HomeMy WebLinkAboutApproved Documents - 2.19.2024TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120, 000.00
$72,590.00
$675.00
$46,735.00
01/16/24
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Ludwig and Officer Hesse
DATE: 01 /25/2024
NAME OF CLASS / MEETING:
2024 IaAWP Conference
DESTINATION: Muscatine, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 3, 2024
RETURN DATE:
03/05/2024
DATE(S) OF MEETING:
March 3-5, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send the above listed officers to this conference. The topics will enhance
their knowledge in human trafficking. This training will not exceed $675.00, meals are included in the
registration.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$400.00
LODGING
MEALS
$200.00 REGISTRATION
$75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ $675.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
xx GRANT REIMBURSABLE
YES NO
xx REQUIRED CERTIFICATION
YES NO
TOTAL: $ $337.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
Date Approved by Finance Committee:
2/19/2024
DEPARTMENT HEAD DATE
01/25/2024 � 4e Z'Oo (
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
266-07-7830 1346
$4,000.00
$3,141.67
$465.00
$393.33
2/5/24
Copy - Department
NAME(S) AND POSITION(S):
Wayne Castle, Assistant City Engineer
DATE: February 2, 2024
NAME OF CLASS / MEETING:
87th Annual Society of Land Surveyors of Iowa
(SLSI) Land Surveyors Conference
DESTINATION:
Ames, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 7, 2024
RETURN DATE:
March 8, 2024
DATE(S) OF MEETING:
March 7 - 8, 2024
PURPOSE OF TRAVEL/TRAINING:
87th Annual Society of Land Surveyors of Iowa (SLSI) Land Surveyors Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
170.00 LODGING
MEALS
295.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 465.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 266-07-7830-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 465.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jamie Knutson
DEPARTMENT HEAD
2/1/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
2/19/2024
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$73,265.00
$1,000.00
$45,735.00
02/02/2024
Copy - Department
NAME(S) AND POSITION(S):
All Sworn Officers
DATE: 02/02/2024
NAME OF CLASS / MEETING:
Testifying in Court and Anatomy of a Civil Suit
DESTINATION: Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
04/24/24 and 05/08/2024
RETURN DATE:
04/24/24 and 05/08/2024
DATE(S) OF MEETING:
04/24/24 and 05/08/2024
PURPOSE OF TRAVEL/TRAINING:
Attorney Bruce Gettman will provide training on testifying in court and go over the anatomy of a civil
suit to the sworn members (123) of the police department. The cost will not exceed $1,000.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
$1,000.00
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ $1,000.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
YES NO
GRANT REIMBURSABLE
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ $8.13
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
Date Approved by Finance Committee:
2/19/2024
DEPARTMENT HEAD DATE
02/02/2024 T 4zeil Zcad
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
520-14-5200-1346
$7,000.00
$2,649.13
$811.78
$3,539.09
02/05/24
Copy - Department
NAME(S) AND POSITION(S):
Justin Speakar-Plant Maintenance
CJ Mott- Sewer Maintenance Worker
Todd Gaede- Sewer Maintenance Worker
Cody CeMaro-Sewer Maintenance Worker
DATE: 02/05/24
NAME OF CLASS / MEETING:
DESTINATION:
Ames, IA
IAWEA Collection Systems Specialty Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE:
03/07/24 03/08/24
DATE(S) OF MEETING:
03/07/24-03/08/24
PURPOSE OF TRAVEL/TRAINING:
Continuing Education
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
x
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$212.78 LODGING
$158.00 MEALS
$640.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,010.78
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 520-14-5200 1346
X GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 252.69
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jesse Gaherty
DEPARTMENT HEAD
02/05/24
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
2/19/2024
DATE
+tt MaKi
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
520-14-5200-1346
$7,000.00
$2,649.13
$420.00
$3,930.87
02/05/24
Copy - Department
NAME(S) AND POSITION(S):
Jesse Gaherty- Collections Systems /Project Director Cody DeMaro-Sewer Maintenance Worker
John Holler- Sewer Maintenance Worker
Kyle Kayser Sewer Maintenance Worker
Cody Paine- Sewer Maintenance Worker
Ryan Anderson- Sewer Maintenance Worker
Bittney Rieger CMOM Cordlnator
DATE: 02/05/24
NAME OF CLASS / MEETING:
DESTINATION:
Ames, IA
IAWEA Collection Systems Specialty Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE:
03/06/24 03/06/24
DATE(S) OF MEETING:
03/06/24
PURPOSE OF TRAVEL/TRAINING:
Education -Testing
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
$ 420.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 420.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 520-14-5200 1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 60.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jesse Gaherty
DEPARTMENT HEAD
02/05/24
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
2/19/2024
DATE
0
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
283-13-5452 1346
$10,000.00
$5,302.33
$1,000.00
$5,197.67
2/5/24
Copy - Department
NAME(S) AND POSITION(S):
LeKeisha Veasley, Executive Director
DATE: 02/19/2024
NAME OF CLASS / MEETING:
Nan McKay Family Self Sufficiency (FSS)
DESTINATION: Online
DEPARTURE POINT N/A
IF NOT WATERLOO:
DEPARTURE DATE:
March 12, 2024
RETURN DATE:
March 14, 2024
DATE(S) OF MEETING:
March 12-14, 2024
PURPOSE OF TRAVEL/TRAINING:
This training will teach the new Executive Director about the Family Self -Sufficiency (FSS) program, including full program
information, including HUD regulations, the coordinating committee, intake and family selection, contracts, calculating
escrow accounts, portability, marketing, and finding private sector resources.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $ N/A
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: N/A
ESTIMATE OF COST:
LODGING
$1,000.00
