HomeMy WebLinkAboutApproved Documents - 12/4/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST FY BUDGETED _
CITY OF WATERLOO EXPENDED YID
THIS REQUEST _
LEFT AFTER THIS
REQUEST
DATE
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Pat Treloar, Troy Luck 12/01/17
NAME OF CLASS/MEETING: DESTINATION: Weyauwega, WI
Deliver Fire Truck to repair center
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
12/08/17 12/08/17 12/08/17
PURPOSE OF TRAVEL/TRAINING:
Deliver damaged Truck
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
LODGING TAXI GRANT REIMBURSABLE
MEALS PARKING YES NO
REGISTRATION AIRFARE REQUIRED CERTIFICATION
200.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 200.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WAT 7.1j--2A.
DEPARTMENT 1AD MAYOR
) J / / I —7-- 1'7 -1
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Sent over 112717
FINANCE DEPT. STAFF ONLY
LINE ITEM USED (JI() /.2 /3 416
TRAVEL REQUEST FY4 BUDGETED 5 5U U
CITY OF WATERLOO EXPENDED YTD Wit
THIS REQUEST 61/ 11
LEFT AFTER THIS
ea-
REQUEST _ _l5—/
NAME(S) AND POSITION(S): DATE: DATE W,-,-1a iv 24�i
Chris Charley, Lt. and Training Officer
Mike Schipper, Fire Engineer 112117
(1) Firefighter
NAME OF CLASS/ MEETING: DESTINATION: Ames, Iowa
Instructor 2 Class DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
December 12, 2017 December 14, 2017 December 12-14, 2017
PURPOSE OF TRAVEL:
All three will receive certification to teach Instructor 2 Class levels.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400-1346
$281.31 LODGING TAXI x GRANT REIMBURSABLE
$140.00 MEALS PARKING YES NO
$150.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 571.31 TOTAL: $ 190.44 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF(WATERLOO
DEPARTMENT HEAD MAYOR
11- 9-cr- 17
--1 / ( 7
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date t 11`k I i 7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ NTE 14,000.00 plus est. shipping costs of $ to pay for or purchase
repairs to Engine 304.
This purchase or expenditure is being made because:
Engine 304 was damaged in an accident.
Vendor selected for this purchase: Pierce
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Specialized repair needed at manufacturer's repair facitlity. Quote attached
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax Sewer n Sanitation
nBonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400- 1 5/s Salaries
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ _ P O0
and the current available balance is '/
Res u mi te.
ot:t_ e�.t.iti �wiz /2-/17
(Signature Dept. ead or Designee) Date ( ign ture Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
, 'i
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 3,129.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Asbestos survey services for 919-925 Commercial Street and 1100 Grant Avenue
This purchase or expenditure is being made because:
In preparation for demolition of properties
Vendor selected for this purchase: Impact 7G
n Bids or written quotes were taken on this purchase, as follows:
Impact 7G - $3,129* (includes an adjustment for samples)
Hawkeye Environmental - $3,130
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer n Sanitation
n Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415 08 5150 1396
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted • oun is $ 310,900.00 V
and the current avail- :le ba - •«- is $ 7(,,/3/ 7,3
Respe ,. . bay
(Signature Dept. Head or Designee) Date ( ign'ature Finance Dept. Review) Date
K:\shared goodies\forms\Impact 7G Grant and Commercial properties.xls(Mar 2010)
City Clerk Use Only
Finance Committee I
Approval Date Zf4�i�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,524.40 plus est. shipping costs of $ to pay for or purchase
Latches and springs for mounting snow plows on trucks
This purchase or expenditure is being made because:
Mounting plows on street department trucks for snow removal
(only vendor to supply all parts needed for plows)
Vendor selected for this purchase: Henderson Products, Inc.
n Bids or written quotes were taken on this purchase, as follows:
Henderson Products, Inc. Chicago, II. $3,524.40
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax Sewer n Sanitation
Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00 °'-.
