HomeMy WebLinkAboutApproved Documents - 12/18/2023TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-01-8200 1345
$6,000.00
$1,832.26
$3,900.00
$267.74
12/7/23
Copy - Department
NAME(S) AND POSITION(S):
Quent Hart, Mayor
DATE: November 30, 2023
NAME OF CLASS / MEETING:
Conference of Mayors
DESTINATION: Washington DC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
January 16, 2024
RETURN DATE:
January 20, 2024
DATE(S) OF MEETING:
January 17-19, 2024
PURPOSE OF TRAVEL/TRAINING:
Conference of Mayors
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
$1300.00
$150.00
$1500.00
LODGING $100.00
MEALS
REGISTRATION
MILEAGE/FU EL
$100.00
$750.00
TOTAL FOR ALL: $ 3,900.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-01-8200-1345
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 3,900.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Quentin Hart
DEPARTMENT HEAD
11/30/2023
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
12/18/2023
DATE
(-14,ett
Z U // i61ioLLY
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$58,195.00
$2,120.00
$59,685.00
12/6/23
Copy - Department
NAME(S) AND POSITION(S):
Officer(s) Rulapaugh, Nichols, Alex Bovy, Schaaf, Sgt(s)
Wilson, Hoelscher, Lt. Girsch, Capt McClelland
DATE:1 /11 /24
NAME OF CLASS / MEETING:
Glock Armorer's Course
DESTINATION: Oelwein, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
1/11/24
RETURN DATE:
1/11/24
DATE(S) OF MEETING:
1/11/24
PURPOSE OF TRAVEL/TRAINING:
LT. Bose is requesting to send Officer(s) Rulapaugh, Nichols, Alex Bovy, Schaaf, Sgt(s) Wilson, Hoelscher, Lt. Girsch,
Capt McClelland to a Glock Armorers certification in Oelwein, Iowa. This course is being held 1/11/24 and is a necessary
certification for our department. The total cost to the city for this training will not exceed $2,120.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
$120.00
$2,000.00
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ 2,120.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
xx GRANT REIMBURSABLE
YES NO
xx
YES NO
TOTAL: $ 265.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
12/18/2023
DEPARTMENT HEAD DATE
12/6/23
DATE
K: \Shared Goodies\Forms\Travel Request Form
q ,h,�n � n ItiIIPLLY
i1L n�,Wn A` sicnEo
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$60,315.00
$2,300.00
$57,385.00
12/6/23
Copy - Department
NAME(S) AND POSITION(S):
Lt. Girsch, Sgt. Wilson, Ofc Nichols
DATE:12/6/23
NAME OF CLASS / MEETING:
AR15/M16/M4/AR308 Armorer Course
DESTINATION: Ottumwa, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
2/13/24
RETURN DATE:
2/14/24
DATE(S) OF MEETING:
February 13-14, 2024
PURPOSE OF TRAVEL/TRAINING:
LT. Bose is requesting to send Officer Nichols, Sgt Wilson, and Lt. Girsch, to AR15/M16/M4/AR308 Armorer Certification
Course in Ottumwa, Iowa. This course is being held 2/13-14,2023 and is a necessary certification for our department. The
total cost to the city for this training will not exceed $2,300.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$420.00
$180.00
$1,650.00
$50.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 2,300.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE XX
MISC/TOLLS YES NO
REQUIRED CERTIFICATION
TOTAL: $ 766.67 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
12/18/2023
DEPARTMENT HEAD DATE
12/6/23 qWyetz
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$62,615.00
$1,850.00
$55,535.00
12/6/23
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Hoelscher, Officer Rulapaugh
DATE:12/6/23
NAME OF CLASS / MEETING:
AR15/M16/M4/AR308 Armorer Course
DESTINATION: Egan, MN
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
5/1/24
RETURN DATE:
5/3/24
DATE(S) OF MEETING:
May 2-3, 2024
