HomeMy WebLinkAboutApproved Documents - 3/18/2024TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-09-8250 1346
FY 24 BUDGETED $5,500.00
EXPENDED YTD $0.00
THIS REQUEST $951.68
LEFT AFTER THIS
REQUEST $4,548.32
DATE 03/05/2024
Ori.inal - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Missy Gearhart, Assistant HR Director
DATE:
2/21/24
NAME OF CLASS / MEETING:
Iowa Employment Conference
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Altoona, IA
DEPARTURE DATE:
RETURN DATE:
4/4/24
DATE(S) OF MEETING:
4/3-4/4
PURPOSE OF TRAVEL/TRAINING:
To attend the annual Spring Iowa Employment Conference
Coy r cc 00 V k- t -J1i - 11000 1i1-
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x PRIVATE VEHICLE
AIRFARE DEPARTING FROM: my home
ESTIMATE OF COST:
tfxtv (X) LODGING TAXI
20.00 MEALS PARKING
495.00 REGISTRATION AIRFARE
(204mi) 136.68 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ O1 t,-(e'G)
BUDGET LINE ITEM:010-09-8250 1346
Y GRANT REIMBURSABLE
YES NO
/`yyREQUIRED CERTIFICATION
YES NO
TOTAL: $ $951.68 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO ?
DEPARTMENT HEAD
4/ /r
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Approved by Finance Committee
3/18/2024
Date
Na
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
525-15-5400 1346
$3,000.00
$528.87
$625.00
$1,846.13
3/8/24
Copy - Department
NAME(S) AND POSITION(S):
Scott Brunson, Sanitation Director; Justin Tuitjer, Sanitation;
Dennis Moore, Sanitation; Rich Strange, Fleet Maint Dir
DATE: 3/4/24
NAME OF CLASS / MEETING:
Iowa Society of Solid Waste Operations Equipment
Road-E-O
DESTINATION: Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 3, 2024
RETURN DATE:
April 3, 2024
DATE(S) OF MEETING:
April 3, 2024
PURPOSE OF TRAVEL/TRAINING:
This event is to show case individual skills of top truck drivers, equipment operators and mechanics
whom are vital to solid waste operations.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
LODGING
$625.00
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ 625.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 525-15-5400-1346
YES NO
YES NO
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: $ $200/3 and $25/1 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Sheila Steffen
DEPARTMENT HEAD
3/4/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
3/18/2024
DATE
(Sgew Mad
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$80,035.00
$1,399.00
$38,566.00
01/16/24
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Frein
DATE: 02/29/2024
NAME OF CLASS / MEETING:
Force Science Certificaiton Course
DESTINATION: Online Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 1, 2024
RETURN DATE:
April 1, 2004
DATE(S) OF MEETING:
Online -Self Pace
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to allow Sgt. Frein to attend the above listed course. This course covers
human behavior and performance during force encounters. The topics will enhance his knowledge in
use of force situations. This training will not exceed $1,399.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
$1,399.00
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $1,399.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ $1,399.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Greg Fangman 3/18/2024
DEPARTMENT HEAD DATE
01/25/2024 Tul,ete ZO
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-12-1400-1346
$5,500.00
$3,285.00
$1,600.00
$615.00
03/06/2024
Copy - Department
NAME(S) AND POSITION(S):
TJ Schaffer, Fire Engineer
DATE: 03/06/2024
NAME OF CLASS / MEETING:
Fire Investigation School
DESTINATION:
Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 6, 2024
RETURN DATE:
May 17, 2024
DATE(S) OF MEETING:
May 6-17, 2024
PURPOSE OF TRAVEL/TRAINING:
To attend a 2-week Fire Investigation School in Johnston, Iowa. This will allow TJ to conduct Fire
Investigations for the Waterloo Fire Department upon completion. TJ will stay in Johnston Monday -
Thursday and return home on the weekends.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
X
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
620.00 LODGING
305.00 MEALS
600.00 REGISTRATION
75.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,600.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-12-1400 1346
X GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ 1,600.00
X REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bill Beck
DEPARTMENT HEAD
03/06/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
3/18/2024
DATE
Naad
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-7700 1346
$10, 600.00
$6,299.19
$400.00
$3,900.81
3/11/24
Copy - Department
NAME(S) AND POSITION(S):
Steven Kjergaard, Director of Aviation
DATE: 3/4/2024
NAME OF CLASS / MEETING:
Airport Security Coordinator Training
DESTINATION: Online course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
N/A
RETURN DATE:
N/A
DATE(S) OF MEETING:
PURPOSE OF TRAVEL/TRAINING:
Director of Aviation is required by the TSA to be the primary Airport Security Coordinator. This
course is required to bring Mr. Kjergaard's credentials current.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
400.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 400.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-29-7700-1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 400.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Steven Kjergaard
DEPARTMENT HEAD
3/6/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
3/18/2024
DATE
?? ,at NocW
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 16,750.00 plus est. shipping costs of $ 0.00 to pay for or purchase
clean ductwork throughout Terminal building; clean coils & chiller.
