HomeMy WebLinkAboutApproved Documents - 11/20/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED ail4/3Z 6-1(5-6 /3i/G
FY.2()6 BUDGETED 43031 3' .
EXPENDED YTD ,01/ 31
THIS REQUEST r99 "�
LEFT AFTER
TRAVEL REQUEST RE UEST
Q THIS
6vo�G s�
CITY OF WATERLOO DATED/ //-/o-/7
Original-Clerk/Finance Copy- Department
NAME(S)AND POSITION(S): DATE:
Rudy Jones January 22-26, 2018
NAME OF CLASS/MEETING: DESTINATION:
2018 Winter Legislative, Policy and Professional Washington DC
Developmental Meeting at the National Community DEPARTURE POINT
Development Association Conference IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
1-22-2018 1-26-2018 1-23-18-1-26-18
PURPOSE OF TRAVEL/TRAINING
National Community Development Association Conference provides sessions on CDBG, HOME, planning, best practices,
financial management and sub recipient management. There are also times set aside to visit with our Congressional
offices to discuss future federal funding.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Waterloo
American Airlines
ESTIMATE OF COST: BUDGET LINE ITEM: 224-32-5850.1346
880.00 LODGING 50.00 TAXI x GRANT REIMBURSABLE
175.00 MEALS PARKING YES NO BG21A.ADMN
400.00 REGISTRATION 490.00 AIRFARE x REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1995.00 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP =•VES A : BLIC i URPOSE I APPROVE THIS TRAVEL REQUEST
AND IS N�EcESSAR D =EN: ICIAL T, THE
CITY F1 ATE- .f,0
7i,?...,....- .e-'
:14e
DEPARTMENT HEAD MAYOR i'�-o T If /
DATE DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED A&' ' /7 (3(6
TRAVEL REQUEST FYaO/ BUDGETED
CITY OF WATERLOO EXPENDED YTD -
THIS REQUEST as S
LEFT AFTER THIS ,,,
REQUEST .2 715'
DATE 71,) /L/5-(7
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Mohammad Elahi, Traffic Engineer November 13, 2017
NAME OF CLASS/ MEETING: DESTINATION: Davenport, Iowa
MoboTrex, Inc. 2017 Davenport User's Group DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
December 13, 2017 December 14, 2017 December 13 & 14, 2017
PURPOSE OF TRAVEL/TRAINING:
Opportunity to network, meet leading traffic industry manufacturers one on one and experience classroom
sessions on innovative technology.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 266-17-7120-em5—/3'3
$115.00 LODGING TAXI X GRANT REIMBURSABLE
$45.00 MEALS PARKING YES NO
$40.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
$25.00 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 225.00 TOTAL: $ 225.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HE D MAYOR ‘'--d
43/7 / /11
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date /Z'./1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk Department to expend
$ 3,250.00 plus est. shipping costs of $ 125.00 to pay for or purchase
Used storage shelving.
This purchase or expenditure is being made because:
City Hall and finance have run out of storage space.
Vendor selected for this purchase: Welter Storage Equipment Co., Inc.
n Bids or written quotes were taken on this purchase, as follows:
Welter Storage Equipment Co., Inc.
Home Depot
Storemorestore
Bids or quotes were not taken on this purchase because:
N/A
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
Bonds n Federal/other grants X Other(specify) Bond proceeds
This expenditure is to be coded to the following budget line-item:
414-03-8400-2118
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 3,375.00
and the current available balance is $ 3,375.00
Respectfully submitted,
prvek("Lt. ‘,)-t /7-/5-/7
(Signature De ead or Designee) Date (Signs ure Finance Dept. Review) Date
K:\shared goodies\forms\Copy of Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date yl 12_,f"(I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Comm Dev Department to expend
$ 10.989.97 plus est. shipping costs of $ 0.00 to pay for or purchase
a roof top heat exchanger atop the UNI-CUE Building
This purchase or expenditure is being made because:
Unit#5 has a cracked heat exchanger and needs to either be replaced or replace the
entire unit. Given age of unit, more cost effective to replace entire unit
Vendor selected for this purchase: Bergen Plumbing & Heating
n Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating - $11,685.00
Bergen Plumbing & Heating - $10,989.97
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund IT Road Use Tax ❑ Sewer 0 Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417 22 8800 2152
(Fund - Department-Activity-Account Number) (Project Code)
0
in which the budgeted amount is $ /76,000
and the current available balance is $ /76,,000 ��
Respectfully submitted,
011614'--,------ ";4120'7 'w9;( 61.44,09,,z
S. nature DO I. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ NTE 4,000 plus est. shipping costs of $ to pay for or purchase
on-site audit preparation assistance.
