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Approved Documents - 3/4/2024
FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-08-5700 1345 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED 9,500.00 EXPENDED YTD 8,884.81 THIS REQUEST 480.00 LEFT AFTER THIS REQUEST 135.19 DATE 2/14/2024 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Noel Anderson- CP&D Director, Adrienne Miller & Tim Andera- ED Specalist, Lexi Schneider- Planner I DATE: 2/14/2024 NAME OF CLASS / MEETING: DEV24 Conference Cedar dar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/15/2024 RETURN DATE: 5/15/2024 DATE(S) OF MEETING: 5/15/2024 PURPOSE OF TRAVEL/TRAINING: Iowa businesses, community, and industry will gather to discuss econmic development and personal development for communties. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: LODGING TAXI $120.00 MEALS PARKING $360.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 480.00 BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Noel Anderson Date Approved by Finance Committee: 3/4/2024 DEPARTMENT HEAD DATE 2/14/2024 DATE K: \Shared Goodies\Forms\Travel Request Form th,i-dyett No -ad TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 521-07-7830 1346 $5,500.00 $1,337.39 $3,548.00 $614.61 2/22/24 Copy - Department NAME(S) AND POSITION(S): Cameron Agan and Ryan Shatek DATE: 02/19/2024 NAME OF CLASS / MEETING: USACE Wetland Delineation with Regional Supplements DESTINATION: Online training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: N/A RETURN DATE: N/A DATE(S) OF MEETING: Online, 12 weeks PURPOSE OF TRAVEL/TRAINING: Training two stormwater staff to delineate wetlands for city projects and for monitoring of wetlands that the City is re-establishing. Staff will be able to complete reports and submit to them USAGE for approval rather than hiring consultants. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE N/A AIRFARE N/A DEPARTING FROM: N/A PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 3,198.00 REGISTRATION MILEAGE/FUEL 350.00 TOTAL FOR ALL: $ 3,548.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 521-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,774.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jamie Knutson DEPARTMENT HEAD 02/19/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 3/4/2024 DATE T1/44ettNaod Online Wetland Delineation Training — Syllabus Duration: 12 Weeks General Information Credit Hours: 36 Hours The Swamp School's Basic Wetland Delineation Training (WDT) is a unique blend of live, interactive, and online modules paired with local hands-on fieldwork. The local fieldwork requires the use of vegetation field guides, a Munsell soil color chart, and some type of digging instrument (augur/spade) to complete. Munsell soil color charts may be rented from the Swamp School. The course is designed to get you trained at a pace and schedule that is convenient for you and is presented in a weekly format and runs for 12 consecutive weeks. Our training has been accepted for a number of professional continuing education and certification programs including the Professional Wetland Scientist (PWS) program. Students are required to complete the fieldwork at a wetland of their own choice, (with permission). Course Description This course covers basic wetland training based on the 1987 Army Corps of Engineers Wetland Manual and the new regional supplements. The conceptual framework of all the wetland indicators are covered including their regulatory context, as well as relevant court decisions and laws. All ten Regional Supplements are available. Students select the region where they will be working. Additional regions may be added as needed. Each regional supplement module presents all of the relevant wetland indicators as they pertain to that specific region. For Data Point assignments, a step-by-step guide and HD videos will show you exactly what you need to do as if you were participating in a field class. You will turn in your wetland data along with photographs for review and an instructor will work with you to help you complete your training. The field work will take approximately 2 days (16 hours) in total to complete. Course Requirements Students are expected to present original work for all weekly assignments, respond to weekly forum discussions, and provide responses to other students' discussions on or before the due date of the assignment. ALL information for course assignments, (data forms, soil profiles, pictures, drawings, etc.) must be current and completed within the time frame of your published course start and end dates unless a specific exception to this policy is granted by the staff of the Swamp School. Submissions completed for an employer's work -related project will be accepted as long as they meet the time restrictions mentioned above. Weekly class assignments include the preparation of a submission that may include an essay, pictures, maps, or other course -related material. Students must also complete several quizzes and a final exam. Instructor Contact - Directly within the class via Moodle e-mail Time Limits Weekly assignments are to be turned in within the timefraine indicated for each assignment, normally ten days from the start of the lesson. Daily assignments in weeklong courses are due the next day. You must complete all class requirements by the official end date of the course. If you are unable to complete the class within that time frame you MUST notify the Swamp School in writing. Late work may be turned in after due dates but may be penalized. If you have not completed the course by the official end date, additional time extensions can be requested but may be subject to an additional fee. If you wish, you may transfer into the next scheduled session of the course, however, some or all of your previous coursework may not carry over to the new session and you may also be subject to a re - enrollment fee. The Swamp School reserves the right to modify this policy on a case -by -case basis. NOTE: In the event that the student falls more than two weeks behind during the class term, the student's course access will be suspended without notice until the student contacts the Swamp School to discuss continuation in the class or transfer to another session. It is up to the student to contact the Swamp School to discuss re -enrollment options. © 2019 The Swamp School, LLC 1 SwampSchool.org Plagiarism and Writing Standards The Swamp School's expectation is that all student work will be original. A detailed description of our policy on proper submission of an assignment is outlined in our Plagiarism Statement and Writing Standards. Grading* Weekly Assignments - 50% Weekly Class Discussions - 20% Soils Quiz - 5% Final Exam - 25% *A minimum overall grade of 80% is required to pass this class. Quizzes and Tests Quizzes and tests open and close on the dates specified in the activity. They cannot be taken early, and special permission is needed to take the exam after it closes. Course Schedule Week Topic Week 1 Waters of the US & Courts Week 2 NWI Mapping Week 3 Vegetation Week 4 Hydrology Week 5 Soils — Soils Taxonomy Quiz Week 6 Regional Data Form Week 7 Site Description Week 8 Health and Safety Week 9 9A — Data Point 1 - (Wetland) 9B — Data Point 2 - (Wetland) Week 10 10A — Data Point 3 — (Wetland) 10B — Data Point 4 — (Upland) Week 11 Wetland Delineation Week 12 Final Exam © 2019 The Swamp School, LLC SwampSchool.org Key Features: • Multi -Format Learning: Opt for the fully online version for convenience, attend in -person sessions for hands-on experience, or combine both approaches with our blended learning option. • Curriculum Excellence: Engage with modules that meticulously cover the 1987 USACE Wetlands Delineation Manual alongside the crucial insights provided by regional supplements for a comprehensive understanding. • Practical Field Techniques: Apply your knowledge in the field with in -person training sessions (available in the blended and in -person formats) led by experienced wetland professionals. • Dynamic Online Resources: Access a wealth of digital resources, including video tutorials, virtual field trips, interactive case studies, and real-time webinars. Expert Instruction: Benefit from the wisdom of seasoned wetland delineators and environmental scientists who bring their real -world expertise to the classroom and the field. • Professional Network Building: Join a community of like-minded professionals and foster connections that go beyond the course, • Accredited Certification: Achieve a recognized certification that verifies your expertise in USACE wetland delineation, complete with the knowledge of how to effectively apply regional supplements. Continuing Education Recognition: Earn CEUs or RDNs that contribute to your professional development and credentials in environmental science and policy. Learning Outcomes: Course graduates will be equipped to: • Conduct wetland delineations with precision using the USACE manual and understand the specific