HomeMy WebLinkAboutApproved Documents - 11/06/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2018_ BUDGETED 3`j,QUQ °�
CITY OF WATERLOO EXPENDED YTD /q 8`
THIS REQUEST 72�/ e-
LEFT AFTER THIS
REQUEST !f;*Cj f
DATE �� /��/7
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE
P.O. Suljic October 25th, 2017
NAME OF CLASS/ MEETING: DESTINATION: Waterloo, Iowa
Street Survival Seminar DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
July 25th, 2017 July 26th, 2017 July 25-26, 2017
PURPOSE OF TRAVEL:
Lt. Cirksena is requesting authorization to pay for P.O. Suljic attendance at Street Survival Seminar in
Waterloo, Iowa on July 25th-26th, 2017. The two day course covered a myriad of topics relating to law
enforcement and the community in which they serve. Topics include; case law, diversity and bias, stress
research and reactions, and legal parameters of force to name a few. The information presented was current
and officers gained knowledge that relates to their duties as police officers.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$.00 LODGING .00 Parking x GRANT REIMBURSABLE
$00 MEALS .00 Shuttle/taxi YES NO
$229.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$.00 Fuel/mileage .00 Baggage fee YES NO
TOTAL FOR ALL: $ 229.00 TOTAL: $ 229.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
CaUL-12/14x6/
DEPARTMENt HEAD(.../ MAYOR
1�1-Z - )`1 �� 1‘- 1hh
DATE DATE
FINANCE DEBT. STAFF ONLY
LINE ITEM USED o 9 7 6 6'/ej) /..1(f(o
TRAVEL REQUEST FY BUDGETED �cx
CITY OF WATERLOO EXPENDED YTD —
THIS REQUEST //A 5 `��
LEFT AFTER THIS
REQUEST �.,2 ?S
DATE 2i/i-./ //-�'/7
Original-Clerk/Finance Copy-Deportment
NAME(S) AND POSITION(S): DATE:
Chris Western, Planner Il/Brownfields Coordinator October 30, 2017
NAME OF CLASS/MEETING: DESTINATION: Pittsburgh, PA
Brownfields 2017 Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Dec 3, 2017 Dec 7, 2017 Dec 4-7, 2017
PURPOSE OF TRAVEL/TRAINING:
To attend the 2017 Brownfields Training Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST: 290 08 6100 1346
BUDGET LINE ITEM: 08EPA HAZFFYI6
600 LODGING 100 TAXI X GRANT REIMBURSABLE
275 MEALS PARKING YES NO
200 REGISTRATION 550 AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1,725.00 TOTAL: $ 1,725 PER PERSON
I BELIEVE THIS TRIP S S A PU; C 'U POSE I APPROVE THIS TRAVEL REQUEST
AND IS NEC Y NEFI• AL TO HE
CITY OF TERL
— D. 3--PJ'<\454-174r,67zCZY-
DEPARTMENT HEAD MAYOR
Pi (. h
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee Approval Date t\I/(o //
I I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,565.00 plus est. shipping costs of $ N/A to pay for or purchase
Staff requests approval to perform carpet cleaning services, w/a Scotchguard, or like
equivalent stain protection for the airline terminal - including all 2nd Floor office areas, etc.
This purchase or expenditure is being made because:
Staff cleaned the carpet last year. This commercial grade of carpet is showing its age,
should be cleaned 2x per year. Should be replaced within the next five years (First Floor).
Vendor selected for this purchase: Stanley Steemer of Waterloo, Iowa.
X Bids or written quotes were taken on this purchase, as follows:
Staff received two (2) quotes for terminal carpet cleaning services as follows:
1). Stanley Steemer or Waterloo at $2,565; and,
2). ServiceMaster by Harris at $3,222.
