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Home My WebLink AboutInvision - PSA - Public Market Reno - 4.1.2024INVISION MANNING i ARCHITECTURE I INTERIORS t in March 1, 2024 Greg Alhelm, Building Official/Commercial Plans Examiner City of Waterloo Building Department 715 Mulberry Street, 2nd floor Waterloo, IA 50703 Greq.ahlhelm(a�waterloo-ia.org Re: Public Market Renovations Proposal Greg: We are looking forward to working with the City of Waterloo to provide architectural services for changes to the interior of the Public Market Building. The work is intended to realign services within the building to meet the needs of new tenants. The scope of work outlined below is based on the work that the City of Waterloo will implement prior to additional work that the new tenant may provide separately. SCOPE DESCRIPTION A. Prepare documents for bidding and construction to make changes to the layout of spaces within the Public Market Building at the corner of Washington Street and W. 3rd Street in Waterloo, IA. B. Site verification of existing conditions: wall locations, window openings, HVAC, plumbing and electrical systems, ceiling conditions, freezer/cooler units, and other items/system as needed. C. Update design model to represent existing conditions. D. Assumed scope of renovation work in the building: a. Demolition as needed to accommodate the necessary changes. b. Relocate cooking area to the front of the building. i. Includes moving of existing kitchen ventilation hood. Assumption at this time is that the existing kitchen equipment will continue to be used in the new location and that the existing hood is compliant with the planned equipment. A fee amendment may be needed if the existing hood cannot be relocated to the new location. ii. Changes to other utilities needed to move the cooking area: plumbing, electrical, gas. iii. Structural assessment and design to confirm building capacity to accommodate cooking hood in new location. iv. Roof patching for hood ventilation location change v. Relocation of grease interceptor vi. Plumbing as needed for handwashing. c. Adjustments to sprinkler systems as needed to address new cooking location, and floor plan changes. d. Addition of perimeter baseboard heating in the dining room area: east wall facing Expo Plaza. e. Add new wall to create hallway connection between the back of house services and the front lobby to provide access to the restrooms and separation of tenant areas. 501 SYCAMORE ST, SUITE 101, WATERLOO, IA 50703 303 WATSON POWELL JR. WAY, SUITE 200 PO BOX 1800, WATERLOO, IA 50704-1800 DES MOINES, IA 50309 (319) 233.8419 (515) 633.2941 PEOPLE. PROCESS. BALANCE. INVISIONARCH.COM INVISION PLANNING I ARCHITECTURE I INTERIORS i. Includes associated electrical and HVAC changes to accommodate the revised floor plan. This includes moving affected lights, adding lights as needed in the new hallway, providing code minimum power in the new hallway, ventilation and heating as needed in the new hallway. No plumbing work is anticipated in the hallway. ii. Adjust doors/frames as needed for revised floor plan. iii. Doors will need to be adjusted in the brewery area to accommodate the added hallway. f. Window replacement of one window on the east side of building to allow pass -through to kitchen. This will likely be a powered overhead door. Additional wall infill may be needed. i. Provide additional detailing for associated counters to meet service needs. g. Assessment of egress compliance with floor plan changes. h. Cost evaluation at mid -point of documentation. E. Portions of the building are intended to have no design changes and are therefore excluded: a. Changes to the make up air unit are not included in the design fee at this time. Changes to this unit will be evaluated in tandem with changes to the ventilation hood. b. Walk in coolers/freezers will remain as is. c. The dishwashing room and equipment will remain as is. d. Relocation of the three -basin sink in the existing kitchen is not included. e. The existing kitchen will be left as -is after the relocation of the existing kitchen equipment. Changes to this room are not included in the scope of this proposal. Patching, new finishes, doors, lighting, or other work is not included in this proposal. f. The brewery room will remain as is except for door/frame changes associated with the hallway wall. g. Interior design for tenant fit out is not included in this proposal. Services are not included for: i. the selection of flooring, wall or ceiling finishes. ii. New lighting in the dining area iii. Design of the kitchen service counter iv. Health department compliance with kitchen equipment and kitchen layout. This will be the responsibility of the tenants. h. Lighting design unless directly affected by hood or new hallway. i. Acoustic management is not included. j. Changes to exterior or vestibule doors and frame systems. k. Changes to exterior and interior signage I. Changes to window awnings m. All sitework is excluded unless associated with the relocation of utilities. n. If changes are needed that require architectural services, a fee amendment will be issued. o. Full code review is excluded. Assumption that City Building Department signs off on Code Compliance. DELIVERABLES and SERVICES INCLUDED: 1. Site verification by INV and MODUS 2 INVISION PLANNING 1 ARCHITECTURE I INTERIORS 2. Full architectural design services (Schematic Design, Design Development, Construction Documents, Bidding, and Construction Administration) for the scope described above. a. Including MEPT design b. Structural design allowance of $5000 to be billed hourly outside of the Architectural and MEPT lump sum. This is a placeholder until the scope of work is defined. 3. Design Meetings: a Meeting 1 — review the preliminary scope definition diagram. b. Meeting 2 — plan review with City representative and Tenant c. Meeting 3 — Plan sign off, with cost opinion. Establish final bidding schedule d. Meeting 4 — DD mid -point document review with Owner and Tenant. e. Meeting 5 — DD review and sign off, with updated cost opinion. f. Meeting 6 — 95% review of bidding documents. 4. Deliverables: a. Schematic Design Review set b. Design Development Review set c. Full bidding documents: drawings and specifications d. Cost evaluation at two phases. CLIENT RESPONSIBILITIES: 1. Access to existing documentation of building. 2. Access to building for site verification. 3. Participate in meetings to support process outlined above. CONSTRUCTION BUDGET: 1. Preliminary cost opinion between $200,000-$220,000 for the scope outlined above. SCHEDULE: This proposal assumes meetings as outlined above. We estimate that the design process will take approximately 8 - 10 weeks to complete once notice is given to proceed. The timeline assumes meetings can be scheduled with decision makers that align with the proposed schedule. The INV/MODUS team will attempt to reduce the schedule if possible. Recommended bidding timeline is 3-4 weeks. Notices and Public Hearings need to be planned into the timeline. The construction schedule is unknown and will be driven by the resolution of the ventilation hood, and product delivery times. Actual construction will likely be 4-8 weeks once all products have been approved and delivered. BASE SERVICE FEE We propose INVISION & MODUS and structural fees be billed hourly. There are many unknows at this time because of the ventilation hood, make-up air, and plumbing scope. INVISION and MODUS estimated the expected time it could take but with so much undefined scope the fee percentage becomes very high. We propose doing this project hourly because we believe there will be value to the City. We recommend that you plan for $65,000 in fees for the full range of services outlined above. INVISION & MODUS will endeavor to streamline the process and decision making throughout all phases. Invoices will be issued monthly based on actual time spent. 3 1NVISION TANNING I ARCHITECTUkf IN] FRIOI If this is acceptable, please return a signed copy of this letter to our office for our records. We will then formalize with the AIA Agreement between Architect and Owner. Please contact me if you have any questions regarding the proposal at Katep@invisionarch.com or (319) 290-4932. We appreciate this opportunity to work with you again! Sincerely, kiv1A3L- Kate Payne, AIA Architect, Managing Director Cc: Eric Ritland, ericr@invisionarch.com; Lisa Chamberlain, lisac(a7invisionarch.com Attached: Hourly Rate Chart INVISION, Hourly Rate Chart MODUS. Authorized By: atertati 9irSIGNED 4/1/2024 Signature Date Printed Name: Quentin Hart 4