HomeMy WebLinkAboutCommission Packet - 9/27/2023 Date: o �2-7 h623
MEMORIAL HALL COMMISSION
ROLL CALL SHEET
PRIMARY ALTERNATE
Craig White
Mike Hudson Matt Carpenter
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Randall Miller
David Grimm
Scott McDonald
Mel Wittwer
Marilyn Robinson Angela Hickok
Frank McCaw
James Lentfer Richard Berry
Mike Mrzlak
John Mrzlak --
Quorum Needed: 5
\\Alomain\waterloo\CLERKDAT\Memorial Hall\Roll Call Sheet.docx(rev. 12/2022)
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MEMORIAL HALL COMMISSION
August 23, 2023
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, David Grimm, Scott McDonald, Mel
Wittwer, Frank McCaw, James Lentfer, Angela Hickok (A), Richard Berry (A) and Council
Liaison- Belinda Creighton-Smith(Ward 4).
Absent: Mike Hudson, Marilyn Robinson, Mike Mrzlak, John Mrzlak, Matt Carpenter (A).
Also in Attendance: Nancy Higby, Secretary, City of Waterloo.
Moved by Grimm, seconded by Miller, that the Agenda be approved. Ayes: Eight. Motion
carried.
Moved by Miller, seconded by Grimm, that the Minutes of July 26, 2023, be approved. Ayes:
Eight. Motion carried.
Citizen's Oral Comments
None.
Treasurer's Report—Vacant
Finance Report was not read.
David Grimm shared that Jim Lentfer has volunteered to be our Treasurer. Jim Lentfer
explained that as far as running for Treasurer, he is still thinking about it and knows there is
another month before he needs to turn in his application. However, when it comes to finance and
fundraising, he would like to start a committee and is looking for a couple of people to volunteer.
He would like to change from being the Artifacts Chairman, to chairing the Finance and
Fundraising.
Chairperson's Report
Craig White reported that the Vietnam Vigil will be held on September 15, 16 and 17. He shared
that planning efforts continue to move forward for next year's Honor Flight Fundraiser on April
13, 2024, with more details to come.
Committee Reports
Building, Grounds & Operations—Chairperson Mel Wittwer
Mel reported that he met with a contractor that Rick Hurtado recommended, that works on
fountains. Unfortunately, the meeting did not end with anything conclusive. There was no
actual estimate provided, more of a verbal discussion. The initial amount given was
$125,000.00, which included tearing apart the fountain, putting in a recirculating water system
and correcting some of the settling. Apparently, with so many unknowns,they were unable to
provide a hard quote. He shared that he it would likely take a project manager to focus on the
fountain and noted that we are talking about a significant amount of money. He explained that
he does have a quote from BG Construction for $450.00, to repair the settling issue around the
unknown soldier monument.
Moved by Wittwer, seconded by Grimm,to approve the necessary repairs to the unknown soldier
monument in an amount NTE $500.00 and paid from the Brick Fund. Vote vote-Ayes: Eight.
Motion carried.
Mel also reported that the cost to engrave bricks has gone up from$25.00 a piece to $35.00. He
recommends increasing the sale price of bricks to $60.00 each.
Moved by McDonald, seconded by Wittwer, to increase the sale price of bricks from$50.00 to
$60.00. Vote vote-Ayes: Eight. Motion carried.
Randy Miller commented on the graffiti discovered on the parking wall facing Courbat Court last
month and shared that after some effort, they were able to make the wall look much better. He
August 23, 2023 Page 2
also shared there was a dead tree on the grounds, which the city has now removed and explained
that there is still no update regarding the parking situation on Courbat Court.
Operations—Chairperson David Grimm
David Grimm shared the various confirmed and potential events coming up in addition to the
Vietnam Vigil. He provided an update on the Memorial Day parade and reported that VFW has
decided they will not be able to do it this year after all because they do not have the necessary
manpower to plan everything. He intends to make a request to Rolling Thunder to step in and
take over. He stated that he will be here and available to work with them as well as John and
Mike Mrzlak, so the organization will not be managing things by themselves.
