HomeMy WebLinkAboutApproved Documents - 4/1/2024TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$81,434.00.00
$795.00
$37,771.00
03/14/2024
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Ludwig
DATE: 03/14/2024
e
NAME OF CLASS / MEETING: DESTINATION: Cedar Falls, Iowa
FBILeeda: Command Leadership Institute
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 13, 2024
RETURN DATE:
May 17, 2024
DATE(S) OF MEETING:
May 13-17, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Sgt. Ludwig to this course. The topics will enhance her abilities in
providing real life contemporary, best -practice strategies and techniques for those aspiring to
command level assignments. This training will not exceed $795.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
$795.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $795.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ $795.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Greg Fangman 4/1 /2024
DEPARTMENT HEAD DATE
03/14/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
T 4e
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120, 000.00
$82,229.00
$315.00
$37,456.00
03/15/2024
Copy - Department
NAME(S) AND POSITION(S):
Chief, Captains (2), Lieutenant (2), Sergeant,
Officers (3)
fATE:03/15/2024
ESTINATION: Wa
NAME OF CLASS / MEETING: terloo, Iowa
Exchange Club Officer Of The Year
DEPARTURE DATE:
March 7, 2024
RETURN DATE:
March 7, 2024
EPARTURE POINT
NOT WATERLOO:
DATE(S) OF MEETING:
March 7, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send the above listed officers to this event. This event is beneficail to our Department as it
showcases the Department in a positive manner which has media coverage. Positive media coverage of our Department
may also enhance our recruitment efforts for our upcoming hiring cycle. This training will not exceed $315.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
$315.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $315.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ $35.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
Date Approved by Finance Committee:
4/1 /2024
DEPARTMENT HEAD DATE
03/14/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
thidgett Nc(
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$20,000.00
$8,791.90
$525.00
$10,683.10
3/15/2024
Copy - Department
NAME(S) AND POSITION(S):
Bridgett Wood, Finance Director
DATE: 3/15/2024
NAME OF CLASS / MEETING:
IMFOA Spring Conference
DESTINATION:
Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
04/17/24
RETURN DATE:
04/19/24
DATE(S) OF MEETING:
04/17-19/24
PURPOSE OF TRAVEL/TRAINING:
Continuing education required for Finance Officer Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$250.00 LODGING
$50.00 MEALS
$175.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 525.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 525.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bridgett Wood
DEPARTMENT HEAD
3/15/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
4/1 /2024
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-29-7700 1346
$10, 600.00
$6,299.19
$2706.28
$1,594.53
3/20/24
Copy - Department
NAME(S) AND POSITION(S):
Steven Kjergaard, Director of Aviation
DATE: 3/20/2024
NAME OF CLASS / MEETING:
AAAE Annual Conference
DESTINATION:
Nashville, TN
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 27, 2024
RETURN DATE:
May 1, 2024
DATE(S) OF MEETING:
April 27 - May 1, 2024
PURPOSE OF TRAVEL/TRAINING:
Attend the annual conference of the American Association of Airport Executives which includes
numerous industry updates, informational meetings and networking with other industry professionals.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: ALO
ESTIMATE OF COST:
1,058.58 LODGING 80.00
140.00 MEALS
835.00 REGISTRATION
MILEAGE/FU EL
592.70
TOTAL FOR ALL: $ 2,706.28
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2,706.28
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Steven Kjergaard
DEPARTMENT HEAD
3/20/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
4/1 /2024
DATE
qWgett Naad
City Clerk Use Only
Finance Committee4/ 1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 6,878.20 plus est. shipping costs of $ 100.00 to pay for or purchase
seven (7) QRAE 3 Wireless Gas Monitors
This purchase or expenditure is being made because:
To replace existing gas monitors in our fleet of fire trucks.