PURPOSE OF TRAVEL/TRAINING:
LT. Bose is requesting to send Sergeant Hoelscher, Officer Rulapaugh to AR15/M16/M4/AR308
Armorer Certification Course in Egan, MN. This course is being held 5/2-3/23 and is a necessary
certification for our department. The total cost to the city for this training will not exceed $1,850.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$440.00
$210.00
$1,100.00
$100.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,850.00
BUDGET LINE ITEM: 010-11-1100 1346
TAXI XX GRANT REIMBURSABLE
PARKING YES NO
AIRFARE XX
MISC/TOLLS YES NO
REQUIRED CERTIFICATION
TOTAL: $ 925.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
12/18/2023
DEPARTMENT HEAD DATE
12/6/23 W,Wyeet NacW
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 520-14-5200-1346
FY 24 BUDGETED 7,000.00
EXPENDED YTD 2,589.13
THIS REQUEST 1,095.00
LEFT AFTER THIS
REQUEST 3,315.87
DATE 12/06/23
Orl.lnal - Clerk/Finance Cow be. • rrment
NAME(S) AND POSITION(S):
Justin $peakar- ICT Foreman
Allen Fech . ICT Technioan
Kevin- Kuenslling- ICT Technicuen
DATE: 12/06/23
NAME OF CLASS 1 MEETING:
NFPA70E OSHA Safety
DEPARTURE DATE:
01/23/24
PURPOSE OF TRAVEL/TRAINING:
Education
DESTINATION: Van Meter Waterloo, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
01/23/24
RETURN DATE:
01/23/24
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
x
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$1,095.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 1,095.00
BUDGET LINE ITEM: 520-14-5200 1346
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 365.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Brad Manahl
%//7"_,ta
Date Approved by Finance Committee:
12/18/2023
DEPARTMENT HEAD DATE
12/06/23 Vt Mae 50
DATE
K:\Shared Goodies\Forms\ ravel Request Form
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,600.00 plus est. shipping costs of $ 270.00 to pay for or purchase
replacement Michelin tires for snow plow #15.
This purchase or expenditure is being made because:
tire treads are worn down past the wear mark. This is the best plow in the Airport
fleet and is used for every snow event.
Vendor selected for this purchase: NTS Tire Supply
n Bids or written quotes were taken on this purchase, as follows:
NTS Tire Supply: $650.00 per tire
City Garage price quote, per Rich: $2,900 per tire
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1571 29A1P.0049
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 15,712.00
and the current available balance is $ 7,362.69
Respectfully submitted,
Keith Kaspari 12/5/2023
inff ltioaq' �ICNi�I
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
Department to expend
$ 39,973.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Install Security Door Access for City Hall; Human Rights; Carnegie and Code Enforcement
Vendor selected for this purchase:
Hawkeye Alarm & Signal Company
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Hawkeye Alarm was previous vendor for security door access.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund
Bonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 200,000.00
Respectfully submitted,
Greg Ahlhelm - Building Official 12/8/2023 T1,49yett Mal'
(Signature Dept. Head or Designee)
12/18/2023
Date (Signature Finance Dept. Review) Date
Kashared goodiesltorms\Expenditure Pre-Authorization.xls (Mar 2010)
HAWKEYE ALARM & SIGNAL COMPANY
LISTED BY UNDERWRITERS LABORATORIES
16 WEST COMMERCIAL STREET, WATERLOO IA 50701
PO BOX 2431 319-232-0490
BURGLAR ALARM - FIRE ALARM - VIDEO SURVEILLANCE - ACCESS CONTROL - NETWORK CABLING- FIBER OPTICS
November 29, 2023
City of Waterloo
City Hall
RE: Bid for Door Access Control
Hawkeye Alarm will provide and install the following:
