HomeMy WebLinkAboutApproved Documents - 12/11/2017 Sent over 113017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED �/�/Z )510, /3 4,6O
TRAVEL REQUEST FYi/V BUDGETED 35 o
CITY OF WATERLOO EXPENDED YTD _ 71,9 ice.
THIS REQUEST /400
LEFT AFTER THIS
REQUEST /330 �7
11-6 7 jrb, /2-'57 7
NAME(S) AND POSITION(S): DATE:
(2) Firefighters 113017
NAME OF CLASS/ MEETING: DESTINATION:
Arson Investigation School DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
March 19, 2018 March 30, 2018 March 19-30, 2018
PURPOSE OF TRAVEL:
Attend the State of Iowa Basic Fire/Arson Investigation School for Certification as an Investigator.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
$550.00 LODGING TAXI GRANT REIMBURSABLE
$250.00 MEALS PARKING YES NO
$600.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ $1,400 TOTAL: $ $700.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF W OO
Li&A.C1,4<-1513t1
DEPARTMENT HEAD MAYOR
t-1 0 n
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED ada,'� 5/0i /! 46,
TRAVEL REQUEST Fy,Tdd BUDGETED 7Oc)0
CITY OF WATERLOO EXPENDED YTD ��S(D t°
THIS REQUEST /9, °%
LEFT AFTER THIS
REQUEST 4I7
j7c,DATE � ' /j-Si7
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Jennifer Sparks, Permit Writer 11/30/2017
NAME OF CLASS/MEETING: DESTINATION Coralville, Iowa
ICC Residential Plans Examiner Exam DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
12/13/2017 12/13/2017 12/13/2017
PURPOSE OF TRAVEL/TRAINING
Required certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
199.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 199.00 TOTAL: $ 199.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC-PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND,BENEFICIA T THE
CITY OF W R 0
L�iV
U. (
DEPARTMENT HEAD MAYOR
/Z- c /-)� fZ ‘t 1( i
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED Of() /, /t6`v /3'f(0
TRAVEL REQUEST FY26'//BUDGETED (��lp'(J 'L
CITY OF WATERLOO EXPENDED YTD /,2/7 8
THIS REQUEST 3(��-U
LEFT AFTER THIS
REQUEST _ /(e2 /2
�ffc DATE .� ,�2- c(7
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Chief Pat Treloar, Lieutenant Hernandez, HIPAA Specialist December 4, 2017
Erica Christiansen
NAME OF CLASS/ MEETING: DESTINATION: Austin, TX
ESO WAVE interactive conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
January 31, 2018 February 2, 2018 February 1 and 2nd
PURPOSE OF TRAVEL/TRAINING:
ESO is the software that WFR uses for our ePCR(electronic patient care reporting) and our analytics for all EMS calls for
service. This software also merges with our billing company's software. This conference is an interactive experience with
workshops for advanced analytics as well as deciphering data using Adhoc reporting. In addition ESO recently purchased
FIREHOUSE software (which WFR uses), and the conference will have workshops on how the merger will affect current
FIREHOUSE users. NEMSIS (national EMS information system) and EMS Vision 2050 will be explained and covered.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1410-1346
$1,100 LODGING 50.00 TAXI X GRANT REIMBURSABLE
$175.00 MEALS 35.00 PARKING YES NO
$895.00 REGISTRATION $1,345.00 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ $3,600.00 TOTAL: $ $1,200.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECND NEFICIAL TO THE
CITY O ATERLOO
'— L. . LIGL.,ki ,..1,,-iz) A-7/4
DEPARTMENT HEAD MAYOR
.---Pg.c,Q v....13 42-r Lit c2(3 1 1 \ -2_ /
/ I v / (--1
DATE
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date l
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk/Finance Department to expend
$ NTE $20,000 plus est. shipping costs of $ to pay for or purchase
office furniture.
This purchase or expenditure is being made because:
we need to reconfigure the space to provide additional offices. More space is required
due to hiring a full-time Human Resources director and having more p-t employees.
Vendor selected for this purchase: Storey-Kenworthy
n Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
The same vendor needed to be used so that various pieces could be incorporated.
We are also combining with the prior pre-auth for the fire department to get
better pricing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
x Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
414-03-8400-2118
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 25,000.00
Respectfully submitted,
/2•( -/ 7 �u;l&v ,e;c��/ /2.G
(Sig ture D pt. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-auth Office Furniture.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ! \\ ill
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ NTE $3,000 plus est. shipping costs of $ N/A to pay for or purchase
required annual fire pump testing.
This purchase or expenditure is being made because:
The pumps for our fire trucks are required to be tested yearly.
Vendor selected for this purchase: Apparatus Testing Service
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
Single Source Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1547
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,000.00 V'
and the current available balance is $ 2,472.94 47
Re ctfully s 'itted
141k7
(Signature Dept. Hea• or Designee) Date (Signature Finance Dept. Review) Date
Sent over 120417.