Bids or quotes were not taken on this purchase because:
Note: To save money, we are not cleaning the carpet in the vending and bar areas,
due to little foot traffic.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund n Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010 - 29 - 7700 - 1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 114,005.00 V
and e current available balance is $ 907732700 73,(o/? %✓
es I ubmitted,
l tr,�.G,t_/,t!cJ L)1, /r-/-iI
(Signature . ead or Designee) Date ( ignature Finance Dept. Review) Date
K:\shared goodies\forms\FY-2018 Carpet Cleaning Services(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date -
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 19,638.00 plus est. shipping costs of $ to pay for or purchase
purchase of 300 - 4 lamp LED conversion kits (with a Mid American rebate of
approximately $40.00 per conversion kit)
This purchase or expenditure is being made because:
To replace old fixtures at the Regional Haz Mat Training Center; Waterloo PD Training
Center and Carnegie Annex
Vendor selected for this purchase: Crescent Electric
n Bids or written quotes were taken on this purchase, as follows:
Crescent Electric - $ 65.46 ea
Van Meter- $70.00 ea
3E - $73.86 ea
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
417-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /7(o oT o
and the current available balance is $ /.7(g 000
*
Respectfully submitted,�
711 K-1��4 Fes✓ /04/// / / �' v;�� ' �/, , 7] r/dam
�iI l .12�t/W ��%trgxi/(mil/
(Sidnatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date -
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department Department to expend
$ 2,233.00 plus est. shipping costs of $ 25.00 to pay for or purchase
Seven (7) AirSpace Carbon Monoxide detectors
This purchase or expenditure is being made because:
The current detectors have reached the end of their life cycle.
Vendor selected for this purchase: Danko Emergency Equipment
x Bids or written quotes were taken on this purchase, as follows:
Danko Emergency Equipment - $319/unit
AirSpace - $415.00/unit
Fire-End.com $387.00/unit
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer Sanitation
x Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
416-12-1400-2112
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 14,984.27 /3, 3 8`I
Respectf 11 su m. d,
!O'?,4-i) "-'7
(Signature D pt. Head or Designee) Date (Signature Finance Dept. Review) Date
Sent over Oct. 24, 2017.
City Clerk Use Only
Finance Committee
Approval Date l I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 1,390.00 plus est. shipping costs of $ to pay for or purchase
Ladder Inspections on Unit Quint 308 - 75 ft. Aerial and Unit Aerial 311 100 Ft. PAP
This purchase or expenditure is being made because:
Annual Inspections required in accordance with NFPA 1911
(same certified company used as they are familiar with City's aerial ladders)
Vendor selected for this purchase: CFS Inspections
X Bids or written quotes were taken on this purchase, as follows:
CFS Inspections Searcy, AR $695.00 each $1,390.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00 'r.
and the current available balance is $ ,l2
Respectfully submitted,
17 /r Lz. . f///17 ,PAJJ i ) �,). , if -Hi
(Signature Dept. Heador Designee) Date ( ig ature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-CFS Inspections-308 and 311 aerial ladder inspections-$1,390.00
010-18-1405-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ' i_- i
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 6,378.50 plus est. shipping costs of $ 125.00 to pay for or purchase
Module input/ output CZTNG - computers for Truck 301
This purchase or expenditure is being made because:
To replace/repair computer in truck 301
Only vendor to supply equipment when needed ASAP.
Vendor selected for this purchase: Global Emergency Products
n Bids or written quotes were taken on this purchase, as follows:
Global Emergency Products Aurora, IL $6,378.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer n Sanitation
n Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1405-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 85,000.00 ✓
and the current available balance is $ &,?2�!
Re pectfully submitted,
f Lfrkith/1/1 /1)6!..4 /t, H-` '/7
(Signature De t. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Global Emergency products-Computer for truck 301 -$6,5378.50+
125.00 SH-010-18-1405-1571.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date V ti b ! t
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 2,749.90 plus est, shipping costs of $50.00 to pay for or purchase
Electronic rear window for unit 3494 14H1 Ambulance
This purchase or expenditure is being made because:
To replace window that has corroded.
Only vendor locally to supply window.