1. Install one- wireless lock gateway with plug-in expander.
2. Install one- wireless cylindrical lockset on Mayor's office public entrance.
3. Install two- wireless remote release/ lockdown buttons for Mayor's office.
4. Install one- video intercom at Mayor's office door, with desktop station.
5. Install one- wireless cylindrical lockset on Mayor's office back door.
6. Install one- wireless cylindrical lockset on work room inside door.
7. Install one- wireless cylindrical lockset on HR/Clerk hallway door.
8. Install one- wireless remote release button for HR office.
9. Install one wireless doorbell at HR/Cleak hallway door.
10. Install one wireless cylindrical lockset on Public Access office door.
11. Program to existing CA4K program
12. All wire and labor to install the above equipment.
13. Hawkeye Alarm's one-year warranty.
Hawkeye Alarm's quote for the above work is $12,496.00
Optional:
Install door access on lower North lobby doors, $2,348.00
Install door access on lower South lobby doors, $2,348.00
Install door access on upper North lobby doors, $2,129.00
If you have any questions, please call 319- 232-0490. Thank you.
Submitted by,
Ross Samek
Hawkeye Alarm & Signal Company
Tota-l. S1q,3aIPc)
1 �
HAWKEYE ALARM & SIGNAL COMPANY
LISTED BY UNDERWRITERS LABORATORIES
16 WEST COMMERCIAL STREET, WATERLOO IA 50701
PO BOX 2431 319-232-0490
BURGLAR ALARM - FIRE ALARM - VIDEO SURVEILLANCE - ACCESS CONTROL - NETWORK CABLING- FIBER OPTICS
Human Rights Area:
1. Install one- UniVerse single door controller.
2. Install one- 12vdc power supply.
3. Install one- contactless card reader.
4. Install one- electric strike.
Hawkeye Alarm's quote for the above work is $1,589.00
Optional:
Install one- cylindrical style wireless lockset, $1,683.00
Optional:
Install one- double sided wireless lockset for interior door to meeting room, $1,563.00
Video Intercom:
Install one- video intercom at NW main entry, $2,385.00
If you have any questions, please call 319- 232-0490. Thank you.
Submitted by,
Ross Samek
Hawkeye Alarm & Signal Company
[off-01-11()avt 00
HAWKEYE ALARM & SIGNAL COMPANY
LISTED BY UNDERWRITERS LABORATORIES
16 WEST COMMERCIAL STREET, WATERLOO IA 50701
PO BOX 2431 319-232-0490
BURGLAR ALARM - FIRE ALARM - VIDEO SURVEILLANCE - ACCESS CONTROL - NETWORK CABLING- FIBER OPTICS
November 29, 2023
City of Waterloo
Carnegie Building
626 Mulberry
RE: Bid for Door Access Control
Carnegie Annex Side
1. Install one- Super 2 two door control panel.
2. Install one- network interface card.
3. Install one- contactless card reader.
4. Install two- magnetic door locks.
5. Install one- request to exit motion and push button.
6. Install one- wireless lock gateway.
7. Install one- cylindrical wireless lock on back parking area door.
8. Program to existing CA4K program.
9. All wire and labor to install the above equipment.
10. Hawkeye Alarm's one-year warranty.
Hawkeye Alarm's quote for the above work is $5,225.00
Optional:
Install locking hardware on exterior doors, add $838.00
Code Enforcement Area/East Area:
1. Install one- wireless lock gateway for East half of building, $485.00
2. Install one- mortise style wireless lockset for Northeast entrance, $1,835.00
3. Install one- cylindrical style wireless lockset for Code Enforcement area, $1,683.00
4. Install one- cylindrical style wireless lockset for Neighborhood Services door,
$1,683.00
5. Install one- cylindrical style wireless lockset for back hallway door, $1,683.00
oL)
Continued Next Page:
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maintenance Department to expend
$ 8,630.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Incorporate existing roof -line lighting on Waterloo Convention Center into the lighting program
of 4th St Bridge, Expo Plaza and Riverloop Ampitheater to create a cohesive lighting experience.
