HomeMy WebLinkAboutAECOM - Supp Agmnt No. 2 - FY24 LaPorte Rd Improvements, Cont. No. 1016 - 1.16.2024AECOM
AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF WATERLOO, IOWA
LA PORTE ROAD/HESS ROAD CORRIDOR IMPROVEMENTS
SUPPLEMENTAL AGREEMENT NO. 2
WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo (Client), 715
Mulberry Street, Waterloo, Iowa, and AECOM Technical Services, Inc. (ATS), 501 Sycamore Street, Suite
222, Waterloo, Iowa, dated October 28, 2019, for preliminary and final design of improvements to the La Porte
Road / Hess Road Corridor from just north of Mitchell Avenue to the Shaulis Road intersection; and
WHEREAS, the Client and ATS entered into Supplemental Agreement No. 1 dated August 2, 2021 for
Phase IIA - Final Design the La Porte Road / Hess Road Corridor Improvements Project from Shaulis
Road to south of San Marnan Drive; and
WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 2 Phase IIB - Final
Design the La Porte Road / Hess Road Corridor Improvements Project from just north of Grimm Street to
the Bopp Street intersection.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
I. PROJECT DESCRIPTION
This project consists of improvements to the La Porte Road Corridor from just north of Grimm Street
to the Bopp Street intersection, including modifications to the existing traffic operations, safety
improvements, access management changes, bike/pedestrian facilities and corridor aesthetics.
The original design services have been split into three phases.
Phase I - Preliminary Design
Phase II - Final Design
Phase III - Construction -Related Services
This agreement is for Phase IIB — Additional Final Design Services, which includes additional final
design services on the La Porte Road Corridor from Shaulis Road to Bopp Street, which includes
section from Grimm Street to Bopp Street. The final design services include grading, paving, storm
and sanitary sewers, box culvert modifications, access management modifications, fiber, right-of-
way activities and RAISE grant assistance.
II. SCOPE OF SERVICES
PHASE 1 — ADDITIONAL FINAL DESIGN SERVICES
Division I - Final Design (Eligible SWAP Funding)
Data Collection — Task 1-2
Task 1 — Topographical Survey. This task includes additional field surveys, property surveys and
utility calls, as required, to complete the final design of the project outside of the original project
limits including but not limited to Highway 218 box culvert, Southtown and Witham properties,
Highway 218 right-of-way and ditching and Highway 218 trail extension to 18th Street, in order to
supplement the initial topographical survey completed with study.
AECOM
Page 2
Task 2 — Base Mapping. This task includes development of a base map file in MicroStation format
for use in the development of the final design.
Final Design - Tasks 3-10
The following tasks lead to the completion and submittal of final grading, drainage and paving
construction plans for Iowa DOT bid letting for Phase 1. The original Phase 1 and 2 limits included
in Phase IIA — Final Design from Shaulis Road to Grimm Street. Due to RAISE Grant funding, the
limits were extended to Bopp Street (Phase IIB). The 60% plans were completed based on
previously developed preliminary plans as part of the Phase IIA — Final Design. The final
construction plans were modified based on design changes to project limits, lane and median width
and design speed requiring substantial changes to the typical cross sections, storm sewer, plan
and profile sheets. Two additional intersections and additional turn lanes were created for the
development north of Highway 20 and La Porte Road. The new fiber extension and corresponding
Special Provisions will also be included. The following tasks are included:
Task 3 — Typical Sections and Details Revisions
Task 4 — Plan and Profile Sheets Revisions
a. Mainline La Porte — Grimm Street to Bopp Street Limit Extension and Typical Cross Section
Modification
b. Additional Side Road Connections
Task 5 — Additional Intersection Details & Design for Future Road Connections
Task 6 — Additional Storm Sewer Design (Mainline North of Grimm Street, Bopp Street North of
Southtown and Highway 218 Box Culvert)
Task 7 — Fiber Sheets
Task 8 — Special Details for Drainage Ditches & Highway 218 Culvert Modifications
Task 9 — Cross Sections Revisions
Task 10 — Special Provisions (Fiber)
Right -of -Way Activities - Tasks 11-13. The following additional tasks are necessary for final right-
of-way acquisition necessary for the federal aid process. The City of Waterloo will complete the
property acquisitions. For the purpose of estimating staff hours, a total of 14 temporary and
permanent easements and 4 partial acquisitions were estimated to be staked for acquisition
negotiations. The following tasks are included:
Task 11 — Easement and Right -of -Way Staking for Property Owners
Task 12 — Coordination with Right -of -Way Acquisition Staff
Task 13 — Federal Coordination with Iowa DOT
Public Meetings - Tasks 14-15. These tasks include preparation for and attendance at public
informational activities, as needed, for this project including for right-of-way acquisition assistance.