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,000.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 283-13-5452 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,000.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
LeKeisha Veasley
Date Approved by Finance Committee:
2/19/2024
DEPARTMENT HEAD DATE
02/05/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
1,,q".yett NacW
FINANCE DEPT. STAFF ONLY
TRAVEL REQUEST
CITY OF WATERLOO
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
283-13-5450 1346/283-13-5452 1346
$1, 000.00/$10,000.00
$0.00/$6,302.33
$1,000.00/$2,470.00
$0.00/$1,227.67
2/5/2024
Copy - Department
NAME(S) AND POSITION(S):
LeKeisha Veasley, Executive Director, Wanda Dorris, Housing
Coordinator, and Janet Wessels, Housing Coordinator, Jennifer McGee,
Administrative Assistant
DATE:
02/19/2024
NAME OF CLASS / MEETING:
Iowa NAHRO (National Association of Housing and
Rehabilitation Officials) 2024 Annual Conference
DESTINATION:
West Des Moines, Iowa
DEPARTURE POINT N/A
IF NOT WATERLOO:
DEPARTURE DATE:
April 22, 2024
RETURN DATE:
April 24, 2024
DATE(S) OF MEETING:
April 23 & 24, 2024
PURPOSE OF TRAVEL/TRAINING:
Conference/Training
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
$ 1,220.00
$ 600.00
$ 1,500.00
$ 150.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 3,470.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 283-13-54501346(810008283-13-54521346 (92470,
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 867.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
LeKeisha Veasley
DEPARTMENT HEAD
02/05/2024
I APPROVE THIS TRAVEL REQUEST
MQXX
2/19/2024
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-12-1410 1315
$40,500.00
$28,215.35
$300.00
$11, 984.65
02/06/2024
Copy - Department
NAME(S) AND POSITION(S):
Dave Meiser, EMS Training Officer
NAME OF CLASS / MEETING:
Critical Care Paramedic Provider Hybrid Class
DEPARTURE DATE:
03/25/2024
RETURN DATE:
06/15/2024
f\TE:
IF 02/06/2024
DESTINATION:
Ce
dar ar Falls, Iowa
DEPARTURE POINT
NOT WATERLOO:
DATE(S) OF MEETING:
03/25/24 - 06/15/2024
PURPOSE OF TRAVEL/TRAINING:
The Critical Care Paramedic Provider course will prepare paramedics to provide advanced critical care
during intra-facility transports, including performing advanced clinical patient assessments and
providing invasive care beyond the standard scope of practice.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
LODGING
MEALS
$300.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 300.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-12-1410 1315
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 300.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Jason Hernandez, Medical Supervisor
DEPARTMENT HEAD
02/06/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
2/19/2024
DATE
T N0,04°
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE bEPT.
LINE ITEM USE
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
i•inal- Clerk/Finance
STAFF ONLY
1415-1315
4,000
918.50
348
2,833.50
02/06/2024
Co. - be
NAME(S) AND POSITION(S):
Mike Schipper
DATE: 02/06/2024
NAME OF CLASS / MEETING:
2024 Fire Service Instructors Conference
DESTINATION: Johnston, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
04/12/2024
RETURN DATE:
04/13/2024
DATE(S) OF MEETING:
April 12-13, 2024
PURPOSE OF TRAVEL/TRAINING:
To attend the annual Iowa Fire Service Instructors Conference.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
90
68
140
50
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 348
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 348
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT H
02/06/2024
DATE
K:1Shared Goodies\Forrns\Travel Request Form
Date Approved by Finance Committee:
40(4(xnr
2/19/2024
DATE
1
NVOICE
Iowa Society of Fire Service Instructors
Randy Elsbernd, Treasurer
19050 Thrush Ave.
Mason City, Iowa 50401
BILL TO
Waterloo Fire Rescue
425 E 3rd St.
Waterloo, IA 50703
INVOICE #
INVOICE DATE
005
01/29/2024
DESCRIPTION
AMOUNT
2024 Iowa Fire Service Instructors Conference. Includes membership to the 140.00
Iowa Society of Fire Service Instructors. For Mike Schipper
TOTAL S140.00
TERMS O CONDITIONS
Payment is due March 12, 2024
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-08-5700 1345
9,500.00
7,384.81
1,500.00
615.19
2/14/2024
Copy - Department
NAME(S) AND POSITION(S):
Noel Anderson- Community Planning &
Development Director
DATE: 2/14/2024
NAME OF CLASS / MEETING:
Grow Cedar Valley- Annual Celebration 2024
DESTINATION: Waterloo, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
3/28/2024
RETURN DATE:
3/28/2024
DATE(S) OF MEETING:
3/28/2024
PURPOSE OF TRAVEL/TRAINING:
Grow Cedar Valley will be recognizing multiple businesses, organizations, and inviduals within the
Cedar Valley.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X
AIRFARE DEPARTING FROM: Waterloo, IA
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
1,500.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,500.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-08-5700 1345
X GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 0.00
X REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Noel Anderson
DEPARTMENT HEAD
2/14/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
2/19/2024
DATE
th,at NacW
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,741.00 plus est. shipping costs of $ 460.00 to pay for or purchase
new motor and gear box for passenger boarding bridge (jetbridge).
This purchase or expenditure is being made because:
the motor on the jetbridge is not working and no longer repairable, therefore the
bridge is currently not available for passengers entering and exiting the aircraft.
Vendor selected for this purchase: JBT AeroTech
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
this item comes from a sole -source vendor, also the manufacturer of the
jetbridge.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700 1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 320,069.00
and the current available balance is $ 101,217.61
Respectfully submitted,
mcie 2/19/2024
Sheila M. Combs 2/7/2024 W ei ZUo ( S'
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
Department to expend
$ 17,450.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Tuckpointing damaged mortar joints and replacement of 15 damaged bricks at Fire Station #5.