Vendor selected for this purchase:
Shakespeare Lighting Design, LLC
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken an this purchase because:
Shakespeare Lighting is current vendor on lighting project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
Bonds I J Federallother grants Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-6860-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 3,000,000.00
and the current available balance is $ 1,280,350.47
Respectfully submitted,
(Signature Dept. Head or Designee)
V Mau° 5 ° 12/18/2023
Date (Signature Finance Dept. Review) Date
K:tshared goodieslformstExpenditure Pre-Authorization.xls (Mar 2010)
SHAKESPEARE LIGHTING DESIGN, LLC
Waterloo
Celebration of Lights
Convention Center
Roofline Integration
PROPOSAL
GOAL
Incorporate existing roofline lighting on the Waterloo Convention Center into
the lighting programming of the 4th Street Bridge, Expo Plaza, and RiverLoop
Amphitheater in order to create a singular, cohesive lighting experience in the
downtown Waterloo district.
METHOD
• Utilize the existing lighting controller and fixtures
• Connect existing controller to the city network
• Integrate new fixtures into the existing downtown Waterloo lighting
programming
• Remove links between internal Convention Center lighting system and
roofline, providing isolation.
• Program seasonal and holiday looks into the system to trigger automatically in
sync with the Bridge & Plaza systems.
• Provide a selection of color overrides that the convention center can choose
from for special event needs. A list of color schemes will be developed with
the Convention Center team.
• Remote access to the overrides will be provided by the City's IT department
and will be accessed via a webpage on the city VPN. An example of this is
shown to the right.
COSTS
Connect city network to existing controller & VLAN setup
$TBD Waterloo City I.T. Department
Removing roofline links & buttons from CC Paradigm system, loading new
programming •rovided by SLD
$1,700
ssociated Controls + Design or Gopher Lighting
Programming, verification, and documentation
($4,880 Shakespeare Lighting Design
Programming
$1,255
Onsite
verification,
Inc. travel
$2,085
Communication & documentation
$1,190
Final
troubleshooting
$350
qr 1030 c)"
1806 E Thornton Dr. I Bloomington, IN 47401
(812) 320-2796
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,876.98 plus est. shipping costs of $ 200.00
ABS valve module
Central Garage
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
ABS valve module failure in fire truck 121304.
Vendor selected for this purchase:
MHC
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
No other bids were received.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
12/18/2023
$ 66,000.00
$ 46,193.79
qvcbett Nefl 12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 8,209.60 plus est. shipping costs of $ 500.00
Broken auger and bearing.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Broken and bent auger and bearing - 2019 SnoGo.
Vendor selected for this purchase:
Wausau Equipment Company
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
12/18/2023
$ 595,500.00
$ 314,298.62
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 24,176.36 plus est. shipping costs of $ 1,000.00 to pay for or purchase
Gripper arm for refuse truck.
This purchase or expenditure is being made because:
Gripper arm failed - refuse truck.
Vendor selected for this purchase:
Elliott Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor for NewWay refuse truck.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 595,500.00
$ 314,298.62
Sheila Steffen "8/2023 T N 12/18/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,157.85 plus est. shipping costs of $ 200.00
Hydraulic cylinder.
Central Garage
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Hydraulic cylinder damaged beyond repair.
Vendor selected for this purchase:
Murphy Tractor and Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
$ 595,500.00
$ 314,298.62
12/18/2023 Z A�/3 , .^,'SLY .1n Cl;;; r
(//;Y=G
Date (Signature Finance Dept. Review)
12/18/2023
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,927.50 plus est. shipping costs of $ 500.00
Hydraulic manifold
Central Garage
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Hydraulic manifold failure refuse truck 152003.
Vendor selected for this purchase:
Elliott Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
12/18/2023
(Signature Dept. Head or Designee)
$ 595,500.00
$ 314,298.62
12/18/2023
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 4,079.00 plus est. shipping costs of $ 500.00
Rebuilt transmission.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Transmission rebuild for Central Garage service truck. Transmission failed.