These activities will include one public informational meeting, presentations at City Council
meetings or work sessions, and up to ten meetings with individual property owners or neighborhood
groups. The following tasks are included:
Task 14 — Public Informational Meeting (2)
Task 15 — Council Meetings (1)
Project Administration, Permitting and Meetings - Tasks 16-20. These tasks include project
administration, coordination and meetings for the additional design of Phase 1. The recent
Canadian National (CN) purchase of the railway along Highway 218 will require additional
coordination with the CN for approval of the trail extension. The following identifies tasks leading to
the completion of project administration, meetings and coordination during the design phase of the
AECOM
project.
Task 16 — Presentation Materials
Task 17 — CN Railroad Company Coordination
Task 18 — Project Meetings
Task 19 — Iowa DOT, & FHWA Coordination
Task 20 — Project Administration
Page 3
Division 11— Local Funding
RAISE Grant Assistance - Tasks 21-22
This Scope of Work includes tasks for the coordination and assist with the approval of the US DOT
RAISE Grant Agreement. It includes the following tasks to be completed by ATS:
Task 21 — Draft and Final Agreement. ATS will assist in preparation of draft and final RAISE Grant
Agreement for submittal to Iowa DOT and FHWA for final approval by US DOT.
Task 22 — Coordination with FHWA and Iowa DOT. ATS will assist in coordination with the Iowa
DOT and FHWA on the RAISE Grant Agreement. ATS will lead and/or assist with meetings for the
RAISE Grant Agreement. This task includes an estimated 4 meetings.
III. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article VI of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for
supplemental agreement is $147,300.00, as stated below and shown in attached documents,
shall be integrated with the fees in the original agreement and Supplemental Agreement 1.
Estimated Actual Costs
Fixed Fee (Prime Only)
Contingency (Prime Only)
Contingency (Subs)
Maximum Amount Payable
Estimated Actual Costs
Fixed Fee (Prime Only)
Contingency (Prime Only)
Contingency (Subs)
Maximum Amount Payable
Original Agreement
S.A. No. 1 S.A. No. 2
Division I Division I
Total
this
and
Division I (SWAP) (SWAP) (SWAP) Division I
$305,700.00 $736,100.00 $113,900.00 $1,155,700.00
26,200.00 69,800.00 14,500.00 110,500.00
21,200.00 54,700.00 11,400.00 87,300.00
2,900.00 8,200.00 0.00 11,100.00
$356,000.00 $868,800.00 $139,800.00 $1,364,600.00
Original Agreement S.A. No. 1 S.A. No. 2 Total
Division II Division II Division II
Division II (Local) (Local) (Local) (Local)
$160,400.00 $101,500.00 $6,100.00 $268,000.00
8,600.00 13,000.00 800.00 22,400.00
6,800.00 10,200.00 600.00 17,600.00
5,500.00 0.00 0.00 5,500.00
$181,300.00
$124,700.00
$7,500.00 $313,500.00
AECOM
Page 4
IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the
Professional Services Agreement dated October 28, 2019.
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 as of the
dates shown below:
APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM
By: �2ueniin 9irr-E � o By:
Printed Name:
Title:
Date:
461
Quentin Hart Printed Name: Douglas W. Schindel, P.E
Manor
1/16/2024
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for SWAP Authorization*
Title: Vice President
Date:
January 10, 2024
By: Printed Name:
Title: Date:
*The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT
is indicating the work proposed under this agreement is acceptable for SWAP funds.