This purchase or expenditure is being made because:
ductwork has not been cleaned since 2003-2004 Terminal renovation.
Vendor selected for this purchase: Hambly and Sons
n Bids or written quotes were taken on this purchase, as follows:
Hambly and Sons $16,750.00
ServiceMaster - unable to provide quote
Roger's Furnace Cleaning - unable to provide quote
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
291-29-7750-2169 29A1P.0048C
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 2,431,000.00
and the current available balance is $ 1,560,037.23
Respectfully submitted,
Sheila M. Combs 2/28/2024
3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 15,350.00 plus est. shipping costs of $ 0.00 to pay for or purchase
replacement of one overhead door and operator at SRE building (snow removal
equipment); replacement of two door operators at ARFF building.
This purchase or expenditure is being made because:
west door of SRE building is a heavy, old door which causes cables to snap frequently. leaving it
out of service. This is the main door used by the Operations staff to move equipment in and out.
Vendor selected for this purchase: Overhead Door Co of Waterloo, IA
�■ Bids or written quotes were taken on this purchase, as follows:
Overhead Door Co $15,350.00
Christie DoorCo - no response
Cedar Valley Garage Doors - no response
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
291-29-7750-2169 29A1P.0048C
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 2,431,000.00
and the current available balance is $ 1,560,037.23
Respectfully submitted,
Sheila M. Combs 2/28/2024 �e DIGITALLYv 3/18/2024
SIGNED
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maintenance
$ 5,297.39 plus est. shipping costs of $
new storm water lift pump at Waterloo Convention Center.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Replace storm water lift pump at Waterloo Convention Center.
Vendor selected for this purchase:
Ferguson Enterprises
▪ Bids or written quotes were taken on this purchase, as follows:
Ferguson Enterprises - $5,297.39
McDonald Supply - $5,570.46
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-6860-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 3,000,000.00
$ 1,229,569.18
Respectfully submitted,
SIGNE 3/18/2024
Greg Ahlhelm - Building Official 2/28/2024 sio
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,655.82
plus est. shipping costs of
Outrigger Cylinder for backhoe #410201.
Central Garage
$ 0.00
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Seals bad, cylinder failed.
Vendor selected for this purchase:
Murphy Tractor & Equipment
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/4/2024
$ 595,500.00
$ 147,708.33
feWyett N
`� 3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 3,232.82 plus est. shipping costs of $ 35.00
ECU computer for snow control truck.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Computer failure due to corrosion.
Vendor selected for this purchase:
Truck Center Companies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/4/2024
$ 595,500.00
$ 147,708.33
??w,o6ett ZU 33/18/2024
SIGNED
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee, 8/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 4,566.10 plus est. shipping costs of $ 0.00
Repair rusted frame on motor grader 194B01
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Frame has rusted - motor grader 194B01
Vendor selected for this purchase:
C and C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/18/2024
$ 583,500.00
$ 137,731.49
°'° Y 3/18/2024
SIGNEG
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 8,505 plus est. shipping costs of $ n/a to pay for or purchase
advertising of the three municipal golf courses Gates, Warren Memorial, South Hills.
This purchase or expenditure is being made because:
Marketing of the golf courses is necessary to increase play and revenue at each facility.
Vendor selected for this purchase:
KWWL
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
KWWL is the only local on -air provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
Sanitation
❑ Federal/other grants j Other (specify) hotel motel grant
This expenditure is to be coded to the following budget line -item:
010-37-4105 1351 37HMT.GLF24
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 03/01/2024
$ 15,000.00
$ 13,147.65
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review
3/18/2024
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services Department to expend
$ NTE $36,947.00 plus est. shipping costs of $ to pay for or purchase
Repair of numerous trip hazards in the brick pavers at Riverloop Expo Plaza.