Vendor selected for this purchase:
PK Safety Supply
�■ Bids or written quotes were taken on this purchase, as follows:
Clarey's Safety winning bid of $6,878.20; Sandry Fire Supply $10,315.20
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400 1598
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 14,741.00
and the current available balance is $ 12,557.54
Respectfully submitted,
Bill Beck
(Signature Dept. Head or Designee)
03/14/2024 ,i3O(i l/Uo,cW slcNEa
4/1/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/1/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,695.50 plus est. shipping costs of $ N/A to pay for or purchase
18 aluminum picnic tables for the Gates Park (12 tables) and Greenbelt Lake shelters (6 tables)
This purchase or expenditure is being made because:
Leisure Services is adding 3 new shelters to our park system and need tables for them.
Vendor selected for this purchase:
Kay Park Recreation, Janesville, Iowa
�■ Bids or written quotes were taken on this purchase, as follows:
Kay Park Recreation Janesville, Iowa $12,695.50, Boland Rec. Marshalltown, IA $17,346
Crouch Rec. Elkhorn NE $17,366, Cunningham Rec Charlotte, NC $23,8910
No bid Play -Pro Clive, IA, Premier Polysteel Northwood, IA didn't meet specifications
n Bids or quotes were not taken on this purchase because:
Tables for Gates $8,464.00
Tables for Green Belt $4,231.50
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) TIF and REAP
This expenditure is to be coded to the following budget line -item:
426-08-6280-2168 08LNTIF.Gates 290-37-4100-2168 371MP.GRNBLT2
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 03/13/2024
$ 193,890.00
$ 176,216.00
MadSIGNED 4/1/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee4/1 /2024
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,480.00 plus est. shipping costs of $ to pay for or purchase
Labor and materials to plant annual flowers in 29 of the saucer style planters at
Riverloop Expo Plaza.
This purchase or expenditure is being made because:
Leisure Services no -longer grows flowers "in house" and flowers are needed to
fill the planters.
Vendor selected for this purchase: Petersen & Tietz Florists & Greenhouses
❑ Bids or written quotes were taken on this purchase, as follows:
J Bids or quotes were not taken on this purchase because:
Petersen & Tietz Florists has completed this work for the City successfully for
the past several years. We have also experienced a lack of interested, qualified
bidders.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
General Fund
Bonds
Road Use Tax ❑ Sewer
Federal/other grants �� Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
Sanitation
(Project Code)
$ 20, 940.00
and the current available balance is $ 12,984.15
Respectfully submitted,
Paul Huting 03/20/2024 T Z3 4/1/2024
i F
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Istiared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
MADONNA WELSH
i
From:
Sent:
To:
Subject:
JAMES BOLGER
Tuesday, March 19, 2024 3:50 PM
MADONNA WELSH
FW: Quotes for Plantings for City of Waterloo
Hi Madonna,
Is this one of the pre-auth's you save? Sportsplex probably doesn't need to be included because it is a separate job and
under $2,500. Not sure if we have enough in 4110-1371 or not for the saucer planters or not? Maybe we will need to
do an amendment? Can you help me submit this for the next Finance meeting? Thanks!
JB
From: Heidi Tietz De Silva <heidi@ptflowers.com>
Sent: Tuesday, March 19, 2024 3:47 PM
To: JAMES BOLGER <JAMES BOLGER@WATERLOO-IA.ORG>
Subject: Quotes for Plantings for City of Waterloo
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments
unless you recognize the sender and know the content is safe,
JB - Here are the quotes for you for planting flowers this year:
Sportsplex = $1140.00
City Pots = 29 pots X $120 = $3480.00
Have a great week! Stay warm, what a forecast.
}feticL&T. De/St vw
319-240 8254
Heidi T. De Silva
Business Owner
Petersen & Tetz Florists & Gree
City Clerk Use Only
Finance Committ4ee/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 3,270.00 plus est. shipping costs of $ 0.00 to pay for or purchase
front footage with 1" tap at 2255 GT Drive.
