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Home My WebLink About24. Telecom Board Agenda Packet - December 11, 2023 - Special SessionWaterloo FIBER BOARD MEMBERS Andrew Van Fleet Board Chair Theodore Batemon Ritch Kurtenbach Mike Young Amy Wienands City Council Liaison: Rob Nichols WATERLOO Telecommunications Utility Board of Trustees December 11, 2023 City Clerk's Office 10:00 a.m. 1. Roll call. 2. Approval of the agenda, as presented. 3. Public Hearing to adopt 2024 Budget. 3.1. Motion to open public hearing and receive and file proof of publication of notice of said hearing. 3.2. Motion to close the public hearing. 3.3. Resolution adopting the budget for calendar year ending December 31, 2024. 4. Motion approving purchase of OTDR from VeEX, Inc., in the amount of $16,120.00. 5. Motion approving Change Order No. CR-2023-006 with ITG Communications, fora net increase of $9,141.59, in conjunction with the Construction of a Backbone and Fiber -To -The -Premise Project, Contract No. 1088. 6. Adjourn. Kelley Felchle Board Secretary Aug-14 Department of Management ADOPTED BUDGET SUMMARY Waterloo Telecommuniations Utility NAME OF ENTERPRISE (specify budget years) REVENUES & OTHER FINANCING SOURCES CALENDAR (specify fiscal or calendar year budget) Budget 2024 YEAR 2024 Re -Estimated 2023 Actual 2023 Use of Money and Property (line 398) 241 0 271 0 301 0 Charges for Services (line 414) 243 530,511 273 0 303 0 Miscellaneous (line 416) 245 0 275 0 305 0 Operating Transfers In (line 417) 247 0 277 0 307 0 Proceeds of Long Term Debt (line418) 248 31,627,664 278 0 308 0 Proceeds of Fixed Asset Sales (line 419) 249 0 279 0 309 0 Total Revenues & Other Financing Sources 250 32,158,175 280 0 310 0 EXPENDITURES & TRANSFERS OUT Expenditures (line 386) 255 31,628,529 285 0 315 0 Transfers Out (line 387) 259 0 289 0 319 0 Total Expenditures & Transfers Out 260 31,628,529 290 0 320 0 Excess of Revenues & Other Sources Over (Under) Expenditures & Transfers Out 261 529,646 291 0 321 0 BEGINNING Fund Balance (line 390) 262 0 292 0 322 0 ENDING Fund Balance (line 388) 263 529,646 293 0 323 0 Waterloo Fiber Ian Crowther -Green 625 Glenwood St. Waterloo, IA 50703 Quotation Phone: 319-529-4489 Fax: Email: ian.crowther-green@waterloofiber.com Contact Email Phone Quote No. Date Kipp Botner kbotner@veexinc.com 317-363-8916 102023VeEX0 Incl. FX120 Chassis/Battery Pack, AC Adaptor/Power Cord, OTG Cable microUSB to USB, Carrying Case, 1-Year Warranty Card. 10/20/23 Part Number Description Quantity Unit Price Ext. Price Z06-05-055P Z66-00-106G 499-05-072 499-05-879 CO2-00-042G Z06-99-120P Z66-00-082G Z66-00-082G Z66-00-229P F05-00-063G FX120 FX120 PON Analyzer and Multi -Gig Service Test Set, 1270/1310//1490/1577nm, Fixed SC/APC WiFi and Bluetooth for Remote Control and File Transfer Advanced Management (Enables the test set to upload/download results and profiles from R-Server web, requires R-Server package Z88-00-007P) V-Test/V-Perf Line Rate HTTP Throughput up to 10GE Advanced Carrying Pouch (recommended for FX120) OPX BOXe OPX-BOXe, 1310/1550//1625nm(F) 36/34//38dB (VFL not supported) Fixed SCAPC Connector (ASC) Fixed SCAPC Connector (ASC) OPX-BOXe BT/WiFi Hardware Option Fiber Launch Reel*, SM 9/125um G.652.D Fiber with SC/APC to SC/APC Connector, 100 meters 2 $3,245.00 2 Included 2 Included $6,490.00 Included Included 2 Included Included 2 Included Included 2 $2,790.00 $5,580.00 2 Included Included 2 Included Included 2 Included Included 2 Included Included Stand Alone OTDR Z06-05-083P FX150+, (S) 1310/1550//1625nm(F) 40/38//39dB 1 $4,050.00 $4,050.00 Z66-00-336P Light Source, shares optical connector with OTDR port 1 Included Included Z66-00-155G High Power (CATV) OPM, +25dBm to-50dBm, incl. SC 1 Included Included adaptor Z66-00-106G WiFi and Bluetooth for Remote Control and File Transfer 1 Included Included 499-05-638 V-Scout Link Mapper 1 Included Included Z66-00-116G Universal 2.5mm Interface (Keyed*) - APC Polish, with Dust 1 Included Included Cap F99-00-177G SC/APC Adaptor for Universal Interface (Keyed*) 2 Included Included Subtotal $16,120.00 - A 25% restocking fee may apply to cancelled orders. - This quotation is valid for 30 days from the date listed above. Please remit Purchase Orders to: 2827 Lakeview Court, Fremont, CA 94538 USA Tel: +1-510-651-0500 Fax: +1-510-651-0505 https://www.veexinc.com, orders@veexinc.com (c)2006-2023 VeEX Inc, VeEX, VePAL are registered trademarks of VeEX Inc. Specifications on this document are subject to change without notice. All prices are EXW Factory in USD, exclude taxes, shipping, duties, other fees and are subject to change without notice. Change Order Request Change r er a Retainage CITY OF �J��TERLOO rNTRUST SOLUTIONS GROUP Magellan Community Design/Engineering No ofOpportunity Will Be Subject To The Withholdings and Release Set Forth In The ' . ntract Sections 6.2(f)(i) an) Change Order Name: CR-2023-0006 .• rder Cost $9,141.59 ITG equest Date: 12/5/2023 Construction Contractor Name (Attn) Michael Regan Requested By: Client/Owner PM Broadband Implementation Magellan Project Manager: Client/Owner (Attu) City of Waterloo/Waterloo Fiber/Eric Lage Magellan Sign -Off Gene Allred Director of Construction NWange Reques Description of Change (include location) The following Change Order has been created to account for additional labor and material to run approximately 260 of conduit and fiber into Fire Station 6. Labor & material highlighted int YELLOW should be as part of the Scope of Work. The pricing was included in the original BOM and therefore, the Unit Price is $0 for those line items below. Reason for Change Waterloo Fiber will be utilizing Fire Station 6 to house the necessary equipment to turn up Friendlies by the end of this year. Waterloo Fiber is partnering up with CFU to provide data services temporarily until they have their shelter completed early next year. Material & Labor pricing has been provided by ITG Communication. Material Submittals/ Specifications Itemized Breakdown of Work Quantity Unit Price Location Work Order # Description Amount w Underground - Buried Labor Trench (6) 2" SCH-40 Conduit 160 $ 20.25 1 $ 3,240.00 Underground - Buried Labor Trench (2) 1.25" HDPE 100 $ 10.00 $ 1,000.00 Underground - Buried Labor Insta11 2" SCH-80 Conduit vertical and attach to building 4 $ 40.00 $ 160.00 Underground - Buried Labor Install Hammond aluminum box on POP (Includes cutting back of box and SCH-80 couplers) 1 $ 300.00 $ 300.00 Underground - Buried Labor Install Muletape in New Conduit-->[FTJ 260 $ - $ - Underground - Buried Labor Install #12 AWG