Vendor selected for this purchase:
Jasper Engines and Transmissions
�■ Bids or written quotes were taken on this purchase, as follows:
Jasper Engines and Transmissions $4,079
Ford Motor Company $4233.79
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
12/18/2023
$ 66,483.00
$ 10,819.10
N
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 7,096.70 plus est. shipping costs of $ 0.00 to pay for or purchase
Lexipol online education subscription
This purchase or expenditure is being made because:
This is an annual subscription renewal to an accredited continuing education platform that is used
to assist sworn WFR members in receiving the required education for EMS & Fire certifications.
Vendor selected for this purchase:
Lexipol
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Renewal of current training platform
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410 1315
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 40,500.00
$ 26,081.35
Respectfully submitted,
12/06/2023 (Wret No.cW 12/18/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 6213.00
Human Resources
Department to expend
plus est. shipping costs of $ to pay for or purchase
Employee biometric screenings from the wellness fair.
This purchase or expenditure is being made because:
Employee wellness
Vendor selected for this purchase:
UnityPoint at Work (formerly Allen Occ Health)
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
UnityPoint at Work is the primary wellness provider for the City.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
aGeneral Fund n Road Use Tax ® Sewer n Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03.8950-1368
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 10,610,105.00
$ 5,767,034.04
Ressp��ectfuullly% submitted,
^. (/1_ /0Z A.://) �� � 7i° ss 12/18/2023
Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
'13.\1v)1\ DeAct
Bill to: Human Resources
City of Waterloo
715 Mulberry St
Waterloo, IA 50703
Specimen ID
yo,op
UnityPoint Health at Work - Waterloo Region
7024 Nordic Dr Ste 100
Cedar Falls, IA 50613
Phone: 319-266-3127
FEIN: 81-0872241
Date Description
Invoice
November 15, 2023
For: City of Waterloo
IND INV
Invoice # 206030
Qty
10/26/2023 Blood Typing; serologic ABO 1.00
10/26/2023 Blood Typing; serologic ABO 1.00
10/26/2023 TSH 39.00
10/26/2023 Prostate Specific Antigen 44.00
10/26/2023 Hepatitis C Antibody 10.00
10/26/2023 General Health Panel 109.00
10/26/2023 CBC W/Diff 38.00
10/26/2023 Hemoglobin AIC 36.00
10/26/2023 Wellness Lab Processing 109.00
10/26/2023 Vitamin D 41.00
Wellness
Charge Receipt Adjust Balance
15.00
15.00
975.00
1100.00
300.00
4360.00
570.00
720.00
1853.00
1640.00
Onsite XXX-XX-0587 Balance Due:
Invoice # 206030 Balance I)ue:
15.00
15.00
975.00
1100.00
300.00
4360.00
570.00
720.00
1853.00
1640.00
11548.00
11548.00
- 1oC?.� Egin `fesfi q±ien n10-0-g9LT r3��
bmployec Ctirck goky)
� 1 3. vo -FlinoUr,t--
Cut and return with payment
Please remit 11,548.00 to
Net Due 30 Days From Statement Date
Please place invoice number 206030 on check
[ ] MasterCard [ ] Discover [ ] Visa [ ] American Express
Card Number
Exp. Date
CVV Number
UnityPoint Health at Work - Waterloo Reg
7024 Nordic Dr Ste 100
Cedar Falls, IA 50613
Phone: 319-266-3127
Signature of Cardholder
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the HUMAN RIGHTS Department to expend
$ 8000.00 plus est. shipping costs of $ to pay for or purchase
HAWKEYE STAGES BUS TOURS
This purchase or expenditure is being made because:
MLK FREEDOM BUS TOUR 2023 (NOV 13-17, 2023)
Vendor selected for this purchase:
HAWKEYE STAGES
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
PRIOR COMMITMENTS FAILED - Was unable to obtain a second corporate sponsor to help
with costs associated with the trip. Using EEOC funding to provide for the remaining costs
of the trip in support of the education it provides on human rights.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
❑ Federal/other grants j Other (specify)
Sanitation
EEOC REIMBURSEMENT DOLLARS
This expenditure is to be coded to the following budget line -item:
010-27-2505-1315 27EEOC. RRY20
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
ABRAHAM L FUNCHESS JR
12/06/23
$ 34503.64
$ 8392.99
V 12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 15,000.00
plus est. shipping costs of
Leisure Services
$ n/a
On Media advertising for the Cedar Valley SportsPlex
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
being able to advertise with On Media will help retain members and recruit new members.