This purchase or expenditure is being made because:
Pavers have sunken and shifted in areas adjacent to concrete which has not moved and trip
hazards are present. An injury occurred at the Farmers Market in the fall because of this.
Vendor selected for this purchase:
Hardscape Solutions, Cedar Rapids Iowa
n Bids or written quotes were taken on this purchase, as follows:
0
Bids or quotes were not taken on this purchase because:
Hardscape Solutions was the original installer on this project and they have successfully
completed several repair jobs since. They also have the capacity to start on the work
right away minimizing the risk of more injuries.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1371 $9,863.98 421-37-4110-2168 $27,083.02
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul HUting
$ 20,940.00 27,083.02
$ 13,339.27 27,083.02
03/04/2024 Tti4dt zUaa { °"EOo 3/18/2024
sicrE
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee 18/2024
Approval Date /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 19,870.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Vaporblast rusted areas and repaint awning of the main entrance at the Cedar Valley SportsPlex.
This purchase or expenditure is being made because:
the current structure is showing rust and paint is failing after 10 years of weather.
Vendor selected for this purchase:
Personified Inc. (Waterloo, IA)
�■ Bids or written quotes were taken on this purchase, as follows:
Personified Inc is the only vendor that responded to our request for bids.
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) WDC Gift
This expenditure is to be coded to the following budget line -item:
010-37-4105-2178 37RST.WDC
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 19,870.00
and the current available balance is $ 19,870.00
Respectfully submitted,
Paul Huting 3/4/24
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review)
nsisNFGN o 3/18/2024
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services Department to expend
$ 116.99 per unit plus est. shipping costs of $ NA
portable handicap restrooms to be placed at various parks.
to pay for or purchase
This purchase or expenditure is being made because:
The units are placed in various parks for the summer season. Approximately 12 units
are rented per month and vary relating to park activities. Price fixed @ $116.99 .
Vendor selected for this purchase:
Cooley Pumping (dba Paul's Potties) Grundy Center, IA
0 Bids or written quotes were taken on this purchase, as follows:
Cooley Pumping (dba Paul's Potties) $116.99 per unit, free delivery, additional cleaning $25
LRS Portables Cedar Rapids, IA $130 per unit, $30 delivery, additional cleaning $40
LDR Site Services Nationwide Service, No response
El Bids or quotes were not taken on this purchase because:
Estimated expense for FY 2024 $4,329.99
Estimated expense for FY 2025 $4,680.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund Road Use Tax Sewer C Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 200,064.00
$ 84.423.99
Paul Huting 03/06/2024 &i4ett Z 3/18/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodies\rormslExpenditure Pre-Authorization.xls (Mar 2010)
TRAVIS NICHOLS
From:
Sent:
To:
Cc:
Subject:
Deb Cooley <deb@cooleypumping.com>'
Friday, February 23, 2024 1:03 PM
TRAVIS NICHOLS; Paul Cooley
JAMES BOLGER; Rachel Cooley
RE: Portable Restrooms
CAUTION: Thls email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachmen
unless you recognize the sender and know the content is safe.
s
Good afternoon, Travis —
We would be pleased to offer our portable restroom services to Waterloo Leisure Services for the 2024 summer season
at the following rates:
Handicap Accessible Units = $116.99 per unit per monthly billing cycle (or per event) — serviced weekly on Thursdays
Regular Portable Units = $96.99 per unit per monthly billing cycle (or per event) — serviced weekly on Thursdays
For the units at Danes Baseball Complex and Lafayette Park, the additional service on Mondays would be$25 per uni
per week this would compute to $141.99 per unit.
We would NOT charge for delivery or pickup on the dates requested per your previous email (shown below):
Placement site:
Hellman Field at Cunningham School for Excellence (1224 Mobile St) 1
Danes Baseball Complex Serviced twice per week
(Hollywood & Movilla Streets)
Greenbelt Lake (900 Martin Rd.)
h'v Warren Cross Country Ski Area (801 Campbell Ave.)
Liberty Park (W. 9'i' Street & Mitchell Ave.)
Mark's Park Splash Pad 1 handicap/1 regular (225 Commercial St.)
