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HomeMy WebLinkAbout12/20/2023 - Telecommunications Minutes *** Proof of Publication *** State of Iowa Black Hawk County Waterloo, City of- Legals Accounts Payable 715 MULBERRY ST. WATERLOO IA 50703 ORDER NUMBER 233011 The undersigned, being duly sworn, on oath, do depose and say that I am an authorized employee of the Waterloo Cedar Falls Courier, that The Waterloo Cedar Falls Courier is a weekly newspaper regularly published and printed in the English language in the City of Waterloo, Black Hawk County, Iowa, and has a general circulation in the said city and county; and that I personally know that the notice, a true copy of which is hereto affixed, was published in the Waterloo Cedar Falls Courier on the following days, to-wit: Section: Legals Category: 950 Legal Notice PUBLISHED ON: 12/30/2023 TOTAL AD COST: 122.61 FILED ON: 1/11/2024 That t sues of said paper conta" ing said notice were duly cir dated i the regular manner V1 „Cs‘AtS SHELBY GRIMSLEY �i /�., i 'r� ?Commission Number pines My Commission Expires Notary Public in a d for Said County °w' May 8, 2024 *** Proof of Publication *** TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES Harold E.Getty Council Chambers December 20,2023 4:00 p.m. 1. Members present: Van Fleet, Kurten- bach, Young, and Batemon. Ms. Wie- nands arrived at 4:13 p.m. 2. Moved by Batemon seconded by Kurtenbach that the Agenda as amended by changktg the dollar amount to $1,082,556.00 in item seven, be ap- proved. Voice vote-Ayes: Four. Motion carried. 3. Moved by Kurtenbach seconded by Batemon that the minutes of December 6, 2023 regular session and December 11, 2023 special session as presented be approved.Voice vote-Ayes:Four.Motion carried. 4. Moved by Batemon seconded by Young that the resolution approving appointment of John Rath to the position of TechnicatNOC Support Manager, including an employment agreement,and authorizing the Board Chair and Board Secretary to execute said document, be approved. Eric Lage, General Manager, provided background information on Mr. Rath.He noted that John would start effective January 2,2024. Mr.Kurtenbach requested and Eric Lage provided an overview of the responsibili- ties for the position. Roll call vote-Ayes:Four.Motion carried. Resolution No.2023-038. 5. Moved by Kurtenbach seconded by Batemon that the resolution approving depository and authorizing official banking signatures for Waterloo Fiber, be ap- proved. Eric Lage explained that this resolution will add Julie Eastman, Accounting Manager, as a signer on the bank accounts. Roll call vote-Ayes:Four.Motion carried. Resolution No.2023-039. 6. Moved by Kurtenbach seconded by Batemon that the resolution approving hiring Tony Staebell to the position of Field Services Technician 2,at a rate of $35.00 per hour,plus benefits and hiring Mia Tien to the position of Field Services Technician 1,at a rate of$24.18 per hour, plus benefits be approved. Eric Lage provided comments on both individuals selected for the positions and the difference with the Tech 1 and Tech 2 positions.He noted that the two individu- als would start work on January 2,2024. Roll call vote-Ayes:Four.Motion carried. Resolution No.2023-040. 7. Moved by Young seconded by Kurtenbach that a Professional Services Agreement with EN Engineering, LLC, formally Magellan Advisors, LLC, in an amount not to exceed $1,107,300.00 $1,062,556.00,for project and construe lion management,inspections,and engi- neering support services for the fiber backbone and fiber-to-the-home network project implementation in calendar year 2024,and authorizing the Board Chair to execute said document be approved. Voice vote-Ayes:Four.Motion carded. Warren Lyon, EN Engineering, provided an overview of the contract. 8. Moved by Kurtenbach seconded by Beternon that an agreement with gWorks for financial and human resources software, in the amount of $26,740.00, and authorizing the Accounting Manager to execute said document be approved. Voice vote-Ayes:Five.Motion carded. Julie Eastman, Accounting Manager, provided an overview of the software.Ms. Eastman discussed the software pur- chase with the Board. 9. Moved by Young seconded by Batemon that an agreement with T-Mobile for cellular services be approved. Voice vote-Ayes:Five.Motion carried. Eric Lage provided an overview of the agenda item. I0.General comments from staff,consul- tants,and board members. Eric Lage shared that tomorrow the first three customers will be set up and the fourth customer on Friday. He reported that Erin Langenberg has started as the Strategic Communications Manager and that we are looking at our 2024 Marketing Plan with Amperage.They are reviewing the RFP for OSS/BSS billing software and are hoping to award this at the next meeting. He noted that the employee handbook should be ready for approval mid-January. Mr.Kurtenbach questioned if it is possible to get more crews In for 2024 and begin phase 2 and 3. Eric Lage shared that he has spoken with ITG about having subcontractors bring on more crews and is also discussing creating crews in house. Mr. Batemon questioned if there will be an increased cost to this. *** Proof of Publication *** CUG Layn (:UnIummtlU Mal Meta MUM not,however if we scaled this up enough there is a chance we would have to hire some out of town locators. Maggie Burger, Speer Financial, provide an overview and shared there are bond proceedings coming up in the next dew weeks,which will fund construction. Warren Lyon, EN Engineering, provided an overview of their work on various aspects of the project. Bryan Siebenberg, ITG Communications, provided an update and answered questions from the board regarding progress,challenges and timelines. Kelley Felchle, Board Secretary, com- mented that the 2024 Budget was approved by the board at a special meeting held on the December 11,and the budget was received and filed by council at a special session also on December 11.She met with PDCM,Julie and the finance department on procure- ment and vendor liability to make sure that all of our liability language is appropriate and consistent when we are doing our RFPs.Kelley shared a recap of the board meeting and activities from 2019 through 2023. 11.Adjourn.. With no further business before the board, it was moved by Wienands seconded by Young that the meeting be adjourned at 4:33 p.m. Voice vote-Ayes: Five.Motion carried. Kelley Felchle Board Secretary