HomeMy WebLinkAboutApproved Documents - 10/23/2017 FINANCE DEPT. STAFF ONLY
LINE ITEM USED NO ,?,� 5((00 /3't6p
TRAVEL REQUEST FYAO)I g BUDGETED /000 kse—
CITY OF WATERLOO EXPENDED YTD //39
THIS REQUEST
LEFT AFTER THIS
REQUEST 6,W
DATES
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Bob Lentzkow—Combination Inspector 10/13/2017
NAME OF CLASS/ MEETING: DESTINATION Coralville, Iowa
Residential Building Inspector Exam DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
10/25/2017 10/25/2017 10/25/2017
PURPOSE OF TRAVEL/TRAINING
Required certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346
LODGING TAXI X GRANT REIMBURSABLE
MEALS PARKING YES NO
199.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 199.00 TOTAL: $ 199.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSAR ND ENEF IAL O THE
CITY OF WATE 0
tr:).A CLiA, 4L.
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY LINE ITEM USED OW n ciao /3 4-L
TRAVEL REQUEST FYaU6 BUDGETED ?Dot)
CITY OF WATERLOO EXPENDED YTD
THIS REQUEST / 9c'
LEFT AFTER THIS
REQUEST 9'3(v7
DATE 7//e.,
Original-Clerk/Finance Copy-Department
NAME(S) AND POSITION(S): DATE:
Bob Ball, Chief Building Inspector 10/17/2017
NAME OF CLASS/MEETING: DESTINATION Madison, WI
Wisconsin Commercial Building Code Refresher DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
2/25/2018 2/28/2018 2/26/2018 thru 2/28/2018
PURPOSE OF TRAVEL/TRAINING
Required certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100-1346
400.00 LODGING TAXI X GRANT REIMBURSABLE
140.00 MEALS PARKING YES NO
695.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
60.00(est) MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1,295.00 TOTAL: $ 1,295.00 PER PERSON
I BELIEVE THIS TRIP SERVES P LI • RPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY D B'NEF IAL T• HE
CITY OF WATERL•
DLLA...t,s17Ur
DEPARTMENT HEAD MAYOR
�o 4'11' l t3(2-3 I -�
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 5,WU irf caw° 346,
TRAVEL REQUEST FY.�O!$ BUDGETED �ov
CITY OF WATERLOO EXPENDED YTD 6 204"
THIS REQUEST 3,2�/?
LEFT AFTER THIS ��
REQUEST ,-/D 7
DATE 7'fif(,ej /0-/Cf--//
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE:
Steven Hoambrecker, Director WMS October 18, 2017
NAME OF CLASS/MEETING: DESTINA/TION: Lenexa KS
11th Annual Four-States Governmental Affairs Meeting DEPARTURE POINT
EPA Region 7 Office IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
Nov 5, 2017 Nov:-'2017 Nov 6, 2017
PURPOSE OF TRAVEL/TRAINING:
Education of environmental changes that could affect Waterloo
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE xxxx PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST: BUDGET LINE ITEM: s Za c,Q0 13w
LODGING TAXI GRANT REIMBURSABLE
60.00 MEALS 15.00 PARKING YES NO
REGISTRATION AIRFARE K REQUIRED CERTIFICATION
252.75 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 327.75 TOTAL: $ 327.75 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATE 00
DEP TM NT HEA MAYOR
/0 iS l'7 \D (,2z--) r/I
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY_2018_ BUDGETED 3q_Oao
CITY OF WATERLOO EXPENDED YTD /9 F7 "1"-
THIS REQUEST gOQ
LEFT AFTER THIS
REQUEST de 3�7
DATE ;w /py-/f-/7
Original-Clerk/Finance Copy- Department
NAME(S) AND POSITION(S): DATE
Sgt Greenlee P.O. Marc Moore October 19th, 2017
NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa
Radar Lidar Instructor course DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: Return Date: DATE(S) OF MEETING:
October 23rd, 2017 October 26th, 2017 October 23-26, 2017
PURPOSE OF TRAVEL:
Captain Krogh is requesting authorization to send Sgt. Greenlee and P.O. Moore to Radar/Lidar Instructor
course in Johnston, Iowa on October 23-26, 2017. This is an instructor class and Sgt. Greenlee and P.O.
Moore will certify and train officers within the Waterloo Police Department. A City vehicle is needed for this
training/travel.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST: BUDGET LINE ITEM:
$450.00 LODGING .00 Parking x GRANT REIMBURSABLE
$300.00 MEALS .00 Shuttle/taxi YES NO
$.00 REGISTRATION .00 AIRFARE x REQUIRED CERTIFICATION
$50.00 Fuel/mileage .00 Baggage fee YES NO
TOTAL FOR ALL: $ 800.00 TOTAL: $ 400.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
r/L,L-E/1 -1,4
DEPARTMENT HEAD i MAYOR
10 — tci — °(23 /�'1
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date 1C(2�
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 13,800 NTE plus est. shipping costs of $ 0.00 to pay for or purchase
soil borings for the Delane Avenue detention basin project
This purchase or expenditure is being made because:
Soil borings are needed to properly design the faciltiy
Vendor selected for this purchase: Terracon of Cedar Falls, Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Quotes received from Terracon only as they are the only local company offering
soil boring services.