Lafayette Park Serviced twice per week (Lafayette & Vinton St)
Tibbitts Park (W. Donald Street between Diamonds 2 & 3)
Dog Park (1300 Block Campbell Ave.)
Riverfront Sports Park at Exchange Park (Park Rd between Diamonds 3 & 6)
# Units
Dates Needed
4/10 - 8/1
2 4/10— 8/1
1 4/15 —10/15
1 1/1— 2/28
1 4/15-10/15
2 5/5 - 9/15
2 4/15-10/15
1 4/10 - 8/1
1 Year Round
1 4/10- 11/1
1
TRAVIS NICHOLS
From:
Sent:
To:
Cc:
Subject:
Tim Hoftender <THoftender@LRSrecycles:com>
Monday, February 26, 20244:10 PM
TRAVIS NICHOLS
JAMES BOLGER
RE LRS Portables Contact Information
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected a
unless you recognize the sender and know the content is safe.
chments
Travis
Sony for the delay in getting back to you.
Listed below is a breakout of the services that LRS Portables can provide based on the documents you provided us.
Should you need this back in a more formal presentation, let me know but I wanted to make sure I got this to you today
Thanks and we look forward to working with you
Tim
IRS Portables for Waterloo Leisure Services Commission
Handicap Unit 1x/wk-$130.00/unit
Regular Unit lx/wk-$105.00/unit
Handicap Unit 2x/wk- $250.00/unit
Extra service -$40 per unit and will be done within 48 hours
Tip Fee -$40 per unit and will be done within 48 hours (should unit need to be reset)
Delivery fee per unit-$30.00
Fuel Surcharge-10%
Sat/Sun Service - $70.00
Tim Hoftender
Business Development Representative
LRS
309-255-0089 (Cell)
LRSRECYCLES.COM 1844.NEED.LRS
From: TRAVIS NICHOLS <TRAVIS.NICHO S@WATERLOO-IA.ORG>
Sent: Monday, February 26, 2024 9:38 AM
To. Tim Hoftender <THoftender@LRSrecycles.com>
Cc: JAMES BOLGER <JAMES.BOLGER@WATERLOO-IA.ORG>
Subject: RE: LRS Portables Contact Information
Tim,
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,934.39 plus est. shipping costs of $ to pay for or purchase
parts required for general maintenance and repairs on the golf course irrigations systems.
This purchase or expenditure is being made because:
regualr maintenance is required. This order allow us to have repair parts on hand.
Vendor selected for this purchase:
MTI Distributing, Grimes IA
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
the irrigation systems were purchased at MTI, they have the parts need for repairs.
MTI is the only vendor for this area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EiGeneral Fund n Road Use Tax 0 Sewer IT Sanitation
ElBonds ri Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120-1565
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 5,714.00
$ 5974.03 after amendment
Paul Huting 3/6/2024 (N4e A)6 3/18/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Kashared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
MTI DISTRIBUTING
1 4830 Azelia Ave N, Suite 100
Brooklyn Center, MN 55429-3836
P „ o Phone:763-592-5600
r�� www mtidistributing.coln
Bill To ( Customer # 4112730
Waterloo Leisure Services
City of Waterloo
1101 Campbell Ave
Waterloo, IA 50701-3765
Ship Point
Brooklyn Center, MN
Line
1
2
Product
FLX54-588-1
Via
UPS
Description
SPK,1.51N, FC,58N,80P,STD
Quote Date Taken By.:
3/5/24 I..pgle
PO #
Irr parts Quote
363-4103
Superseded Prod: 363-3208
Quote
Order#
1419940-00
Page #
1of1
*** THIS IS NOT A BILL, DO NOT PAY!***
Ship To 110815
SOUTH HILLS GOLF COURSE
1830 E SHAULIS RD
WATERLOO, IA 50701-9465
Instructions:
Terms
Net 30 Days
Order Qty I Unit Price j Amount(Net)
Qty UM I
2.00 E 339.30 678.60
0-RING, PARAFIN AS-568 2 34
12.00 E 3.08
3
4
5
6
89-9637
89-8615
89-8373
STATOR, VARIABLE
NOZZLE, MAIN, 59
4.00
NOZZLE,INNER,55-59 BLACK
102-4502
Superseded Prod: 89-9621
730/750 DRIVE
15.00
15.00
6.00
E
E
4.08
36.96
16.32
6.31
E I 6.12
E
61.30
94.65
91.80
367.80
118-0248
Superseded Prod: 89-1905
SOLENOID,PV
2.00
E
45.70
91.40
8
89-8907
NOZ BASE ASSEMBLY 730/75 0
9
10
11
89-4812
118-6167sk
Superseded Prod: 118-6167
CAP, 750
6.00
E
12.14
72.84
PV,SK,ADJ,SEALED,FLX,W/O SOL
102-0650 ! ICIT,SERVICE,3.2A FUSE, 0 TY 10, E-OSMAC
12 i 89-7563
12 Lines Total
RSR W/SCN,750 SVC
3.00
2.00
1.00
E
e
E
11.88
53.86
44.83
35.64
107.72
44.83
3.00
E
54.30
162.90
Total Order Quantity 71
Subtotal
Taxes
Total
***QUOTES ARE VALID FOR 30 DAYS***
Correspondence To: MTI Distributing Inc. 4830 Azelia Ay N, Ste 100 Brooklyn Center, MN 55429-3836
www.mtidlstributinq.com Phone: 763-592-5600 or 800-362-3665
Title and nsk of loss transfers upon FOB shipping point.