This purchase or expenditure is being made because:
the finance department hasn't had enough staff to complete work necessary for the
audit.
Vendor selected for this purchase: Hogan - Hansen
x Bids or written quotes were taken on this purchase, as follows:
Hogan - Hansen - $80 per hour
Bergan KDV - $85 per hour
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund n Road Use Tax n Sewer n Sanitation
ri Bonds n Federal/other grants 0 Other(specify)
This expenditure is to be coded to the following budget line-item:
010 03 8400 1319
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00 r
and the current available balance is $ 23,928.00 ✓
Respectfully submitted,
it/
(Signature Dept. Head or Designee) Date (Signature Firfance Dept. Review) Date
K:\shared goodies\forms\Pre-auth Blank Form.xls(Mar 2010)
City Clerk Use Only
Finance Committee
A�
Approval Date 2Ji
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 2,123.22 plus est. shipping costs of $ 124.59 to pay for or purchase
Frame Bolts for Fire Truck#306
This purchase or expenditure is being made because:
Truck#306 is being reassembled to be put back in service.
(only vendor to supply parts - government hardware distributors)
Vendor selected for this purchase: Lawson Products
n Bids or written quotes were taken on this purchase, as follows:
Lawson Chicago, IL $2,123.22
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund Road Use Tax Sewer Sanitation
n Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 85,000.00
and the current available balance is $ 56,240.77
Respectfully submitted,
Ja e,►/,(cam r �:� szr� //—/5-47
(Signature Dept Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Lawson-Truck 306-Fire-010-18-1405-1571-$2,123.22 plus SH
124.59.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date _'/ ' 7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 7,291.00 plus est. shipping costs of $0.00 to pay for or purchase
Model SKTJ-401 - Heavy Duty Transmission Jack
This unit is mobile and is moved from station to station as needed.
This purchase or expenditure is being made because:
To be used to lift and set transmissions and other parts from vehicles and equipment.
This jack has been used as a demo by mechanics - City given a discounted price.
Vendor selected for this purchase: Midwest Lift Works
[1 Bids or written quotes were taken on this purchase, as follows:
Midwest Lift Works Jordan, MN $7,291.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer r_ Sanitation
X Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
414-18-7950-2110
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ .3z,Zp°% ',--
6.
and the current available balance is $ 10,789.35
Respectfully submitted,
.
C` � ,ten-' l/ ,'��` f 7/k�jj,� .e— to)i � it -t 7
(Si.. ature Dept. H ad r Designee) Dat ( ignaturr Finance Dept. Review) Date
K.\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Midwest Lift Works-Transmission Jack-414-18-7950-2110-
$7,291.00.x1s(Mar 2010)
City Clerk Use Only
Finance Committee f
Approval Date ' (7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage Department to expend
$ 2,447.56 plus est. shipping costs of $ 125.00 to pay for or purchase
Tracks for Bombadier
This purchase or expenditure is being made because:
To replace worn tracks on Bombadier for snow removal
(only vendor to supply parts)
Vendor selected for this purchase: Prinoth LLC
fl Bids or written quotes were taken on this purchase, as follows:
Prinoth LLC Chicago, IL $2,447.56
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I ^I General Fund Road Use Tax Sewer Sanitation
piBonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 V
and the current available balance is $ /07 67,/ r
Re pectfully submitt d,
01/ 1 t/ <s7�
(Si nature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Prinoth-Tracks for Bombadier-$2,447.56+125.SH-010-18-7955-
1571.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date f'
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the HR Dept Department to expend
$ 13,000.00 plus est. shipping costs of $ to pay for or purchase
City of Waterloo employee Wellness plan expense, as approved by Council on 2/8/16
This purchase or expenditure is being made because:
FY18 Wellness Plan expenditures are as follows: $12,000 for biometric screenings;
$400 for administration of quarterly challenge expenses; $600 for prizes for qtr. Challenges
Vendor selected for this purchase: Allen Occupational Health
n Bids or written quotes were taken on this purchase, as follows:
Bids were taken prior to the adption of the Wellness Plan. Bids were taken from
three companies. Allen Hospital was the only one able to accommodate multiple
on-site visits and offer full integration with hospital medical records for no add' charge.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 2/8/2016 Council Work Session
Please check the following box(es) as appropriate to describe the funding for this expense:
"?Ki General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expendituur3eoois to be coded to the following budget line-item:
010-03-8950-86 Q ($12,000) 010-03-8950-1319 ($1,000)
(Fund - Department-Activity -Account Number) (Project Code)
in which the budgeted amount is $ 7011, 3 3366/31--
and the current available balance is $ 77 ' 7 97/ay *8
Respectfully submitted,
,---7e:hd‘ &Z. ///q /2
(Signature De .Head or Designee) Date (Si nature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t' J 2 /(1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 125.00/HR plus est. shipping costs of $ to pay for or purchase
Snow/Ice removal on newly constructed sidewalks and crosswalks in the Kimball Ave.