considerations required by regional supplements. • Recognize and document critical wetland indicators, adapting to different regional ecosystems as guided by the supplements. • Navigate the legal and practical elements of wetland regulation for project planning and compliance. • Create detailed reports and documentation suitable for submission to regulatory agencies. Who This Course Is For: This comprehensive certification is ideal for professionals seeking to either gain new skills or update existing expertise in wetland delineation. It serves environmental consultants, government regulators, land -use planners, and ecological researchers who must ensure that their work aligns with current environmental regulations and best practices. Choose your preferred course format and join our "USACE Wetland Delineation with Regional Supplements' certification to secure your status as a proficient and knowledgeable wetland professional. Whether through the convenience of online learning, the tangible experience of in - person classes, or the integrated approach of a blended format, you will emerge as a trusted expert in wetland delineation. Online: • With the Swamp School Wetland Delineation training online, you can earn your certification in 16 weeks or less. The workshop covers standard wetland training and includes the 1987 US Army Corps of Engineers (USACE) Wetlands Manual, and you can choose any or all of the 10 Regional Supplements to get trained on. We cover the conceptual framework of the wetland indicators as well as the regulatory context, court decisions, and related laws. Students can complete the 12 modules at their own pace and can coordinate the fieldwork with their instructor. The class concludes with a review of your fieldwork and a final exam. The online class includes an additional section on winter wetland delineation tips and tricks. Blended: • This course provides the convenience of taking the class online while providing in -person field training with our instructors. Students will complete the video lectures online and then join us fora 2-day hands-on training workshop at our field office in North Carolina. In -Person: This training includes a 4-day field and classroom workshop. In the classroom, we will present the specific refinements to the 1987 Wetland Delineation Manual. The first two days in the classroom will consist of lectures discussing the wetland delineation methodology. During the field portion of the class, we will complete several data points using the new Regional Supplement data forms. Sites have been selected to focus on the appropriate Regional Supplements and the local environmental conditions. Swamp Field Kit Included! Locations: North Carolina Location: Swamp School Wetland Training Center in 154 S Broad St. E Angier, NC 27501 (Raleigh, North Carolina) Pennsylvania Location: Beaver County Conservation District, 156 Cowpath Rd, Aliquippa, PA 15001 Georgia Location: Newman Wetland Center, 2755 Freeman Rd, Hampton, GA 30228 Bonus Each class includes a free subscription to our cloud based Antecedent Precipitation Tool (APT) Materials Needed for Class: You will need to provide the following items for this class: • Munsell Soil Color Chart • Soil auger or spade • Local plant field guides • Digital camera Instructor: These classes are taught by different instructors. • Online: • Walt Milowic & Lori Reese • In -Person. • Marc Seelinger • Greg Price • Blended: • Lori Reese & Marc Seelinger PWS Pre -Approval: This course has been pre -approved by the Society of Wetland Scientists Professional Certification Program (SWSPCP) as meeting standards for content and instruction and, upon successful completion, has been judged to be immediately eligible to receive credits and/or points toward SWSPCP Professional Certification or SWSPCP Professional. Related products Key Objectives for the Course: At the end of this course, students should be able to. • Distinguish key manuals and their usage in wetland determination • Recognize important historical milestones in wetland delineation • Know key case laws which affect wetland delineation • Pinpoint key agencies and their role in wetland determination • Understand the nature of the classification of Waters of the United States • Demonstrate knowledge of who can issue a Jurisdictional Determination and which agencies oversee the 404 program • Identify hydrophytes and their use in wetland delineation • Map plant communities and their respective data points • Demonstrate basic competency in basic hydrology and recognition of key hydrology indicators • Determine hydric soils and usage of Munsell Soil Chart • Understand problem areas and local differences in wetland delineation • Recognize atypical wetland areas and how to account for these in wetland delineation • Use various data collected to write reports used for wetland determination by USACE • Capture and understand offsite data usage in wetland delineation • Distinguish between the two approaches of onsite wetland delineation • Proper placement of flags demarking wetland areas Nodhem Mountains and Piodrnont IMLRAs 147 and 148 of LRF(S) uthern Piedmont (MiJRA'•138 of LRR P) httpsfiswampschool.org/app/uploads/2019/04/emp_mapjpg) Description Syllabus Product Description Step into the realm of proficient wetland assessment with our all -encompassing "USACE Wetland Delineation with Regional Supplements" certification course. Tailored to accommodate professionals from varied environmental fields, this course presents the flexibility to choose from online, in -person, or a blended learning format, catering to different learning preferences and schedules. Designed for environmental consultants, regulatory personnel, land developers, and scientists, this certification offers rigorous training in accordance with the standards set by the U.S. Army Corps of Engineers (USACE). ft(-, iminn (https://swampschool.org/) (httos://bcert.me/slastsmau4 Enhance your resume and get trained! This class is perfect for recent grads and newhires! You can earn this badge and share it on on Linked In. Click the badge for a demo. CLASSROOM(HTTPS://SWAMPSCHOOL.ORG/PRODUCT TAG/CLASSROOM/) P GSA ADVANTAGE!(HTTPS://SWAMPSCHOOL.ORG/PRODUCTTAG/GSA-ADVANTAGE/) IN THE FIELD(HTTPS://SWAMPSCHOOL.ORG/PRODUCTTAG/INTHE-FIELD/) LEVEL I(HTTPS://SWAMPSCHOOL.ORG/PRODUCTTTAG/LEVEL-I/) TECHNICIAN(HTTPS://SWAMPSCHOOL.ORG/PRODUCTTAG/TECHNICIAN/) $1,599.00 COURSE INCLUDES • 36 PDHs Sharable Verification Badge ✓ Point Intercept Method Data Forms • Free APT Subscription Classroom, Online, and Field Instruction COURSE DELIVERY METHOD LOCATION Choose an option DATE Choose an option Choose an option TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1160-1528 $41,000.00 $2,956.91 $8,300.00 $29,743.08 02/20/2024 Copy - Department NAME(S) AND POSITION(S): Officers Jacob Bolstad and Alex Bovy DATE: 02/20/2024 NAME OF CLASS / MEETING: Blue Streak K-9 Handler's Course DESTINATION: Jonesboro, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 7, 2024 RETURN DATE: 04/27/2024 DATE(S) OF MEETING: April 8-26, 2024 PURPOSE OF TRAVEL/TRAINING: The City Council has previously approved the purchase of two new K-9's and the basic handler's course. This request is to seek approval for travel expenses for this training. These expenses will be paid from the K-9 Fund. Costs will not exceed $8,300.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $5,200.00 $1,900.00 LODGING MEALS REGISTRATION $1,200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 8,300.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1160 1528 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 4,150.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 3/4/2024 DEPARTMENT HEAD DATE 02/20/2024 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120, 000.00 $74,799.00 $4,645.00 $40,556.00 02/20/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Jordan Ehlers DATE: 02/20/2024 NAME OF CLASS / MEETING: Bluestreak K-9 Trainer's Course DESTINATION: Jonesboro, Arkansas DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 7, 2024 RETURN DATE: 04/27/24 DATE(S) OF MEETING: April 8-26, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Ehlers to Blue Streak K-9 Trainer's course to learn about the training of Police K-9's. Sgt. Ehlers will be taking over the supervisory role of the K-9 program and this course will allow him to troubleshoot issues that the K-9 Unit may encounter. The cost of this request will not exceed $ WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX YES NO COST $ METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $2,700.00 LODGING MEALS REGISTRATION MILEAGE/FUEL $945.00 $1,000.00 TOTAL FOR ALL: $ $4,645.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ $4,645.