TORO,
1,801.46
0.00
1,801.46
Count on it.
MTI DISTRIBUTING
4830 Azelia Ave N, Suite 100
Brooklyn Center, MN 55429-3836
Phone: 763-592-5600
www.mtidistributing.com
Bill To I:Customer #
Waterloo Leisure Services
City of Waterloo
1101 Campbell Ave
Waterloo, IA 50701-3765
Notes
4112730
Ship Point
Brooklyn Center, MN
:C!ne Protluct
1 FLX50-06-1
Quote Date
3/5/24
PO #
Irr Parts Quote
Taken By
pgle
Quote_
Order #
1419937-00..
Page #
1 of 2 ... ....
*** THIS IS NOT A BILL, DO NOT PAY!***
Via
UPS
.Description
BDY,RSRLESS,1.51N,NPT,ST D
Ship To 110816
GATES PARK GOLF COURSE
820 E DONALD ST
WATERLOO, IA 50703
2
3
4
5
FLX54-5558
FLX55-6-5558
102-0950
118-6167sk
Superseded Prod
8-6167
6 118-0248
7 89-7563
8
9
10
89-8907
102-6142
3-3304
Instructions
Terms
Net 30 Days
Order: Qty Unit Price Amount(Net);'
Qty >3 UM
100 E ! 155.35 155.35
CONV,1.51N,FC,55-58NOZ 100
CONV,1.51N,PC,55-58NOZ, TRUJ 1 00
ADAPTER, FLANGE
PV,SK,ADJ,SEALED,FLX, W/O SOL
E ( 184.60
E 243.10
1 00 . E r 6 89
2 00 e 53.86
SOLENOID,PV
RSR W/SCN,750 SVC
NOZ BASE ASSEMBLY 730/75 0
ASSY,1.51N CYLINDER, WEL DED COMM
PLUG
RING, SNAP, VALVE
1.00
E
4.00
10.00
2.00
6.00
11
102-5101
ASSY, PISTON, ELEC
12
13
102-4502
363-4167
2.00
E
E
184.60
243.10
6.89
10772
45.70
54.30
12.14
35.36
3.62
57.36
45.70
217.20
121.40
70.72
21.72
114.72
730/750 DRIVE i 8.00
14
15
16
995-101
89-1390
0-RING, SPECIAL BLEND,RO HS
E 61.30
490.40
10.00 1 E
5.48
TOOL, VALVE INSERTION, 1 .5"
HOUSING, STATOR
89-9637
17
18
9-2623
89-8784
STATOR, VARIABLE
1.00
6.00
6.00
TBG,PLT V 81N 650- l 6.00
SVC NOZ ASSY, MAIN 35
19
89-8373
NOZZLE,INNER,55-59 BLACK
12.00
E
159.82
3.08
54.80
159.82
18.48
E
4.08
E
E
0.72
6.12
24.48
4.32
73.44
6.00
6.12
20
21
22
23
900-40
995-15
RETAINER, TUBE r
TOOL, ADJUSTABLE VIH (RED)
LAG332-212
WB4V100-PL
UNITIZED SWING JOINT 1-1
1" QCV STD COVER 474-00
10.00
3.00
E € 0.81
E
4.06
36.72
8.10
12.18
1.00
1.00
E
E
Correspondence To: MTI Distributing Inc. 4830 Azelia Av N, Ste 100 Brooklyn Center, MN 55429-3836
www.mtidistributinq.com Phone: 763-592-5600 or 800-362-3665
Title and risk of loss transfers upon FOB shipping point
TORO.