Vendor selected for this purchase:
On Media (Mediacom Park, NY)
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
On Media is the advertising company for MediaCom cable.
Prior Committee Actions (Dates):
Hotel Motel Funds were awarded August 2023
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-1351 37HMT to be set up
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 12/5/23
$ 15,000.00
$ 15,000.00
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance [Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services Department to expend
$ NTE 29,000.00 plus est. shipping costs of $ to pay for or purchase
Equipment parts from various vendors based on price and availability of individual parts.
Amended From $18,000 due to bids showing high prices on parts needed.
This purchase or expenditure is being made because:
To replace or repair worn out or broken parts to properly maintain the golf course
mowing equipment.
Vendor selected for this purchase:
various
�■ Bids or written quotes were taken on this purchase, as follows:
R&R Products, (Arizona), P&K Midwest (Waterloo), and Van Wall (Rock Island)
Turfwerks (Johnston), Some parts are proprietary and must be ordered from the original
manufacturer. Other parts are ordered for the lowest bidder per part.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
12/4/23 Approved at $18,000
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 34,804.00 after amended
$ 29,016.46
Paul Huting 12/06/23 NacW ° 12/18/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
12/18/2023
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,250.00 plus est. shipping costs of $ to pay for or purchase
Cedar Valley SportsPlex 10 year anniversary stocking hat gifts
This purchase or expenditure is being made because:
we will be giving these hats out to members for the SportsPlex 10 year anniversary.
Vendor selected for this purchase:
Advantage Screenprint (Waterloo, IA)
�■ Bids or written quotes were taken on this purchase, as follows:
Advantage Screenpring (Waterloo, IA) $4,250.00
Strategic Imaging (Waterloo, IA) $5,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 12/12/2023
$ 25,518.00
$ 12,463.31
12/18/2023
NacW
(Signature Dept. Head or Designee)
Date (Signature Finance [Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS
$ 12,106.29 plus est. shipping costs of $ 0.00
Video management server.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
This is an additional video management server for use in our Salient Complete View system.
As we install more cameras we need greater capacity for storing video.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
State of Iowa contact for Dell Servers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-01-8225-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 145,000
and the current available balance is $ 98,314
Respectfully submitted,
Chris Youngblut 12/06/2023 < Z0.0,1° 12/18/2023
rv=n
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 8,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
(2) PepperBall VKS PRO launchers and equipment, (2) PepperBall TAC SA
Launchers and equipment. (4) Pepperball Instructor certifications.
This purchase or expenditure is being made because:
PepperBall non lethal launching platforms and equipment.
Vendor selected for this purchase: Safeware Inc.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Proprietary non lethal force options for Law Enforcemennt.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants ❑ Other (specify) WPD Forfeiture Funds
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11TRI.WPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 200,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 12/6/23
,w Z0,(40
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9,396.00 plus est. shipping costs of $ 0 to pay for or purchase
(6) BEE III standard Radaer units for patrol cars
This purchase or expenditure is being made because:
BEE III replacement radars for marked patrol units for traffic control. Funded by
the Governor's Traffic Safety Bureau grant.
Vendor selected for this purchase: MPH Industries Inc.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Proprietary radar equipment used by the Waterloo Police Department.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants ❑ Other (specify) GTSB Grant
This expenditure is to be coded to the following budget line -item:
010-11-1150-2110 GTSB Grant
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 17,000.00
and the current available balance is $ 17,000.00
Respectfully submitted,
Aaron P. McClelland, Police Captain
12-6-23 ZU
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER (Valve) Department to expend
$ 4,456.55 plus est. shipping costs of $ 500.00 to pay for or purchase
8" Varec check valve for Lagoon torch line
This purchase or expenditure is being made because:
The current check valve needs to be replaced
Vendor selected for this purchase:
Varec
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 70,484.71
Respectfully submitted,
Jesse Gaherty
12/08/23
(Wg
12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/18/2023
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ NTE 19,000 plus est. shipping costs of $ 0 to pay for or purchase
Blanket Pre-authoriation NTE $19,000 for rebar for street department concrete work - fiscal year 2024.