Vendor selected for this purchase:
Pajic Tuckpointing
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
No other bids were received.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax ❑ Sewer ❑ Sanitation
Bonds I ] Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget Tine -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 167,062.64
Respectfully submitted,
Greg Ahlheim - Building Official 2/6/24 T4ett Naaqr
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:Ishared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
CONTRACT
Said Pajic
Owner
Between
PA11C TUCKPOINTING LLC
11/10/23 Zahid Pajic
Manager
And
Waterloo Fire Rescue
Fire Station 5 )
Building address
61 / Nevada St
•
Waterloo, IA 50703
Work to be done on this project:
Tuck
pointing
damaged
mortar
joints
Power
wash
Seal
all
movement
cracks
Replace
15
damaged
bricks
Caulk
stone
to
stone
joints
After the project has been inspected and accepted by the Owner, an invoice will
be mailed and payment shall be made within 10 days of the invoice date, unless
other arrangements have been made.
Price of Project:17.450.00
Building Owner or Manager Mo/Day/Yr
Sent to: pajictuckpointingllc@yahoo.corn
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
Department to expend
$ 45,100.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Tuckpointing damaged mortar joints and replacement of damaged bricks on North side of
building and walls above roof line at the Waterloo Center for the Arts.
Vendor selected for this purchase:
Pajic Tuckpointing Inc.
lei Bids or written quotes were taken on this purchase, as follows:
Pajic Tuckpointing - $ 45,100.00
Karr Tuckpointing - $ 139,505.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax
Bonds n Federallother grants
nSewer
nSanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Greg Ahlhelm - Building official 2/7/2024
(Signature Dept. Head or Designee)
$ 400,000.00
$ 104,512.64
T Moo( EN
SIGNED 2/19/2024
Date (Signature Finance Dept. Review) Date
K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
Said Pajic
Owner
Between
P IC TUCKPII TI LLC
04/28/23 Zahid Pajic
Manager
And
Edward Abben , City of Waterloo,
715 Mulberry St Waterloo IA 50703
Building address
Arts of Center
225 Commercial St, Waterloo, IA
Work to be done on this project . North Side of the building
Power wash
Tuck
pointing
damaged
mortar joints
Caulk
Stone to Stone joint
Replace
7 damaged
bricks
Afterthe project has been inspected and accepted by the Owner, an invoice will
be mailed and payment shall be made within 10 clays of the invoice date, unless
other arrangements have been made.
Price of Project: 23 650.00
Building Ovner or Manager Mo/Day/Yr
Said Pajic
Owner
Between
JIC TUC P I TI LLC
04/28/23 Zahid Pajic
Manager
And
Edward Abben , City of Waterloo,
715 Mulberry St Waterloo IA 50703
Building address
Arts of Center
225 Commercial St, Waterloo, IA
Work to be done on this project : Walls above roof line
Power wash
Tuck
pointing
damaged
mortar joints
Caulk
Stone to Stone joints
After the project has been inspected and accepted by the Owner, an invoice will
be mailed and payment shall be made within 10 days of the invoice date, unless
other arrangements have been made.
Price of Project: 21.450.00
Building Ovner or Manager Mo/Day/Yr
00
Joto4_
r' 5 ioo,
korr YU,.dc-Oinkivi�
Waterloo Center For The Arts
Our project pricing required to meet these objectives for your building(s) is:
BUILDING
COST
AS
PROPOSED
Work
Area
#
1:
$43,115.00
Work
Area
# 2:
$24,637.00
Work
Area
# 2
Option
#
1:
•
$20,232.00
Work
Area
# 3:
$31,565.00
Work
Area
# 3 Option
# 1:
$9,000.00
Work
Area
# 4:
$10,956.00
Payment
No down payment or payments during the course of the project are required. After the project has
been inspected and accepted by the Owner, an invoice will be mailed and payment shall be made
within 10 days of the invoice date unless other arrangements have been made.
Guarantee
Upon substantial completion of the work, the Contractor's project supervisor will conduct a thorough
inspection with the Owner's representative for acceptance of the work. Karr Tuckpointing LLC,
guarantees all materials and workmanship for a period of two years from date of final acceptance.
•
Page 4 of 105
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 6,509.01 plus est. shipping costs of $ 74.16
2 - cylinder packs for Sanitation Truck 152109.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Leaking cylinder.
Vendor selected for this purchase:
Elliott Equipment
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific cylinder pack and pins.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
$ 595,500.00
$ 196,797.25
2/19/2024eizoza , 2/19/2024
�: /J� (/lJ Nao�1rP,Fn
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 10,301.31 plus est. shipping costs of $ 100.00
Transmission for Sanitation Truck 151904.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Transmission failed.
Vendor selected for this purchase:
Interstate Power Systems
�■ Bids or written quotes were taken on this purchase, as follows:
Interstate Power Systems $13,219.74
Interstate Power Systems $10,301.31
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 595,500.00
$ 196,797.25
Sheila Steffen 2„9/2024 T NctoW
SIGN2/19/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby r quested to authorize the following
purchase or exp diture submitted by the c - ,r'priDepartment to expend
1 Liu plus est. shipping costs of $
to pay for or purchase
c_Qmcw, ch .
City Cterk Use Only
Finance Committee
2/19/2024
Approval Date
This purchase or expenditure is being made because;
_ r
C 1� dcc i) ic.1 n! ? arc
Vendor selected for this purchase: owes T,
;lzr
Bids or written quotes were taken on this purchase, as follows:
j� = C. S 1 lc
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund ❑ Road Use Tax ❑ Sewer Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This gnmPrvtitr rra is +., he ....�..� to the following budget line -item:
525-15-5125
i-tVti‘6A-r‘z2.iecLra(la.