City Clerk Use Only
Finance Committee
Approval Date t Y(( /1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 5,000.00 plus est. shipping costs of $ n/a to pay for or purchase
three recruit hiring physicals.
This purchase or expenditure is being made because:
Physicals are required for new hires
Vendor selected for this purchase: Unity Point
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
Single Source. Unity point is approved to conduct these physicals.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400-1314 Health Services
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 14,500.00
and the current available balance is $ 12,430.31
45;pectful submit
i
alh117
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 24,660.00 plus est. shipping costs of $ to pay for or purchase
replacement of warranty compressors and additional repairs to Multistack chillers.
This purchase or expenditure is being made because:
while units were under warranty, labor costs and miscellaneous parts were not.
Vendor selected for this purchase: Young Plumbing @ Heatign Co. (Waterloo, IA)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Young Plumbing and Heating were the original installers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund n Road Use Tax n Sewer n Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4180-1371 Building & Gorunds Maint.
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 34,834.00
and the current available balance is $ 28,220.46
Respectfully submitted,
/1 - 9
(Signature Deptd'br Designee) Ddte (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date Z/1 A /f 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 17,900.00 plus est. shipping costs of $ to pay for or purchase
The removal of 21 ash trees at Fairview Cemetery
This purchase or expenditure is being made because:
They are infested with emerald ash borer. The 21 trees are at different stages of
decline. The dead trees are already starting to have large limb failure.
Vendor selected for this purchase: Affordable Tree Service
X Bids or written quotes were taken on this purchase, as follows:
Affordable Tree Service - $17,900
Wilson Custom Tree - $20,995
Twin City Tree Service - $41,500
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
X Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
417-37-4100-2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00V
and the current available balance is $ A31,/2& �p
Respectfully submitted,
ignature ept d or Designee) Date tSi nature Finance Dept. Review) Date
K.\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date V'/
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 21,000.00 plus est. shipping costs of $ to pay for or purchase
Equipment parts from various vendors based on price and availability of individual parts.
This purchase or expenditure is being made because:
To replace or repair worn out or broken parts to properly maintain the golf course
mowing equipment.
Vendor selected for this purchase: various
X Bids or written quotes were taken on this purchase, as follows:
R&R Products (Arizona), P&K Midwest (Waterloo), and Van Wall (Urbandale)
Turfwerks(Johnston), each provided a price per part. Parts are being ordered from
the lowest bidder per part.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120-1569
(Fund - Department-Activity-Account Number) (Project Code)
a?„.
in which the budgeted amount is $ 20,8047 f- 6-D
and the current available balance is $ 21,000//after amendment
Respe ..submitted,
(Signature Dept. Hea or signee) Date (Signat
ure Finance Dept. Review) Date
K:\shared goodies\forms\Winter parts order preauth Great American.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date \ (t
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,000.00 plus est. shipping costs of $ to pay for or purchase
32 chipper knives for wood chippers
This purchase or expenditure is being made because:
Replace old knives in wood chippers used by forestry crews.
Vendor selected for this purchase: J.P. Scherrman, Inc.
DTI Bids or written quotes were taken on this purchase, as follows:
J.P. Scherrman, Inc. $3,000
Sherrill tree $3,262
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund n Road Use Tax Sewer n Sanitation
TiBonds I I Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 19,600.00
and the current available balance is $ 1-63-50.85 /4;•-a A %'�
"per,tfujI submitted,
(Slg'natur Dept. d or Designee) Date (Signature Finance Dept. 0-411
( 9Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee f I
Approval Date �`��+��
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 7,395.00 plus est. shipping costs of $ to pay for or purchase
Deckover Equipment Trailer. This price reflects $200 trade value offered on 2003
used trailer.
This purchase or expenditure is being made because:
The trailer of the same size and capacity from 2003 is no loger operable due to
significant structural rust to the frame.
Vendor selected for this purchase: Black Hawk Rental, Waterloo Iowa
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
Black Hawk Rental is the only local vendor that carries this model of trailer.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
X Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
415-37-4100-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00 '/
and the current available balance is $ 25,614.33
Respectfully submitted,
(Signature Dept.i, or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth 15'B&B Trailer.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t Z/t( 7(1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
Renewal of annual subscription to TreeKeeper Sofware and mobile licenses
This purchase or expenditure is being made because:
TreeKeeper software is used to collect data in the field and used in the office to manage
Waterloo's tree resources using that data. New technology reduced price by $1400.