Dave noted that as most know, Dick Hastings has passed away and commented on all that Dick
had done for the Memorial Hall.
He then questioned if it would be possible to expand the Vietnam Vigil event to recognize and
honor all veterans because it is getting harder and harder to get more people involved. Randy
Miller commented that in the Opening Ceremony they always state that we remember and all
veterans. He isn't sure how we might word this in the future, but agrees there really isn't
anything else out there that recognizes the other groups. He mentioned that the Healing Field
may be something we might want to do more often.
Dave shared that work on the Operating Procedures is almost complete and that in another month
it should be ready to share with the full commission.
Education/Historical—Chairperson Randall Miller
Randy thanked Frank McCaw for stepping up and filling his roll and acknowledged that he is a
great asset. He commented that he reached out again to Chawne Paige, Waterloo Culture & Arts
Center, regarding the mural idea, but that he has not heard back.
He shared that the National POW/MIA Recognition Day is coming up on September 15th, which
is also the start of our Vietnam Vigil and noted that there will be a POW/MIA Remembrance
event held at Cattle Congress on Saturday, September 23rd,beginning at 2:30 p.m.
Artifacts Preservation— Chairperson James Lentfer
Jim Lentfer thanked Frank McCaw for stepping up to the plate and recognized his ongoing
efforts with artifact preservation.
He commented that he has attempted to work with Donna Volker of Stardust Productions, for the
upcoming Open House. He reported that it seems Donna would rather hold a big event
elsewhere with a bunch of entertainment, instead of helping us with our idea for re-enactors. She
did offer the tip of advertising through local radio stations, and he and Randy did pitch
advertisement for both the Vietnam Vigil and the Open House to a couple of stations.
Finance/Fundraising—Position vacant.
Jim Lentfer shared his thoughts on the need to form a Finance and Fundraising Committee made
up of at least three people that can meet once a month to talk over ideas and make a presentation
to the full commission.
He spoke about the funds sitting at the Waterloo Community Foundation that were donated by
Farm Credit Service of America. He also mentioned that the UAW fundraising efforts are
moving forward and a mailing should be going out in the next couple of weeks. A discussion
followed among the board members regarding the best way to move forward with donated funds.
David Grimm explained that we are not able to have a checking account through the Foundation,
but we could set up a "pass-through" account and explained how that would work. He
commented on some limitations this commission will likely face regarding decisions because the
building belongs to the City.
A few members agreed to participate and/or consider participating in a Finance and Fundraising
Committee. Jim stated that he would meet with Bridgett Wood, City of Waterloo Finance
August 23, 2023 Page 3
Director. Craig White stated that it is important to get Bridgett's blessing, as well as secure the
Mayor's knowledge of the commission's intent prior to meeting with the Foundation.
Randy Miller questioned if it is the city or the commission who can claim ownership of the
artifacts. A brief discussion followed including the suggestion to take photos or videos of the
content for insurance purposes. Frank McCaw stated that he would reach out to the City
Attorney, Martin Petersen for clarification.
Unfinished Business —None.
New Business—
Randy Miller questioned if the city council members get a copy of our minutes. Councilperson
Belinda Creighton-Smith commented that she could begin to provide a regular report to council
if that is the board would like. Nancy Higby shared that she could attach the minutes to the
council agenda but could not guarantee they would be read by council. She explained that she
provides a copy of the minutes to the appropriate city staff when there has been a request by this
commission for some form of action or response.
Mel Wittwer shared that he would like to see something put together to help commemorate Dick
Hastings, as he did a lot for the Memorial Hall and spent a lot of time here. Craig White
commented that Dick regularly spent over 40 hours a week here at the building. Randy Miller
said that having something displayed in or near the office would be appropriate since he spent
much of his time there. Mel commented that he would take care of getting this done.
With no further business before the commission, it was moved by Miller, seconded by Wittwer,
that the meeting be adjourned at 5:41 p.m. Ayes: Eight. Motion carried.
Nancy Higby
Administrative Secretary