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is $ 65,883.41
Res ctfully ubmitted,
�` T et lNo SIG�D 2/19/2024
Sign Ure8-2_0(
�eot. a or Designee) Date Date
(Signature Finance Dept. Review)
K:lshared gaadieslformslExpenditure Prue-Authorizatian.xls (Mar 2010)
`AF, ' 'ABLE TREE
SERVICES, LLC
Joey
Fettkether
CUSTOMER'S ORDER .. Jp Grow
$T
KEEP THIS SLIP FOR REFERENCE
677893
01-11
All yon, propetly needs ,rt clrr one roof
LICENSED [3ONDEO INSURED
10121 Winslow Road
Janesville, IA 50647
319-230-1962
www.owenspropertyservice.com
Name
Address Gl — 1
Home Office
Job Description
Date
City Zip
Cell Fax
(J c
IN P.O.G. - Put Tree On Ground
For Owner To Clean Up
Brush:
Chip & Remove • Leave
Logs:
3Remove All ■ Leave
■ Cut Small & Leave
• Remove Trunk & Leave Limb Wood
Stumps:
■ Dirt and Seed
• Grind Out & Leave Mulch
■ Grind Out&-Rermaye Mulch
M Spray (' Leave))
Subtotal
Sales Tax
Total
Customer Signature for approval
Gn•
v�
4
-4-
Job Site Layout
Ai
TERMS AND CONDITIONS
DUE UPON COMPLETION. A 2% service charge will be charged if not paid within 15 days
and for each 30 days period thereafter on any past due Balance.
MINIMUM SERVICE CHARGE $25.00
Payment can be made with cash or check.
CamScanner
Shannon Steimel
From: Mac Christensen <a1propertyservices0219@gmail.com>
Sent: Wednesday, January 24, 2024 12:23 PM
To: Shannon Steimel
Subject: Tree removal
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the
sender and know the content is safe.
Shannon, your email rejected my estimate too. It must not like the software we use
Anyways
My company is
Al Property Services LLC
503 Bergstrom Blvd
Cedar Falls, IA 50613
My estimate is for $4475.00
For cut down trees and removal of debris from Dawson st adresses 924 and 928
1
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,192.00
plus est. shipping costs of
Human Resource/Finance
$ n/a
Department to expend
to pay for or purchase
eEmployee module in eSuites to allow employees to see paychecks and W-2s in the online
portal.
This purchase or expenditure is being made because:
Currently we do not have the availability of paperless W-2s for employees and we need to
continue to provide paperless paycheck options as well.
Vendor selected for this purchase:
Tyler Technologies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is a module of an existing software we use for payroll and accounting. We already
use this portal, this pays for the licensing for it.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-09-8250 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Bridgett Wood 2/1/24
(Signature Dept. Head or Designee)
$ 108,586.00
$ 21,483.12
N
Date (Signature Finance Dept. Review) Date
'" 2/19/2024
SIGNED
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,486.25
plus est. shipping costs of
Optimist Baseball and Softball uniform shirts.
Leisure Services Department to expend
$ to pay for or purchase
This purchase or expenditure is being made because:
for participants of the 2024 Optimist Baseball and Softball Program
Vendor selected for this purchase:
Creative Impact
n Bids or written quotes were taken on this purchase, as follows:
Creative Impact, Evendale IA $5,486.25
BSN, Dallas TX $8,082.18 Advantage Waterloo IA $6,300.00
Dickey's Printing Waterloo IA $7,323.75
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
ri Bonds
n
Road Use Tax (J Sewer 1.
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200 1566
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 32,000.00
and the current available balance is $ 30,949.60
Respectfully submitted,
Paul Huting
01/29/2024 ,i.,q5ett Mad
sic' 1 2/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodies\forms\Expenditure Pre-Authorization,xls (Mar 2010)
The Sports Department untie Waterloo Leisure Services Commission is requesting price quotations for
the following items. The deadline for submitting price quotations will be Wednesday, January 24, 2024
by 5:00 p.m.
Contact Info: Cedar Valley Sportsplex
Attn: Alex Hillman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0165
Email: Alex.hildman@waterloo-ia.org
Item # 1: C2 Sport Youth & Adult S/S Performance Sport Shirts
Specs: 3.5 oz, 100% polye to • with moisture management and anti -microbial properties. Self -
fabric collar with double needle stitel ed hem with tack,
Item #2: Sport-Teck ST350 & YST350
Specs: 3 8 oz, 100% polyester interlock with PosiCharge technology. Removable tag for confort
and relabeling with set insleeves.
Order: 20 different prints with two color fronts and one color back with a number (18
different prints). 10 of the 18 prints will be duplicated 5 times. Approximately 4 different
shirt designs will be used. The word "Optimist" will be included in all art work on the front
of the shirt. Screen printing or digital transfer can be used. Please check the box below
Screen Print x Digital transfer
Brand _Champro 175 Adult Shirts _$10.45_/shirt Total $1828.75.
Brand Champro___ 350 Youth Shirts _$10.45/shirt Total$3657.50
Art work fee
Total Price for all Jerseys plus shipping and handling:
(Bid will be awarded based on the Total Price for all items.)
Also please include a reorder cost per shirt _$11.00
59Q6
The order will be placed with the winning bidder in mid Febuary. The order would need to be received
by April 19, 2024. if you have any questions regarding these items, please do not hesitate to call Alex at
(319)291-0165.
Company Name Creative Impact Co
Company Address 3511 Lafayette Rd, Evansdalc, IA_
Phone# 319-287-7748 Date 01-24-2024
Sales Rep. Steve
The Sports Department of the Waterloo Leisure Services Commission is requesting price quotations for
the following items. The deadline for submitting price quotations will be Wednesday, January 24, 2024
by 5:00 p.m,
Contact Info: Cedar Valley Spottsplex
Attn: Alex Hildman
300 Jefferson Street
Viratcrloo, Iowa 50701
Phone: 319-291-0165
Email: .Alex.hikIman@ watcrtoo-ia.org
Item # 1: C2 Sport Youth & Adult S/S Performance Sport Sh its :too J tiEa r
Specs: 3.5 oz, 100% polyester with moisture management and anti -microbial properties. Self -
fabric collar with double needle stitched hem with tack,
Item #2: Sport-Teck ST350 & YST350
Specs: 3,8 oz, 100% polyester interlock with PosiCharge technology. Removable tag for confort
and relabeling with set insleeves.
will be duplicated 5 times, ApproxiOrder: 20 different prints with t*o'color'fronis:anti one color hack with 4 ntunher (18
different prints), 111 of the 18 prinkwill4 tiitTercui
shill designs Will be used. The word "Optimist" will be Meiotic(' in all art work ou tlte:fro
of the shut Screen printing or digitalis tnsrer cait be used. Please check the bits beh
Screen Print / 7-w Digital transfer 12 '7454
Brand ST 3 So 175 Adult Shirts / 2 `2, /shirt Total ¢2 t o0
Brand 4S'T 1 S ° 350 Youth Shirts 12 % /shirt Total 4ti 2-g
Art work fee
Total Price for all Jerseys plus shipping and handling: 4. ie rCY i7
(Bid will be awarded based on the Total Price for all items.)