Vendor selected for this purchase: Life Line Emergency Vehicles
n Bids or written quotes were taken on this purchase, as follows:
Life Line Emergency Vehicles Sumner, IA $2,749.90
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-1411-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 8,500.00
and the current available balance is $
Respectfully submitted,
i nature Dept. H ad or Designee) D to (Signature Finance ept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Life Line Emergency Vehicles-Electronic rear window for 3494 14H1 -
$2,749.90-010-18-1411-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee �1
Approval Date tt 16 Il I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,770.70 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
These products are needed to properly maintain the turf in the City areas.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase: Various
n Bids or written quotes were taken on this purchase, as follows:
Bids received from D&K Des Moines and Van Diest Webster City.
John Deere Landscapes, Cedar Rapids
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer n Sanitation
Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4110-1537
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,520.00 V
and the current available balance is $ 9,770.70
Respectfully submitted,
e 2zC r
(Signature Dept. d or Designee) Date (Sig ature Finance Dept. Review) Date
K:\shared goodies\forms\Downtown chemical preauth.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date ,t
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 59,693.69 plus est. shipping costs of $ to pay for or purchase
Chemicals and fertilizers for turf management at municipal golf courses.
This purchase or expenditure is being made because:
These products are needed to properly maintain Waterloo's three municipal golf courses.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase: Various
X Bids or written quotes were taken on this purchase, as follows:
Bids received from D&K Des Moines and Van Diest Webster City.
John Deere Landscapes, Cedar Rapids
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
'TIC I General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4120-1537
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00 '/.
and the current available balance is $ 59,693.69
RespectfuU bmitted,
61'1.4141A II-1
(Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Golf chemical preauth.xls(Mar 2010)
City Clerk Use Only
Finance Committee
" f
Approval Date l I
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 15,542.72 plus est. shipping costs of $ to pay for or purchase
Chemicals and fertilizers for turf at City parks and ball parks.
This purchase or expenditure is being made because:
These products are needed to properly maintain the turf in the City areas.
Products will be purchased from vendors based on bid prices for that product.
Vendor selected for this purchase: Various
X Bids or written quotes were taken on this purchase, as follows:
Bids received from D&K Des Moines, Van Diest Webster City,
John Deere Landscapes.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer n Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100-1537
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 17 000.00 v
and the current available balance is $ 15,542.72 ✓
submitted,
.(e/4I110 /�l,r14 1 A /1-1<1
(Signature Dept. .r Designee) Date Si ature Finance Dept. Review) Date
K:\shared goodies\forms\Park chemical preauth.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1\'. /i 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 816.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Two pallets of EcoSalt anti-icing bag salt.
This purchase or expenditure is being made because:
EcoSalt is needed to maintain payment where maximum melting performance is needed
while limiting concrete corosion on decorative pavers and colored concrete walks.
Vendor selected for this purchase: SNI Solutions, Geneseo, IL
Bids or written quotes were taken on this purchase, as follows:
X Bids or quotes were not taken on this purchase because:
This proprietary solution, originally developed in Waterloo, uses beet juice extract
to maximize melting strength while minimizing damage to sensitive pavement
areas. This patent was sold to SNI Solutions and they are the sole source provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other(specify)
This expenditure
dlture is to be coded to the following
0/O 37
p budget line-item:
4110-1371 4180-1541 4500-1371
(Fund - Department-Activity-Account Number) (Project Code)
✓ i
in which the budgeted amount is $ 24,940 32,000 10,000 ✓
and the current available balance is $ 23,988 23,736 3,932 ✓
Respectfully submitted,
7 j ,,h 41ic,i2,u/1 /L-/—/i
(Signature Dept. Hamad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth-EcoSalt.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date l /l 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 1,318.40 plus est. shipping costs of $ to pay for or purchase
Annual maintenance of time keeping server.
This purchase or expenditure is being made because:
Maintenance required on server that handles our time and attendance software and
several SQL databases.
