HomeMy WebLinkAbout03.18.2024 Finance Committee MinutesMarch 18, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and Dave Boesen
for John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Boesen
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of March 4, 2024, as proposed or amended.
Nichols/Boesen
that the minutes of March 4, 2024, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Nichols/Boesen
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Missy Gearhart, Assistant HR Director
Class/Meeting: Iowa Employment Conference
Destination: Altoona, IA
Dates: April 2-4, 2024
Amount not to exceed: $951.68
Scott Brunson, Sanitation Director; Justin Tuitjer, Sanitation; Dennis Moore, Sanitation
and Rich Strange, Fleet Maintenance Director
Class/Meeting: Iowa Society of Solid Waste Operations Equipment Road-E-O
Destination: Cedar Rapids, IA
Dates: April 3, 2024
Amount not to exceed: $625.00
Sgt. Frein
Class/Meeting: Force Science Certification Course
Destination: Online Course
Dates: April 1, 2024
Amount not to exceed: $1,399.00
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TJ Schaffer, Fire Engineer
Class/Meeting: Fire Investigation School
Destination: Johnston, IA
Dates: May 6-17, 2024
Amount not to exceed: $1,600.00
Steven Kjergaard, Director of Aviation
Class/Meeting: Airport Security Coordinator Training
Destination: Online course
Dates: To be completed by April 4, 2024
Amount not to exceed: $400.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Boesen/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Mr. Boesen questioned adding on to the Police Shieldware contract date.
Joe Liebold, Police Chief explained the contract covers to May of 2025.
Kelley Felchle, City Clerk stated she will make a note to correct the date in the council
communication.
Mr. Boesen questions when they anticipate going to Central Square.
Joe Liebold explained they are expecting to receive and update from the company in April.
Airport (Clean Duct Work)
Amount: $16,750.00
Expenditure: Clean terminal duct work, coils and chiller.
Airport (Replacement Overhead Door and Door Operators)
Amount: $15,350.00
Expenditure: Replace overhead door and operator for SRE building and (2) replacement
operators for ARFF building.
Building Maintenance (Storm Water Lift Pump)
Amount: $5,297.39
Expenditure: Replace storm water lift pump at Waterloo Convention Center.
Central Garage (Outrigger Cylinder)
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Amount: $2,655.82
Expenditure: Outrigger cylinder for backhoe #410201.
Central Garage (Snow Control Truck Computer)
Amount: $3,232.82 + $35.00 S/H
Expenditure: ECU computer for snow control truck.
Central Garage (Repair of Motor Grader)
Amount: $4,566.10
Expenditure: Repair Motor Grader #194B01 rusted frame.
Leisure Services (Advertising)
Amount: NTE $8,505.00
Expenditure: Advertising for the three municipal golf courses, Gates, Iry Warren, South Hills.
Leisure Services (Brick Paver Repair)
Amount: NTE $36,947.00
Expenditure: Repair the trip hazards in the brick pavers at Riverloop Expo Plaza.
Leisure Services (Painting)
Amount: $19,870.00
Expenditure: Vapor blast rusted areas and repaint the awning of the main entrance at the Cedar
Valley SportsPlex.
Leisure Services (Portable Handicap Restrooms)
Amount: $116.99 per unit
Expenditure: Rental of approximately (12) portable handicap restroom units for use at various
park activities.
Leisure Services (Repair Parts for Golf Irrigation)
Amount: $5,934.39
Expenditure: Parts required for general maintenance and repairs on the golf course irrigation
systems.
Police (Training Expenses)
Amount: $6,489.60
Expenditure: Training expenses for Officer Flaherty per the Lateral Transfer Agreement with
Black Hawk County.
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Police (Fiber Replacement)
Amount: $12,285.00
Expenditure: Completion of fiber replacement project in city hall, including hardware and
installation.
Police (Shieldware Licenses)
Amount: $7,500.00
Expenditure: Renewal of the annual maintenance agreement for Shieldware for an additional
five licenses (February through May 2025).
Sewer (Mower)
Amount: $8,021.16
Expenditure: New riding lawn mower.
Traffic Department (Sheeting for Signs)
Amount: $2,641.25 + $300.00 S/H
Expenditure: Sheeting material for signs.
Central Garage (Auger for Hot Mix Asphalt Truck)
Amount: $3,600.00 + $750.00 S/H
Expenditure: Replacing auger and bearings for hot mix asphalt truck #19805.
Central Garage (Exhaust Repair)
Amount: $12,500.00 + $250.00 S/H
Expenditure: Exhaust/emissions repair street truck #191104.
BUDGET LINE ITEMS TO BE AMENDED
OTHER COMMITTEE BUSINESS
Boesen/Nichols
that the following requests be approved. Voice vote -Ayes: Three. Motion carried.
Request approving a refund for Exceptional Persons Inc., for property located at 2740 Newell
Ave., Waterloo, IA, in the amount of $672.12, for charges billed in error for city sewer usage
fees.
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Permission to sell seven used portable pitching mounds, as requested by Leisure Services.
BILLS PAYMENT
March 11, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 11,
2024, in the amount of $3,059,995.00, be approved. Voice vote -Ayes: Three. Motion carried.
March 18, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 18,
2024, in the amount of $2,193,762.41, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Boesen
that the meeting be adjourned at 5:21 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Felchle
Kelley Felchle
City Clerk
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