Also please include a reorder cost per shirt t Iy
ev
The order will be placed with the winning bidder in mid Febuary. The order would need to be received
by April 19, 2024. if you have any questions regarding these items, please do not hesitate to call Alex at
(319) 291-0165. A
Company Name A b U 4N r t 4 c 54-tsF At , ✓/`
Company Address RI) f Oe F cbv A ✓b,
Phone# �trl ;}-D(a& 1 Date /711'
Sales Rep. rt Gtt1
2y
The Sports Department of the Waterloo Leisure Services Commission is requesting price quotations for
the following items. The deadline for submitting price quotations will be Wednesday, January 24, 2024
by 5:00 p.m.
Contact Info:
Cedar Valley Sportsplex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0165
Email: Alex.hildman@waterloo-ia.org
Item # 1: C2 Sport Youth & Adult S/S Performance Sport Shirts
Specs: 3.5 oz, 100% polyester with moisture management and anti -microbial properties. Self -
fabric collar with double needle stitched hem with tack
Rein #2: Sport-Teck ST350 & YST350
Specs: 3.8 oz, 100% polyester interlock with PosiCharge technology. Removable tag for confort
and relabeling with set insleeves.
Order: 20 different prints with two color fronts and one color back with a number (18
different prints). 10 of the 18 prints will be duplicated 5 times. Approximately 4 different
shirt designs will be used. The word "Optimist" will be included in all art work on the front
of the shirt. Screen printing or digital transfer can be used. Please check the box below
Screen Print X Digital transfer
Brand ST350 175 Adult Shirts $13.95/shirt Total $2,441 25
Brand ST350 350 Youth Shirts $13.95/shirt Total $4,882.50
Art work fee $0.00
rice for all Jerseys plus shipping and handling: $7,323.75
will be awarded based on the Total Price for all items.)
Also please include a reorder cost per shirt $13.95
The order will be placed with the winning bidder in mid Febuary. The order would need to be received
by April 19, 2024. If you have any questions regarding these items, please do not hesitate to call Alex at
(319) 291-0165.
Company Name: Dickey's Printing
Company Address: 308 E. 7"' St. Waterloo, IA 50703
Phone #319-234 1777 Date: January 24, 2024
Sales Rep. Jay
The Sports Department of the Waterloo Leisure Services Commission is requesting price quotations for
the following items. The deadline for submitting price quotations will be Wednesday, January 24, 2024
by 5:00 p.m.
Contact Info:
Cedar Valley Sportsplex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0165
Email: Alex.hildman@waterloo-ia.org
Item # 1: C2 Sport Youth & Adult S/S Performance Sport Shirts
Specs: 3.5 oz, 100/0 polye to • with moisture management and anti -microbial properties. Self -
fabric collar with double needle stitched hem with tack.
Item #2: Sport-Teck ST350 & YST350
Specs: 3.8 oz, 100°/ polyester interlock with PosiCharge technology. Removable tag for confort
and relabeling with set insleeves.
Order: 20 different prints with two color fronts and one color back with a number (18
different prints). 10 of the 18 prints will be duplicated 5 times. Approximately 4 different
shirt designs will be used. The word "Optimist" will be included in all art work on the front
of the shirt. Screen printing or digital transfer can be used. Please check the box below
Screen Print X
Digital transfer
Brand C2 175 Adult Shirts 14.87 /shirt
Total 2602.25
Brand C2 350 Youth Shirts 14.84 /shirt
Total 5204.50
Art work fee
Total Price for all Jerseys plus shipping and
handling: 8082.18
(Bid will be awarded based on the Total Price for all items.)
Also please include a reorder cost per shirt
The order will be placed with the winning bidder in mid Febuary. The order would need to be received
by April 19, 2024. If you have any questions regarding these items, please do not hesitate to call Alex at
(319)291-0165.
Company Name BSN Sports
Company Address
Phone #
Sales Rep.
Date
City of Waterloo
Expenditure Pre -Authorization Request Form
City Cleric Use Only
Finance Committee
Approval Date
2/19/2024
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,857.50 plus est. shipping costs of $ to pay for or purchase
Optimist Baseball and Softball uniform pants.
This purchase or expenditure is being made because:
for participants of the 2024 Optimist Baseball and Softball Program
Vendor selected for this purchase:
Creative Impact
Q Bids or written quotes were taken on this purchase, as follows:
Creative Impact, Evandale IA $2,857.50
BSN, Dallas TX $3,142.10
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax C Sewer T7 Sanitation
n Bonds ri Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200 1566
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 01/26/2024
(Signature Dept. Head or Designee)
$ 32,000.00
$ 30,949.60
T1/4Wyett ZO
Date (Signature Finance Dept, Review) Date
2/19/2024
K:lshared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
The Sports Department oi'the Waterloo Leisure Services Commission is requesting price
quotations for the following items. The deadline for submitting quotations will be Wednesday,
January 24, 2024 by 5:00 p.m.