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
pi(I General Fund n Road Use Tax n Sewer n Sanitation
n Bonds n Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415-07-5300-2103
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ /OD 0DD
and the current available balance is $
Respectfully su.b
(Si a ure D t. Head o esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Delane Soil Borings_10-23-17.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1°6.3A 7
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,336.00 plus est. shipping costs of $ to pay for or purchase
Final grading at log drop site at the east end of Falls Ave. AMENDED preauth.
More work was required that orginally projected.
This purchase or expenditure is being made because:
Final grading will improve drainage at the site. This site's use is critical due to the large
number of ash removals due to the Emerald Ash Borer infestation in Waterloo.
Vendor selected for this purchase: Jesup Land Improvement Jesup IA
X Bids or written quotes were taken on this purchase, as follows:
Jesup Land Improvement $145/hour but then charged only $139/hour
Lodge Construction $160/hour
Frickson Brothers Excavating $175/hour
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 4/3/17 aproved at $ NTE 3,000
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax Sewer Sanitation
riBonds Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
416-37-4100 2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00 ''
and the current available balance is $ 4,147.68 `/
Resrifull submitted,
(9„,e,
---� /� /7 Z � ,ems (/Le-A- L /0-1177
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 16/Z3(17
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 4,500.00 plus est. shipping costs of $ to pay for or purchase
Professional design services and bid letting assistance for the replacment of the
rubberized play surface in Marks Park.
This purchase or expenditure is being made because:
The rubber safety surface in Marks Park has deteriorated and must be replaced.
Vendor selected for this purchase: Invison Architecture
1 1 Bids or written quotes were taken on this purchase, as follows:
To Bids or quotes were not taken on this purchase because:
lnvision originally designed this space and has the construction schematics and
expertise to ensure a successful outcome with this project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
1-1 General Fund 17 Road Use Tax n Sewer Ej Sanitation
QBonds f I Federal/other grants n Other(specify)
This expenditure is to be coded to the following budget line-item:
415-37-4110-2168
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00 "'-
and the current available balance is $ 13,660.77
Re Ily submitted/
( ignature De ead or Designee) Date ( ig ature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Marks Park lnvision Services(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date lL%)3(
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 17,273.08 plus est. shipping costs of $ n/a to pay for or purchase
(48) LED Metalux LED fixtures for Young Arena
This purchase or expenditure is being made because:
The new fixtures will futher enhance the light quality for events & are energy rebate eligible.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Crescent Electric Supply Company, Waterloo Iowa
7 Bids or written quotes were taken on this purchase, as follows:
Crescent Electric, Waterloo Iowa $17,273.08
Van Meter Industrial, Waterloo Iowa $18,036.41
Graybar, Davenport Iowa $18,326.54
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund Road Use Tax n Sewer n Sanitation
I ^ I Bonds n Federal/other grants Other(specify)
This expenditure is to be coded to the following budget line-item:
417-37-4500-21 3.
(Fund - Department-Activity-Account Number) (Project Code) .
in which the budgeted amount is $ 60,000.00 V
and the current available balance is $ 56,161.11
Respectfully submitted,
10 3 7? i'� /dL .r,, is 17
( ignature Dept. ad Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017 LED Ice Lighting Replacement Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 1° 23/17
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 4.254.00 plus ext. shipping cost of $ 400.00 to pay for or purchase
Varimot variable speed gearmotor for#1 Gravity Belt Thickener
This purchase or expenditure is being made because:
Gear box leaking oil and vibrating.
Vendor selected for this purchase:
Alfa Laval Inc.
[]Bids or written quotes were taken on this purchase, as follows
X Bids or quotes were not taken on this purchase because:
Emergency replacement, delivery is five weeks, received approval from Ron Welper and
Michelle Weidner, has been ordered. Alfa Laval Inc. is rep. for a replacement variable
speed gearmotor. City Strategic Plan, Strategy 4.5 Maintain and develop community
services and city facilities that support quality of place.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
]General Fund: ]Road Use Tax: ]Sewer: Sanitation:
[]Bonds: []Federal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which budgeted amount is $ 400,000.00
and the current available balance is $ 254.4787Sa -V 14
Res ectfully submitted,
(12-72,1S— Oc (1 Zo(1 ?� .<. ���,u.f id 7
(Signature Dept. Head Or Designee) ` Date (Signature Finance Dept. Review) Date
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ✓ NO
1'1Z i -i
If so,date approved:
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 17 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 11 1150 3000 Carryover Cash 11TRI.WPDF 20,000.00 010 11 1150 1512 WPD Fort. 11TRI WPDF 20,000.00
TOTAL $20,000.00 TOTAL $20,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using carryover cash to increase the Revenue& Expense lines.
Prior Committee Actions(Dates):
\,--4). oi i7 I 7Yyt,,eltdi.A.- /41, iruA
(Signature Dept. H d r Designee) Date (Signature'Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\csbudgetamendregform(Apr 2003)