HomeMy WebLinkAboutApproved Documents - 12/18/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED i,2( 07 'j$30 /;34('
TRAVEL REQUEST FYA4a BUDGETED a0U6
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST /30
LEFT AFTER THIS e.
REQUEST are)
DATE .
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Wayne Castle, Associate Engineer December 13, 2017
NAME OF CLASS/ MEETING: DESTINATION: Ames, IA
Society of Land Surveyors of Iowa—2018 January
Workshop DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
January 12, 2018 January 12, 2018 January 12, 2018
PURPOSE OF TRAVEL/TRAINING:
Society of Land Surveyors of Iowa—2018 January Workshop
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 521-07-7830-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
$130.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 130.00 TOTAL: $ 130.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
C4----at
DEPARTME HEAD MAYOR
December 13, 2017 -Z/l /'1
DATE DATE
K:\Shared Goodies\Forms\Travel Request Foiin January 2010
City Clerk Use Only
'Finance Committee
Approval Date �(l 8/ -7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 35,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Staff is requesting permission to expend $35,000 ($28,000 IDOT & $7,000 City), in addition
in addition to other dollars ($20,000) as programmed for the FY-2018 budget year.
This purchase or expenditure is being made because:
The approval for the expenditure of the above amount of funds will be via IDOT's Office of
Aviation, and their Air Service Sustainment program using TV, Newspaper and Radio media
Vendor selected for this purchase: KWWL, WCF Courier, UNI, Radio Stations &Others
Bids or written quotes were taken on this purchase, as follows:
Additional Notes: Discussions with sales officials from each of the above vendors
have been discussed individually.
n Bids or quotes were not taken on this purchase because:
Staff is awaiting response from the USDOT office on what airline (American or United)
will be selected to serve the ALO-ORD route. Once a decision is made, a more
active campaign will be initiated.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax n Sewer Sanitation
nBonds X Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
291 - 29 - 7760 - 1351 / 010 - 29 - 7700 - 1351 29 PRO/ADV-17
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 37,000.00.
nd e current available balance is $ 35,775.50.
R•s -e t • tted,
04 /, 1 1
(Signature D: sr , or Designee) Date (Suture Finance Dept. Review) Date
K:\shared goodies\forms\12 12 2017 PreAuthorization for IDOT FY-2018 Marketing Program(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 5,200.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Insulation of new heating lines from the boiler room to the heating units in the
apparatus bay of Fire Station #1; insulate exisitng heating lines in boiler room
Vendor selected for this purchase: TEI Mechanical
n Bids or written quotes were taken on this purchase, as follows:
TEI Mechanical - $5,200.00
Personified Inc. - $ 5,325.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
ri Bonds ri Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is s $ /2 DUD
and the current available b lance is $ /6-1 ?,7?
Respectfullyss mit
/d2/ i)-fa /7
(Signature Dept. Head or Designee) Date (Signs ure Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Fire Stat#1 -Insulate Heating Lines.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 2,447.56 plus est. shipping costs of $455.35 to pay for or purchase
Tracks for Bombadier
This purchase or expenditure is being made because:
To replace worn tracks on Bombadier for snow removal
(only vendor to supply parts)
Vendor selected for this purchase: Prinoth LLC
X Bids or written quotes were taken on this purchase, as follows:
Prinoth LLC Chicago, IL $2,447.56
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Approved 11/20 - shipping was more than expecte,
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund ri Road Use Tax Sewer Sanitation
Bonds ri Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 76,
Respectfully submitted
Mi) !Yale—) i.1i3 i1
(Sig ature Dept. Head or Designee) Da (SlgnatuYe Finance Dept. Review) Date
K:\shared goodies\forms\2017-December-Expenditure Pre-Authorization-Prinoth-Tracks for Bombadier-$2,447.56+455.35.SH-increase in
shipping-010-18-7955-1571.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t z fi8/(1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,225.00 plus est. shipping costs of $ 100.00 to pay for or purchase
(1) 120 gallon commercial water heater for Young Arena, includes installation
AMENDED to add expedited shipping.
This purchase or expenditure is being made because:
to replace current water heater that is not repairable. Supports the City's Strategic Plan,
4.5- "Maintain City facilities that support qualit of place".
Vendor selected for this purchase: Young Plumbing and Heating, Waterloo IA
X Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating, Waterloo IA $8,225.00 plus $100 expedited shipping
Plumb Tech, Waterloo IA $8,378
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 11/13/17 approved at $8,225.00
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer Sanitation
X Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-37-4500 2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00 V
and the current available balance is $ 37,119.00
Respectfu I submitted,
(Signature Dept. - or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date \*((S'
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 14,235.00 plus est. shipping costs of $ to pay for or purchase
Upgrade to registration software. The updated version will also be used by the Center
for the Arts and Young Arena.
This purchase or expenditure is being made because:
the current software will no longer be supported after April 2018. Strategy 4.7 Develop
electronic initiative that enhance ease of use & customer service.
Vendor selected for this purchase: Active Network/Max Solutions
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
This is the updated version of software currently being used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
BALANCE AFTER
EXP B,UDGET AMEND (Pro ect Code)
Art Center 010-26-4250-H36-'1 $2,562.30 ..$378 -60 .3781-1.60
Plex 010-37-4180-1520 $5,265.48 $6,000.00/56,000.01 �G
Sports 010-37-4200-13A5?$5,265.47 $ 5490 $5,300:00
YA 010-37-4500.1348-e $711.75 3�,8e0.00 $2-9 0G1.60' i!3-
Park 010-37-4100-1520 $215.00 $0.00 $215.00"
Golf 010-37-4120-319 lb $215.00 7r- 3,500.00 S4 -80 .116� ✓
$14,235.00
/ /a 7 4)' . ,Q.4,-1,,,, /2'73-17
(Signature Dept. Head or ip3srgnee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
I21
Approval Date
18Ic�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,350.00 plus est. shipping costs of $ 50.00 to pay for or purchase
Purchase ( 2 ) new 9 foot stop stick kits and storage bag
This purchase or expenditure is being made because:
replace older used stop sticks that are no longer under warranty
Vendor selected for this purchase: Stop Stick LTD.