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman DEPARTMENT HEAD 02/20/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 3/4/2024 DATE dye (ti a, TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100 1346 $120, 000.00 $79,444.00 $579.00 $39,977.00 Copy - Department NAME(S) AND POSITION(S): Officer Sadd DATE: 2/20/24 NAME OF CLASS / MEETING: Pepperball Instructor/Armorer Certification DESTINATION: Iowa City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/3/24 RETURN DATE: 4/4/24 DATE(S) OF MEETING: 4/3-4/2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officer Sadd to Pepperball Instructor/Armorers Certification. This will allow him to train and certify our officers on this less lethal tool. This request will not exceed $579.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING $30.00 $549.00 MEALS REGISTRATION MILEAGE/FU EL TOTAL FOR ALL: $ 579.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 579.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt Steven Bose Date Approved by Finance Committee: 3/4/2024 DEPARTMENT HEAD DATE 2/20/24 DATE K: \Shared Goodies\Forms\Travel Request Form 1/4,c/yett 04, TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 525-15-5400 1346 $2,000.00 $528.87 $1,090.00 $381.13 2/22/24 Copy - Department NAME(S) AND POSITION(S): Randy Bennett, Public Works Division Manager; Scott Brunson, Sanitation Director DATE: 2/21/2024 NAME OF CLASS / MEETING: APWA American Public Works Assoc Spring Conference DESTINATION: West Des Moines DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 4, 2024 RETURN DATE: April 5,2024 DATE(S) OF MEETING: April 4 - 5, 2024 PURPOSE OF TRAVEL/TRAINING: APWA American Public Works Assoc. Iowa Chapter Spring Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $400.00 $140.00 $520.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TAXI $30.00 PARKING AIRFARE M ISC/TOLLS TOTAL FOR ALL: $ 1,090.00 BUDGET LINE ITEM: 525-15-5400-1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 545.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 3/4/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 3/4/2024 DATE /1.4ett FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-18-7950- 1346; 266-19-7100- 1346 $3,000.00/$7,500.00 $1,000.00/$2,950.00 $2,000.00/$4,165.00 $0/$385.00 2/22/24 Copy - Department NAME(S) AND POSITION(S): Randy Bennett, Public Works Division Manager; Rich Strange, Fleet Director; Damian Fischels, Safety & Compliance Dir DATE: 2/21/2024 NAME OF CLASS / MEETING: APWA American Public Works Assoc Snow Conference DESTINATION: Kansas City, MO DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 28, 2024 RETURN DATE: May 1, 2024 DATE(S) OF MEETING: April 28 - May 1, 2024 PURPOSE OF TRAVEL/TRAINING: APWA American Public Works Assoc. Snow Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $3,000.00 $840.00 $2,075.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TAXI $250.00 PARKING AIRFARE M ISC/TOLLS TOTAL FOR ALL: $ 6,165.00 BUDGET LINE ITEM: 010-18-7950- 1346; 266-19-7100- 1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 2,055.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 3/4/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 3/4/2024 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 24 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Orip'nal - Clerk/Finance STAFF ONLY 224-32-5850-1346 10,000 0 2,590 7,410 2-7-24 Co. - Department NAME(S) AND POSITION(S): Jon Martin, Lontavious Jordan, Tracey Southall and two others NAME OF CLASS 1 MEETING: USIG/Nspire DATE: February 7th, 2024 DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 2nd, 2024 RETURN DATE: May 2nd, 2024 DATE(S) OF MEETING: May 2nd, 2024 PURPOSE OF TRAVEL/TRAINING: Our NSPIRE training Is perfectly tailored for REAC preparation and extends Its relevance to the Housing Choice Voucher program, providing comprehensive insights into NSPIRE-V, the replacement for HHQS. In our extensive in.person NSPIRE training session, we will make simple to your staff this entirely new protocol, distinctly different from the UPCSIHQS. Moreover, you wid receive insighls into the new capital improvements required for NSPIRE compliance. Attaining an impressive result in your first REACINSPIRE inspection doesn' t have to be complicated. Our trainer will also assist you in adopting the most effective strategy for scoring, employing our unique methodology and priorities geared towards achieving high scores, WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ X YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: LODGING 200 MEALS 50 2200 REGISTRATION 140 MILEAGE/FUEL TOTAL FOR ALL: $ 2590 BUDGET LINE ITEM: TAXI X GRANT REIMBURSABLE PARKING YES AIRFARE X MISC/TOLLS YES NO REQUIRED CERTIFICATION NO TOTAL: $ 518 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA Date Approved by Finance Committee: DATE V-1-6(rtt Mad mono 3/4/2024 SIGNED DATE K:1Shared Goodies\For'ms\Travel Request Form City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,142.00 plus est. shipping costs of $ to pay for or purchase two (2) aviation radios to replace non -working radios in ARFF Truck #357 and Airport Director's car (2009 Taurus). This purchase or expenditure is being made because: Airport staff has attempted to have the existing radios repaired but were told that both must be replaced. Vendor selected for this purchase: Swieter Avionics n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Aviation radios can only be sold by a licensed aircraft radio dealer. Swieter is the sole -source dealer in this area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1387 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 4,000.00 and the current available balance is $ 3,318.95 Respectfully submitted, w p �' Sheila M. Combs 2/20/2024 N riQq DIGITALLY 3/4/2024SIGNED (Signature Dept. Head or Designee) Date (Signaturd Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/4/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 29,263.71 plus est. shipping costs of $ to pay for or purchase new bumper turret for ARFF Truck #356. This purchase or expenditure is being made because: turret has been malfunctioning for quite some time. Vendor selected for this purchase: Feld Fire n Bids or written quotes were taken on this purchase, as follows: Feld Fire $29,263.71 ARFF Global Services $31,502.08 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 51,312.00 and the current available balance is $ 32304.19 Respectfully submitted, �� p,eit !/U DIGITALLY 3/4/2024 Sheila M. Combs 2/21/2024 �j�� SIGNED (Signature Dept. Head or Designee) Date (Signatur Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 8,209.68 plus est. shipping costs of $ 544.27 New auger and bearing for 2019 SnoGo. Department to expend to pay for or purchase This purchase or expenditure is being made because: Broken and bent auger and bearing - 2019 SnoGo. Vendor selected for this purchase: Wausau Equipment Company n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen 12/18/2023 $ 595,500.00 $ 147,718.43 GJ( 7X) Ella: 3/4/2024 /.�fLGl7r� SIGNED Finance Dept. Review Date (Signature Dept. Head or Designee) Date (Signatur K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 7,642.57 plus est. shipping costs of $ 540.00 Parts for Snow Control Truck #191105. Department to expend to pay for or purchase This purchase or expenditure is being made because: Parts have rusted out. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Vendor specific parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) $ 231,801.00 $ 181,801.00 3/4/2024 T /,"0"/L�% � _..,DIGIT .., 3/4/2024 ,� LY SIGNED Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee1412024 Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5,600.00 plus est. shipping costs of $ to pay for or purchase TV advertisement package and commercial production for golf course marketing. This purchase or expenditure is being made because: Marketing of the golf courses is necessary to increase play and revenue at each facility. Vendor selected for this purchase: OnMedia ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: OnMedia (Mediacom) is the only regular TV cable provider in the Waterloo market. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to ❑ General Fund Road Use Tax ❑ riBonds € ] Federal/other grants ❑� describe the funding for this expense: Sewer ❑ Sanitation Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: 010-37-4105 1351 37HMT.GLF24 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Paul Huting 02/19/2024 (Signature Dept. Head or Designee) (Project Code) $ 15,000.00 $ 13,147.00 !� p DIGITALLY 3/4/2024 SIGNED Date g p ) Date (Si natur Inance De t. Review K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) hankYo a) r 1 for 4 months $300 per month for 4 months 2,727 youtube views/months $525 per month $3,488 503 spots co co In in u) checkto select budget [ o o k forward to the opportunity to work with you and grow your business. Mark Holton mholton@onmediaadsales.com b c- c _ 4- ro . cy, o) } (0 U1 4-, C -0 1S2 N > • -Q — U i c "O ` N p O Q) _ .0 C a N E O w a-+ r ` C- (V p 0) N > • ( p m N a > C (!) ? L O C o +' C C O U) U7 a. U C ++ N E L-' O p >. O C ca N coo 0 CO N O O C -p C S] p O 4-9 N Z7 hp O N N-0 Q`) a) A a • C N N CO V p. 4-1 U a C R) L ++ .0 :La) U O +-1 N U (0 E p cn O ▪ 7 Q) N C U a) -a O d 2 U .0 O .0 T R) '5 4O a • .0 ,_ J U ca a) ta - Cco 'D p>- .0 'p O - O 7U N_ N 70 c\I to 0 (0 U 7 C U) U L C w N C N C Cp .72 N O 'ti-' '� N +• p, s- E U 7 n C r-ow1:3• M �D U "a N .b.