corridor.
This purchase or expenditure is being made because:
In-house crews can no longer keep up with the expanding list of properties and locations
needing to be cleared throughout the City.
Vendor selected for this purchase: Professional Lawn Care
X Bids or written quotes were taken on this purchase, as follows:
Professional Lawn Care $125.00/Hr including salt application.
B&B Lawn Care $295.00/Hr including salt application
Matthias Landscaping Co. declined to submit a bid.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds I I Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 167,175.00 'r
and the current available balance is $ 96,683.52 ✓
eRsrgFectfuyfitted,
-N-7 nlz,el�l�c lt/ /(- -/7
( ignature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Kimball Ave Snow Removal.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t `/20/1 /
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 10,152.00 plus est. shipping costs of $ 0.00 to pay for or purchase
annual Laserfiche software update
This purchase or expenditure is being made because:
this is an annual maintenance agreement for the software and phone support for
the Laserfiche system which stores or elctronic data
Vendor selected for this purchase: Advanced Systems
n Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
Advanced Systems is the vendor that the city of Waterloo uses and is a proprietary
company to this software and is the only provider for this annual license renewal
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1105-1520
(Fund - Department-Activity-Account Number) (Project Code)
vi ✓
in which the budgeted amount is $ gi,i/5-0
and the current available balance is $ o gj3g,32-'/
Respectfully su ,fitted,
Q.14,,F-\ 1--- /I/ i 4/i 7
//1.[,L:��t.� l-z--, /J-Lz-k.pz,e.7 /</ / 7
(Signature Dept. HeDe ignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure re-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 5,840.46 plus est. shipping costs of $ to pay for or purchase
2 - AXIS cameras, Pelco licenses, hardware and installation for the recycling site at
Singing Bird Lake parking lot off of Black Hawk Road &Ansborough
This purchase or expenditure is being made because:
To be used for security and recording illegal dumping.
(vendor supplies equipment to corrdinate with traffic systems at the PWB)
Vendor selected for this purchase: RC Systems
X Bids or written quotes were taken on this purchase, as follows:
RC Systems Waterloo, IA $5,840.46
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer Pi( Sanitation
Bonds pi Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1387
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 6 ovu
and the current available balance is $ 6 ou4)1'
Respectfully submitted,
T Y/y.
.GC( , /i-/s�/
Si nature Dept. ead or Designee) at (Signat he 7
Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-RC systems-2-cameras-installation-525-15-5400-1387-$5,840.46.xis
(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t L`1 i .f
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 17,153.28 plus est. shipping costs of $ to pay for or purchase
384 Large Trash Carts
($0.00 shipping - if medium and large carts all fit on same truck)
This purchase or expenditure is being made because:
To replace damaged nonuseable carts.
This vendor supplies the most durable cart.
Vendor selected for this purchase: Toter
X Bids or written quotes were taken on this purchase, as follows:
Toter Statesville, NC $17,153.28
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1596
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00i
and the current available balance is $ /63,A6y —`,
Res ectfully submitted,
Il /3 � 7. ).,j.4A- 1), :� �-�- /<-�5-11
Signature Dept. ead or Designee) ate (Sign'ature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Toter-Large Sanitation Cart-$17,153.28-525-15-5400-1596.xIs
(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ( Ai
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5.757.50 plus ext. shipping cost of $ 300.00 to pay for or purchase
8" Varec Flame Arrester for Lagoon
This purchase or expenditure is being made because:
Replacement flame arrester as current flame arrester worn out.