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Stop Stick LTD is a proprietary company to this equipment and is the only provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1100-1573
(Fund - Department-Activity-Account Number) (Project Code)
y
in which the budgeted amount is $ &UUO
and the current available balance is $ $57(
Respectfully submitted,
gt C�
t 2 ci
i t 1 �/ lit)eti4 ,► 42-/ /7
gnanature Dept. ead Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ‘z/(FI I I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,975.00 plus est. shipping costs of $ 50.00 to pay for or purchase
replace the Bravo Disk Publisher (Robot) back up system for the L3 Digital Video
server for the in car and body cameras and 5 year warranty and support
This purchase or expenditure is being made because:
this purchase is to replace the Bravo Disk Publisher which is a robot that burns back up
C.D copies of the in car and Body camera system
Vendor selected for this purchase: L3 Communication
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
L3 is a proprietary company to th e Police Department In Car camera system and is the
is the only provider for this equipment.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
416-11-1100-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /00,OO)
and the current available balance is $ 5( j t0
Respectfully su Itted,
(Signature Dept. Heat or esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date I z(S 9f1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
Bulk Postage rate for 2018 Garbage, Yard Waste and Recycling Calendars
This purchase or expenditure is being made because:
Postage for calendars ro be mailed out the last week of December.
Vendor selected for this purchase: US Post Office
n Bids or written quotes were taken on this purchase, as follows:
US Post Office Waterloo, IA $2,500.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer X Sanitation
Bonds n Federal/other grants ri Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1343
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 2(,COO�2-'
and the current available balance is $ 4 3/�
Respectfully submitted,
r l/ Aire} / / /7 / /Jt. Awe. 1?-4 17
(Signature Dept. ,ead or Designee) D to (Signdture Finance Dept. Review) Date
K:\shared goodies\forms\2017-December-Expenditure Pre-Authorization-US Postal Service-Postage for 2018 Calendars-$2,500.00-525-
15-5400-1343.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date M$'t1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 59.081.40 plus ext. shipping cost of $ 600.00 to pay for or purchase
126 each UV Lamps for UV disinfection Unit
This purchase or expenditure is being made because:
Current Lamps have pass there expected operational hours and need replaced.
Vendor selected for this purchase:
MC2, Inc.
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
MC2, Inc. is the purchasing rep. for these UV lamp bulbs. Total cost including freight is
$59,681.40. City Strategic Plan, Strategy 4.5 Maintain and develop community services
and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: Road Use Tax: r]Sewer: Sanitation:
nBonds: Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1522
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 67,100.00
and the current available balance is $ 67.100.00 v/
Respectfully submitted,
--6;c11-'VX Ile- (3 ail
(Signature Dept. Head Or Designee) `Date (Sigrfiature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date `2>✓t81t/
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,600.00 plus ext. shipping cost of $ 400.00 to pay for or purchase
Two each Red Valves J-1 18"X8" Expansion Joints for#1 & 3 Easton Blowers
This purchase or expenditure is being made because:
Blower dischange expansion joints leaking air and will make Blowers non-
operational if leak gets larger.
Vendor selected for this purchase:
Core & Main
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Core & Main is rep. for replacement expansion joints. City Strategic Plan, Strategy 4.5
Maintain and develop community services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑General Fund: Road Use Tax: ]Sewer: ]Sanitation:
]Bonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 ev
and the current available balance is $ 206.784.28
Respectfully submitted,
PotX- (q 201
(Signature Dept. Head Or Designee) t Date Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee 2
Approval Date n e I(
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,109.10 plus ext. shipping cost of $ 300.00 to pay for or purchase
Marvel Scientific Sampler Refrigerator, Hazardous location, Lagoon Influent sampler
This purchase or expenditure is being made because:
Refrigerator on sampler not working needs replacement.
Vendor selected for this purchase:
Grainger
[]Bids or written quotes were taken on this purchase, as follows
[Bids or quotes were not taken on this purchase because:
Grainger is rep for replacement refrigerator by manufacture. City Strategic Plan,
Strategy 4.5 Maintain and develop community services and city facilities that support
quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: []Road Use Tax: []Sewer: Sanitation:
[]Bonds: []Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 /'
and the current available balance is $ 2�6,262 05 ,10‘0,'1 ''
Respectfully submitted,
i 42 /3•/7
6l 20 c'l � �2c,�Lc. (,���,e�'
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date I 2-*/11
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 2,537.05 plus est. shipping costs of $ to pay for or purchase
Cap Screws, Seals, Washers and Bushings for John Deere Endloader#544J
This purchase or expenditure is being made because:
Repairs needed for endloader.
Murphy is only vendor locally to supply parts as needed.
Vendor selected for this purchase: Murphy Tractor& Equipment
X Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Waterloo, IA $2,537.05
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer n Sanitation
Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ lie, 5iii
Respectfully submitted, / /
o ! l f3 /7 ;�7i�_r►�;c.�[� 7../J.6c = /1i3-; 7
"((710/1/t6
nature Dept. H ad or Designee) D e (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-December-Expenditure Pre-Authorization-Murphy Tractor-JD 544K Endloader Door-$2,537.05-010-18-
7955-1569.xls(Mar 2010)