HomeMy WebLinkAbout12.18.2023 Finance Committee MinutesDecember 18, 2023
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Jonathan Grieder and Rob
Nichols.
Approval of Agenda, as proposed or amended.
Grieder/Nichols
that the agenda as proposed be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of December 4, 2023, as proposed.
Grieder/Nichols
that the minutes of December 4, 2023 as proposed be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Nichols/Grieder
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Quentin Hart, Mayor
Class/Meeting: US Conference of Mayors
Destination: Washington, DC
Dates: January 16-20, 2024
Amount not to exceed: $3,900.00
Officer(s) Rulapaugh, Nichols, A. Bovy and Schaaf, Sergeant(s) Wilson and Hoelscher,
Lt. Girsch and Capt. McClelland
Class/Meeting: Glock Armorer's Course
Destination: Oelwein, IA
Dates: January 11, 2024
Amount not to exceed: $2,120.00
Lt. Girsch, Sgt. Wilson and Ofc. Nichols
Class/Meeting: Rifle Armorer Certification
Destination: Ottumwa, IA
Dates: February 13-14, 2024
Amount not to exceed: $2,300.00
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Sgt. Hoelscher, Ofc. Rulapaugh
Class/Meeting: Rifle Armorer Certification
Destination: Egan, MN
Dates: May 2-3, 2024
Amount not to exceed: $1,850.00
Justin Speakar-ICT Foreman, Kevin Kuestling-ICT Technician , Alan Fecht- ICT
Technician
Class/Meeting: NFPA70E OSHA Safety
Destination: Van Meter, Waterloo, IA
Dates: Jan 23,2024
Amount not to exceed: $1,095.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Grieder/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Snow Plow Tires)
Amount: $2,600.00 + $270.00 S/H
Expenditure: Set of four (4) Michelin tires for Snow Plow #15.
Building Maintenance (Security Door Access)
Amount: $39,973.00
Expenditure: Security Door Access for City facilities.
Central Garage (ABS Valve Module)
Amount: $2,876.98 + $200.00 S/H
Expenditure: ABS valve module for Fire Truck #121304.
Central Garage (Auger and Bearing)
Amount: $8,209.60 + $500.00 S/H
Expenditure: Replacement auger and bearing for 2019 SnoGo.
Central Garage (Gripper arm for refuse truck)
Amount: $24,176.36 + $1,000.00 S/H
Expenditure: Gripper arm for NewWay refuse truck.
Central Garage (Hydraulic Cylinder)
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Amount: $4,157.85 + $200.00 S/H
Expenditure: Hydraulic cylinder for Motor Grader #190801.
Central Garage (Hydraulic Manifold)
Amount: $2,927.50 + $500.00 S/H
Expenditure: Replacement hydraulic manifold for refuse truck #152003.
Central Garage (Transmission)
Amount: $4,079.00 + $500.00 S/H
Expenditure: Rebuilt transmission for Central Garage service truck.
Fire (Online Education Subscription)
Amount: $7,096.70
Expenditure: Lexipol continuing education annual subscription renewal.
Human Resources (Wellness Fair Biometric Screenings)
Amount: $6,213.00
Expenditure: Wellness Fair Biometric Screenings for employees.
Human Rights Commission (Hawkeye Stages)
Amount: $8,000.00
Expenditure: MLK Freedom Bus Tour 2023 Educational Outreach for Civil Rights.
Leisure Services (OnMedia advertising - SportsPlex)
Amount: $15,000.00
Expenditure: Advertising through OnMedia for the Cedar Valley Sportsplex.
Leisure Services (Winter Parts Order) AMENDED
Amount: NTE $29,000.00
Expenditure: Equipment parts from various vendors based on price and availability of parts.
Leisure Services (Stocking Hat Gifts)
Amount: $4,250.00
Expenditure: Cedar Valley SportsPlex will be giving stocking hats to members for the
SportsPlex 10-year anniversary.
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MIS (Video Management Server)
Amount: $12,106.29
Expenditure: Video Management Server.
Police (Pepperball non -lethal launching platforms and equipment)
Amount: $8,200.00
Expenditure: (4) Non -lethal pepperball launching platforms, equipment and instructor
certifications.
Police (Radar Units)
Amount: $9,396.00
Expenditure: (6) new marked patrol car radar units and equipment.
Sewer (Valve)
Amount: $4,456.55 + $500.00 S/H
Expenditure: Replacement check valve for Lagoon torch line.
Street Dept (Rebar)
Amount: NTE $19,000.00
Expenditure: Rebar needed for various concrete projects planned in FY24.
Building Maintenance (Roof -line Lighting)
Amount: $8,630.00
Expenditure: Integration of Roof -line lighting on Waterloo Convention Center into lighting
programming of 4th Street Bridge, Expo Plaza and Riverloop Amphitheater.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Grieder
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve the budget amendment to increase the Interest and Sewer Usage Fee revenue lines
by $700,000 total and increase the Chemical and Gases and Machinery & Equipment expense
lines by $700,000 total for satellite rebuild, as submitted by Waste Management.
Approve project budget for Golf Advertising with use of Hotel Motel funds that were awarded in
August 2023, as submitted by Leisure Services.
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Approve project budget to increase SportsPlex Advertising by $15,000.00 to use discretionary
Hotel Motel funds that were awarded in August 2023, as submitted by Leisure Services.
Approve the budget amendment to increase Reimbursement for Service revenue line by
$75,000.00, and increase Steel, Iron and Metal Supplies, Minor Equipment and Supplies, and
Concrete and Aggregates expense lines by a total of $75,000.00, for concrete work planned
during fiscal year, as submitted by the Streets Department.
OTHER COMMITTEE BUSINESS
Nichols/Grieder
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Request approving refund for Baltimore, LLC, on property located at 611 Johnson Street Apt 2,
Waterloo, IA 50702, for previous owner's special assessment bill consisting of water fees of
$69.60, storm water fees of $32.83, and sewer fees of $87.97.
BILLS PAYMENT
December 11, 2023.
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated December
11, 2023, in the amount of $2,235,491.05, be approved. Voice vote -Ayes: Three. Motion
carried.
December 18, 2023.
Feuss/Grieder
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated December
18, 2023, in the amount of $6,935,725.26, be approved. Voice vote -Ayes: Three. Motion
carried.
ADJOURNMENT
Grieder/Nichols
that the meeting be adjourned at 5:18. Voice vote -Ayes: Three. Motion carried.
Kerrey Fetchte -16
Kelley Felchle
City Clerk
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