✓
and the current available balance is
Respectfully submitted,
,yet. i 11 3. /7 u.�il7A. l.,
(Signature Dept. ead or Designee) ate (Signa ure Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Henderson Products-Latches and springs for mounting plows-
$3,524.40-266-19-7200-1571.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ,2/4/1 I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 2,169.00 plus est. shipping costs of $ 125.00 to pay for or purchase
1 - Auger for the SNO GO
This purchase or expenditure is being made because:
To replace one of the augers that is cracked and bent
(only vendor to supply parts)
Vendor selected for this purchase: TRANS IOWA EQUIPMENT
n Bids or written quotes were taken on this purchase, as follows:
TRANS IOWA EQUIPMENT Ankeny, IA $2,169.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax ri Sewer n Sanitation
Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 ✓
and the current available balance is
Respectfully submitted,
(Signature Dept. H ad or Designee) Dat (Signattire Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Trans IA Equip-Auger for SNO GO-$2,169.00+125.SH-010-18-
7955-1571.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 6,090.00 plus est, shipping costs of $ 125.00 to pay for or purchase
Replace 2 controllers at University &Ansborough and a spare for the shop.
This purchase or expenditure is being made because:
Replace a 13 year old controller at University &Ansborough after it failed and no longer
can be repaired. Need a spare for the shop in case of intersection failures.
Vendor selected for this purchase: Mobotrex (only vendor to supply this controller)
X Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, IA $6,090.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax Sewer Sanitation
Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1576
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 31,400.00
and the current available balance is $ 1- g.7,2 /4 1(e3
Respectfully submitted,
(Signature Dept. H ad or Designee) ate ( ign ture Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Mobotrex-2 controllers-$6,090.00+125.00SH-266-17-7120-
1576.x1s(Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
°-/4t/1 l
Approval Date
Project Name (from page one) Local Government Agency Assistance
Department No. project will be budgeted under 11 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 010 11 1160 Project No. 11 PRO
Subproject No. LOCALGOV
(Each column should only include amounts by fund)
Fund: 010- Fund:_010-
11 11
1150 1160 Bond Fund Total
REVENUES:
3000 Cash on Hand $
3350 Federal Grant _
3352 Federal HUD Grant _
3354 Shared Program - Local _
3357 Shared Program -County
3358 Shared Program - City 1,000.00 1,000.00
3360 Shared Program -State _
3361 State Grant _
3720 Donations - Restricted _
3370 School Share Liaison _
3373 Fed Pass thru for Iowa _
Funded with property tax
TOTALS $ - $ 1,000.00 $ - $ - $ 1,000.00
EXPENDITURES:
1111 Salaries - Regular $ -
1112 Salaries - Part Time
1114 Overtime 1,000.00 1,000.00
1346 Travel Training _
1561 Educational Materials _
1563 In Car Video Camera
1302 Tri Co Outside Agency -
TOTALS $ - $ 1,000.00 $ - $ 1,000.00
/<a7�/ 7
(Signature Dept. Head) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet15\11PRO LOCAL GOVT (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Local Government Agency Assistance
City Contract No. To be assigned by the Finance Dept.
Project Manager Director Trelka Project No. 11 PRO
Project Budget Total $ 1,000.00 Subproject No. LOCALGOV
1. How will this project be funded?
A. Federal Grant Yes No x CFDA# % Paid by federal grant
Pass Thru
Grant Name Grant Agreement Number
B. State Grant Yes No x % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding none % Paid by City
D. Other Entities Yes X No % Paid by other entity 100.00%
Name Local Government Agencies
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ El
Yes No
3. Does the project include the purchase of right of way or other real property? El El
If yes, will real property purchases be reimbursable under the grant? E El
If yes, have you attached authorization to purchase real property to this document? El ❑X
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees CI
B. Publication, or printing costs ElEl
C. Others, list El
5. Does this project cover any regular full-time salaries or benefits? ❑ CI
6. Include a brief description of the project in the space below: (REQUIRED)
This project covers the reimbursement of overtime when providing assistance to other local governments.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheetl5\11 PRO Local Govt PG2 (Mar 2010)