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HomeMy WebLinkAboutEN Communications Proposal - City of Waterloo IA - PMCMCI 2024 FINALMage►►an An RUST Solutions Group Company Contact: Marcellus Nixon Project Executive EN Communications mnixon(c�entrustsol.com TRUST• =:=. FiberRise SOLUTIONS GROUP . An ENTRUST Solution. Group Company WE ARE ui Th Project Managemen ; Construction Managemen and Inspections, and Engineering Support Service 4.11*- 411* b • ew. LiNOMIW t. 4? E SOLUTIONS GROUP TRUST Executive Summary EN Engineering, LLC (EN) is a leading national engineering services firm providing comprehensive design, engineering, and consulting services to gas and electric utilities as well as other energy and industrial end -markets. With over 3,000 professionals in 36 offices nationwide, EN offers customers an unparalleled spectrum of services with expertise in electric power transmission, distribution, generation and inspection, telecommunications, natural gas and oil pipeline infrastructure, gas distribution, automation systems, integrity management, and industrial and refinery solutions. EN supplied these services to over 500 clients in 2022. EN provides comprehensive and dependable inspection, engineering, environmental services, consulting, codes compliance, integrity, and process safety management services to utilities, pipeline companies, and industrial customers. With first-hand experience operating and maintaining energy infrastructure, our engineering professionals provide expertise in Gas Utility Operations, Integrity Services, Process Safety Management, Pipeline Engineering, Automation Integration, Electrical Design, and Industrial Solutions. Fomred Energy Russell Became an Energy ❑ihsion at Became. a Corrosnon AVEVA 1rr!darrvas Epstein will AMieve2 !ti() fiockwtrlr Con-V!r '13 Endorsed Group core group 900f 21706 Sorurrons Aired System jo:red from NGPL Certification Pertem EN Engineenng integrator EN Engineering 1990 2000 2012 2910 2015 2017 • 2002 2910 2413 2015 291E 2010 EN Engineering 1Miaeflend ETA Tufo! Contra! CNA. 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MAG E L LAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST Our history dates back to 1998 when a group of managers, engineers, and designers from Natural Gas Pipeline Company of America (NGPL) formed the Energy Division of Epstein Architects & Engineers. In 2002, EN Engineering, LLC was formed as a joint venture between Epstein's Energy Division and the Engineering & Technology Departments of Nicor Gas. Today, EN is owned by Kohlberg & Company. We have grown significantly from our beginnings, but we have continually maintained a strong emphasis on the energy industry, focusing on the transmission and distribution segments of the natural gas industry, liquids pipelines, automation, and electrical power distribution. The acquisition of Wheatland Systems in 2010 greatly expanded the depth and breadth of EN's Automation Services offerings, particularly in the liquids arena, to our current oil and gas automation capabilities. The acquisition of Eta Engineering in 2013 enabled EN to expand its capabilities into the refining, chemical, and process safety management sectors. Our acquisition of Russell Corrosion Consultants in 2014 enhanced our expertise in corrosion control and integrity management for a more diverse customer base. In 2015, we acquired Total Control Solutions and expanded our automation services. Our acquisition of CNA, Inc. extended our breadth of services to include surveying and landscape architecture. And our most recent acquisitions of Energy Initiatives Group, Inc. (EIG) in 2017 and Texas Utility Engineering (TXUE) in 2018 expanded our electric power and telecommunications services, including pole inspections and treatment. In 2019, Pondhop Automation & Controls, LLC, and QC Data expanded our services in automation. In 2020, Kestrel Power Engineering and in 2021, Spectrum Engineering, ESC Engineering, and G2 Integrated Solutions also joined our team. Most recently, TG Advisers, Inc., FiberRise Communications, and Magellan Advisors joined EN in 2022. ISO :OMPLIANCF We strive to provide an engineering -focused approach to problem -solving by adhering to robust project management techniques. EN Engineering, LLC is an ISO 9001:2015 certified company. A copy of our Quality Manual is available upon request. EN uses ISO 9001 as its standard quality management system for work approvals. ISO 9001 certification gives our clients confidence that our work product is thoroughly vetted and approved. Evaluations: Project designs are evaluated during our Quality Review process and supported by the use of ISO checklists. Our Quality Review process includes 1) a formatting review to check drafting quality standards, 2) engineering design review (codes, calculations, etc.), and 3) an interdisciplinary or independent review to either cross-check for a cohesive and consistent design among disciplines involved and/or provide an additional check by a qualified individual not associated with the project. EN Engineering will follow our ISO process for project reviews, and all project deliverables will be transmitted via ENsured or an equivalent secured site requested and provided by the client. 