L:\Secure_DCS\Administration\AGREE\SUPPLE\SA2 WAT La Porte Rd Hess Rd Corridor Improvements.docx
La Porte Road/Hess Road - Shaulis Road to San Marnan Drive
SA No. 2 - Final Design
City of Waterloo, Iowa
COST ANALYSIS - Division I - SWAP
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
1.1 Senior Professional 20 $105.26 $2,105.20
2.3 Project Professional 122 $84.92 $10,360.24
3.1 Staff Professional 8 $66.12 $528.96
3.2 Staff Professional 178 $61.18 $10,890.04
4.3 Professional 276 $41.35 $11,412.60
4.5 Professional 74 $34.66 $2,564.84
5.3 CADD Operator II 188 $34.34 $6,455.92
8.1 Technician 12 $38.44 $461.28
8.4 Technician 118 $27.08 $3,195.44
9.1 Project Support 48 $40.53 $1,945.44 $49,919.96
1044
II. Payroll Burden and Overhead Provisional Costs 123.50% $61,651.15
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 500 0.67 335.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 1000 0.06 60.00
Color Copies 1000 0.22 220.00
Total Station Survey Equip. 40 15.00 600.00
GPS Survey Equipment 40 15.00 600.00
Miscellaneous, Other 500.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (13%)
VIII. Contingency (10%) $11,390.00
AECOM
Rounded
$2,315.00
$113,886.11
$113, 900.00
$0.00
$113, 900.00
$14,504.24
Rounded $14,500.00
Rounded $11,400.00
$11,400.00
IX. Maximum Amount Payable $139,800.00
La Porte Road/Hess Road - Shaulis Road to San Marnan Drive
SA No. 2 - Final Design
City of Waterloo, Iowa
COST ANALYSIS - Division II - LOCAL
I. Direct Labor Cost (AECOM Technical Services)
Category Hours Rate/Hour Amount
1.1 Senior Professional 10 $105.26 $1,052.60
2.3 Project Professional 20 $84.92 $1,698.40
3.1 Staff Professional 0 $66.12 $0.00
3.2 Staff Professional 0 $61.18 $0.00
4.3 Professional 0 $41.35 $0.00
4.5 Professional 0 $34.66 $0.00
5.3 CADD Operator II 0 $34.34 $0.00
8.1 Technician 0 $38.44 $0.00
8.4 Technician 0 $27.08 $0.00
9.1 Project Support 0 $40.53 $0.00 $2,751.00
30
II. Payroll Burden and Overhead Provisional Costs 123.50% $3,397.49
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 0 0.67 0.00
Per Diem 0 50.00 0.00
Lodging 0 90.00 0.00
B/W Copies 0 0.06 0.00
Color Copies 0 0.22 0.00
Total Station Survey Equip. 0 15.00 0.00
GPS Survey Equipment 0 15.00 0.00
Miscellaneous, Other 0.00
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
VI. Estimated Actual Costs
VII. Fixed Fee (13%)
VIII. Contingency (10%) $610.00
AECOM
Rounded
$0.00
$6,148.49
$6,100.00
$0.00
$6,100.00
$799.30
Rounded $800.00
Rounded $600.00
$600.00
IX. Maximum Amount Payable $7,500.00
La Porte Road/Hess Road - Shaulis Road to San Marnan Drive
SA No. 2 - Final Design
City of Waterloo, Iowa
AECOM Technical Services, Inc.
Staff Hour Estimate
Description of Work
1.1 Senior
Prof
2.3 Project
Prof
3.1 Staff
Prof
3.2 Staff
Prof
4.3 Prof
4.5 Prof
5.3 CADD
Op II
8.1
Technician
8.4
Technician
9.1 Project
Support
Total
Division I - SWAP Funding
1111
Data Collection
1 Topograhical Survey _
2 Base Mapping i
Final Design I ■
3 Typical Cross Sections and Details
_
48
100
24
90
8
12
88
238
124
10
2
4 Plan and Profile Sheets Revisions
20
40
20
30
110
5 Additional Intersection Details & Design for Future Road Connections
2
40
30
72
6 Additional Storm Sewer Design
2
8
40
10
30
90
7 Fiber Sheets
2
20
10
32
8 Speical Details for Drainage Dietches & Hwy 218 Culvert Modifications
2
40
10
52
9 Cross Section Revisions
2
20
22
10 Special Provisions (Fiber)
12
8
20
Right -of -Way Activities
_
11 Easement and ROW Staking for Property Owners
30
30
60
12 Coordination w/ROW Acquisition Staff
10
20
30
13 Federal Coodination w/Iowa DOT ROW
10
10
20
Public Meetings
14 Public Information Meetings - ROW
15 Council Meeting
Project Administration, Pi — — ..
16 Presentation Material
10
6
2
J.
J.
12
4
1
6
1...
®
®....
_.......
8
22
10
16
17 CN Railroad Coordination
4
12
6
22
18 Project Meetings
6
6
12
8
32
19 Iowa DOT & FHWA Coodination
10
6
16
20 Project Administration
10
12
24
46
Division I - SWAP Funding - Total
178
76
74
118
48
1, •
Division 11- LOCAL Funding
-79 Grant Assistance
MI
W
21 Draft And Final Agreement
6
16
22
22 Coordination w/FHWA and Iowa DOT
4
4
8
rision 11- LOCAL Fundin - Total
1
r
r
TOTAL HOURS
30
142
8
178
276
74
188
12
118
48
1,074