� L N 0300 C E i a ' as O N Oa S) Q a N 'j N a03- s U a a f fd ▪ 0 a g co ¢ e° a OnMedia Signature: a ' m 0 v c w Start Date: i CC▪ I c at C QI U � 0 • 1• . 1 r • 0 a N O N O 0\ b O;, O • O .2 9 co 3aj a ,r ;f O a 1 CI ;c Cl. :O II" , �YJ O City Clerk Use Only Fire (:(minute, 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend to pay for or purchase Portable baseball pitching mounds for Youth Baseball Tournaments and Optimist Games $ 8,392 plus est. shipping costs of $ 0 This purchase or expenditure is being made because: the current mounds have out lived their current life expectancy. Vendor selected for this purchase: im TBT Sports, LLC Bids or written quotes were taken on this purchase, as follows: TBT Sports, LLC (Vinton, IA) $8,392.00 *10 year warranty on mounds BSN Sports (Dallas, TX) $5,564.59 *1 year warranty on mounds Beacon Athletics (Madison, WI) $9,847.00 Bids or quotes were not taken on this purchase because; Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund fl Road Use Tax t W:J Bonds 1 Federallothor grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 Recreational Equipment & Supplies (Fund - Department Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature Dept.4ead g/Designee) Sanitation (Project Code) $ 22,000,00 $ 21,244.30 Tl 3 DIGITALLY CIGr;ED 3/4/2024 Date *(SignatureFinance Dept. Review) .,7 Date K:lshared goodieslforms\Expenditure Pre-Authorization.xls {Mar 2010) The Sports Department of the Waterloo Leisure Services Commission is requesting price quotes for the following items for the Cedar Valley SportsPlex. The deadline for submitting quotations will be Friday, Februa 9, 2024 by 5:00 p.m. Contact Info; Cedar Valley SportsPlex Attn: Craig Denver 300 Jefferson Street Waterloo, Iowa 50701 Phone;319-291-016.5 Email: eriia.dcnner'uluuerlolr-u�.ur.� ITEM OCANl'1"1 Pitch P •o 465 6-inch Portable Small 8 Mounds Game Mound Shipping Tf}TA.L PRICE - The City of Waterloo and Waterloo Leisure Services is a tax exempt entity. TOTAL PRICE: If you have any questions regarding these items, please do not hesitate to call Craig at (319) 291.0165. Company Name. Ter 1?gt `wry ZZ-G Company Address, rz /% .rat Phone #: 377 ' p�' () U Sales Rep.: fit (.,.- CITY WEBSITE: www,cityofwaterloo.com WE'RE WORKING POR YOU! An Equal Opporlunity/Afermallve Action Employer The Sports Department of the Waterloo Leisure Services Commission is requesting price quotes for the following items for the Cedar Valley SportsHlex. The deadline for submitting quotations will be Friday, February 9, 2024 by 5:00 p.m. Contact Info: Cedar Valley SportsPlex Attn: Craig Denver 300,lefferson Street Waterloo, Iowa 50701 Phone: 319-291-0165 Lntail: riaity ch•uncr:n tt crlu�l- i_org ITEM QUANIITTY _ TOTAL, PRICE Pitch P wo 465 6-inch Portable Small 8 Mounds $ 5199.92 Game Mound Shipping $ 364.67 The City of Waterloo and Waterloo Leisure Services is a tax exempt entity. TOTAL PRICE: $ 5564.59 If you have any questions regarding these items, please do not hesitate to call Craig at (319) 291-0165, Company Name: BSN Sports Company Address: Phone: 319-269-5814 Date: 2/7/24 Sales Rep,:, .Patrick Sullivan CITY WEBSITE: www.cityofwaterloo.com WE'RE WORKING FOR YOUI An Equal Opportunity/Affirmative Action Employer Page'. Beacon Athletics 901 Deming Way, Suite 101 Madison, WI 53317 5985 Ship Vla: Item Number Unit FITHLE TICSS nr my A. i e [ Lu(Icnnoihl&[ics or Bid Date; Salesperson: Fax #: 317I2➢; NICK BALISTRIE RI 3)00)836-0724 BID t' J2436: CEDAR VALLEY SPORTSPLEX - WATERLOO, IA F.O.B: Torrna: Advance Pavn:enl uanUty Price Amount 30-108-339 EACH PITCH PRO MOUND 465 8" PORTABLE GAME MOUND 4' WIDE X 6' LONG X 6"HIGH COLOR: TAN OR RED CLAY WEIGHT: 65 LB. WARRANTY: 10 YEAR MADE IN THE U.S.A. SHIPPING (MOUNDS): 5676 8.0 Note: For orders without tax exemption certificates on file, sales tax will be charged, where applicable, at the time of invoicing. 1.159,00 Net Order: Freight: Sales Tax: Order Total: Lass Deposit: Order Balance: 9,272,00 9,272.00 575.00 TBD $9,047.00 0.00 $9,847.00 Beacon FA.thlehcs 901 Cetrd Madison. WI (800) 747 E985 Ship Via: it 0I LID2436: CEDAR VALLE' Item Number Unit Rid Date: Salesperson: NICK BAI:lei .R1 Fax II ;oQ(i}i3'3tir3 SPORTSPLEX-VUATERLOO,IA Term: Advance Payment Quantity Price 11 y.NnteL 1. Material Specification Compliance: I(is the customer's responsibility to ensure the accuracy of all material lake -offs, quantities, specification compliance, and/or equivalent approvals for products. 2. Currency: AB prices listed are in USD Any currency conversion fees. transaction tees, or bank charges incurred during the payment process are the sole responsibility of the customer 3. Custom Orders: All custom and non -stock orders are final upon custorner approval and cannot be retuned, exchanged, or cancelled 4. Freight Estimates: AD freight estimates are F..O.B project location. Actual freight rates, including shipping and handling, will be billed at the time of shipment. AnY dlltor4ncos bet wder t atom oioil and autmal freight ralear tho t:I.dunwfs responsibility. Freiman s styes, not Include addition jamigffietd to unload or unloading services. For shipments outside of the country Customs, taxes & brokerage fees are not included in shipping cost on bid and are (he sole responsibility of the customer. 6. Engineering: All estimates are subject to final engineering approval (if required). Unless explicitly stated, engineering is to be done by others and not included in this quote. If modifications to standard design era deemed necessary by engble0dil41 bnaIVU&UtO MOO 61t0'1n401nc Afltet(a, additional matol'I,U citern4B Will aPPIY end bit the Reiff r4aiton6llt t -gs the 4Usto1Der. 6. Local and State Codes: Customer is responsible for approval and associated cost of any applicable local and state codes. 7. Shipment Unloading: The customer is responsible for unloading all shipments - Delivery contact person is required. 8. Installation: Unless explicitly slated otherwise, installation is not incluced in this quote. 9. Lead Times: Lead limes vary and are based on material and product availability. 10. Deposit and Credit Terms: A deposit may be required to process an order unless credit terms have been established or prior authorization is obtained from Beacon Athletics. 11, Sales Tax: Applicable States and Local Sales Tax will be added to the final Invoice unless a lax .exempt cerlillcate is provided. 12. Price Guarantee: This quote is valid for 30 days alter the date of quote Beyond 30 days. Beacon Atigertim ms4rvas nro rhl!rt In co-g{into :groducFm lipyod On current rnatallid aid s-tyttiii i;ti costs. 13. Drawings: Project- specific shop drawings will only be provided upon receipt of order. 14. Warranty: Unless explicitly stated Otherwise, Beacon Athletics provides a standard warranty against manufacturing flaws and defects for one (1) year from the dale of delivery. PLEASE CONTACT BEACON ATHLETICS WITH ANY QUESTIONS YOU MAY HAVE AT PHONE: (800)747-6986 FAX: (608)836-0724 Amount TI Conditions r le applicable Sakes Orange) (collie contOnspOreccous undenstanemos, r statements AI without lintation, ) :, 5sly =e{!ac ed, ;re Bed eller to sl DEACON AI Page: ALES ORDER TERMS AND CON:,ITIONS (railed hnfcompany r)tarrote:, Irenbfle unceds react:xis!) elating to t'i_ subject matter h i „ ..r het des rl. f,. ur Fi. ,dho„ to Of Lot stst with the Agrees or: (including. ding. aCkflOvii0dgill&nt_ quotehon, invoice, rad or la ]-ra U the rE Uurn ,rt) are not h'sing and ar? artie5 institute Sas Entire auto( 1. PRICES; PAYMENT. The purchase price of the Goods will be as stated In the applicable Sales Order(s) ("Price"), which shall inciude any applicable sales tax unless Buyer llrst provides to Seller a valid lax exemption certificate. All Sales Orders are subject to credit approval by Seller. Unless specified otherwise in the relevant Sales Order(s), Buyer shall pay all amouns Cue for the Goods within thirty (30) days from the dale of the applicable invoice, provided That Seller may require pre -payment of all or part of the Price as determined by Seiler in Sellers sole and absolute discretion. All past due amounts shall bear interest et the lower of 1,50% monthly (18% annually) or the maximum amount allowed by applicable taw. If Buyer fails to rnake payments or otherwise breaches a material obligation of the Agreement. Setter, may, at its option, by written notice to Buyer, terminate the Agreement or defer shipments or performance. 