville, GA
5%
Division 1 Base Bid Work — FTTP: $25,078,825.63
Division 1 Base Bid Total Price: $25,078,825.63
Division 2 Base Bid Work — Backbone: $17,778,688.69
Division 2 Base Bid Total Price: $17,778,688.69
Base Bid Total (Div. 1 + Div. 2): $42,857,514.32
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $75,741,806.40
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $72,783,523.50
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $81,676,917.39
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $78,718,634.49
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MP
Maple Lake, MN
5%
Division 1 Base Bid Work — FTTP: $24,281,864.47
Division 1 Base Bid Total Price: $32,093,975.71
Division 2 Base Bid Work — Backbone: $17,583,127.35
Division 2 Base Bid Total Price: $23,286,241.03
Base Bid Total (Div. 1 + Div. 2): $55,380,216.74
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $96,862,423.38
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $104,874,457.18
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $104,874,457.18
Michels Power
Neenah, WI
5%
Division 1 Base Bid Work — FTTP: $29,851,646.71
Division 1 Base Bid Total Price: $29,851,646.71
Division 2 Base Bid Work — Backbone: $26,270,161.07
Division 2 Base Bid Total Price: $26,270,161.07
Base Bid Total (Div. 1 + Div. 2): $56,121,807.78
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $100,570,218.87
Base Bid Total (Div. 1 + Div. 2) + Alternate B: N/A
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $106,871,767.66
Base Bid Total (Div. 1 + Div. 2) + Alternate D: N/A
ITG
Communications,
5%
Division 1 Base Bid Work — FTTP: $15,100,874.07
Division 1 Base Bid Total Price: $21,244,963.93
Division 2 Base Bid Work — Backbone: $13,281,835.68
Division 2 Base Bid Total Price: $16,448,982.14
Base Bid Total (Div. 1 + Div. 2): 37,693,946.07
Base Bid Total (Div. 1 + Div. 2) + Alternate A: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate B: $66,565,919.83
Base Bid Total (Div. 1 + Div. 2) + Alternate C: $77,864,565.10
Base Bid Total (Div. 1 + Div. 2) + Alternate D: $77,864,565.10
LLC
Tullahoma, TN
Courtney Violette, Magellan Advisors, provided an overview to the board of the necessity to go
back out to bid on the project. The apparent low bid is ITG Communications, LLC at this point.
He shared that his team had a chance to meet with Jamie Knutson and Randy Bennett with the
City of Waterloo.
Jamie Knutson, City Engineer, explained that they were quite happy to see that the project could
afford to keep the fiber buried at the 40 inch mark.
Courtney Violette commented that the award will be at upcoming meetings.
Kelley Felchle, Board Secretary, shared that the contract award is slated for the July 3rd City
Council meeting and July 5th Telecommunications Board meeting.
Courtney Violette updated the board that the Middle Mile grant was not awarded to the City of
Waterloo. Only one project in the state of Iowa was awarded and that was with MidAmerican
Energy.
Motion approving commercial property, general liability, workers compensation, business auto,
commercial umbrella, crime and fidelity, and linebacker liability insurance coverage with EMC
Insurance, for a total premium of $9,441, effective July 1, 2023 through June 30, 2024, and
authorize the Board Secretary to execute necessary documents.
Moved by Young seconded by Batemon Voice -vote Ayes: Four. Motion carried.
Page 3
General update from consultants, city staff, and board member comments.
Courtney Violette, Magellan Advisors, explained that Magellan has been working on financials
the last couple of weeks to separate the backbone financials from the utility budget financials and
both have been turned over to Maggie Burger. He shared that the network electronics bids have
come in and are about one million dollars under budget. He also shared that the website is live
and encouraged everyone to check it out.
Maggie Burger, Speer Financial, explained that they have received updated financials and will be
at the meetings of July 3rd and July 5th to explain the financing prior to awarding the contracts.
The utility will need to set rate at the second meeting in July in order to begin to pay bills and
secure financing.
Steve Nadel, Ahlers and Cooney, commented that the 28E Agreement will be reviewed when the
new Director is onboard.
With no further business before the board, it was moved by Moved by Young seconded by
Batemon that the meeting be adjourned at 4:30 p.m. Voice -vote Ayes: Four. Motion carried.
?Kerley rEekh(e
Kelley Felchle
Board Secretary