Vendor selected for this purchase:
Miller Mechanical Specialties, Inc.
nBids or written quotes were taken on this purchase, as follows
IX Bids or quotes were not taken on this purchase because:
Miller Mechanical Specialties, Inc. is rep. for a replacement flame arrester. City Strategic
Plan, Strategy 4.5 Maintain and develop community services and city facilities that
support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
nBonds: nFederal/other grants: l IOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 °'
and the current available balance is $ 224.191.06
Respectfully submitted,
10'a,r (q 2t)( ‘,i)j,c;CfrteA //--/s7�
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
I City Clerk Use Only
Finance Committee tI
Approval Date f I/
t 7
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,020.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
Miller Suitcase X-treme 12VS Benard Dura-Flux Gun and 100 ft. x 1/4" Torch Reel
This purchase or expenditure is being made because:
for mobile work sites welding,mounted on new maintenance truck.
Vendor selected for this purchase:
Stellar Truck & Trailer
nBids or written quotes were taken on this purchase, as follows
Stellar Truck& Trailer at a cost of$3,020.00; Superior Welding Supply Co. at a cost of$2,987.23
plus ends/connections not included; Airgas USA, LLC. At a cost of$3,044.02. Recommend Stellar
Truck & Trailer at a cost of$3,020.00. City Strategic Plan, Strategy 4.5 Maintain and develop
community services and city facilities that support quality of place.
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: rRoad Use Tax: Sewer: DSanitation:
nBonds: nFederal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00
and the current available balance is $ g-g-�- a/g/S3 S6
Respectfully submitted,
•
--B4,1,0._....._ P Atrik
(Signature Dept. Head Or Designee) Date (Signature Finance uept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date ‘c /'- 17
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 8,790.00 plus est. shipping costs of $ to pay for or purchase
30 LED Holophane street light lamps
This purchase or expenditure is being made because:
To replace burnt out HPD (high pressure sodium) lamps with LEDs
Vendor selected for this purchase: Van Meter
X Bids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, Iowa $8,790.00
Crescent Electric Waterloo, Iowa $8,790.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer ri Sanitation
X Bonds ri Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7105-2129 & 417-17-7105-2129
(Fund - Department-Activity-Account Number) (Project Code)
3q coo,do ' 2s7o00
in which the budgeted amount is A.Ju.,(.11-'$ 5,539.38 & 25,000 '
and the current available balance is $
Respectfully submitte
r,� I1 v L . i� // i to7 v k mac. 7-�� ll<,,-s 9
(Si ature Dept. ad or Designee) (Sigrtature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Van Meter-30 LED street light lamp-$8.790.00-415&417-17-
7105-2129.xls(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date / (=>
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 1,565.80 plus est. shipping costs of $ 124.59 to pay for or purchase
2 and 4 Drawer Units, 6 Case Cabinet System, Utility Hook, etc.
This purchase or expenditure is being made because:
To modify - in-house - the newly purchased van for signal technicians.
(Company recommended by dealer to modify van)
Vendor selected for this purchase: American Van
X Bids or written quotes were taken on this purchase, as follows:
American Van Lakewood, NJ $1,565.80
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax n Sewer n Sanitation
X Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
414-17-7120-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 11,690.88
Respectfully submitted,
S nature Dep . Head or Designee) Date (Sig ature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Traffic-American Van-Cabinets, Drawers for new Van to modify-
$1,565.80-$204.65 SH.xls(Mar 2010)
City Clerk Use Only
Finance Committee
6l :a ,
Approval Date / i )
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 13,486.00 plus est. shipping costs of $ to pay for or purchase
4 - Detection Camera system with hardware for Ansborough and Home Park Blvd.
This purchase or expenditure is being made because:
Loops on all 4 approaches have failed.
Vendor selected for this purchase: Mobotrex
n Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, IA $13,486.00
Traffic Control Corp Ankeny, IA $17,975.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer n Sanitation
X Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415-17-7120-2125
(Fund - Department-Activity-Account Number) (Project Code)
'7
in which the budgeted amount is $ 65,000.00
and the current available balance is $ 27,686.73 r
Res ectfully submitted,
dig ature Dept. ead or Designee) G Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Mobotrex-4-detection cameras-415-17-7120-2125-$13,486.00.xls
(Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date t/ �1�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,200.00 plus est. shipping costs of $ 126.38 to pay for or purchase
48" Hand Squeeze Roll Applicator with extension table and Air Cylinder Kit for HSRA
This purchase or expenditure is being made because:
To be used to roll on 48" Stop sign faces in sign shop.