2, CUSTOM ORDERS. Custom specifications for Goods, If any, shall be detailed in the applicable Sales Order. Buyer shall he solely responsible for confirming that such specifications are designed to meet Buyer's requirements. Upon execution of the applicable Sales Order, Buyer assumes sole responsibility for the lull cost of the custom Goods. Including product cost, any related service (including but not limited to installation), and shipping costs 3. CHANGES AND CANCELLATIONS Buyer may not cancel or change a Sales Order without the written consent of Seller. In no event shall Buyer be entitled to cancel or change a Sales Order where Seller has scheduled shipment of the Goods within thirty (30) days of Buyer's request therefor. If Buyer desires to cancel or change an open Sales Order. Buyer must deliver a written request to Seller, which Seller may approve or reject in its sole and absolute discretion. Where Seller approves Buyer's request for cancellation or change to a Sales Order, Seller shall be entitled to charge Buyer, and Buyer shall be required to pay, a cancellation charge equal to the cost of work completed andfor charges for materials purchased for the Sales Order... 4. DELIVERY, Unless otherwise specified in the Sates Order, all Goods shall be shipped at Buyer's expense and all shipments are F.O.B. Seller's or its suppliers' distribution centers, Seller has the right to select the mode and carrier of shipment. S. INSPECTION FOR DAMAGES AND ACCEPTANCE. Upon Buyer's receipt of the Goods, Buyer shalt immediately inspect the Goods, confirm the receipt quantity and lake photographs of the Goods and packaging condition, Unless Buyer provides Seller with written notice of claim for damaged Goods or shortages within five (5) business days after receipt of shipment, such Goods shall be deemed finally inspected, checked and accepted by Buyer. Claims for damaged Goods due to shipping damages shalt not he approved without photographic evidence of the Goods while on the shipping trailer, 6, WARRANTIES, Seller warrants that Goods supplied shall conform to the description slated in the Sales Order and shalt be free from defects in material or workmanship. This warranty shall be effective for a period of one (1) year from the date of delivery of the Goods to Buyer. Seller disclaims all other warranties, express or implied. oral or written, including, without limitation, the implied warranties of merchantability and fitness for a particular purpose. Purely as an accommodation to Buyer. Seller may refer or suggest third parties for Buyer to independently hire and Install the Goods (each such third party being an "Installer').. Seller makes no warranties, express or Imolied, and specifically disclaims all liability and disclaims and excludes any and all warranties of merchantability, fitness for a particular purpose or workmanship as to any construction means and methods or any other services performed by any Installer 7, REMEDIES. In the event that Buyer is In default or otherwise breaches this Agreement, Seller shall be entitled to pursue any and all remedies, legal or equitable including an action to recover the total Price, es well as Its costs of enforcing the Sales Order, including, without Iimiteuon, its attorneys' fees, If Buyer alleges Seller to be in default under Section 8 hereof. Buyer shall give written notice to Seller stating the same and Seller shall repair or replace the defective or non -conforming Goods within a reasonable firne period. which shall he Buyer's sole and exclusive remedy for such breach.. 8. LIMITATION OF LIABILITY. Neither party will be liable to the other party for any consequential. special, incidental. indirect, exemplary or punitive damages or losses, or any loss of profits, revenues. opportunities. goodwill or capital. Seller's total liability under the Agreement will be limited to the Price giving rise to the claim INDEMNITY Lanett sr .s( eny dads& hatsItteas Io„ e of. he credenals by Buyer th hod liar I111 sCur Buyer's r, t l he ec ihuto.y or other a�location of hphl itj ender adobe .1 :rnPi ' e home rt ou rr.itaor trio stile attorney,. r.. useed by Buyer or he use or provided. however, Buyershali have no polio r nder . ly hereunder eund,r if €:all not re keve Buyer of any pro rata. propoi tinn&i. 10. COPYRIGHTS AND LICENSES. Seller shall be deemed the author of the tangible and Intangible creative work used to manufacture the Goods, including but not limited to drawings. specifications, models and other similar items ("Instruments of Service') Upon Buyer's written request, Seller shall provide copies of the Instruments of Service. to Buyer conditioned on Buyer's felt payment of he Price and the terms hereof. Buyer (or its assigns as authorized by Seller in writing) shall have e perpetual nonexclusive license to use the Instruments of Service for Installation or maintenance of the Goods provided that Buyer agrees to indemnify and hold harmless Seller from all costs and expenses, including cost of defense, related to claims and causes of action asserted by any person or entity to the extent such costs and expenses arise from Buyer's (or its authorized assignee's) use of the Instruments of Service hereunder Buyer ahalt not reproduce or snake available loped parties the Instruments of Service without Seller's prior written consent (other than for installation or maintenance of the Goods). Buyer shall indemnity Seller for all costs and expenses incurred by Seller to enforce any copyright violations resulting from Buyer's breach of These obligations 11. FORCE MAJEURE. Neither party will be responsible for failure or delay in performing hereunder (except for the payment of money) due to a cause or circumstance which is beyond (hat pady's reasonable control, including. without limilalion. wars or civil disorders. fires. earthquakes, floods, severe weather, acts of God, changes in law or governmental directives, delays in transportation. material shortages. strikes. lockouts. slowdowns or other similar labor disruption. 12. GOVERNING LAW. The Agreement is governed by the laws of. and each party submits to the exclusive venue and jurisdiction of the state or federal courts in, the Stale of Wisconsin 13. ACCEPTANCE. This Agreement may be executed in several counterparts, all of which taken together shall constitute one single agreement between the parties hereto. Signatures may he evidenced by facsimile or electronic transmission, the same of which shall be treated as originals. 14. MISCELLANEOUS. The terms of the Agreement do not and aro not intended to confer any rights or remedies upon any person or entity other than Buyer. Neither party may assign or transfer the Agreement, without the other party's prior written consent, No modification or amendment of the Agreement shall be binding unless it is in writing and signed by both parties. A party's waiver of any breach of, or (allure to strictly enforce, the Agreement will not waive, limit or affect that party's right to do so thereafter. If any provision of the Agreement is invalid, illegal, void or unenforceable, Then that provision will be deemed severed from this Agreement and will not affect the validity or enforceability of the remaining provisions of the Agreement . IN WITNESS WHEREOF. the parties hereto have caused this Agreement to be executed by Their duly authorized representatives as of the order dale specified in the Sales Order. Sales Order Reference #I Seller: Buyer: BEACON ATHLETICS, LLC By: Name: Title: Dale: By..._ Name: Titte: D'ate'. Page City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 4,660.00 plus est. shipping costs of $ 0.00 to pay for or purchase expenditures to Hawkeye Environmental of Solon, IA for Asbestos Survey Services Contract No. AS-2024-02-10P. This purchase or expenditure is being made because: Asbestos Removal Vendor selected for this purchase: Hawkeye Environemntal Bids or written quotes were taken on this purchase, as follows: 1. Hawkeye Environmental (Solon, IA) in the amountof $11,370.00 2. Terracon (Cedar Falls, IA) in the amount of $29,060.00 3. New Horions (Kansas City, MO) in the amount of $19,340.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 2/5/2024 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑� Other (specify) TIF This expenditure is to be coded to the following budget line -item: 426-08-6270 2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 0.00 and the current available balance is $ 52,133.33 Respectfully submitted, 2/21/24 �� l� p SImomGNED 3/4/2024 Noel Andersonl/v�,�.�" slcNEo (Signature Dept. Head or Designee) Date (Signatur Finance Dept. Review) '/ Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 5,960.00 plus est. shipping costs of $ 0.00 to pay for or purchase expenditures to Hawkeye Environmental of Solon, IA for Asbestos Survey Services Contract No. AS-2024-02-10P. This purchase or expenditure is being made because: Asbestos Removal Vendor selected for this purchase: Hawkeye Environemntal El Bids or written quotes were taken on this purchase, as follows: 1. Hawkeye Environmental (Solon, IA) in the amountof $11,370.00 2. Terracon (Cedar Falls, IA) in the amount of $29,060.00 3. New Horions (Kansas City, MO) in the amount of $19,340.