3 WWW. MAG E L LAN BROAD BAN D.coM ENTRUST SOLUTIONS GROUP EN Communications Project Team EN Communications' proposed Project Team is depicted below; however, EN Communications reserves the right to modify and change team members as necessary. 1) Cole Hankie Broadband Design 1: I L 1 Tylor Canfield Associate Project Manager 4110 Michael Regan Project Manager - Broadband Implementation it 8 2. 3 411) Mark Lane Broadband Technical Consultant 4 Marcellus Nixon Project Executive 1;10 2 Gene Allred Construction Management 42 s AI Charles Casey Construction Manager 21 i 1 David Arrige Construehon Inspector Melissa Johnston Project Management Support Office 1 Danielle Aubuchon Project Coordinator Confidential - Property of Magellan Advisors 0 COMMUNICATIONS Mayor - Quentin Hart Municipal Communication Boartl - Andy Van Fleet John Whams, PE Project Professional Waterloo Fiber GM - Err Engineer PE Lege Page I of 1 4 WWW. MAG E L LAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST Marcellus Nixon - Vice President of Consulting Marcellus has more than 35 years of experience building fiber-optic infrastructure, domestically and internationally, and is a trusted advisor in the high-speed internet space. As Vice President of Consulting, Marcellus initiates consultant engagements and guides clients through the planning phase for their projects, helping them understand how to build for long-term infrastructure sustainability. Before joining EN Communications, he most recently led a successful greenfield high-speed internet project for United Cooperative Services in Burleson, Texas, including design, construction, network deployment and operations, marketing and sales across 14 counties. Marcellus is a graduate of the University of Virginia. Michael Regan — Project Manager Michael joins EN Communications Broadband bringing in 23 years of experience in the Telecommunications Industry. Over that time, he has managed integration projects and cost reduction initiatives that transformed evolving networks. He is a results - driven professional who has led growth, innovation and change in the competitive and services industries. Proven track record of optimizing program performance and customer satisfaction. His philosophy in the professional space is focused around his personal drive, integrity, effective communication skills and results -based performance. He earned his bachelor's degree in Mathematical Sciences from Northern Illinois University. John Williams - Engineering Program Manager John joins EN Communications Broadband after 16 years of prior experience leading the citywide deployments of fiber to the home broadband for Bristol Tennessee Essential Services and Erwin Utilities, Tennessee. Over that time, he has developed unique expertise in engineering, building and operating fiber to the home networks within the municipal utility environment. John believes in using a pragmatic approach to building networks. John's experience includes design engineering of fiber backbone and fiber to the home, network design for SCADA, municipal and educational networks and expansion of established broadband networks. He also has significant expertise in running network operations centers, outage management systems, billing, reporting and customer call centers, all within the municipal utility environment. John is a Professional Engineer (PE) licensed in multiple states. He earned his Bachelor of Science degree in Computer Engineering from Tennessee Technology University and his Master of Science in Computer Science from East Tennessee State University. Gene Allred - Director of Construction Joining the USAF was Gene's introduction to the communications industry. From Airbase Operator to encryption and decryption of documents Gene has thrived in the communications industry. After the USAF, Gene joined forces with AT&T Telecommunications. Moving from Local 911 Operator, Resident and Business Tech, Pay Phone Tech to Construction Manager. Gene chaired the Quality of Life Committee for labor and management relations. Employee of the month seven times while on the Resident side. Gene has also worn many hats during his time at Vantage Point Solutions. Senior Inspector/Resident to Construction Manager and convergent thinker 5 www.MAG ELLAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST Cole Henkle - Director — Broadband Design Cole has a decade of experience managing large broadband designs. He manages the full life cycle of engineering projects from inception to completion, managing all permitting activities and personnel in local and remote locations. He has direct experience working with major carriers, municipalities