Contact Info: Cedar Valley Sportsplex
Attn: Alex Hillman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0156
Email: Alex.hildman@waterloo-ia.org
ITEM #1
APPROX # BRAND PRICE/PAIR TOTAL
Youth Baseball Pants 375 Champro_ _$5.49_ $2058.75
Elastic Drawstring
SPECS: Draw -String style youth 9 oz., double knees, elastic waist, 100% polyester
(Order will consist of 100% grey pants)
ITEM # 2
APPROX# BRAND PRICE/PAIR TOTAL
Adult Baseball Pants 125 Champro_ $6.39 $798.75
Elastic Drawstring
Total Amount of bid plus shipping and handling
(Bid will be awarded based on the total price for all items.)
SPECS: Draw -String style, double knees, elastic waist, 100% polyester
(Order will consist of 100% grey pants)
a,g5 1, 5a
(A sample may be requested to determine product quality.)
The order will be placed with the winning bidder in mid February. The order would not need to
be received until April 1, 2024. If you have any questions regarding these items, please do not
hesitate to call Alex at (319) 291-0156.
Company Name_Creative Impact Co
Company Address._,.,_ 3511 Lafayette Rd, Evansdale, IA
Phone # 319-287-7748
Sales Rep.Steve
Date01-24-2024
The Sports Department of the Waterloo Leisure Services Commission is requesting price
quotations for the following items. The deadline for submitting quotations will be Wednesday,
January 24, 2024 by 5.00 p.m.
Contact Info:
ITEM #1
Cedar Valley Sportsplex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0156
Email: Alex.hildman@waterloo-ia.org
Youth Baseball Pants
_2096.25
Elastic Drawstring
APPROX # BRAND PRICE/PAIR TOTAL
375 Alleson 5.59
SPECS: Draw -String style youth 9 oz., double knees, elastic waist, 100% polyester
(Order will consist of 100% grey pants)
ITEM # 2
Adult Baseball Pants
925.00
Elastic Drawstring
APPROX # BRAND PRICE/PAIR TOTAL
125 Alleson 7.40
Total Amount of bid plus shipping and handling $ 3142.10
(Bid will be awarded based on the total price for all items.)
SPECS: Draw -String style, double knees, elastic waist, 100% polyester
(Order will consist of 100% grey pants)
(A sample may be requested to determine product quality.)
The order will be placed with the winning bidder in mid February. The order would not need to
be received until April 1, 2024. If you have any questions regarding these items, please do not
hesitate to call Alex at (319) 291-0156.
Company Name BSN Sports
Company Address
Phone #_319-269-5814 Date
Sales Rep. Pat Sullivan
City of Waterloo
Expenditure Pre Authorization Request Form
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
$ 8,057.75 plus est. shipping costs of $ 169.23
Optimist Baseball and Softball uniform hats and visors.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
for participants of the 2024 Optimist Baseball and Softball Program
Vendor selected for this purchase:
BSN, Dallas TX
n Bids or written quotes were taken on this purchase, as follows:
BSN Sports, Dallas TX $8,226.98
Dicks Sporting Goods and AD Star did not return request for bid.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
■
General Fund n Road Use Tax ❑ Sewer
EjBonds
0 Sanitation
n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200 1566
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 32,000.00
and the current available balance is $ 30,949.60
Respectfully submitted,
Paul Huting
01/29/2024 No.cW 2/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Kashared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
8.75The Sports Department of the Waterloo Leisure Services Commission is requesting price quotations
for the following items. The deadline for submitting price quotations will be Wednesday, January 24,
2024 by 5:00 p.m.
Contact Info• Cedar Valley Sportsplex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, Iowa 50701
Phone: 319-291-0165
Email: Alex.hildman@waterloo-ia.org
Item # 1
Outdoor Cap Major League Replica Baseball Hat - Product Code: MLB300
Quantities: 700 Hats 8.75 /Hat Total
6125.00
Item # 2
Outdoor Cap Company Major League Replica Visors - Product Code: MLB300
Quantities: 225 Visors 8.59 Nisor Total
_1932.75
Total Price for all Hats plus shipping and handling:_$8226.98
(Bid will be awarded based on the Total Price for all items.)
The order will be placed with the winning bidder in mid Fubuary The order would not need to be
received until April 1, 2024. If you have any questions regarding these items, please do not hesitate to
call Alex at (319) 291-0165.
Company Name_BSN Sports
Company Address
Phone #
Sales Rep.
Date
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 25,499.40 plus est. shipping costs of $ 1,500.00 to pay for or purchase
Approximately 216 trees as part of the Plant Waterloo program generously funded by the Young
Family foundation. Residents may purchase trees at a reduced rate of $20 per tree.
This purchase or expenditure is being made because:
To encourage Waterloo citizens to plant trees after losing so many ash trees in the community.
Vendor selected for this purchase:
multiple
�■ Bids or written quotes were taken on this purchase, as follows:
Bids were received from Jordan's Nursery & Wood Duck Trees Farms.
Trees will be purchased from each vendor listed based on meeting specs of the bid and
lowest prices for each species, and species availability.
IT Bids or quotes were not taken on this purchase because:
Tiedt Nursery did not submit a bid.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) donation
This expenditure is to be coded to the following budget line -item:
010-37-4105 1536 37GFT.TREE
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 27000.88 after amend
$ 27,000.88 fter amend.
Paul Huting 01/29/2024 4,ett NacW
SIGNED 2/19/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Cler U5ro i )r,lyi
i mn rni k e
2/19/2024
Apr)iQvaI #3atF
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,345.00
Leisure Services Department to expend
plus est. shipping costs of $ to pay for or purchase
New railings for the main entrance at the SportsPlex
This purchase or expenditure is being made because:
Previous railings were damaged by an automobile accident.
Vendor selected for this purchase:
L.J.'s Welding & Fabrication, Inc
(I Bids or written quotes were taken on this purchase, as follows:
Wedling & Fabrication, Inc (Waterloo, IA) $ 4,345.00
C
Structures Steel Fabrication (Peosta, IA) $10,665.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Sewer
Federal/other grants Li Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1390 Other Contractual Services
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 25,518.00
and the current available balance is
Respectfully submitted,
ignature Dept.