Insulated Tracer Wire-->[LF] 260 $ - $ - Underground - Buried Labor Insta11 5/8"x8' Copper Clad Ground Rod --AEA] 1 $ 52.00 $ 52.00 Underground - Buried Labor Install 3.5" Dia PVC Round Marker Posts with Orange Dome Top with Test Station -->[EA] 3 $ 65.00 $ 195.00 Underground - Buried Labor Installation, Underground Fiber Cable - Including Slack (Regular Loose Tube Fiber)-->[LF] 500 $ 1.20 $ 600.00 Underground - Buried Labor Installation, Extra Large Vault 48" x 60"-->[EA] 1 $ 540.00 $ 540.00 Underground - Buried Labor Directional Bore (0) 1", (0) 2", (2)1.25"-->[LF] -105 $ 13.75 $ (1,443.75) Underground - Buried Labor Directional Bore (0)1", (4) 2", (0) 1.25" -->[LF] -279 $ 18.15 $ (5,063.85) Splicing Labor Install New Splice Case & Prep Cable -->[EA] 1 $ 200.00 $ 200.00 Splicing Labor Splicing, Fusion, Single Fiber -->[EA] 24 $ 25.00 $ 600.00 Splicing Labor Splicing Fusion, Single fiber Pigtail at panel -->[EA] 24 $ 25.00 $ 600.00 Splicing Labor Testing, OTDR, Bi-Directional, Power Meter Testing -->[EA] 24 $ 1.25 $ 30.00 Patch Panels & Cabinets Labor Install rack mounted patch panel (Any Size) and tails -->[EA] 1 $ 115.00 _ $ 115.00 Patch Panels & Cabinets Labor Install 7ft Rack for patch panels -->[EA] 1 $ 400.00 $ 400.00 General Labor Pull fiber through building -->[FT] 100 $ - $ - General Labor 4" Core Bore -->[EA] 1 $ - $ - General Labor 2" Building Riser with LB - Up to 10'-->[EA] 2 $ - $ - $ - $ f•f CR Labor Subtotal $ 1,524.40 Materials Fiber Material 12 CT Fiber Cable -->[FT] 500 $ 0.33 $ 165.00 Underground Material 1.25" HDPE Roll Conduit, Orange - SDR 11-->[FT] 200 $ - $ - Underground Material Mule Tape -->[FT] 260 $ - $ - Underground Material #12 AWG Solid Thhn Insulated Tracer Wire -->[FT] 260 $ - $ - Underground Material 5/8"x8' Copper Clad Ground Rod -->[EA] 1 $ 16.24 $ 16.24 Underground Material Extra Large Vault 48" x 60" (Split Lid) -->[EA] 1 $ 2,270.43 $ 2,270.43 Underground Material 3.5" Dia PVC Round Locate Posts with Orange "Top Hat", 8 ft. in length with shorting straps -->[EA] 1 $ 31.55 $ 31.55 Underground Material 2" SCH-80 (10' sticks cost per foot) 80 $ 3.76 $ 300.80 Underground Material 2" SCH-80 Sweep 4 $ 18.11 $ 72.44 Underground Material 2" SCH-40 (10' sticks cost per foot) 1,200 $ 2.13 $ 2,556.00 Underground Material 2" SCH-40 Sweep 6 $ 18.46 $ 110.76 Underground Material 2" SCH-40 45 degree 12 $ 21.54 $ 258.48 Underground Material Hammond aluminum box 1 $ 1,411.76 $ 1,411.76 Underground Material 2" HDPE Roll Conduit, Orange - SDR 11-->[FT] -1,116 $ 1.00 $ (1,116.00) Closure Material FOSC 450 D Closure -->[EA] 1 $ 336.06 $ 336.06 Closure Material D Size splice Tray -->[EA] 1 $ 25.91 $ 25.91 Closure Material Slack Basket for D-Gel Closure -->[EA] 1 $ 22.13 $ 22.13 Patch Panels & Cabinets Material 12 port rack mount panel -->[EA] 1 $ 226.29 $ 226.29 Patch Panels & Cabinets Material 7ft Rack for patch panels -->[EA] 1 $ 929.34 $ 929.34 $ - $ - CR Materials Subtotal $ *** TOTAL CR COST 9,141.59 Magellan Sign -Off Print Name / Title: Signature: Date: Gene Allred Director of Construction yeot.2.,elazd 12/6/2023 7Contractor Manager (not needed for design change requests) Print Name / Title: Signature: Date: Bryan Siebenberg 12/6/23 VP of Operations Print Name / Title: Signature: Date: **End** Jamie Knutson City Engineer