HomeMy WebLinkAboutCommission Packet - 3/22/2023 2/2,22—/2 Z3
Date:
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White
Mike Hudson Matt Carpenter
Randall Miller
David Grimm
Scott McDonald
Mel Wittwer
Marilyn Robinson Angela Hickok
Frank McCaw
James Lentfer Richard Berry
Mike Mrzlak
John Mrzlak
Quorum Needed: 5
\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx(rev. 12/2022)
MEMORIAL HALL COMMISSION
March 22, 2023
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of January 25, 2023.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building and Grounds—Chairperson Mel Wittwer
2. Operations—David Grimm
3. Education/Historical—Chairperson Randall Miller
3.a. Artifacts Preservation—Chairperson James Lentfer
4. Finance/Fundraising— (Vacant)
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Administrative Secretary
*Next meeting scheduled for April 26, 2023.
MEMORIAL HALL COMMISSION
January 25, 2023
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Scott McDonald, Mel Wittwer, Frank McCaw,
James Lentfer,Mike Mrzlak and John Mrzlak, David Grimm (A) and Angela Hickok(A).
Absent: Randy Miller, Mike Hudson, Marilyn Robinson and Matt Carpenter(A).
Also in Attendance:Nancy Higby, Secretary, City of Waterloo.
Moved by Grimm, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Nine. Motion
carried.
Moved by J. Mrzlak, seconded by M. Mrzlak, that the Minutes of November 16, 2022, be
approved. Ayes: Nine. Motion carried.
Citizen's Oral Comments
None.
Treasurer's Report-Vacant
Nancy Higby provided an update on the current fund balances as of January 18, 2023. Brick
Fund- $7,078.15; Flag Fund- $205.26; Courbat Memorial Fund- $1,000; Special Projects Fund
- $500; Artifacts Projects Fund- $217.41.
A discussion followed regarding the reporting of the flag fund balance of $205.26. Nancy
explained that the amount remains in the report, because the vote to return the funds to the city,
passed at the June 22, 2022 meeting, was made around the same time the CFO's employment
ended. Unfortunately, nothing has been done at this point, but said she would speak with the
City Finance Manager to correct this. Jim Lentfer questioned if a new motion could be made to
rescind the earlier motion to return those funds to the City of Waterloo. He agreed to bring this
up for discussion under new business.
John Mrzlak questioned if the Mayor had to give his permission each time the board wanted to
use the monies, as each fund is designated"Mayor's Restricted Projects".
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January 23, 2023 Page 2
John Mrzlak suggested using the donated Veterans Way funds to cover the cost of the quote if
they are found to belong to the Memorial Hall. Jim Lentfer shared that he would like to see the
parking ramp fixed up better too.
Operations—Chairperson David Grimm
David Grimm reported that they have had a couple of meetings and have made a lot of changes
to the Constitution and By-Laws.Nancy has been asked to make several copies available at the
next meeting for discussion by the board and a vote will be taken at two subsequent meetings.
John Mrzlak questioned if the Mayor intended to appointment a new liaison for the board.
Education/Historical—Chairperson Randall Miller-Absent.
Artifacts Preservation—Chairperson James Lentfer
Jim Lentfer provided an overview of the talking points he has had with Randy and Mel. One
item in particular was a rare banner from 50th Anniversary of the Civil War that he would like to
have mounted and framed. Frank McCaw commented that due to the fragility of the material,
the item would need to be preserved in advance of any framing and of course would need to be
properly mounted to avoid stressing the material. Jim commented that he would revisit this
discussion at another meeting.
Finance/Fundraising—None. Position vacant.
Unfinished Business—None.
New Business—
David Grimm commented on the passing of Don Ticknor last month, and noted that he
represented the Retired Officers Association. He has learned that the organization has not been
active for over a dozen years and has in fact, been incorporated into the Military Officers
Association of America. Robert Stavnes, Retired Army Colonel, oversees both Chapters in Iowa
and lives in Cedar Falls. His assistant is Gordy Yuska, who everyone knows from West High.
Robert has said that he would become the primary with Gordy as the alternate. David questioned
what steps need to be taken.
Nancy Higby stated that she would mail out an application for each of them to complete and
return, so their request for appointment can go before council. She stated that she would list the
affiliation as "Military Officers Association of America, formerly known as Retired Officers
Association"on the application until the By-Laws are officially amended.
Jim Lentfer proposed using the flag money previously discussed for the purchase of two each of
the Iowa State flag, POW/MIA flag and U.S. flag.
Scott McDonald commented that the Marcia Courbat Memorial Fund could also be used to
purchase the flags to avoid any issue with the City on the previous motion to return all flag
funds.
Moved by McDonald, seconded by Grimm, to utilize the Marcia Courbat Memorial Fund
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