HomeMy WebLinkAboutCommission Packet - 4/26/2023 Date: / 4 �3
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
V
Craig White
• Mike Hudson V Matt Carpenter
Randall Miller
David Grimm
Scott McDonald
Mel Wittwer
• Marilyn Robinson 17 Angela Hickok
• Frank McCaw
• James Lentfer Richard Berry
Mike Mrzlak
John Mrzlak
Quorum Needed: 5 ( J )
\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx(rev. 12/2022)
MEMORIAL HALL COMMISSION
April 26,2023
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of March 22, 2023.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building and Grounds—Chairperson Mel Wittwer
2. Operations—David Grimm
3. Education/Historical—Chairperson Randall Miller
3.a. Artifacts Preservation—Chairperson James Lentfer
4. Finance/Fundraising— (Vacant)
VIII. Unfinished Business
IX. New Business
1. First reading and vote for proposed amendments to the Constitution and By-
Laws.
X. Adjournment
Nancy Higby
Administrative Secretary
*Next meeting scheduled for May 24, 2023.
MEMORIAL HALL COMMISSION
March 22, 2023
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Mike Hudson, Randy Miller, Scott McDonald, Mel
Wittwer, Marilyn Robinson, Frank McCaw, James Lentfer, John Mrzlak, Matt Carpenter (A),
David Grimm(A) and Angela Hickok—arrived at 5:01 p.m. (A).
Absent: Mike Mrzlak, Richard Berry(A).
Also in Attendance: Richard Hurtado and Nancy Higby, Secretary, City of Waterloo.
Moved by Miller, seconded by J. Mrzlak, that the Agenda be approved. Ayes: Ten. Motion
carried.
Moved by Miller, seconded by J. Mrzlak, that the Minutes of January 25, 2023, be approved.
Ayes: Ten. Motion carried.
Citizen's Oral Comments
None.
Treasurer's Report— Vacant
Nancy Higby provided an update on the current fund balances as of March 22, 2023. Brick Fund
- $7,078.15; Courbat Memorial Fund- $1,000.00; Special Projects Fund- $500.00: Artifacts
Projects Fund- $217.41.
Moved by J. Mrzlak, seconded by Grimm, that the Treasurer's report be received and placed on
file. Ayes: Ten. Motion carried.
Chairperson's Report
Craig White commented that there would be a meeting on the Memorial Day parade and
ceremony directly following this meeting.
He provided an update on the June 6 Honor Flight and stated that there are still about twenty
seats left. He explained that the fundraising committee is doing a great job and shared that all of
the tables are sold out but there are still booths available for the April 15 event at the Electric
Park Ballroom.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel Wittwer submitted an invoice from Black Hawk Memorial in the amount of$50.00 for the
engraving of two bricks. He also requested reimbursement in an amount not to exceed $55.00
for the purchase of an external drive for data backup. Mel explained that he received a quote
from Young Plumbing & Heating in an amount not to exceed$500.00 for the partial repair of the
fountain and requested approval to move forward.
Mel updated the board on what was discovered when Young Plumbing& Heating came out to
inspect the fountain. He explained that there are two leaks. The proposal for$500.00 will take
care of one of the leaks. The other leak will require the fountain be disassembled. He would like
to get a quote from a monument restoration company because the fountain is listing quite a bit.
Moved by J. Mrzlak, seconded by McDonald,to pay the invoice to Black Hawk Memorial in the
amount of$50.00; to reimburse Mel Wittwer in an amo
unt not to exceed $55.00; and to move
forward with the partial repair of the fountain by Young Plumbing &Heating for an amount not
to exceed $500.00. Ayes: Ten. Motion carried.
Operations—Chairperson David Grimm
David Grimm reviewed the committee's recommendations to amend the Constitution&By-
Laws. Copies were provided to board members for review. The proposed changes are
highlighted.