$ 17,730.69
T wigevv NCaQG( p mci 2/19/2024
SIGNED
Designee) Date (Signature Finance Dept, Review) Date
K:lshared goodieslrorms\Expenditure Pre-Authorizafion.xls (Mar 2010)
L. J.'S WELDING & FABRICATION
1�1 CENTER ST,
P.O. Box 2312
WATERLOO, IA 50703
TELEPHONE: 319-236-2844 FAX: 319-233-8762
TO: LEISURE SERVICE
ATT: BOB ETRINGER
PHONE: 291-0165
We are pleased to submit the following quotation for your consideration;
FROM: JEREMY KRUTH
DATE: 22 JUNE 2023
Labor and Materials to Fabricate New Stainless Steel Guard railing and
Handrailing's. This will be built very similar to what is already existing. This will
include any polishing required to match existing materials. This will also include
support for removal and installation of old to replace with the new,
Price: $4,345.00
If you have questions, please do not hesitate to call. Price does not include
tax or delivery. Price can change if there is a variance in the original quote,
This price is good for 24hrs from the time sent Via Email.
Sincerely,
Jeremy Kruth
l
C[R Ir b
TO: Invasion Architects
PROJECT: Waterloo SportsI lex S.S. Entry Rails
Fabricated Material fOniv
We quote $10,665.00 (tax NOT included) for:
Repair or Replace S,S. Entry Rails
Job Specific Exclusions:
Addendnms:
Print Date:
1)e,3uild Structures L1L,C;
udustrinI Drive
'costa, IA 520(,8
Phone; 563.584 9002 Fax s63.58a9004
Proposal is good for 30 days from :date below. If this proposal is acceptable and Design Build Structures, LLC is awarded
this project, this proposal must he signed and relented hefo re we will begin wore on the above mentioned project.
"Overdue payment is sahjeet to 1'A% per month (APR 18 %) and all collection costs including reasonable attorney's fees.
Date:
Contractor:
Accepted By:
Title:
Date:
Sub:
By:
Title:
06,22.2023
Design Build Structures, LLC
Gary Shepard
VP / Estimator
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 7,190.00 plus est. shipping costs of $ 0 to pay for or purchase
renewal of Cellebrite, Inc. software contract for forensic recovery of cellular devices.
This purchase or expenditure is being made because:
this computer software allows for data to be removed from cellular devices. This expense has
been approved by the Tri-County Drug Enforcement Task Force board.
Vendor selected for this purchase:
Cellebrite Inc.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Cellebrite Inc. is the sole vendor for this software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants . Other (specify) Tri County Forf.
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 TRIF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is $ 17,395.40
Respectfully submitted,
Aaron McClelland, Police Captain 2-6-24
(Signature Dept. Head or Designee)
Nao,siriu 2/19/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 27,000.00 plus est. shipping costs of $ 0 to pay for or purchase
Purchase of two Police Dual Purpose K-9s/Training.
This purchase or expenditure is being made because:
(2) Police K-9s as well as on site handler and Supervisor training.
Vendor selected for this purchase: Blue Streak K9 LLC
Bids or written quotes were taken on this purchase, as follows:
Blue Streak K9 LLC- $13,500 per dog with training ($27,000.00)
Southern Coast K9- $15,200 per dog with training ($30,400.00)
Vohne Liche Kennels- $17,000 per dog with training ($34,000.00)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) K9 Program
This expenditure is to be coded to the following budget line -item:
010-11-1160-1528 K9 Program
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 41,000.00
and the current available balance is $ 38,613.54
Respectfully submitted,
Aaron McClelland, Police Captain 2/6/24
2/19/2024
sier;rn
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 3,872 plus est. shipping costs of $ 500 to pay for or purchase
Window glass for PW lobby reconstruction.
This purchase or expenditure is being made because:
Lobby reconstruction.
Vendor selected for this purchase:
Allied Glass
▪ Bids or written quotes were taken on this purchase, as follows:
Allied Glass Waterloo, IA $3,872
TubeLite $4,805
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-18-7950-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
$ 55,530
$ 54,834.89
N
2192024 SIGNED 2/19/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
2/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Control Cab) Department to expend
$ 7,913.34 plus est. shipping costs of $ N/A to pay for or purchase
a new Primary Clarifier control cabinet
This purchase or expenditure is being made because:
the old cabinet is in poor shape and outdated
Vendor selected for this purchase:
Electrical Engineering & Equipment Co (3E)
n Bids or written quotes were taken on this purchase, as follows:
Electrical Engineering & Equipment (3E) - $7,913.34
Automatic Systems Co - $12,584.00
Interstate Industrial Instrumentation (III) - $13,260.70
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 83,000.00
and the current available balance is
Respectfully submitted,
Brad Manahl
2-7-24
$ 15,781.00
T 4e
hioSIGNED 2/19/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO —2/19/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
cash
37GFT.TREE
2,680.88
010 37 4105 1536
trees
37GFT.TREE
2,680.88
010 37 4105 3720
restricted dona
37GFT.TREE
20,000.00
010 37 4105 1536
trees
37GFT.TREE
20,000.00
010 37 4105 3712
sale of trees
37GFT.TREE
4,320.00
010 37 4105 1536
trees
37GFT.TREE
4,320.00
TOTAL
This amendment is being requested because:
$27,000.88
TOTAL
$27,000.88
to carry forward funds left in 37GFT.TREE. We plan to use these funds in upcoming project of Plant Waterloo. Project to start in February
2024
To budget gift received from Young Family Foundation for offer this residential tree planting project
to budget for revenue from the sales of trees related to this program
Prior Committee Actions (Dates):
Paul Huting 1/29/2024
(Signature Dept. Head or Designee) Date
Ti , l oN° aad cicracr
SIGNED 2/19/2024
(Signature Finance Dept. Re‘,;.;w) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amend Plant Waterloo (1).xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT, ONLY
Finance Committee approval required?
