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HomeMy WebLinkAboutCedar Valley Lawn CareCEDAR VALLEY LAWN CARE 1027 PEOPLES SQUARE WATERLOO, IA 50702 319-266-8500 C4\\ CLUALS afThr (t lua-W1vo CAki V\tai k( ir\I\1/4)A \YLYYM 4-4 WaACA0o 11%c 5t10 3 Dq&Aent\ALva--- 5C-01/4\ -e-d. -c; )do a.Yaao �s (LkSi 6.12., tths I rv�� sc.�(,�. con toU S A-Y.ets iM,ou.);v.() o.,,,,a Lt�}, �\-cma-hCe_g SAYvi c,s_ Got4 cA•-• Csy y /q/Aiq PM • 4 Y 01 i 1 i 1 0 co -so 0 CO ti • • • MiAt - iunoozy 1puauaJ cn n n Sas O cn :11 Q rt 0 rt co tit 0 0 oojlaBrm 10 Kirj jun000e 1eaeue5 - alto m N - iun000v lraaua J rn n o Pci cis 0 I) rtN ro 0 cn r. I� Y ro 0 rt cn n n• ro 0 LA 0 0 OD 0 0 0 0 0 0 0 rt n 0 0 u! 0 n cc sal n 0 4444M13 .....__ tics —a .n -uc a.- - u..a. acv c¢ecrn _ ICI t•'yg, _ _ , •.�(A 1 SJ- U :Ja d 111., ru CO r 0 ■• 0 0 eta ru a • • r ru cn ro rt sti ug 0 rD rt kJ co rt ro r 0 cn r Intuits CheckLockTM Secure Check 0' * 01 0 0 0 CD mit N11,1 v21= o "0) CD gar DNg c01 o oa) 0 N (D CD 03 1 0 0 , x .; O . z' r )r- o to . m C T C` m• • cn r-i - O ' z7 CO. a , 0 Z', • ; n D% z 0 Eti m XI' Zo o O • 1' '0 V z '11 (0 O . G• •'xtl , • ' iJ Details on Back .-War e DRAFT CONTRACT CITY OF WATERLOO, IOWA 2024 and 2025 Residential Lots/Miscellaneous Areas Mowing and Lot Maintenance Services Contract CONTRACT PROVISIONS This Contract for mowing (the "Contract") is made and entered into effective May 1, 2024 and ending October 31, 2025, by and between the City of Waterloo, Iowa (the "City"), and (the "Conti actor"). 1. The Contractor shall furnish all supervision technical personnel, labor, materials, supplies and equipment to perform all work required for the Contract work as described in the Specifications. 2. The Contract Documents shall consist of the following: a. This Contract b. Request for Bids c. Notice of Public Hearing d. Instruction to Bidders e. Signed copy of Bid Form f. Non -Collusion Affidavit of Prime Bidder g. Non -Collusion Affidavit of Sub -Contractor h. Equal Opportunity r. General Conditions j. Bid Specifications These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to this Contact or set forth in full herein. In the event of any conflict or ambiguity among the Contract Documents, the document in the order set forth above that first addresses the issue or provision in question shall govern. 3. The Contactor agrees to be ready to commence the work within twenty-four (24) hours after the City issues a "Notice to Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of duties under this Contract. The Contractor also agrees to the following: a. Contractors will abide by ordinance sections 7-1-2B(1). Contractor will not be permitted to transfer grass onto or across any city street or alley. In the event grass is transferred into any street or alley it shall be removed by the Contractor. b.Contractor will abide by ordinance sections 7-1-2F Contractors will not be permitted to blow weeds/grass onto or across any street or alley. In the event weeds/grass is transferred into the street it shall be removed by the Contractor. c. Contractors shall bag all weeds/grass taller than 12" in residential areas and dispose of the I ubbish properly. Disposal can be done at the City of Waterloo Yard Waste Site located at 2749 Independence Ave., Waterloo, Iowa. d. Contractors are not to mow or trim any flowers or gardens unless specified by the Planning and Zoning Department. e. Contractors will trim around all trees, telephone poles, fences, structures, curbs and on the backside of alleys. f. In the event the Planning and Zoning Department finds that the Contractor did not fulfill its obligation, the Contractor will be required to go back to the property at no additional cost to the city or owner of the property. 12. Because time is of great importance when completing mowing work, the Contractor must notify the City of Waterloo at least two (2) weeks in advance including who will be filling in for them for any planned time off. 13. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or certified mail, postage prepaid and addressed: City: Contractor: City of Waterloo, Iowa 715 Mulberry St. Waterloo, Iowa 50703 Attn: Planning Department Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3) business days following the date of deposit if mailed as stated above. 14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership, agency, employment, or any other relationship between the parties nor, except as expressly set forth herein, to create any liability for one party with respect to the liabilities or obligations of the other party or any other person. Contractor is an independent Contractor. 15. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of each. 16. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 17. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof, This Contract may not be modified or amended except by the mutual written agreement of the parties. 18 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit "A" (Bid Form) attached hereto. IN WITNESS WHEREOF, the parties have executed this Contract for Mowing by their duly authorized representatives as of the date first set forth above. CITY OF WATERLOO, IOWA CONTRACTOR C QCLLY y 6 dt t\ Ukown Gam, 1 vkc Quentin Hart - Mayor Nail of Company Kelly Felchle -City Clerk By: Title: 00vv CITY OF WATERLOO, IOWA Planning and Zoning Department 2024 and 2025 Residential Lots /Miscellaneous Areas Mowing and Lot Maintenance Services Contract REQUEST FOR BIDS The City of Waterloo Planning and Zoning Department is soliciting bids to provide equipment and labor for mowing and lot maintenance of City of Waterloo properties (the "Services") on an as -needed basis. All bids shall include a completed price quote. Conditions governing the Services are contained in the proposed form of Contract, attached to this RFB and by this reference incorporated herein. A. SUBMITTING AND OPENING PROPOSALS All proposals must be received in a sealed envelope in the City's Clerk's office (date and time stamped) by Thursday, April 4, 2024 at 1:00 p.m., Central Time (our clock) in order to be considered. The City Clerk's office is located at 715 Mulberry St., Waterloo, Iowa 50703. Proposals sent