March 22, 2023 Page 2
Article IX, Section 1, Paragraph 1 of the By-Laws states: These By-Laws may be amended at
any Commission meeting by a vote of two-thirds of the representatives present and eligible to
vote, provided that any such amendment is read at two (2) meetings and that all Commission
delegates and alternates were notified of the proposed change prior to each of the two (2)
meetings.
The first vote on the proposed amendments will be April 26, 2023 at this board's regularly
scheduled meeting.
He commented that the committee has also be working on updating the Operating Procedures as
well.
Education/Historical—Chairperson Randall Miller
Randy Miller shared an image from the 1930's of the original fountain that can be put on display
to show what the fountain looked like before. He commented that he would be following up
with Mohammad Elahi, Interim Traffic Operations Director, regarding the status of the request
for a traffic study to make Courbat Court a one-way street. He also noted that he had replaced
the swivels on 15 flags so far.
Randy expressed his appreciation for the work that Jim, Mel and Frank have done, as much of
their artifacts work crosses over to historical items.
Artifacts Preservation—Chairperson James Lentfer
Jim Lentfer commented that the committee has met two times since the last board meeting. They
have been reviewing the best way to set up and display uniforms and have decided not to accept
any uniform donations for now. He also reported that they are considering bringing on two
interns this fall which will help get through more of the books. Jim shared that Nathan Arndt,
UNI Museum Director, will be looking at our Spanish American War banner and the flags that
are in need of restoration/preservation. Our hope is that perhaps he will agree to display the
items for us too. He commented that the Grout Museum is looking to make their inventory
virtual and said that they are having a difficult time doing it. The committee feels it would be
best to let them take the lead before we begin the process ourselves.
Finance/Fundraising—None. Position vacant.
Unfinished Business—None.
New Business—
Marilyn Robinson commented that Rolling Thunder plans to have a car show on Saturday May
27, coinciding with the 4t' Street Cruise, and plan to use Courbat Court to stage vehicles. She
requested use of the Memorial Hall Building from 10:00 a.m. to 5:00 p.m.
Board members discussed the event and asked if there was any plans to use the kitchen. Marilyn
stated there was not a need to cook for the event and it was mostly for access to the restrooms.
Randy Miller questioned if the street would be closed and how the cars would be staged on the
street.
Jim Lentfer stated the details had not been worked out yet, but the road would definitely be
blocked.
Nancy Higby suggested it would be appropriate for them to contact the Mayor's office for use of
Courbat Court. This would not necessarily be for the closure, since it will be closed for the 4th
Street Cruise event, but for the exchange of knowledge for emergency purposes.
Rick Hurtado recommended advertising that there would be a separate car show at this location.
Craig White questioned how many cars there would be.
March 22, 2023 Page 3
Jim Lentfer explained about 15-20, but that it would be up to the car club, Midwest Grease
Kings.
David Grimm commented on the need to consider appointing a fundraising committee with the
repair work that is coming up, especially since the city has told us there is no money in the
budget to do any repairs.
John Mrzlak suggested the fountain repairs be tied in with the Veterans Way project and
questioned if the Mayor will be appointing a new liaison for this board. He questioned who the
chairperson of the Veterans Way Program is and also requested that the Mayor and other city
staff attend another meeting like before,to answer our questions.
Moved by Lentfer, seconded by Miller, to approve the use of Memorial Hall on May 27, 2023
from 10:00 a.m. to 5:00 p.m., in conjunction with the Rolling Thunder car show. Ayes: Ten.
Motion carried.
Randy Miller commented that the mic stand is wobbly and suggested replacing it before the
Memorial Day event for an amount not to exceed $50.00.
Moved by McDonald, seconded by Wittwer, to approve replacing the mic stand in an amount not
to exceed $50.00. Ayes: Ten. Motion carried.
With no further business before the commission, it was moved by Miller, seconded by Wittwer,
that the meeting be adjourned at 5:46 p.m. Ayes: Ten. Motion carried.
Nancy Higby
Administrative Secretary
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