Vendor selected for this purchase: Dell
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Dell is vendor of product.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x General Fund n Road Use Tax Sewer Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 33,000.00
and the current available balance is $ 17,559,.82 j(, Kg is-by
Respectfully submitted,
au:0_
/D-3/-17mature
(Signatur ept. ead or Designee) Date Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Dell Server Maintenance ALOTIME (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date to.6/1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Repair car# 714 an unmarked Chevrolet Impala
This purchase or expenditure is being made because:
this repair is due to the vehicle being involved in a traffic accident in which the
other driver was at fault but does not have insurance
Vendor selected for this purchase: Cedar Valley Collision
nBids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Cedar Valley Collision $9387.73
Community Motors $12002.85
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
n General Fund n Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other(specify)
This expenditure is to be codedli
ne-item:
to the following budget Ilne Item:
010-11-1100-1378
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 62XJ )
and the current available balance is $ 2/ i D 3
Respectfully bmitted,
(23 117 27q,,,d,,te id/J.4(A'
(Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 17,716.68 plus est. shipping costs of $2,387.88 to pay for or purchase
348 Medium Trash Carts
This purchase or expenditure is being made because:
To replace damaged nonuseable carts.
This vendor supplies the most durable cart.
Vendor selected for this purchase: Toter
n Bids or written quotes were taken on this purchase, as follows:
Toter Statesville, NC $17,716.68 + shipping
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1596
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00 /
and the current available balance is $ 103,269.96
Respectfully submitted,
14_44/4,ciLL, l,ar,a, //1 l7
(Signature Dept. ead or Designee) ate (Signature Finance Dept. Review) Date
K.\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Toter-Medium Sanitation Cart-$17,716.68+2,387.88-525-15-5400-
1596.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date " td'i 1
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 4,749.75 plus est. shipping costs of $ to pay for or purchase
Fire Extinguisher update for Public Works Building
This purchase or expenditure is being made because:
To replace approximately 46 outdated fire extinguishers -
Cost will be divided between departments.
Vendor selected for this purchase: Proshield
n Bids or written quotes were taken on this purchase, as follows:
Proshield Fire & Security Waterloo, IA $4,749.75
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund X Road Use Tax Sewer n Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1371, 266-17-7120-1371, 525-15-5400-1371.
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /(p6i) 3p � a5 )O
and the current available balance is $ -79.56.4tfiI1 40 a2 gag
Respectfully submitte ,
(714-4I tee-e`J it /r�c,�d1-vrr� �� i T
gnature Dept. ead or Designee) .ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Proshield-PWB Fire Extinguishers-$4,749.75-all departments-
525,266, 010-1371.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 1,253.67 plus est. shipping costs of $ to pay for or purchase
Printing of 13,000 Sanitation/Yard Waste/Recycling Calendars for 2018.
This purchase or expenditure is being made because:
Printing of 2018 calendars to mail to residents with blue carts.
Vendor selected for this purchase: Professional Office Services, Inc.
X Bids or written quotes were taken on this purchase, as follows:
Professional Office Services, Inc. Waterloo, IA $1,253.67
Matt Parrott Waterloo, IA $2,465.90
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer X Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1352
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,200.00 m'
and the current available balance is $ 4,200.00/
Respectfully submitted,
-et- 10 / /7 ,� -17
(Signature Dept. H ad or Designee) Date ( ign'ature Finance Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Llfe Line Emergency Vehicles-Electronic rear window for 3494 14H1 -
$2,749.90-010-18-1411-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 3,303.80 plus est. shipping costs of $ 75.00 to pay for or purchase
Fuel Pump for Truck#405
This purchase or expenditure is being made because:
To replace nonrepairable fuel pump.