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 2/5/2024 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑� Other (specify) TIF This expenditure is to be coded to the following budget line -item: 322-08-5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 300,000.00 and the current available balance is $ 128,832.54 Respectfully submitted, Noel Anderson (Signature Dept. Head or Designee) 2/21/24 VoiMED 3/4/2024 11, ��, , Mao( - SIGNED Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 750.00 plus est. shipping costs of $ 0.00 to pay for or purchase expenditures to Hawkeye Environmental of Solon, IA for Asbestos Survey Services Contract No. AS-2024-02-10P. This purchase or expenditure is being made because: Asbestos Removal Vendor selected for this purchase: Hawkeye Environemntal El Bids or written quotes were taken on this purchase, as follows: 1. Hawkeye Environmental (Solon, IA) in the amountof $11,370.00 2. Terracon (Cedar Falls, IA) in the amount of $29,060.00 3. New Horions (Kansas City, MO) in the amount of $19,340.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 5/2024 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑� Other (specify) TIF This expenditure is to be coded to the following budget line -item: 426-08-6280 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 250,000.00 and the current available balance is $ 150,089.79 Respectfully submitted, Noel Anderson (Signature Dept. Head or Designee) 2i21i24 '`^.^.� DIGITALLY 3/4/2024 ������ (/u�`�C SIGNED Date (Signatur Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only purchase or expenditure submitted by the $ 28,169.25 plus est. shipping costs of FY24 Ammunition Order Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Police Department to expend to pay for or purchase $ 00 This purchase or expenditure is being made because: This is an FY 24 ammunition order based on a sealed bid process. Vendor selected for this purchase: Sunset Law Enforcement ❑ Bids or written quotes were taken on this purchase, as follows: This is an FY23 ammunition order based on a sealed bid process. Sunset LE was the 2nd winning bid but the other distributor is unable to provide ammo for at least 12 months. IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to General Fund IT Road Use Tax IT Bonds ❑ Federal/other grants ❑ This expenditure is to be coded to the following Police Dept. Ammunition 010-11-1100-1544 describe the funding for this expense: Sewer n Sanitation Other (specify) budget line -item: (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 36,400.00 $ 31,971.20 c-, 3/4/2024 Aaron McClelland, Police Lieutenat 2/21/2024 N 1SIGr NED (Signature Dept. Head or Designee) Date (Signatur Finance Dept. Review Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee e4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 28,775.30 plus est. shipping costs of $ 0.00 to pay for or purchase five (10) Panasonic Toughbook computers for the Police Department patrol vehicles. This purchase or expenditure is being made because: Ten (10) computers will replace computers that are older and the end of the life cycle. This are mobile computers used by the patrol division in marked squad cars. Vendor selected for this purchase: CDWG $28,775.30 n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: CDWG has the State of Iowa bid for Panasonic Toughbook computers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-11-1100-2106 Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ 163,375.00 Respectfully submitted, Aaron McClelland, Police Captain (Signature Dept. Head or Designee) !� 3/4/2024 2/21/24 !/�/ SIGNED Date (Signature finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/4/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 20,874.90 plus est. shipping costs of $ 0.00 to pay for or purchase Ten (10) SBR 10.5 inch patrol duty rifles for SRO and Patrol use. This purchase or expenditure is being made because: Ten (10) SRO and ptrol rifles with sight systems and safety equipment for patrol and duty use at the schools. Vendor selected for this purchase: APF (Alex Pro Firearms LLC) n Bids or written quotes were taken on this purchase, as follows: APF- $20,874.90 Scheels- $28,250.00 Davenport Guns- $28,490.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �■ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑ Other (specify) WPD Forfeiture Funds This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRI.WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 224,000.00 and the current available balance is $ 47,395.00 Respectfully submitted, p p oicirauv 3/4/2024 Aaron McClelland, Police Captain 2/21/24 �L(liC (c(rG� SIGNED (Signature Dept. Head or Designee) Date (Signatur Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3,386.80 plus est. shipping costs of a Benshaw gear replacement contactor Sewer (Contactor) $ 300.00 Department to expend to pay for or purchase This purchase or expenditure is being made because: The current contactor needs to be replaced Vendor selected for this purchase: Kent Electrical Supply n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 369,296.65 Respectfully submitted, Brad Manahl (Signature Dept. Head or Designee) 02/15/24 'lGGj p� Nam UDIG ' -64 3/4/2024 SIGNED Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (GX2) Department to expend $ 2500.00 plus est. shipping costs of $ to pay for or purchase a GX2 Cal Station This purchase or expenditure is being made because: GX2 Cal Station needed for gas meter testing for confined spaces Vendor selected for this purchase: United Rental n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Local proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1573 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 12,395.22 Respectfully submitted, Jesse Gaherty (Signature Dept. Head or Designee) °2"9'2° C+G�Gt N p DIGITALLY[] 3/4/2024 SIGNED Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Flusher Pump) $ 7,940.00 plus est. shipping costs of $ 650.00 Replacement pump parts for new Flusher truck Department to expend to pay for or purchase This purchase or expenditure is being made because: New parts needed for the Flusher truck pump Vendor selected for this purchase: Zimmer & Francescon Inc n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 364,996.77 Respectfully submitted, Jesse Gaherty (Signature Dept. Head or Designee) p piL SIG 3/4/2024 02/20/24 l�l�Gl SIGNED Date (Signatur Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee /4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Gate Valve) Department to expend $ 3,100.88 plus est. shipping costs of $ N/A to pay for or purchase a Gate Valve for new Satellite Bypass This purchase or expenditure is being made because: new construction Vendor selected for this purchase: Utility Equipment Company (UECO) n Bids or written quotes were taken on this purchase, as follows: Utility Equipment Co - $3,100.88 Zoro - $3,618.99 Trupply - $5,573.57 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Brad Manahl (Signature Dept. Head or Designee) $ 400,000.00 $ 369,296.65 7/0 cod, mcirauv ov siza SIGNED 3/4/2024 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee /4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Streets Department to expend $ 20,400.00 plus est. shipping costs of $ 2,000.00 to pay for or purchase Crack sealant NTE $22,400. This purchase or expenditure is being made because: Roadway repairs. Vendor selected for this purchase: Logan Contractors Supply n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Vendor specific material. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 105,000.00 and the current available balance is $ 78,090.17 Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) 342024 DIGITALLY 3/4/2024 ett SIGNED Date (Signatur Finance Dept. Review Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/4/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 11,256.25 plus est. shipping costs of $ 1,000.00 to pay for or purchase Utility body for traffic truck. This purchase or expenditure is being made because: Current utility box has rusted out. Vendor selected for this purchase: Hiway Truck Equipment �■ Bids or written quotes were taken on this purchase, as follows: Hiway Truck Equipment Fort Dodge, IA $11,256.25 TriState Truck Equipment Dubuque, IA $12,797.64 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-17-7120-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 92,000.00 and the current available balance is Respectfully submitted, Sheila Steffen 3/4/2024 slcmEo 3/4/2024 (Signature Dept. Head or Designee) Date (Signature inDept. Review) Date $ 40,285.90 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee 3/4/2024 Approval Date Project Name (from page one) Gates Park Tree Planting Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: REVENUES: 010-37-4120 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary EXPENDITURES: Total 18, 587.00 18, 587.00 TOTALS $ 18,587.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees Shrubs 1567 Recreational Equip $ $ - $ 18,587.00 18, 587.00 18, 587.00 TOTALS $ 18,587.00 $ - $ $ - $ 18,587.00 Paul Huting 02/15/2024 q?'l Z)07 3/4/2024 (Signature Dept. Head) Date (Signaturnce Dept. Review) Date K:lshared goodiesl€orms\Project Budget Gates Park Tree Planting.