This purchase or expenditure is being made because:
Rebar needed for concrete work.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1575
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
12/18/2023
$ 31,000.00
$ 19,420.33
NaeW 12/18/2023
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO-12/18/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Streets Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
266-19-7100-3873
Reimb for Service
75,000.00
266-19-7100-1575
Steel, iron and metal supplies
26,000.00
266-19-7100-1555
Minor Equip & supplies
8,000.00
266-19-7100-1511
Concrete & Aggregates
41,000.00
TOTAL
$75,000.00
This amendment is being requested because:
Recognizing revenue earned to cover expenses for planned concrete work in FY24.
TOTAL
$75,000.00
Prior Committee Actions (Dates):
Sheila Steffen
12/7/2023 Tu4ett %ilk 12/18/2023
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment - Streets 12-7-23.xlsx (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Golf Marketing Campaign FY2024
James Bolger
$ 15,000.00
1. How will this project be funded?
A. Federal Grant Yes No x CFDA #
Grant Name
B. State Grant Yes No
Grant Name Reap Grant
C. City Match Source of Funding
D. Other Entities Yes No
Name
Hotel Motel
To be assigned by the Finance Dept.
Project No.
Subproject No.
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
100.00%
awarded Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
CI CI
Yes No
❑ ❑X
❑ ❑
❑ ❑
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
Leisure Services GOLF was awarded hotel motel funds August 2023.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget HMT GOLF (1).xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
12/18/2023
Approval Date
Project Name (from page one) GOLF Marketing FY2024
Department No. project will be budgeted under 37
Activity No. project will be budgeted under 4105
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund:
010 Fund: Fund: Fund:
REVENUES: 010-37-4105
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3111 Hotel Motel Discretionary
EXPENDITURES:
Total
15,000.00 15,000.00
TOTALS $ 15,000.00 $ $ $ $ 15,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1351 Advertising
15,000.00 15,000.00
TOTALS $ 15,000.00 $ $ $ $ 15,000.00
Paul Huting 12/05/2023 NacW
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
12/18/2023
K:\shared goodies\forms\Project Budget HMT GOLF (1).xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Cedar Valley SportsPlex Marketing FY2024
City Contract No.
Project Manager
Project Budget Total $
Bob Etringer
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes x No
Name
Hotel Motel
To be assigned by the Finance Dept.
Project No.
Subproject No.
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
100.00%
Done None
❑x ❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
The Cedar Valley SportsPlex was awarded hotel/motel funds to be used for marketing the SportsPlex facility.
These funds will allow the SportsPlex to market towards potential members as well other members in the community.
Discrectionary Hotel Motel funds were awarded August 2023.
Page 2 must be attached and signed.
K:\shared goodies\forms\SportsPlex Marketing Project Budget FY24.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Committee
Approval Date 12/18/2023
Project Name (from page one) Cedar Valley SportsPlex Marketing FY2024
Department No. project will be budgeted under 37
Activity No. project will be budgeted under 4180
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: 010
REVENUES: 010-37-4105
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3111 Hotel Motel
EXPENDITURES:
Fund:
Fund: Fund:
Total
15,000.00 15,000.00
TOTALS $ 15,000.00 $ $ $ $ 15,000.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
1351 Advertising
15,000.00 15,000.00
TOTALS $ 15,000.00 $ $ $ $ 15,000.00
Paul Huting 12/5/23 (Nu4etzZ0ar).1°
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
12/18/2023
K:\shared goodies\forms\SportsPlex Marketing Project Budget FY24.xls\Page 2 (Constr Proj) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO —1-2/18/2023
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 24 submitted by the Waste Management Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
520 14 5200 3614
Intrest Sav Account
200,000.00
520 14 5200 1513
Chemicals and Gases
250,000.00
520 14 5200 3433
Sewer Usage Fee
500,000.00
520 14 5200 1571
MachiMachinery & Equip
450,000.00
TOTAL
This amendment is being requested because:
700,000.00
TOTAL
700,000.00
Using Increase interest received (3614) and expected sewer increase fee (3433) for Satellite Start up.
