HomeMy WebLinkAbout03.04.2024 Finance Committee MinutesMarch 4, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of February 19, 2024, as presented.
Nichols/Chiles
that the minutes of February 19, 2024, as presented, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Nichols/Chiles
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Noel Anderson, Community Planning & Development Director; Adrienne Miller,
Economic Development Specialist; Tim Andera, Economic Development Specialist; and
Lexi Schneider, Planner I
Class/Meeting: DEV24 Conference
Destination: Cedar Rapids, IA
Dates: May 15, 2024
Amount not to exceed: $480.00
Cameron Acian and Ryan Shatek, Storm Water Specialists
Class/Meeting: USACE Wetland Delineation with Regional Supplements
Destination: Online training (12 weeks)
Dates: TBD
Amount not to exceed: $3,548.00
Officers J. Bolstad and A. Bovy
Class/Meeting: Blue Streak Handler's Course -Travel Only
Destination: Jonesboro, AR
Dates: April 7-27, 2024
Amount not to exceed: $8,300.00
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Sergeant Ehlers
Class/Meeting: Bluestreak K-9 Trainer's Course
Destination: Jonesboro, AR
Dates: April 7-27, 2024
Amount not to exceed: $4,645.00
Officer Sadd
Class/Meeting: Pepperball Instructor/Armorer Certification
Destination: Iowa City, IA
Dates: April 3-4, 2024
Amount not to exceed: $579.00
Randy Bennett, Public Works Division Manager and Scott Brunson, Sanitation Director
Class/Meeting: APWA Iowa Chapter Spring Conference
Destination: West Des Moines, IA
Dates: April 4-5, 2024
Amount not to exceed: $1,090.00
Randy Bennett, Public Works Division Manager; Rich Strange, Fleet Maintenance
Director and Damian Fischels, Safety & Compliance Director
Class/Meeting: North American Snow Conference
Destination: Kansas City, MO
Dates: April 28 - May 1, 2024
Amount not to exceed: $6,165.00
Jon Martin, Lontavious Jordan, Tracey Southall plus (2) more
Class/Meeting: USIG
Destination: Des Moines, IA
Dates: May 2, 2024
Amount not to exceed: $5,000.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Chiles/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Aviation Radios)
Amount: $3,142.00
Expenditure: (2) Aviation radios.
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Airport (Bumper Turret)
Amount: $29,263.71
Expenditure: New bumper turret for ARFF Truck #356.
Central Garage (Auger Repair)
Amount: $8,209.68 + $544.27 S/H
Expenditure: Auger repair for 2019 Sno Go.
Central Garage (Snow Control Truck)
Amount: $7,642.57 + $540.00 S/H
Expenditure: Repair parts for Snow Control Truck #191105.
Leisure Services (Golf Course Advertising)
Amount: NTE $5,600.00
Expenditure: TV advertisement package for the Golf Courses.
Leisure Services (Portable Baseball Pitching Mounds)
Amount: $8,392.00
Expenditure: Portable baseball pitching mounds with a 10-year warranty.
Planning & Zoning (Asbestos Removal)
Amount: $11,370.00
Expenditure: Asbestos Survey Services Contract No. AS-2024-02-10P.
Police (Ammunition)
Amount: $28,169.25
Expenditure: Training and duty ammunition order.
Police (Panasonic Tough Book Computers)
Amount: $28,775.30
Expenditure: Replacement of (10) Panasonic patrol tough book in car computers.
Police (SRO Duty Rifle Purchase)
Amount: $20,874.90
Expenditure: SRO/Patrol rifle purchase with sight system and safety equipment for duty use.
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Sewer (Contactor)
Amount: $3,386.80 + $300.00 S/H
Expenditure: New Benshaw gear replacement contactor.
Sewer (GX2 Cal Station)
Amount: $2,500.00
Expenditure: GX2 Cal Station for gas meter testing for confined spaces.
Sewer (Flusher pump parts)
Amount: $7,940.00 + $650.00 S/H
Expenditure: Replacement pump parts for Flusher Truck.
Sewer (Gate Valve)
Amount: $3,100.88
Expenditure: A gate valve for a new satellite bypass.
Street Department (Crack Sealant)
Amount: NTE $22,400.00
Expenditure: Crack sealant for roadway repairs.
Traffic (Utility body for Traffic Truck)
Amount: $11,256.25 + $1,000.00 S/H
Expenditure: Utility body for Traffic Truck.
BUDGET LINE ITEMS TO BE AMENDED
Nichols/Chiles
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve project budget for an increase in restricted donations revenue and trees shrubs
expenses for two grants received in the total amount of $18,587.00, for tree planting at Gates
Park (project 37GFT.GATEPARK), as submitted by Leisure Services.
Approve budget amendment to increase the Refund revenue line and increase the Leased
Equipment expense line, in the amount of $16,689.68, for payments on leased motorcycles and
trucks, as submitted by the Police Department.
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Approve budget amendment to use Cash on Hand and increase the WPD Forfeiture
Distributions expense line, in the amount of $30,000.00, for the WPD Forfeiture Project, as
submitted by the Police Department.
Approve the budget amendment to increase the Refund revenue line and Hazardous Materials
Expense line in the amount of $7,465.20, to replace gas meters from a refund that was
received, as submitted by the Fire Department.
OTHER COMMITTEE BUSINESS
Feuss/Nichols
that the following refund requests be approved. Voice vote -Ayes: Three. Motion carried.
Request approving a refund for Purdy Properties, on property located at 638 W. 1st Street,
Waterloo, IA, in the amount of $70.50, for charges billed in error for garbage fees.
Request approving a refund for Kelly Cousins, on property located at 233 Center Street,
Waterloo, IA, in the amount of $9.87, for charges billed in error for curbside yard waste/recycle
services.
BILLS PAYMENT
February 26, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated February 26,
2024, in the amount of $4,192,258.34, be approved. Voice vote -Ayes: Three. Motion carried.
March 4, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 4,
2024, in the amount of $821,872.11, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Chiles
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Felchle"�""""
SIGNED
Kelley Felchle
City Clerk
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