YES NO 2/19/2024
If so, date approved:
City of Waterloo
Line -item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3603
TR1 CO FORF
11TRI.TRIF
30,000.00
010 11 1160 1512
TRI CO FORF
11TRI.TRIF
30,000.00
TOTAL
$30,000.00
TOTAL
$30,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using current revenue to increase the FY24 expense line.
Aaron McClelland, Police Captain 1/29/24
Prior Committee Actions (Dates):
4/./ / /GIGIT�LV
`'//f ' `//.,'Y• ((// �/ % SIGNED 2/19/2024
(Signature Dept. Head`ar Desrgnee D e ( (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Kausers\shared goodies\torms\Budget Amendment Tri County 3-29-2023 (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Memorandum of Understanding- United States Marshals Service- Joint Law Enforcement Task Fon
City Contract No.
Project Manager
Chief Leibold
Project Budget Total $ 16,000.00
1. How will this project be funded?
A. Federal Grant Yes 11 No
Grant Name
CFDA #
B. State Grant Yes L� No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes No
Name
To be assigned by the Finance Dept.
Project No.
Subproject No.
11 PRO
% Paid by federal grant 100.00%
Grant Agreement Number USM-607
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
MOU with United States Marshals Service allowing for the repayment of overtime funds during investigations of mutual
interest.
Page 2 must be attached and signed.
K:\shared goodies\forms\JLEO24-US Marshals Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
2/19/2024
Approval Date
Project Name (from page one) Memorandum of Understanding- US Marshals Service- Northern District of Iowa Task Force
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3873 Reimburse for Services
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 11 PRO
Subproject No.
(Each column should only include amounts by fund)
Fund: 1160 Fund: Fund: Fund:
Total
16,000.00 16,000.00
TOTALS $ 16,000.00 $ $ $ $ 16,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1114 Overtime
16,000.00 16,000.00
TOTALS $ 16,000.00 $ $ $ - $ 16,000.00
Aaron McClelland, Captain 2/1/2024 �
`L,� "c'"
2/19/2024
SIGNED
� 110TA
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\JLEO24-US Marshals Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
2/19/2024
Approval Date
Project Name (from page one) FY22 Bureau of Justice Assistance (JAG) 15PBJA-21-GG-01439-JAGX
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
010 11 1160
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. JAG22
(Each column should only include amounts by fund)
Fund: 1150 Fund: 1160 Fund:
30,196.20
Fund:
Total
20,130.80 50,327.00
TOTALS $ 30,196.20 $ 20,130.80 $ $ $ 50,327.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1302 Outside Agencies
30,196.20 $ 30,196.20
20,130.80 20,130.80
TOTALS $ 30,196.20 $ 20,130.80 $ $ $ 50,327.00
Aaron McClelland- Police Captain 2/1/2024
.11Lv
SIGNED 2/19/2024
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\JAG 22 FY22 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name FY22 Bureau of Justice Assistance (JAG) 15PBJA-22-GG-02431-JAGX
City Contract No.
Project Manager
Captain Aaron McClelland
Project Budget Total $ 50,327.00
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. JAG22
A. Federal Grant Yes x No CFDA # 16.738 % Paid by federal grant 100.00%
Grant Name FY21 Bureau of Justice Assistance (JAG) Grant Agreement Number 15PBJA-22-GG-024:
B. State Grant Yes 11 No % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No x % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑X ❑
6. Include a brief description of the project in the space below: (REQUIRED)
Funds allocated by the 2022 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls
and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task
Force which is a multi -jurisdictional task force responsible for investigation of drug related crime.
The funds will be used to supplement salary/benefits & overtime not funded through the Byrne Justice Assistance Grant.
Page 2 must be attached and signed.
K:\shared goodies\forms\JAG 22 FY22 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
FY23 Bureau of Justice Assistance (JAG) 15PBJA-22-GG-03360-JAGX
Captain Aaron McClelland
$ 51,918.00
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. JAG23
A. Federal Grant Yes x No CFDA # 16.738 % Paid by federal grant 100.00%
Grant Name FY21 Bureau of Justice Assistance (JAG) Grant Agreement Number 15PBJA-23-GG-033(
B. State Grant Yes 11 No % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No x % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑X ❑
6. Include a brief description of the project in the space below: (REQUIRED)
Funds allocated by the 2023 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls
and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task
Force which is a multi -jurisdictional task force responsible for investigation of drug related crime.
The funds will be used to supplement salary/benefits & overtime not funded through the Byrne Justice Assistance Grant.
Page 2 must be attached and signed.
K:\shared goodies\forms\JAG 23 FY23 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
2/19/2024
Approval Date
Project Name (from page one) FY23 Bureau of Justice Assistance (JAG) 15PBJA-23-GG-03360-JAGX
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1150
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
010 11 1160
To be assigned by the Finance Dept.
Project No. 11GRT
Subproject No. JAG23
(Each column should only include amounts by fund)
Fund: 1150 Fund: 1160 Fund:
31,150.80
Fund:
Total
20,767.20 51,918.00
TOTALS $ 31,150.80 $ 20,767.20 $ $ $ 51,918.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1302 Outside Agencies
31,150.80 $ 31,150.80
20,767.20 20,767.20
TOTALS $ 31,150.80 $ 20,767.20 $
Aaron McClelland- Police Captain 2/1/2024
$ $ 51,918.00
lITA
SIGNED 2/19/2024
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\JAG 23 FY23 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3299
K9 Donations
11PRO.PDK9
35,000.00
010 11 1160 1528
K9 Program
11PRO.PDK9
35,000.00
TOTAL
$35,000.00
TOTAL
$35,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. This is to correct the K9 Program line for ongoing training and expenses.
Prior Committee Actions (Dates):
Aaron McClelland, Police Captain 2/6/2024
L , �� N 2/19/2024t SIGNED
�L
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Budget Amendment K9 2-6-24.xls (Apr 2003)