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Gates Tree Park Planting City Contract No. Project Manager Project Budget Total $ 18,587.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match X Source of Funding D. Other Entities Yes x No Name Xommunity Foundation Grants, % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 100.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below (REQUIRED) Done None C ❑ Yes No rn— I ❑ n X X X Grants from the Community Foundation have geen received. $17,298.00 from the Young -Magid fund. And $1,289. from the Dick H. and Immy Young Family Fund.. Funds to be spent onplanting trrees at the new Gates Park area. Page 2 must be attached and signed. K;\shared goodies\forms\Project Budget Gates Park Tree Planting.xls\Page 1 All Projects (Mar 2010) ApplicationGates Park Tree Planting Process: Uplift Grants - 2024 • • • Contact Info Request Documents I j Applicant: Todd Derifield TODD.DERIFIELD@WATERLOO-IA.ORG Contact Email History Organization: City of Waterloo 42-6005327 319-504-0010 715 Mulberry St Waterloo, IA 50703-5714 US If your organization information does not appear correct, please contact the funder. Thank you. LDOCUMENT VIEWERR APPLICATION PACKET QUESTION LIST • Application Due by 04/01/2024 05:00 PM CDT. Fields with an asterisk (*) are required. Application Basics Category* Requests for Uplift Grants must be limited to one of these three specific areas. Please see the Uplift Grant Guidelines for a complete description of these areas. • Trees in Waterloo • Chamber Music Opera Music Request Name* Gates Park Tree Primary Contact* Who is the primary contact for this project. Please list the following: Person's Name Title Agency/Organization Name Phone Number Email Address 293 characters left of 200 Community Impact While this funding may support work that benefits people from outside Black Hawk County (for example, a museum that attracts people from out of the area, or an agency that serves multiple counties), please limit the following responses to the impact your work through this funding will have on the citizens of Black Hawk County. Youth Being Served* How many youth (ages 0-18) will directly benefit from this project? 120000 Adults Being Served* How many adults (ages 18+) will directly benefit from this project? I20000 Financial. Information Request Amount* P lease refer to the Uplift Grant Guidelines for suggested request amounts based on the category selected. 18,587.00 Budget* Attach a detailed budget, which includes all sources of income and expenses for this project. Include in -kind gifts/services, other grant requests, etc. Indicate if other funding is pending, approved, or received. Use only Word, Excel, or .pdf files (See the "Other Details" section here for support on uploading files.) U PLOAD A FILE [2 MiB allowed] Gates Tree Planting Budget and Total Park Improvements Project Budget.pdf[33.6 KB] DELETE FILE Support Document Support Document OPTIONAL: If you have other information to support your application, compile it into one document and upload here. Use only Word, Excel, ,jpg or .pdf files. (See the "Other Details" section here for support on uploading files.) U PLOAD A FILE [2 MiB allowed] Gates Landscape plan.pdf12.0 MiB] DELETE FILE Authorized Signature Important! By entering data into the next three (3) fields calling for insertion of your Name, Title, and Date, you are: (1) representing that you are an officer or other agent for the Applicant duly authorized to enter into legally binding agreements on behalf of the Applicant (2) agreeing to submit this grant application in an electronic form on behalf of the Applicant which Gates Park Tree Planting A)EXPENSES Type of Tree Shade trees Ornamental trees Total Cost of trees B)SOURCE OF FUNDS Community Foundation of NE Iowa TIF funds QTY Price 50 $25,588.00 31 $14,605.65 $40,193.65 Amount $ 18,587.00 $ 21,606.65 Total Funds Available $ 40,193.65 Project Budget Summary for Transforming Gates and Byrnes Parks (12-19-23) Estimated Project Costs: Gates Park Contract with Woodruff Construction Value Engineering projected cost savings Additional Gates Project Costs (design, pre -purchases) Total Gates project costs Byrnes Park Byrnes Aquatic Center (Peters Const. contract) Additional Byrnes Project Costs (design, CRS, FFE) Total Byrnes project costs Total Estimated Gates/Byrnes Project costs: Projected Funding Sources City of Waterloo (TIF funds, Storm Water, and Sanitary Funds) Black Hawk Gaming Association Grant Other Local Funder Grants (Schoitz Foundation, McElroy Trust, Van G. Miller Trust, John Deere, Pauline Barrett Foundation, Ross Christensen Family Foundation, Guernsey Foundation, Young Family Foundation, Community Foundation of NE Iowa, Leighty Foundation. State Grants (Communtty Attraction Tourism Grant) Grass Roots Donations (at Waterloo Community Foundation) Total Pledged from Funding Sources to date: Project Costs Available funds Gap in funding $19, 884,257.00 -$19,497,165.00 $387,092.00 $9,360,000.00 -$1,000,000.00 $2,727,179.00 $11,087,179.00 $7,053,078.00 $1,744,000.00 $8,797,078.00 $19,884,257.00 $6,897,387.00 35.00% $6,500,000.00 $5,095,000.00 $1,000,000.00 $4,778.00 $19,497,165.00 �i a» » " Li 8a 3,18 !33 ' �saMo3u sat, u38(18eae 8a8Sau V 0w' it_ hFti -_-___ =a. aaaaaaaaa u E. ¢ . 8 E a4 x $ a gF 1 la s i S§ -2 a2 .. i8 Y r aES ima a UONOplualbtal0 WA, AIM % 8LI aa€-E8o0 a 4a a s illh@a e �8� 8 a a � i mgl�g'!1m .c ga 0 �, a� a^ga�gr1 x f :oak t @ Sao3 ' �4 , a y g; li e S fi' 4'2 DD L got aooz3a$gSo83o H `C iasa3 .S El ,atlM ;a cmauHowad osvmvanmwwunrvz pp ixorowoo S103111-13W StIVOSONVIU]aum.mvwe aoe U ixo sionwouvaaruswernodinxtatoramaotowalMOO Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO 3/4/2024 if so, date approved. City of Waterloo Line -item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2024 submitted by the Police Department Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1100 3722 Refund line 16,689.68 010 11 1100 1384 Leased Equipment & Mac 16,689.68 TOTAL $16,689.68 TOTAL $16,689.68 This amendment is being requested because: This is to conform with the City's budget line item control policy. This refund was received due to an overpayment. Prior Committee Actions (Dates): 4) / DIGITALLY SIGNED 3/4/2024 ( •-* Z"'2irr-7/z r z y vv SIGNED (Signature Dept. Head or Designee) 'Date (S' nature Finance Dept. Revlf Date Date Posted (Finance Dept.) K:Vusers\shared goodies\formskBudget Amend 1150-1512 to 1105-1321 Correcting Inv Cell Phones 5-3-2022 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. QNLY Finance Committee approval required? YES NO 3/4/2024 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2024 submitted by the Police Department Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount cash on hand 30,000.00 010 11 1150 1512 WPD Forfeiture 11TRI.WPDF 30,000.00 TOTAL $30,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy. The funds are being used for various expenses. $30,000.00 Aaron McClelland, Police Captain 2/21/2024 Prior Committee Actions (Dates): 1 p p olslrauv 3/4/2024 Z Lt Z �� Q,�.�" SIGNEII (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rev.:- Date Date Posted (Finance Dept.) Kluserslshared goodieslforms\Budget Amend cash an hand to 1150 1512 wpd forfeitures 8-29-23 (Apr 2003} Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO 3/4/2024 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2024 submitted by the Fire Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 12 1400 3722 Refunds 7,741.20 010 12 1400 1598 Hazardous Materials 7,741.20 TOTAL This amendment is being requested because: 7,741.20 TOTAL 7,741.20 This budget amendment will allow us to replace gas meters that are well beyond life expectancy and repair. Prior Committee Actions (Dates): Bill Beck (Signature Dept. Head or Designee) 2/21/24 ??'LL4e 70 ? DIGITALLY SIGNED; 3/4/2024 g Date (S nature Finance Dept. Re\,'44 Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003) PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name: awc/ f'o(2erfs �j Address: 1f' • 0 • by 501+ Date: c)--t S- c}T Phone: 319 - a-`E0 - 5`l ci r] City/State/Zip: '_ U a V F4 11 S 5) (l 3 Service Address: (P 32 1 " ' t ST �'�r• f Refund Amount Requested: $ -7 °' S **Documentation Included: 1AYes No ** All request for refunds required proof of payment before refunds are processed. Comments: Cka r)eCl larbc1c._ t ceS Ce e✓ Gti ►' f ct -1-.)ee4A reify,d0 va. ca, 2;e/2. -t5 Signature/Sanitation Department Date Confirmed Refund Amount: $ 0 Confirmed w/Water Works: '' Yes No pU p SIONEivEQ 3/4/2024 rLGGj CtQGj DICITA SIGN Finance Signature Date. Refund Amount Paid: $ 70.50 PURDY PROPERTIES PO Box 524 Cedar Falls IA 50613 purdyproperties@cfu.net January 29, 2024 Waterloo Sanitation Dept Attn: Ella Ellis 625 Glenwood Waterloo IA 50703 Re: 638 W 1st St — Account #117938-525292 Dear Ella: We are requesting a refund of $70.50 for garbage charged on our Invoices dated 9/15/2023 & 12/15/203. The garbage can was picked up this summer per oui request. I've