51.57
88.78
Count on it.
51.57
88.78
MTI DISTRIBUTING
4830 Azelia Ave N, Suite 100
Brooklyn Center, MN 55429-3836
Phone: 763-592-5600
w w.mtidistributing.com
Quote Date
3/5/24
PO #
Irr Parts Quote
Quote
Taken By Order#
1 pgle 1419937-00
Page #
..... .,... 2of2 _...
*** THIS IS NOT A BILL, DO NOT PAY!***
23 Lines Total
Total Order Quantity 101
Subtotal
Taxes
Total
2,312.21
0.00
2,312.21
***QUOTES ARE VALID FOR 30 DAYS***
Correspondence To: MTI Distributing Inc. 4830 Azelia Ay N, Ste 100 Brooklyn Center, MN 55429-3836
www.mtidistributinq.com Phone: 763-592-5600 or 800-362-3665
Title and tisk of loss transfers upon FOB shipping point.
TORO
Count on it.
MTI DISTRIBUTING
iis4830Azelia Ave N, Suite 100
Brooklyn Center, MN 55429-3836
s Phone: 763-592-5600
uu w w.mtidistributing.com
r B!IITo Customer#
Waterloo Leisure Services
City of Waterloo
1101 Campbell Ave
Waterloo, IA 50701-3765
Notes
4112730
Quote Date Taken By
pgle
3/5/24
PO #
Irr Parts Quote
Quote
Order#
1419936-00
Page #
1 of 1
*** THIS IS NOT A BILL, DO NOT PAY!***
Ship To i 101350
WARREN MEMORIAL GOLF COURSE
1101 CAMPBELL AVE
WATERLOO, IA 50701
Ship Point :
Brooklyn Center, MN
Line Product
1 102-6142
Superseded Prod:102-0626
118-6163SK -.-
Superseded Prod: 118-6163
...3 89-8907 ..._.. _.
5
Via
UPS
Description,
ASSY,1.51N CYLINDER, WEL DED COMM
PLUG
PV,SK,ADJ,SEALED,FLX,W/O SOL,AUTO-ON-
OFF
NOZ BASE ASSEMBLY 730/75 0
89-4812
89-8702
6
7
102-5003
89-8373
8 L 102 4502
Lines Total
CAP, 750
57 MAIN NOZZLE
NOZZLE ASSY, INNER, 730- SERVICE
NOZZLE,INNER,55-59 BLACK
730/750 DRIVE
Total Order Quantity 66
Instructions
Terms
Net 30 Days
Order Qty Unit Price : Amount(Net)
Qty UM
12.00 E i 35.36 424.32
6.00
6.00
12.00
6.00
6.00
6.00
12.00
55.43
E 12.14
11.88
6.31
6.39
6.12
61.30
Subtotal
Taxes
Total
332.58
72.84
142.56
37.86
38.34
36.72
735.60
1,820.82
0.00
1,820.82
***QUOTES ARE VALID FOR 30 DAYS***
Correspondence To: MTI Distributing Inc. 4830 Azelia Ay N, Ste 100 Brooklyn Center, MN 55429-3836
www.mtidistributinq.com Phone: 763-592-5600 or 800-362-3665
Title and risk of loss transfers upon FOB shipping point.
TORO.
Count on it.
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES_ N°-3/18/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
Fund Dept Activity Acct #
010 37 4120 1785
010 37 4120 1521
010 37 4120 1555-
Acct Name
Refunds
electrical
minor.equipment—
Proj Code
Amount
1,000.00
350.00
350.00
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
010 37 4120 1565
Acct Name
Plumbing
Proj Code
Amount
1,700.00
TOTAL
1,700.00
TOTAL
1,700.00
This amendment is being requested because:
to have funds available to pay for expenses related to golf irrigation supplies, repairs and maintenance.