and regional governments on regional fiber and broadband deployments across the US, some of which include Google Fiber, Verizon and the Cities of Hillsboro, OR, Chesapeake, VA, Portsmouth, VA, Boulder, CO, and Ann Arbor, MI. Mr. Henkle led the City of Hillsboro design engineering project, with 100 miles of fiber backbone and 5,000 homes designed and built to date. Mark Lane — Senior Technical Consultant Mark Lane has over 30 years of experience in enterprise IT, carrier network operations, and technology consulting. While serving as CTO for Bristol Virginia Utilities OptiNet, he helped provide the strategic direction and practical implementation responsible for their fiber -to -the -premise (FTTP) network build -out and broadband service deployment for eight counties in Southwest, VA. His vision and leadership contributed to Bristol, VA being selected as an Intelligent Community Forum Top 7 Intelligent City in 2009. Mark received a bachelor's in computer science from the University of Tennessee. Tylor Canfield — Permit Technician Tylor combines organization and precise tracking with easy communication practices to take on any permitting needs. He digs deep at the beginning of projects to identify any issues that could arise when permitting is set to begin, from simple jurisdictional requirements to complex unknown ownership resolution. He shows experience in large scale projects covering multiple jurisdictions simultaneously. A background in construction leadership allows him to implement structure into his process that creates easy readability within the rest of the team, ensuring everyone is always on the same page. That same background acts as a final QC buffer of design constructability before submiss Melissa Johnston — Back Office - Construction Melissa supports multiple broadband infrastructure projects internationally by project tracking and reporting. Melissa has over 20 years' experience in telecommunications including business owner, engineering, designing, GIS, and make-ready construction of fiber optics networks. She also has extensive experience in the field of aerial as well as diversity in underground fiber optics. With her broad knowledge of the industry, she operates exceptionally with clients. Danielle Aubuchon - Project Coordinator Danielle Aubuchon is a Project Coordinator for Magellan Broadband. Before joining Magellan, Danielle taught Mathematics in a public middle school. Her teaching experience has proven valuable in project management, an expert at coordinating and facilitating meetings and helping others achieve their goals. Danielle feels that it is important to educate communities in technological advances while preserving the community's way of life. She can assist the community as it grows, keeping the project progressing and helping its members adapt to change more easily. 6 WWW. MAG E L LAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST Purpose EN Communications (formerly Magellan Advisors), is currently contracted to perform PM/CM/CI and Engineering Support Services to support the City and Waterloo Fiber's deployment of the Waterloo Backbone, and Waterloo Fiber Distribution network, and related systems for both. This proposal extends services through 2024, including month 4 of 16 of OSP construction activities. Statement of Work EN Communications proposes continuation of the following SOW: NHi4 t 1 - rKUJEL 1 .viANAGEMEN 6 EN Communications will continue to provide an experienced Project Manager ("PM") and Project Management Team to oversee all technical and operational tasks required to continue the support of the launch of the Waterloo Fiber network, including both backbone and FTTH components. Additional resources including EN communications' Project Executive, Technical Consultants, and others will be tasked with fulfilling various portions of these tasks throughout the duration of this engagement. Expected tasks include: Manage and coordinate day-to-day activities of moving the City's network into construction as expeditiously as possible following the City's procurement process, contract approval and notice to proceed. Ensure all Federal Funding contract requirements are included in each procurement where necessary. Manage Project Capital Expenditure budgets and develop reports as necessary. Team with Construction Manager and Construction Inspectors to manage the project implementation plan, including tracking to schedule, budget, issues identification and resolution, and risk mitigation. Provide regular progress reports, and schedule and coordinate all project related calls, as well as ad -hoc vendor/coordination discussions. Refine and revise the project implementation plan to reflect the OSP buildout schedule and all necessary steps to implement and turn -up the network. Develop working relationship with Cedar Falls Utilities (CFU) for wholesale services and operational support, including integration into the 28E agreement(s) for shared video (cable TV) headend, IP transit peering for Internet access, and exploration of collocation and NOC services beneficial to Waterloo Fiber's ongoing operations. Oversee negotiation of programming, transport, and licensing agreements with NCTC for video service offering. Work with EN Communications' Subject Matter Experts (SMEs) to create the designs, functional specifications, scopes of work, and RFP's necessary for implementation of Waterloo Fiber including network equipment, operating support systems (OSS), 7 WWW. MAG E L LAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST prefabricated shelters, inside plant, service fulfillment, and operational services. EN Communications' SME's will research and advise on all options available to the city specific to each procurement including value -engineering designs, developing Statements of Work (SoW), and validating costs to budget. Our team will deliver customized SOWs for each procurement, recommend the appropriate procurement vehicle, and participate in the procurement process including pre -bid conferences, bidder inquiries, issuing RFP addendums, evaluating bids, making recommendations, and assisting in final negotiations. Project related procurements may include: Fiber -Optic OSP Construction (RFP in development) Fiber Management Systems Operating Support Systems Billing Systems Data Center/Building Renovations/Architectural Engineering Inside Plant (ISP), Power, Environmental, Access Security, etc. Network Equipment and Software Wholesale Internet and Transport Services Voice Services and Video (Cable TV) Components and Integrators Data Center Colocation and Entrance Facility Options Fiber -Optic OSP Operations, Maintenance, and Monetization Service Installation and Activation for Subscribers Contracted Network Operations Services Manage design changes, and value engineering opportunities for the fiber-optic network, including coordinating all project approvals/changes, change orders, billing/invoice approvals by vendors, and other project administrative functions. Work with EN Communications SME's and vendors to ensure that equipment and software are implemented, configured, and tested prior to launch. Assist in development of job descriptions, interviews, staffing readiness, and suggested workplace environment. Support Business Operations and Readiness: Prepare for customer service readiness ("CSR") by determining workflows for all new site order types (e.g. initial installs, changes, trouble handling, etc.) Assist with billing and accounting setup Oversee integration of BSS/OSS systems for order management, service provisioning, and subscriber billing Setup processes to interact with O&M vendors for scheduling work orders, adds/moves/changes, and repairs Test processes prior to production launch 8 1 E SOLUTIONS GROUP TRUST Oversee deployment of the service edge and upstream services including CFU Internet, CFU video, and iMon voice. Develop and oversee acceptance tests of the network and services. Oversee production launch based on rollout plan with post -rollout review. Develop maintenance procedures for repair and restoration. Ensure smooth transition to City Operations and City staff. TASK 2: PROJECT ENGINEERING SUPPORT EN Communications proposes to continue providing engineering support for the project during the full construction and deployment effort. There will be numerous requirements for drawings to be revised and modified during the permit process, and to support field changes that may occur in the field. Engineering support will include a design project management resource, additional fielding efforts in the Waterloo market as needed, and ongoing management and oversight from EN Communications' Iowa licensed Professional Engineer ("PE"). TASK 3: CONSTRUCTION MANAGEMENT EN Communications' Construction Manager ("CM") will act as the City's liaison to the Outside Plant (OSP Construction Contractors) team and will manage the overall construction of the City's fiber- optic network(s). The CM will review overall compliance with project schedules and specifications, assessing Contractor adherence to public works and right of way restrictions, performance of construction activities, and development of applicable project documentation. Other tasks that will be performed include: Managing the overall Construction deployment of the Outside Plant (OSP), ensuring schedule management, specification compliance and documentation. Approving all materials to be used in the job, as well as all construction subcontractors. Act as the main point of contact for selected OSP Contractor, addressing field issues, coordinating daily activities, assessing compliance with both health and safety requirements and with applicable permits. Coordinating with the City as applicable on updates with project reporting, construction activities, material access and handling, production tracking, documentation control, administrative requirements. Production tracking, coordination with construction vendor, assessing adherence to schedule commitments, troubleshooting, tracking completion of punch list items, confirming final completion and delivery, and turnover to operations. Review of production installations to specifications and assisting the City to manage the project within budget and schedule timelines. Facilitating "onsite" quarterly, cross -functional meetings with the City, providing applicable construction updates, identifying any issues with, and resolution of, applicable action items. 