This purchase or expenditure is being made because:
Front Footage & 1" Tap- 2255 GT Drive
Vendor selected for this purchase:
Waterloo Water Works
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants ❑� Other (specify) NE TIF
This expenditure is to be coded to the following budget line -item:
426-08-6220 2104
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 22,624.00
and the current available balance is $ 12,088.00
Respectfully submitted,
Noel Anderson
(Signature Dept. Head or Designee)
�J J? N DIGITALLY '
3/14/24 SIGNED 4/1/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee4/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 4,900.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Phase 1 Environmental Site Assessment
This purchase or expenditure is being made because:
HR Green will do a Environmental Site Assessment for 310 Upland Avenue
Vendor selected for this purchase: HR Green
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-08-5150-1396
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 300,000.00
and the current available balance is $ 121,478.02
Respectfully submitted,
Noel Anderson
(Signature Dept. Head or Designee)
3/20/24Tw,ot° Mod SIGN
SIGN ED D 4/1/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe4/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 4,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Phase 1 Environmental Site Assessment
This purchase or expenditure is being made because:
Environmental Site Assessment at 1103 Commercial Street
Vendor selected for this purchase: HR Green
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/othergrants Other (specify) Downtown TIF
This expenditure is to be coded to the following budget line -item:
426-08-6270-2103
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 150,000.00
and the current available balance is $ 144,252.63
Respectfully submitted,
Noel Anderson
(Signature Dept. Head or Designee)
3/20/24 V)/160ett slc ALLY 4/1 /2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ�Feg/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 9003.00 plus est. shipping costs of $ 0 to pay for or purchase
professional liability insurance renewal for the Tri-County Drug Enforcement Task Force.
This purchase or expenditure is being made because:
This is an annual renewal of liability insurance coverage for Tri-County Drug Enforcement
Task Force personnel.
Vendor selected for this purchase:
Iowa Communities Assurance Pool (ICAP)
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Iowa Communities Assurance Pool (ICAP) is a group insurance carrier that provides
coverage for Tri-County Drug Enforcement Task Force Board, Staff and Investigators.
This insurance has been in place for several years.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) Tri-County Forf
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 11TRITRIF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $140,000.00
and the current available balance is $ 40,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 3/13/24 w" N044,2 SIGNED 4/1/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee4/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 12,792.24 plus est. shipping costs of $ 0 to pay for or purchase
Axon Body Camera docking station and 4 additional Axon pro licenses.
This purchase or expenditure is being made because:
1- Axon body camera docking station and 4- additional Axon pro licenses for staff.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This renewal is proprietary to Axon whom the city has a 10 year contract.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds . Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1160-1512 TRIF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 190,000.00
and the current available balance is $ 42,000.00
Respectfully submitted,
Aaron McClelland, Police Captain
03/13/24 TU4ett NQ-aq"
SIGNED 4/1 /2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committg,1 /2024
Approval Date �F/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 11,715.60 plus est. shipping costs of $ 321.00 to pay for or purchase
Sanitation Dept cart washers.
This purchase or expenditure is being made because:
Replace current cart washer - unrepairable.
Vendor selected for this purchase: Aqua Tools
�■ Bids or written quotes were taken on this purchase, as follows:
Aqua Tools Eldorado Hills, CA $12,036.60
Hot & Mighty $19,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 501,000.00
and the current available balance is $ 149,333.29
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
4i112024 SIGN�oiGi
ED 4/1/2024
64(
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee4/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 11,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Mobile ramp - used unit.
This purchase or expenditure is being made because:
Mobile ramp for compost site. Provides a safer method for placing brush
into grinder.
Vendor selected for this purchase: MCM
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Used unit.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 501,000.00
and the current available balance is $ 149,333.29
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
4/1/2024 T1/4 /i{'9,6"' oaq
Date (Signature Finance Dept. Review
4/1/2024
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee,
4/112024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4617.00 plus est. shipping costs of
Rebuilt transmission for truck A02
Sewer (transmission)
$ 383.00
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
a new transmission is needed
Vendor selected for this purchase:
Jasper Engines
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 63,000.00
and the current available balance is $ 16,449.99
Respectfully submitted,
Jesse Gaherty
(Signature Dept. Head or Designee)
03/12/24 Nao,
oiciDIGITALLY4/1 /2024
SIGNED
Date (Signature finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ,71 /2024
Approval Date �F
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 764,664.00 plus est. shipping costs of $ 24,350.00 to pay for or purchase
ReClaimer.
This purchase or expenditure is being made because:
ReClaimer for resurfacing streets.