Prior Committee Actions (Dates):
Brad Manahl
(Signature Dept. Head or Designee)
12/4/23 estwZQo 2 ( 12/18/2023
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
ALL- eutvikkA&D &Ai -I cm�.'. LLC
►I Z7
Transaction Details
Payment Details for Order ID 3551549
Order Details
Order Id:
3551549
Paid On: 2023-09-26 07:06:39
Payer Name: Baltimore LLC
Pay neat Method: BCheck
Status:
County Amount Paid:
Service Delivery Fee:
Total Paid:
Success
431,54
0,25
431,79
Parcel Number
891326458008
County:Black Hawk
Tax Year:2023 Tax Type:Special Assessment
Owner Name:
BALTIMORE LLC
Property Address:
Legal:
619 JOHNSON ST
WATERLOOJA
HOSPITAL SQUARE SW
157.84 F7 OP EVEN WIDTH
Fist Tax:
Penally/Cost/Inter
est Paid To Dice:
First Pnid:
64,60
5.00
69,60
Second Paid: 0,00
Parcel Number
891326458008
County:Black Hawk
Tax Year:2023 Tax Type:Special Assessment
Owner Name:
BALTIMORE LLC
Property Address:
Legal:
619 JOHNSON ST
WATERLO0,1A
HOSPITAL SQUARE SW
157,84 PT OF EVEN WIDTH
First Tex:
Penalty/Cost/Inter
est I'ald To Date:
First Pnid:
51,36
5,00
56,36 Second Pnid: 0.00
Parcel Number
891326458008
Counly:Blnck Hawk
Tax Yenr,2023 Tax Type:Special Assessment
Owner Name:
BALTIMORE LLC
Properly Address:
619 JOHNSON ST
WATERLOO,IA
Legal:
HOSPITAL SQUARE SW
157,84 FT OF EVEN WIDTH
First Tux:
Penalty/Cost/finer
est Paid To Date:
First Paid:
82,97
5,00
87,97
Second Pnid:
0,00
Parcel Number
891326458008
County:Black Hawk
Tex Year:2023 Tax Type;Speela1 Assessment
Owner Name; BALTIMORE LLC
Properly Address; 6 l 9 JOI•INSON ST
WATERLOO,IA
Legal; HOSPITAL SQUARE SW
157.84 FT OF EVEN WIDTH
First Tax:
Penalty/Cost/Inter
est Paid To Date;
First Paid:
151,75
5,00
156,75 Second Paid: 0.00
Parcel Number
891326458008
County:B1aok Hawk
Tax Year:2023 Tax Type:Special AS6egsMeni
Owner Name: BALTIMORE LLC
Property Address: 619 JOHNSON ST
WATERL00,1A
Legal: HOSPITAL SQUARE SW
157.84 FT OF EVEN W1DTH
First Tax:
Penalty/Cost/later
est Paid To Dale:
First Paid:
27,83
5.00
32.83 Second Paid: 0.00
Pored Number
891326458008
County:Black Hawk
Tax Year:2023 Tax Type:Special Assessment
Owner Natno: BALTIMORE LLC
Property Address: 619 JOHNSON ST
WATERL00,1A
Legal: HOSPITAL SQUARE SW
157,84 FT OF EVEN WIDTH
First Tax:
Penally/Cost/Inter
est Paid To Date:
First Paid:
23.03
5,00
28,03 Second Paid: 0,00
e, t Oac,"
12/18/2023