Prior Committee Actions (Dates):
Paul Huting
031066cu
SSIGNEDTONED 3/18/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Kauserslshared gaodieslformslCopy of Budget Amendment Request Form (Apr 2403)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 6,489.60
plus est. shipping costs of
Police
$0
Department to expend
to pay for or purchase
Pay off of training expenses to Black Hawk County S.O. for new hire Flaherty
per lateral transfer/hiring contract. (WPPA)
This purchase or expenditure is being made because:
Pay off of Black Hawk County contract per lateral transfer agreement.
Vendor selected for this purchase: Black Hawk County S.O.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
No bids taken. Contractual.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 75,000.00
and the current available balance is $ 64,517.85
Respectfully submitted,
Aaron McClelland, Police Captain
3/1/24 N0 Sie 3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 12,285.00 plus est. shipping costs of $ 0.00 to pay for or purchase
City Hall fiber replacement project.
This purchase or expenditure is being made because:
City Hall fiber replacement project including hardware and installation.
Vendor selected for this purchase: Communications Engineering Company
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
No bids taken for this potion of the project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-11-1100-2106 $6,142.50/323-01-8225-2106 $6,242.50
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00/ 145,000.00
and the current available balance is $ 163,375.00/66,497.30
Respectfully submitted,
Aaron McClelland, Police Captain
(Signature Dept. Head or Designee)
3/1/24 N sofr 3/18/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7,500.00
plus est. shipping costs of
Police
$0
Department to expend
to pay for or purchase
Renewal of annual maintenance agreement for Sheildware 2/24-5/24 for an additional 5 licenses.
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports.
Vendor selected for this purchase:
Shield Technology Corporation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This system is what is used county wide and is proprietary to the Shield
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is $ 115,129.97
Respectfully submitted,
Aaron McClelland, Police Captain
2/29/24 eI 7 °'SIGNED 3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Mower) Department to expend
$ 8,021.16 plus est. shipping costs of $ N/A to pay for or purchase
ZT3500 Zero Turn Riding Mower
This purchase or expenditure is being made because:
Replacement mower needed
Vendor selected for this purchase:
Clark Equipment Company dba Bobcat Company
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1378
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 57,000.00
and the current available balance is $ 27,805.00
Respectfully submitted,
Brad Manahl
03/01/24
T
DIGITALLY
SIGNED 3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 2,641.25 plus est. shipping costs of $ 300.00 to pay for or purchase
Sheeting for signs.
This purchase or expenditure is being made because:
Sheeting material needed for making signs.
Vendor selected for this purchase:
3M
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific material.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 23,000.00
and the current available balance is
Respectfully submitted,
Sheila Steffen
3„ 82024
$ 11,841.73
ZO " 3/18/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets/Central Garage Department to expend
$ 3,600.00 plus est. shipping costs of $ 750.00 to pay for or purchase
Auger for Hot Mix Asphalt Truck.
This purchase or expenditure is being made because:
Replacing auger at bottom of V-Box. Auger worn out.
Vendor selected for this purchase:
H.D Industries
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/182024
$ 181,801.00
$ 181,801.00
Tia4ett Noaqr SIGNED
3/18/2024
sio
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/18/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 12,500.00 plus est. shipping costs of $ 250.00
Repair exhaust on street truck 191104.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Exhaust has rusted off - street truck 191104.
Vendor selected for this purchase:
Truck Center Companies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
3/182024
fidyett
$ 181,801.00
$ 181,801.00
's� 3/18/2024
SIGNED
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
WASTE MANAGEMENT SERVICES DEPARTMENT
REFUND REQUEST FOR SEWER
DATE:_02/23/24 NAME: Trudy Breitbach (Exceptional Persons)
Home Phone
Address
Waterloo
City
319-232-6671
Cell Phone
2740 Newell Ave
State.
REFUND AMOUNT REQUESTED: $ 672.12
DOCUMENTATION INCLUDED:
*ALL REQUEST FOR REFUNDS REQUIRE PROOF
OF PAYMENT BEFORE REFUNDS ARE PROCESSED
COMMENTS: They have been getting billed at
this location and are not hooked up to sewer.
Trudy.breitbach@episervice.org
Email Address
ZIP Code
50702
CONFIRMED w/WATER WORKS x YES
REFUND AMOUNT PAID $ 672.12
Woad
FINANCE SIGNATURE
3/18/2024