Vendor selected for this purchase: Davey Resource Group
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
Davey Resource Group was chosen in 2012 to manage Waterloo's tree inventory
after evaluating all vendors and bids. This payment is an annual renewal of that
subscription.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1319
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 14,552.00 /
and the current available balance is $ . @e- 9J97 y"
Res ectfull submitted,
a /- y i7 y�.,.,4.4,,ezt., (1)J , o4 42- 517
(Signature De 7 H or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\for s\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date -2/1 t ( ( 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 2,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Appraisal bids for two parcels adjacent to 2680 Sergeamt Road
4.30 acres and 7 acres
This purchase or expenditure is being made because:
It is our intent to purchase the parcels for development
Vendor selected for this purchase: Valuation Services
n Bids or written quotes were taken on this purchase, as follows:
Valuation Services - $2200
Rally Appraisal - $2400
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax IT Sewer n Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
416 08 6250 2140
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 283,6 .00 .jQ ay)
and the current available alanc is
Respec Hy s itted
/7 Ay) 6).ri.0yrin
(Signature Dept. Head or De ee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Valuation Serv-2680 sergeant rd.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,376.00 plus est. shipping costs of $ 50.00 to pay for or purchase
purchase a new in car camera system
This purchase or expenditure is being made because:
replace an older outdated in car camera system that is no longer supported
by the manufacture
Vendor selected for this purchase: L3 Mobile Vision
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
L3 Mobile Vision is a proprietary company to this camera system and the only
provider to purchase this system from as this is an extensiion of our current
in car camera system the Waterloo Police Department uses
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer n Sanitation
nBonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1150-1563 11 GRTODCTK42
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5-6,/e/
and the current available balance is $ 56c"
Respectfully Tnitted,
Is50
0 ,7),„,iff,"ft /41..i—c,944,(A 4.4-
( ig5�" nature Dept Head or Des' ee) Dat (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date l I, I i l
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 30,342.00 plus est. shipping costs of $ 200.00 to pay for or purchase
purchase (10) new DVR systems for the in car camera systems
This purchase or expenditure is being made because:
replace worn out older outdated DVR and antennas for the in car camera system
that are no longer supported by the manuafacture
Vendor selected for this purchase: L3 Mobile Vision
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
L3 Mobile Vision is a proprietary company to this camera system and the only
provider to purchase this system from as this is an extensiion of our current
in car camera system the Waterloo Police Department uses
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer Sanitation
nBonds n Federal/other grants ri Other(specify)
This expenditure is to be coded to the following budget line-item:
416-11-1100-2127/ 417-11-1100-2127/ /1 16-11 466 21-06-
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ (p, tl7<�� aUwoe-
and the current available balance is $ !t?
Respectfully supmitt d
( 1(3 2---)
( ignature De . Hea r Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee 2/
Approval Date I f U /I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 2,450.00 plus est. shipping costs of $ 150.00 to pay for or purchase
Front differential on Sideloader#151301
This purchase or expenditure is being made because:
Replace front differential that is not repairable.
Vendor selected for this purchase: GATR Truck Center
X Bids or written quotes were taken on this purchase, as follows:
GATR Truck Center Waterloo, Iowa $2,450.00
Sadler Power Train Waterloo, Iowa $2,788.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund n Road Use Tax n Sewer n Sanitation
nBonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18 569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 265,000.00 '
and the current available balance is $ 'fcq Ugp,93
Respectfully submitted,
/Lc/ l ! 42-
s ii
(Signature Dept. ea or Designee) ate ( iS gn�ature Finance Dept. Review) Date
K:\shared goodies\forms\2017-December-Expenditure Pre-Authorization-GATR Truck-front differential sideloader#151301 -
$2,450.00+150.00SH-010-18-7255-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date -V/`(/(/
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5,613.44 plus ext. shipping cost of $ 0.00 to pay for or purchase
Emergency Welding repair work on#6 Digester Roof
This purchase or expenditure is being made because:
#6 Digester roof leaking biogas at seams of digester roof needs to be repair before
spray polyurethane foam is applied.
Vendor selected for this purchase:
Brecke Mechanical Contractors
]Bids or written quotes were taken on this purchase, as follows
pr Bids or quotes were not taken on this purchase because:
Emergency Repair work has been done. Brecke Mechanical Contractors is rep selected
to perform repair welding work on #6 Digester Roof. City Strategic Plan, Strategy 4.5
Maintain and develop community services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: ]Road Use Tax: ]Sewer: ]Sanitation:
]Bonds: ]Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-2 /310
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 175 (l00 0(l 3600 .r 6-6/
ci
and the current available balance is $ 4464442$43e3 3
Respectfully submitted,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date /tt I Cl
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 1,565.80 plus est. shipping costs of $204.65 to pay for or purchase
2 and 4 Drawer Units, 6 Case Cabinet System, Utility Hook, etc.
This purchase or expenditure is being made because:
To modify - in-house - the newly purchased van for signal technicians.
(Company recommended by dealer to modify van)
Vendor selected for this purchase: American Van
n Bids or written quotes were taken on this purchase, as follows:
American Van Lakewood, NJ $1,565.80
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Approved by finance 11/20/17 - increase in freight
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund Road Use Tax n Sewer n Sanitation
X Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
414-17-7120-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 11,690.88
Re pectfully submitted,
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-December-Expenditure Pre-Authorization-Traffic-American Van-Cabinets, Drawers for new Van to modify-
$1,565.80-$204.65 SH.xls(Mar 2010)