Vendor selected for this purchase: Eagan, MN
X Bids or written quotes were taken on this purchase, as follows:
HighwayHandyman Products Eagan, MN $2,200.00
Tapco Brown Deere, Wisconsin $3,400.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax Sewer [ ] Sanitation
n Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
417-17-7120-2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00 "
and the current available balance is $ 10,000.00
Respectfully submitted,
irf
Si nature Dept. ead or Designee) ate ( ign ture Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-HighwayHandyman-48 inch Roller-417-17-7120-2106-$2,200-
$126.38 SH.xls(Mar 2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date /2 r t
Project Name (from page one) Hawkeye Towers Overtime Project
Department No. project will be budgeted under 11 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 010 11 1160 Project No. 11 PRO
Subproject No. HAWKOT
(Each column should only include amounts by fund)
Fund: 010- Fund: _010-
11 11
1150 1160 Bond Fund Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant _
3352 Federal HUD Grant _
3354 Shared Program - Local
3357 Shared Program - County
-
3358 Shared Program -City
-
3360 Shared Program - State
-
3361 State Grant
-
3873 Reimburse for Services 8,500.00 8,500.00
3370 School Share Liaison _
3373 Fed Pass thru for Iowa
3112 Local Option Sales Tx
-
3900 Forfeiture Rev.
TOTALS $ - $ 8,500.00 $ - $ - $ 8,500.00
EXPENDITURES:
1111 Salaries - Regular $ -
1112 Salaries - Part Time _
1131 Health _
1122 IPERS _
1121 FICA
1123 Disability
-
1114 Overtime 8,500.00 8,500.00
2128 Guns & Body Armor -
1563 Photo/Video Equip
-
1512 Forfeiture
TOTALS $ - $ 8,500.00 $ - $ 8,500.00
04417' // 16---1-7
(Signature Dept. H ad) te` (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet14\11 Pro HawkOT (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Hawkeye Towers Overtime Project
City Contract No. To be assigned by the Finance Dept.
Project Manager Director Trelka Project No. 11 PRO
Project Budget Total $ 8,500.00 Subproject No. HAWKOT
1. How will this project be funded?
A. Federal Grant Yes No X CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes No X % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No % Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ ❑x
Yes No
3. Does the project include the purchase of right of way or other real property? ❑ 0
If yes, will real property purchases be reimbursable under the grant? El ❑X
If yes, have you attached authorization to purchase real property to this document? El ❑X
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees ❑ ❑X
B. Publication, or printing costs ❑X
C. Others, list El 0
5. Does this project cover any regular full-time salaries or benefits? El
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will be providing security at the Hawkeye Towers & Hawkeye Apts. Evenings 11:00 p.m. to
2:00 a.m.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet14\11PRO HAWKOT PG2 (Mar 2010)
Completed forms should be,..w_,d directly to the Finance Dept. FINANCE DEPT,ONLY
Finance ommittee approval required?
YES V NO 0
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 17 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1150 3873 Reimburse for Serv.11GRT.ODEF 3,369.75 010 11 1150 1114 Overtime 11GRT.ODEF 3,369.75
TOTAL $3,369.75 TOTAL $3,369.75
This amendment is being requested because:
This is to conform with the City's budget line item control policy. See attached paperwork.Additonal Grant monies-WC-IAN-0124
Prior Committee Actions(Dates):
(Signature Dept d or Designee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K\users\shared goodies\forms\csbudgetamendregform(Apr 2003)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance ommittee approval required?
YES V' NO
If so,date approved: ��
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 17 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1150 3873 Reimburse for Serv.11GRT.ODEF 1,207.16 010 11 1150 1114 Overtime 11GRT.ODEF 1,207.16
TOTAL $1,207.16 TOTAL
$1,207.16
This amendment is being requested because:
This is to conform with the City's budget line item control policy. See attached paperwork.
Prior Committee Actions(Dates):
l i j" i�h�if„ ('/i-646 A // 45-/7
(Signature Dept. H d or De gnee) Date (Signature Finance Dept. Review) Date
Date Posted(Finance Dept.)
K:\users\shared goodies\forms\csbudgetamendreqform(Apr 2003)