Only vendor to be able to supply with part in stock
Vendor selected for this purchase: Sales and Service
X Bids or written quotes were taken on this purchase, as follows:
Sales and Service Cedar Rapids, Iowa $3,303.80 + shipping
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax n Sewer n Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 265,000.00 V.
and the current available balance is $ /(9j,4434,
Respectfully submitted,
L
"kizeit
- . ll/i /7 ,u ,,: .. (3,� //-/
((Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-November-Expenditure Pre-Authorization-Sales&Service-CR, is-Fuel Pump for#405-$3,303.80+75.00-
010-18-7955-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date "(
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 10,242.21 plus ext. shipping cost of $ 0.00 to pay for or purchase
Muffin Monster exchange program with parts
This purchase or expenditure is being made because:
Cutter shaft bad. Quote#40972RecC 10-16-2017
Vendor selected for this purchase:
JWC Environmental
nBids or written quotes were taken on this purchase, as follows
7-Bids or quotes were not taken on this purchase because:
JWC Environmental is rep. for replacement of Muffin Monster parts. City Strategic Plan,
Strategy 4.5 Maintain and develop community services and city facilities that support
quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
EBonds: nFederal/other grants: HOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5000-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00 V
and the current available balance is $ 234.066.64
Respectfully submitted,
(Signature Dept. Head Or Designee) bate (Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee
Approval Date tt4(
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 19,970.00 plus est. shipping costs of $ to pay for or purchase
24 Snow Tires plus installation on rented motor graders
This purchase or expenditure is being made because:
To replace regular road tires for snow removal.
(only local vendor to supply retreaded snow tires for graders)
Vendor selected for this purchase: Good Year
n Bids or written quotes were taken on this purchase, as follows:
Good Year Waterloo, Iowa $19,970.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund Road Use Tax n Sewer Sanitation
Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 265,000.nn ✓
and the current available balance is $ j(4113 ;
Respectfully submitted,
L'f o . . f & td1.644,(A
(Signature Dept. H ad or Designee) = ate (Signature Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Good Year-24-motor grader tires+installation-$'19,970.00-010-18-
7955-1571.xIs(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date t� ;
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 2,537.05 plus est. shipping costs of $ to pay for or purchase
Repair parts for John Deere endloader 544J
This purchase or expenditure is being made because:
To replace washers, bushings, pins and sealers on John Deere Loader
Only vendor locally to supply parts for JD Loader
Vendor selected for this purchase: Murphy Tractor& Equipment
X Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Waterloo, IA $2,537.05
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund Road Use Tax n Sewer Sanitation
ri Bonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00✓
and the current available balance is $ /142,330y�'�
Res ectfully submitted,
�-� ,3f /7 //e /f-i 17
(Si nature Dept.`Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Murphy Tractor-JD 544J Endloader Replace Parts-$2,537.05-010-
18-7955-1569.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,419.00 plus est. shipping costs of $ to pay for or purchase
20 - 5' X 8" X 1" and 20 - 6' X 8' X 1" snow plow blades
This purchase or expenditure is being made because:
To replace worn out snow plow Truck blades during snow removal season
Vendor selected for this purchase: Altorfer
n Bids or written quotes were taken on this purchase, as follows:
Altorfer, Inc. Cedar Falls, Iowa $3,419.0C
Custom Blacksmithing & Mfg., Inc. Waterloo, Iowa $7,780.0C
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer Sanitation
Bonds ri Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00 V/
and the current available balance is $ 484 042 58- j!?7q 3
Re pectfully submitted,
(Signature Dep Head or Designee) Date Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Altorfer-5'and 6'snow plow blades-$3,419.00-010-18-7955-
1571.xis(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1 h la/0
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 10,730.00 plus est. shipping costs of $ to pay for or purchase
100 - Motor Grader Blades for Snow Removal
This purchase or expenditure is being made because:
To replace worn out motor grader blades during snow removal season
Superior blade and lasts 4 times longer than other bidder's blade.
Vendor selected for this purchase: Altorfer
X Bids or written quotes were taken on this purchase, as follows:
Altorfer, Inc. Cedar Falls, Iowa $10,730.00
Murphy Tractor Waterloo, Iowa 8,453.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X General Fund n Road Use Tax Sewer n Sanitation
Bonds Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 240,000.00
and the current available balance is $ 4847042750 I((p,314
Respectfully submitted,
14/Al 1O ?/ / 7 1AJ LIc /,),4 /l i7
1
i ature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-October-Expenditure Pre-Authorization-Altorfer-Motor Grader Blades-$10,730.00-010-18-7955-1571.xIs
(Mar 2010)