HomeMy WebLinkAboutApproved Documents - 11/27/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010 03 8400 1346
TRAVEL REQUEST FY ' ` BUDGETED 1I(iJ(iJt ,i ((50
CITY OF WATERLOO EXPENDED YTD 1,61sp.SO
THIS REQUEST ��.DO
LEFT AFTER THIS
REQUEST �j I •C0
DATE ,!( M)Il
Original-Clerk/Finance Copy-Department
NAME(S)AND POSITION(S): DATE:
Michelle Weidner, Chief Financial Officer 11/20/2017
NAME OF CLASS/ MEETING: DESTINATION:
22nd Annual Governmental GAAP Update Webinar—in office
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
12/7/2017 12/7/2017 12/7/2017
PURPOSE OF TRAVEL:
Class covers governmental auditing and accounting principles update.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010 03 8400 1346
LODGING TAXI x GRANT REIMBURSABLE
MEALS PARKING YES NO
180.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 180.00 TOTAL: $ 180.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
,eif,( (/).-e.-t-k4uvt_ r'''' ,(111()0116741
DEPARTMENT HEAD MAYOR
/I'a?0-/7 y
2�
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY /
LINE ITEM USED 0/0 02 pap /34.
TRAVEL REQUEST FY Add BUDGETED /6-00 ``
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST 6/D
LEFT AFTER THIS
REQUEST 3Q
DATE w //-`$/7
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Chris Shimp, Sharon Juon, and Margaret Klein, Council 12/7/2017 and 4/19/2018
members
NAME OF CLASS/ MEETING: DESTINATION: Waverly and Cedar Falls
Municipal Leadership Academy
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
12/7/2017 and 4/19/2018 12/7/2017 and 4/19/2018 12/7/2017 and 4/19/2018
PURPOSE OF TRAVEL/TRAINING: The Municipal Leadership Academy provides municipal officials with a curriculum to
assist them in effectively meeting the requirements of their office. The program offers a comprehensive overview of Iowa
municipal government and is presented by the Iowa League of Cities, the Institute of Public Affairs at the University of
Iowa and the Office of State and Local Government Programs at Iowa State University Extension.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: 010-02-8100-1346
0.00 LODGING 0.00 TAXI X GRANT REIMBURSABLE
0.00 MEALS 0.00 PARKING YES NO
570.00 REGISTRATION 0.00 AIRFARE x REQUIRED CERTIFICATION
0.00 MILEAGE/FUEL 0.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 570.00 TOTAL: $ 190.00 PER PERSON
Note: Margaret Klein will reimburse the city for the cost of
registration.
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPART NT HEAD MAYOR
//'l9"g0/ 2-7 r�
Ri?\ cared Goodies\Forms\Travel Request Form January 2010 DATE
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 22,400.00 plus est. shipping costs of $ to pay for or purchase
Hydronic piping for unit heaters at Fire Station #1
This purchase or expenditure is being made because:
Repairs needed due to major break in a return 3" line, had to shut down boiler which
resulted in no heat in apparatus bays. (see attached explanation)
Vendor selected for this purchase: Young Plumbing & Heating
n Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating - $22,400.00
Tony's Plumbing - $45,902.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /7(Q COO
and the current available balance is $ /7(0;pni)
Respectfully submitted,
It/ 7 /�.lu€4-• !iL-W 7J ii- 2.1-fI
ature De t. Head or Designee)
(Si
p g ) Date (Suture Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth-Fire Stat#1 Hydronic Piping.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ��� �'
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Clerk's Office Department to expend
$ 2,370.00 plus est. shipping costs of $ 80.00 to pay for or purchase
Waterloo and Cedar Falls City Directories for City Departments
This purchase or expenditure is being made because:
The City Departments have a need for the Directories.
Vendor selected for this purchase:
x Bids or written quotes were taken on this purchase, as follows:
INFOUSA is the only company that provides City Directories.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund n Road Use Tax n Sewer n Sanitation
nBonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ Various — S-ar ✓ r�K% 'd
and the current available balance is $
Respectfully submitted,
(Sig ture q ej,
t. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2018 Polk City Directory Pre-Auth(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date J/
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 17,000.00 plus est. shipping costs of $ N/A to pay for or purchase
professional services to complete a conceptual plan for outdoor swimming
facilities.
This purchase or expenditure is being made because:
our existing swimming pools are in dire need of costly renovations. This plan will provide
detailed information of potential construction and operationals costs for new facilities.
Vendor selected for this purchase: Waters Edge (Lenexa, KS)
n Bids or written quotes were taken on this purchase, as follows:
51 l Bids or quotes were not taken on this purchase because:
Waters Edge previously completed a comprehensive assessments of both
outdoor swimming pools in 2014 and has a solid working understanding of our
situation in regards to existing pools.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer n Sanitation
x Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-4200/2180 Swimming Pool Improvements
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00 V
and the current available balance is $ 20,000.00
Respectfully submitted,
Vily 1 y/k,Leitd& //-4/-ki
(Signature Dept. Head or Designee) Date (Sic'nature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
(2-3(
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 1,931.51 plus est. shipping costs of $ to pay for or purchase
Dell Rugged Laptop for Central Garage
This purchase or expenditure is being made because:
Rugged laptop required for central garage for truck diagnostic/repair.
Vendor selected for this purchase: Dell
I ^I Bids or written quotes were taken on this purchase, as follows:
Dell Direct - $1,931.51
CDW-G - $3,416.22
111 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax Sewer Sanitation
❑X Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
413-01-8225-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00
and the current available balance is $ 24,941.297
Respectfully submitted,
f;
8-2o-i 1 �� /.,ZtaduA t1:ri'i,
(Signatua D pt. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Dell Rugged Laptop-Central Garage(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date / 2;7 6
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 7,200.00 plus est. shipping costs of $ to pay for or purchase
Bolton & Menk, Inc. for preparing ICAAP Grant Applications for Broadway Street and for
Ansborough Ave for installing Fiber Optics and Traffic Adaptive systems
This purchase or expenditure is being made because:
Consultants completed studies and prepared ICAAP applications.
(certified consultants specializing in ICAAP grants)
Vendor selected for this purchase: Bolton & Menk
n Bids or written quotes were taken on this purchase, as follows:
Bolton & Menk, Inc. Mankato, MN $3,600.00 each
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer n Sanitation
nBonds n Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
416-17-7161-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 40,000.00
Respectfully submitted,
4/.4/Ctit.&(*.Zt'er-/ ll l V/7 2j,.,rA 1t jrJ,U '.yw, II-/it 7
ture Dept. ad or Designee) , D to (Signature ture Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Traffic-Bolton&Menk, Inc-ICAAP Application for Broadway and
Ansborough$7,200-416-17-7161-2125.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date I y�/I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 36,403.35 plus est. shipping costs of $ 124.59 to pay for or purchase
18 - 55 gallon drums of white fast dry paint; 35 - 55 gallon drums of yellow fast dry
paint and 750 - 50# bags of Beads Reflectorize Spheres
This purchase or expenditure is being made because:
Annual street/parking lot painting/marking.
(state IDOT bid)
Vendor selected for this purchase: Iowa Department of Transportation
X Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA $36,403.35
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund X Road Use Tax n Sewer Sanitation
nBonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1581
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 46,500.00
and the current available balance is $ 46,257.55
Res ectfully submitte ,
� ,�.rn�� /
(Signature Dept. ead or Designee) ate (Sig��ure� Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Traffic-IDOT-Traffic Paint and Beads-$36,403.35-266-17-7120-
1581.xIs(Mar 2010)