included a copy of the Invoice along with a copy of the cleared check. Please send refund to: Thank you Michelle Purdy Office Manager 319-240-5990 Purdy Properties PO Box 524 Cedar Falls IA 50613 1509578 11447756.2 43-15414 1/1 W\J'b RLOO WA WORT<S 325 Sycamore Street P.O. Box 27 Waterloo, IA 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Statement 1 of 1 Customer Name: Account Number: Service Address: Purdy Properties 117938-525292 628 W 1ST ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 9/15/2023 10/6/2023 J Waterloo Water Works Services Water 30,88 1 86 Water Service Excise Tax Water Works Subtotal $32.74 City of Waterloo Services Sanitary Sewer 60.26 Storm Water Fee 15.00 Yard Waste / Recycle Site Maintenance Fee 15.00 Garbage 35,25 City of Waterloo Subtotal $125.51 bolt' 1/4k Chi o ir, rda Ds, i3-3 cr CHARGE SUMMARY Previous Balance Credits/Payments Deposit Payment Balance Forward 153.04 153.04 CR 0 00 $0.00 Water Works Subtotal 32.74 City of Waterloo Subtotal 125.51 Total Current Service Charges 158.25 Total Amount Due $158.25 Amount Due After 10/06/2023 $166.06 `Previous Read Date?rCurrent Read Date Previous Read Previous Read Type 6/7/2023 9/6/2023 510 Current Read 510 Current Read Type][ Usage (CCF) Actual 0 1 Failure to pay debts listed herein by the required due date will result in a five percent penalty. A twenty-five percent collection fee will be applied to any outstanding balance not paid in full within ninety days of the due date, and the account will be forwarded to Municipal Collections of America for further collection efforts. Debts shall also be subject to collection through the Iowa Department of Administrative Services Offset Program if not paid in full within ninety days. SPECIAL MESSAGES Now Available Online 2022 Annual Drinking Water Quality Report https://iowaccr.org/waterloo-waterworks Please detach and return bottom portion with your payment. See reverse side for additional information. MAKE CHECKS PAYABLE TO: \iVATF L�OO W T R WO RKS P.O. Box 27 Waterloo, IA 50704 MEW ADDRESS SERVICE REQUESTED 3 1 Iiliii'IIIIIIIIIIII'IIIIiIii1illit'II'lll'iilliIiIIIIIIuIII'I"II PURDY PROPERTIES O t PO BOX 524 a CEDAR FALLS, IA 50613-0027 N r Account Number: 117938-525292 Total Amount Due: $158.25 Amount Due After 10/06/2023: $166.06 Billing Due Date: 10/6/2023 Amount Enclosed: $ 1 C:11:.. 1 WATERLOO WATER WORKS PO BOX 27 WATERLOO IA 50704m0027 Ill'iilllililll'lllllllllllll'l'll'llilillll lilillll"lilillillil ■ Please check box if your contact information requires updating and indicate the change(s) on reverse side. I4 1129/24, 5:17 PM myveridlancu.org/MyAccountsV2/PdntTransactionimages?Id=794418792 4.4431641:100601:3102101314 finauntFYA1693an nA7asFh1Rp1ad11n5OS460114ananfarraanth7122421M1109aY0m1a:1671.i3a110620ra 5033r FOR NINNY OtdRYN e413109 VERDIANal WATERLOO. IA PAY one HumME2 FEW EWA end MOO Galas TOWNE MERGE 000141 ELM00006137FEFPIOO2 22005T 4NO0BN4 t13311W244 WATERLOO WATERWORKS Jf+ PonEK27 WATERLOO IA60704-0027 nll1Rawu'bt6rplrllll4lhlhgrl9ulhlr1illi' 1� Memo: ACCOUN1411143e515292 1404RO 05262082 8 9750 September 26, 2023 $ ' "•n*"158.25 ONA7o EON LE p, . I 55621 10975010 6:2739763691: 35900137760o6M LOGO PRINTED WON °T0 WARMTH HOW BETWEEN THUMB ANO FOREFINGERNITTHOI000 WAUILE FADE ANO REAPPEAR Cedar Rapids HnT 0194 2023-10-03 0194355621 Hatch 217631312 https://myveridiancu.org/MyAccountsV2/PrintTransactionimages?id=794418792 1/1 1509578 11530673,1 38-12843 1 /1 WATF 0 WA WO R IDS 325 Sycamore Street P.O. Box 27 Waterloo, IA 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Statement 1 of 1 Customer Name: Account Number: Service Address: Purdy Properties 117938-525292 628 W 1ST ST Billing Frequency: Billing Date: Billing Due Date: Quarterly 12/15/2023 1/10/2024 J 1' Water'Ioo Water Works Services Water 30,88 Water Service Excise Tax 1 86 Water Works Subtotal $32.74 City of Waterloo Services Sanitary Sewer 60.26 Storm Water Fee 15,00 Yard Waste / Recycle Site Maintenance Fee 15.00 Garbage 35,25 City of Waterloo Subtotal $125.51 P6 oidIA l L tv‘\ C,L cAn -fT Kr E SUMMARY Previous Balance Credits/Payments Deposit Payment Balance Forward 158.25 158.25 CR 0 00 $0.00 Water Works Subtotal 32.74 City of Waterloo Subtotal 125.51 Total Current Service Charges 158,25 Total Amount Due $158.25 Amount Due After 01/10/2024 $166.06 (Previous Read Date Current Read Date Previous Read Previous Read Type 9/6/2022 12/7/2022 510 Currerit Read 510 Current Read Type ! Actual Usalffla 0 Failure to pay debts listed herein by the required due date will result in a five percent penalty. A twenty-five percent collection fee will be applied to any outstanding balance not paid in full within ninety days of the due date, and the account will be forwarded to Municipal Collections of America for further collection efforts. Debts shall also be subject to collection through the Iowa Department of Administrative Services Offset Program if not paid in full within ninety days. Now Available Online 2022 Annual Drinking Water Quality Report https://iowaccr.org/waterloo-waterworks l Please detach and return bottom portion with your payment. See reverse side for additional information. \ATERLOO WA_ WORKS P.O. Box 27 Waterloo, IA 50704 ADDRESS SERVICE REQUESTED 3 1 IIIiii 111111inlllillllillillilliiilliiIiliiuiirlllilillilill111 PURDY PROPERTIES N PO BOX 524 CEDAR FALLS, IA 50613-0027 r Account Number: 117938-525292 Total Amount Due: $158.25 Amount Due After 01/10/2024: $166,06 Billing Due Date: 1/10/2024 Amount Enclosed: $ MitglIONIMPlinilaajaa WATERLOO WATER WORKS PO BOX 27 WATERLOO IA 50704-0027 ill'lilllilllll'lilllllllllll'I'll'il'lilllllilillll"Illillillll Please check box if your contact information requires updating and indicate the change(s) on reverse side. 1/29/241 5:16 PM my.veridiancu.org/MyAccountsV2/PrintTransactionlmages?id=834314970 taretEMICanlintiiil TONIG4aa4aew IGGIIInaaxnauMrluINcxumcmw:axmSS60• rcnnr_r.r.w. FR4MWP6sy Inittiffet cgta rM%MWalks PAY Ono Hundred FmyEWAand 2&100Dopaia ARCO OME EMOP 006051 Fli&0000Th2 FE PIo1O324100616N00e a 172497&43 WATERLOO WATERWORKS PO 80X 27 WATERLOO IA 60704-0027 g4411dN4RIgIh14141n1044uh1i41011 IIIN4dl Mpno ACCOLWFEI17838525202 SWOOP 66262082 $ 978E January 3, 2024 """158.26 SG A RE FILE wwm,+. w..asa IPPON m TIM111111 mg7630 1:2739763691: 15900137760060 A212406834 >073922801< Cedar Rapids 8nT 0194 2024-01 10 0194046744 Hatch 228051781 WITH INK�9NAT MIMEO PONDS HOWBEEARMT WWESN THUMB AND FOREFINGEROnBREATHE ON AND REAPPEAR https://my veridiancu.org/MyAccountsV2/PrintTransactionlmageslid=634314970 111 PUBLIC WORKS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name: Kelly COsir5 Address: a-33 Cn-Fe treef City/State/Zip: V V a er[ 0° ] To. 9:7o 3 Service Address: (333 Cfn + Date: Phone: Refund Amount Requested: $ 9. ` g **Documentation Included: Yes No ** All request for refunds required proof of payment before refunds are processed. Comments: thav---cp(w CA,(r b s cc� f!� l'\C(\ cw`S hee Imo d113 I ite.1 servlc-cs Signature/Sanitation Department Date Confirmed Refund Amount: $ —L' Mod mcirAl n• SIGNED Finance Signature Date Confirmed w/Water Works: V Yes No 3/4/2024 Refund Amount Paid: $ 9.87 WATERLOO 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 Customer Name: Account Number: Service Address: Cousins Kelly 103682-528928 233 CENTER ST STATEMENT OF SERVICES Waterloo Water Works Services Water Water Service Excise Tax Water Works Subtotal City of Waterloo Services Sanitary Sewer Storm Water Fee Garbage $26.06 $1.57 $27.63 $49.74 $12.33 $87.57 Yard Waste / Recycle Site Maintenance Fee $12.33 Yard Waste / Recycle Curbside $9.87 City of Waterloo Subtotal $171.84 Previous Read Date Current Read Date 08/05/2023 10/12/2023 Previous Read 1,395 Billing Frequency: Billing Date: Billing Due Date: Quarterly 10/24/2023 11/15/2023 Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 CHARGE SUMMARY Credits/Payments Deposit Charged Water Works Subtotal City of Waterloo Subtotal Total Current Service Charges Total Amount Due Amount Due After 11/15/2023 -$105.00 $105,00 $27.63 $171.84 $199.47 $199.47 $209.37 Previous Read Type Actual 6 c a 0 2 p In 2 co N -4 7 -6 O^ Ob OA O 0 0 0%. Og. ^00 �00 % �0 ^0 Current Read 1,403 Current Read Type Actual Usage (CCF) 8 SPECIAL MESSAGES Now Available Online 2022 Annual Drinking Water Quality Report https://iowaccr.org/waterloo-waterworks Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO W P.O. Box 27 Waterloo, Iowa 50704 Phone (319) 232-6280 WOKS ADDRESSEE: Cousins Kelly 233 Center St Waterloo, IA 50703 E] Please check box if contact Information requires updating and Indicate the change(s) on reverse side 103682-528928 Account Number: #F0 ti .w'��.'fwa ,T.iLF±'k .'bulb-'fi.T�Tior f.`1. 4 ard tam • S• AO 19914-1 tf . 209.37 Amount Due After : +r p�Y-a:# T_ '_m•FS�-+t st Y4eiFw}S3n S'r i�-t-�in4f.• �gii2�. li3,ill g Dqe Dat4'i" L �'V -.3`..�,+q+ l.11idi, ' S -sT .a3:N'L`A 1 r+i .Y='a>.�e .; '-��.., .a it . ... -.1. ., of <.•� •i-.f.a--sH it 1fi'.a1u K.�+ Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704