9 WWW. MAG E L LAN BROAD BAN D.coM TASK 4: CONSTRUCTION INSPECTION ESOLUTIONS GROUP TRUST EN Communications will provide Construction Inspection ("CI") services for the City as Waterloo's network is constructed. EN Communications has assumed at least (1) one construction inspector to start but may require a second. Our estimates include a single inspector for either each Construction Prime Contractor, or for every 4 construction crews. EN Communications' construction inspectors will provide on -site supervision to determine compliance with project specifications, safety and permitting requirements. In addition, EN Communications will provide quality review on installation and ground restoration in real time. All field data and information related to changes in the field, as built and redline information will also be acquired and reviewed in real time. In addition to these services, on -site inspection services provide field representation, to assist the City with oversight of crews in the field. Field inspection services include the following, as well as per diem, lodging, and vehicles for local CI resources up to 6 days per week: Real time inspection services, including compliance and specification review of installations. Onsite assessment of installed quantities and installation quality assurance. Review of compliance with safety standards including OSHA, city, county, and state requirements, as well as maintenance of traffic compliance and permit -specific requirements. Review of local, state, and federal code compliance including the National Electric Safety Code. Onsite supervision of fiber-optic testing (OTDR and power meter) and compliance. Field level decision -making to minimize crew downtime. Review of deliverable accuracy for all documentation including red lines, directional bore logs and production sheets. 10 WWW. MAG E L LAN BROAD BAN D.coM E SOLUTIONS GROUP TRUST Pricing The tasks outlined in the Scope above, will be performed on a monthly fixed price basis, excluding travel expenses that will be billed as incurred on a not -to -exceed basis, and invoiced as follows. Task(s)/Description Cost Task 1: Project Management $26,125 Task 2: Project Engineering Support $5,225 Task 3: Construction Management (Includes 1 in market Construction Manager/Inspector) $31,350 Task 4: Construction Inspection (1 inspector per 4 construction crews) (Each contractor requires one inspector if multiple contractors) $23,5131 Monthly Total $86,213 Estimated Monthly Travel Expenses (billed as incurred) $4,000 Monthly Total $90,213 1 Additional inspectors billed at $21,400 per month. WWW. MAG E L LAN BROAD BAN D.coM Estimated Schedule Our proposed schedule for 2024 is as follows: Table 1 - Services Jan 2024 - Dec 2024 Billing Month/Year (Month #) January 2024 (Month 1) Desc. Month PM $26,125 PE $5,225 CM $31,350 CI $23,513 Expenses $4,000 Monthly Total $90,213 February 2024 (Month 2) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 March 2024 (Month 3) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 April 2024 (Month 4) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 May 2024 (Month 5) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 June 2024 (Month 6) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 July 2024 (Month 7) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 August 2024 (Month 8) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 September 2024 (Month 9) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 October 2024 (Month 10) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 November 2024 (Month 11) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 December 2024 (Month 12) Month $26,125 $5,225 $31,350 $23,513 $4,000 $90,213 Cost Estimates through December 2024 $1,082,556 www.MAGELLAN BROAD BAN D.CoM 12 I Magellan An Company Signature & Acceptance Signature of this Proposal by Client warrants that all components of this Proposal are acceptable to the City of Waterloo and that the person(s) signing this Proposal has the right, power, and authority to execute the Proposal. EN Engineering, LLC 28100 Torch Parkway SE, Suite 400, Warrenville, IL 60555 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Print Name: Courtney Violette Print Name: Title: Chief Management Officer Title: Mayor of Waterloo, Iowa Signature: Date: December 19, 2023 Signature: ale/l1/z 9-(arE Date: 12/18/2023 WWW.MAGELLANBROADBAND.COM 13 I