Vendor selected for this purchase: Wirtgen Group
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110 2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,052,461.20
and the current available balance is
Respectfully submitted,
Sheila Steffen
4/1/2024
$ 1,052,461.20
T 4(t vQ
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review
SIGNED 4/1/2024
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe4/1 /2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 69,382.43 plus est. shipping costs of $1,531 to pay for or purchase
Planers, duty bucket and angle broom.
This purchase or expenditure is being made because:
84" Planer, 24" Planer, 86" Severe Duty Bucket, and 84" Angle Broom to be used for street repairs.
Vendor selected for this purchase: BobCat
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is $
Respectfully submitted,
Sheila Steffen
4/1/2024 T Nao, SIGNED 4/1/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/1 /2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 100,201.77 plus est. shipping costs of $ 1,500.00 to pay for or purchase
Compact Track Loader
This purchase or expenditure is being made because:
Compact Track Loader to be used for street repairs.
Vendor selected for this purchase: BobCat
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110 2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,052,461.20
and the current available balance is $ 1,052,461.20
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
aiv2o2a
wN ''°1°"SIGNEDB' 4/1/2024
Date (Signaturg Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/1/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 89,332.00 plus est. shipping costs of $ 1,500.00 to pay for or purchase
Mini -Paver with Emulsions System, training on the equipment for warranty purposes, and spare parts.
This purchase or expenditure is being made because:
Mini -Paver to be used for street repairs.
Vendor selected for this purchase: Hitek
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sole provider.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110 2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,502,461.20
and the current available balance is $ 1,502,461.20
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
d� Z3 DIG 4/1/2024
4/1/2024SIGNEEDD
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO 4/1/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for EYE 2024 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
01011 1160 3603
TRI CO FORF
11TRI.TRIF
60,000.00
010 11 1160 1512
TRI CO FORF
11TRI.TRIF
60,000.00
TOTAL
$60,000.00
TOTAL
$60,000.00
This amendment is being requested because:
This is to conform with the City's budget line item control policy. Using current revenue to increase the FY24 expense line.
Aaron McClelland, Police Captain 3/13/2024
Prior Committee Actions (Dates):
34v4z/ Nam° DIGITALLY
SIGNED 4/1/2024
(Signature Dept. Hea6f or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:userslshared gaodieslformslBudget Amendment Tri County 3-13-24 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO
4/1/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Street Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Cash on Hand
1,052,461.20
205 19 7110 2110
1,052,461.20
TOTAL
1,052,461.E
This amendment is being requested because:
To cover the purchases of street equipment needed for more street repairs.
Prior Committee Actions (Dates):
TOTAL
1,052,461.2
Sheila Steffen 4/1 /24 T4eitNacid
DIGiTAIIV SIGNED 4/1 /2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review,
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
From: Bridgett Wood <Bridgett.Wood@WATERLOO-IA.ORG>
Sent: Friday, March 15, 2024 9:38 AM
To: Nancy Higby <Nancy.Higby@WATERL00-IA.ORG>
Subject: FW: Timeline for 206 Summit
TwNCtad
4/1 /2024
We owe her $23.00 — if she needs further explanation, see Ashely's email below about
breakdown of the interest.
Bridgett Wood
Finance Director
715 Mulberry St.
Waterloo, IA 50703
CITY OF WATERLOO
0: 319-291-4323
CITYof
ITERL O
@DWA
From: Ashley Bass<abass@blackhawkcounty.iowa.gov>
Sent: Friday, March 15, 2024 9:35 AM
To: Bridgett Wood <Bridgett.Wood@WATERLOO-IA.ORG>
Subject: Re: Timeline for 206 Summit
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open
unexpected attachments unless you recognize the sender and know the content is safe.
I come up with a difference of $23.00. If the special was $836 a full year of interest would
have been $33. That broken down monthly payment would be $3 and the difference
between June and December is 6 months take that by the $3 ($18). (33+18 = 51) Is what she
should have paid. $74-$51=$23.00. And these calculations are based off how the Tax
System calculates the specials.
Ashley Bass
Property Tax Supervisor
Black Hawk County Treasurer
319-833-3184
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