HomeMy WebLinkAboutApproved Documents - 11/13/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2018 BUDGETED /11C)O0•
CITY OF WATERLOO EXPENDED YTD j) S Lei .(_;)
THIS REQUEST I1 S•C i.
LEFT AFTER THIS
REQUEST 1 b '� (G7
DATE !UI4j 11 C7
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE
P.O. Mike Girsch November 3rd, 2017
NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa
Rifle Instructor Recertification School DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
November 15th, 2017 November 15th, 2017 November 15th, 2017
PURPOSE OF TRAVEL:
Lt. Cirksena is requesting authorization to send P.O. Mike Girsch to Rifle Instructor Recertification school in
Johnston, Iowa on November 15th, 2017. P.O. Girsch is a rifle instructor for the Waterloo Police Department
and trains Waterloo Police officers. This is a re-certification. A city vehicle will be needed for this
travel/training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING .00 Parking x GRANT REIMBURSABLE
$15.00 MEALS .00 Shuttle/taxi YES NO
$175.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$.00 Fuel/mileage .00 Baggage fee YES NO
TOTAL FOR ALL: $ 175.00 TOTAL: $ 175.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
'B.
DEPARTMENT HEAD MAYOR
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date 3 /('1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 2,500.00 (NTE) plus est. shipping costs of $ to pay for or purchase
Roof repair at 1112 Sycamore Street
This purchase or expenditure is being made because:
Repair and patch two sections of roof that are badly deteriorated and in need of repair
(one 13 x 13' section; and one 4 x 7' section)
Vendor selected for this purchase: Service Roofing
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Service Roofing has previously done work on this roof and is familiar with the
nature of this repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax E Sewer n Sanitation
nBonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ nUi CC: 0,C1 "
and the current available balance is $ C U. 60./
Respectfully submitted,
/i/3//? rivcr QtILAti_.412
(Signature ept. Head or Designee) Date (Signature Finan e Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee ,
Approval Date t,r 13 6
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 7,000 plus est. shipping costs of $ n/a to pay for or purchase
(1) Crown DCI 1250N 2-Channel, Power Amplifier& Sound System Reconfiguration at
Young Arena
This purchase or expenditure is being made because:
the sound system is not running at full capacity for events due to the failure of this amp.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Daktronics Inc, Brookings South Dakota
Bids or written quotes were taken on this purchase, as follows:
x Bids or quotes were not taken on this purchase because:
The Young Arena sound & video system is specialized equipment for large arenas
supplied and repaired by Daktronics Inc.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer fl Sanitation
x Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
417-37-4500-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00 iO
and the current available balance is $ 51,9t7`6.31 -!E -154 31
Respec I submi ted,
•
7/---7-7 (a_fri-1 ikt IP/
Si ature Dept. H ad Designee) Date (Signature FinanceJOept. Review) ate
K:\shared goodies\forms\2017 Sound System Amp Replacement Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
.t
Approval Date 3/f
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,225.00 plus est. shipping costs of $ n/a to pay for or purchase
(1) 120 gallon commercial water heater for Young Arena, including installation
This purchase or expenditure is being made because:
the current water heater is 10 years old, unrepairable & needs to be replaced immediately.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Young Plumbing and Heating, Waterloo Iowa
n Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating, Waterloo Iowa $8,225
PlumbTech, Waterloo Iowa $8,378
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer Sanitation
nBonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
417-37-4500-2117
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00v
and the current available balance is $ 51,979.31 "
Respectfully submitted,
s -/7ti �. J
(Signature Dept., r Designee) Date (Signature Fihance Dept. Review) Date
K:\shared goodies\forms\2017 Water Heater Replacement Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
(( `i.,
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 7,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase
replace exterior opening off the old paint room in the Property Evidence building
with a overhead door
This purchase or expenditure is being made because:
this project will allow us to utilize this space as a garage to store motorcycles
segways, bicycles, and the Gator
Vendor selected for this purchase: Failor Hurley Construction
[-Xi I Bids or written quotes were taken on this purchase, as follows:
Failor Hurley Construction $ 7600.00
MaGee Construction $7860.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer Sanitation
x Bonds n Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
415-11-1100-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10, . . CD v
and the current available balance is $ 11 city
J
Respectfully s itted,
eAPI--
/7 6nYf C1---101A4.,) 1111/17
(Signature D pt. H Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date d(3//I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 3,109.30 plus est. shipping costs of $ to pay for or purchase
2 - cyclinders and a switch-pressure single pole 20 PSI for the Vermeer Grinder at
the yard waste site
This purchase or expenditure is being made because:
To replace worn out cylinders on the Vermeer Grinder at the yard waste site
(only vendor to supply parts)
Vendor selected for this purchase: Vermeer Eastern Iowa
n Bids or written quotes were taken on this purchase, as follows:
Vermeer Eastern Iowa Tipton, Iowa $3,109.30
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I ^I General Fund n Road Use Tax [1 Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is
Respectfully submitted,
talt) fr." F/1114 116,111
(Signature Dept. ad or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Vemeer-2 cylinders and switch-pressure for grinder-$3,109.30-
010-18-7955-1571.xls(Mar 2010)
City Clerk Use Only
Finance Committee I /
Approval Date 11/13 J t1
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 12,456.10 plus ext. shipping cost of $ 0.00 to pay for or purchase
Boiler Heat Timer Multi-mode Control to control three (3) modulating boilers and lead/lag operation
with all electrical parts and labor
This purchase or expenditure is being made because:
Boiler Lead/lag control box not able to get replacement parts and needs to be upgrade.
Vendor selected for this purchase:
Brecke Mechanical Contractors
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Brecke Mechanical Contractors is the rep. that can perform work to replace boiler
lead/lag control box. City Strategic Plan, Strategy 4.5 Maintain and develop community
services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
nBonds: ❑Federal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1378
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 48,000.00
and the current available balance is $ 37.251.32
Respectfully submitted,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date 631(7
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 12,710.50 plus ext. shipping cost of $ 250.00 to pay for or purchase
Two (2)pH probes, three (3) D.O. probes, one (1) SC1500 Controler, Mobile Sensor Management
(MSM) service fee, MSM startup, other accessories and travel
This purchase or expenditure is being made because:
Equipment for start up of Satellite Aeration basin and for monitoring of Easton and
Satellite influent ph.
Vendor selected for this purchase:
Hach
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Hach is rep. for this equipment. City Strategic Plan, Strategy 4.5 Maintain and develop
community services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: Sanitation:
nBonds: nFederal/other grants: ❑Other(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1378
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 48,000.00 V
2-'1,-1/ • Z`2
and the current available balance is $ 3 . 51.32
Respectfully submitted,
1010
(Signature Dept. Head Or Designee) Date (Signature Fintnce Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date tl�t3/i1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operation: Department to expend
$ 2,801.04 plus est. shipping costs of $ to pay for or purchase
1 - Valmont Black Street Light Pole with Arm, Handhole, T-Base and connecting
hardware
This purchase or expenditure is being made because:
To replace pole damaged due to a crash on Highway 63.
(only vendor to supply this type of pole directly thru Valmont)
Vendor selected for this purchase: Crescent
n Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Waterloo, Iowa $2,801.04
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
266-17-7120-1521
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 28,800.00
and the current available balance is $ '32 � Ltd
Respectfully submitt d, Fn\21--
(Signature Dept. H ad or Designee) Date (Signature Finance&Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Crescent-Black Valmont street light pole for Hwy 63 crash-
$2,801.04-266-17-1720-1521.xIs(Mar 2010)