electronically or via facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with the notation "SEALED RFB FOR 2024 AND 2025 RESIDENTIAL LOTS/MISCELLANEOUS AREAS MOWING AND LOT MAINTENANCE SERVICES CONTRACT," and the name of the company submitting the proposal. The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not open, any bid responses that are received later than the date and time stated above. Late proposals will be retained in the RFB file, unopened. No responsibility will be attached to any person for premature opening of a proposal not properly identified. All proposals received by the bid deadline will be opened in the Harold E. Getty Council Chambers in City Hall, at 1:00 p.m., and the proposals will be acted upon at such later time and place by the City Council. The bid opening will be livestreamed on YouTube and made available on the city website. The main purpose of this opening is to reveal the name(s) or the Proposer(s), not to serve as a forum for determining the award of bids. The City of Waterloo will conduct a public hearing on the proposed specifications and form of contract for the 2024 and 2025 Residential Lots/Miscellaneous Areas Mowing and Lot Maintenance Services Contract at the City Council Meeting, Monday April 15, 2024 at 5:30 p.m. The contract documents are on file on the first floor in the City Clerk's office, City Hall, 715 Mulberry Street, and in the Planning and Zoning Department, second floor in Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa for public examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or appear and make objection at the meeting. After an award is made, a bid summary will be sent to all companies who submitted a bid. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. B. SCOPE OF SERVICES Services to be performed by the successful respondent (the "Contractor") for the City will be those described in the form of Contract attached hereto and these Specifications, which generally include but are not limited to mowing properties on an as -needed basis. C. REQUIRED INFORMATION: 1. All bids must be submitted on the included bid form, and include the noted required information. CITY OF WATERLOO, IOWA Planning and Zoning Department Notice of Public Hearing on the Proposed Specifications and the Notice to Public Bidders For the 2024 and 2025 Residential Lots /Miscellaneous Areas Mowing and Lot Maintenance Services Contract. • General Description The City of Waterloo Planning and Zoning Department is soliciting bids for mowing of city owned lots and miscellaneous meas. The City of Waterloo Planning and Zoning Department has approximately 245 properties to be mowed and maintained (see attached Exhibit "A" for the list of properties and attached Exhibit "B" for a map of the properties). The City's intent for these properties are for rehabilitation or demolition to remove blighted properties from neighborhoods and provide infill lots for new homes, or to sell to an adjacent homeowner. Most lots are vacant, although some still have a structure or structures that must be mowed around. The attached Exhibit "A" indicates what lots are vacant. SCOPE OF WORK The Contractor shall provide all labor and equipment necessary for mowing, trimming and removal and disposal of various debris. Assigned areas shall be mowed on an as needed basis while maintaining a mowing height not to ex eed four inches (4") in height. Prior to each mowing, the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Planning and Zoning Department (except larger illegal dumping items noted below). Additionally, the contractor shall be responsible for cleaning up and repairing all damage created by mowing operations which may include adding soil and seeding damaged areas as needed. Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences and other objects to match the height and appearance of the surrounding vegetation. Only upon request of the project manager will you be required to edge vegetation growing over curb and sidewalk. A good -faith attempt will need to be made to keep all voluntary vegetation to a minimum in and around any buildings, fences, along alleyways, sidewalks and other rights -of -way and particularly in areas where there are blind spots being created. Occasionally, illegal dumping occurs on city owned lots in which case the City will be in charge of removing larger items such as stoves, mattresses, tires, furniture etc. The contractor will submit either by letter, fax or email to the project; manager the location and a detailed list of the items needing to be picked up. The bidder shall bid a per unit price (per lot/per occurrence price) for lots under one (1) acre and an hourly rate for lots one (1) acre or more, for all city owned lots under the control of the Planning and Zoning Department. All bidders should know that the list of properties fluctuates as the city is continually acquiring and selling properties. The contract will be for a two year period, covering the 2024 and 2025 mowing season. j RECEIVING OF BIDS All bids must be received in a sealed mailing container or envelope and be plainly marked on the outside with the notation `SEALED RFB FOR 2024 AND 2025 RESIDENTIAL LOTS/MISCELLANEIOUS AREAS MOWING AND LOT MA.IN'I'ENANCE SERVICES CONTRACT — in the City Clerk's Office, Waterloo City Hall, 715 Mulberry Street, Waterloo, IA 50703 (date and time stamped) by Thursday April 4, 2024 at 1:00 p.m. (our clock), Central Time, in order to be considered for the 2024 and 2025 mowing season. Bids sent electronically or via facsimile will not be accepted. OPENING OF BIDS All proposals received will be opened in the IIarold E. Getty Council Chambers in City Hall of said City, on the 4'1' da of April, 2024 at 1:00 p.m. The bid opening will be hvestreamed on YouTube and made available on the city websit:. Bids will be evaluated promptly after opening. The awarding of the contract is expected to be at the City Council m eting on Monday April 15, 2024. PUBLIC HEARING The Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for th? 2024 and 2025 Residential Lots/Miscellaneous Areas Mowing and Lot Maintenance Services contract at the City C uncil Meeting, Monday April 15, 2024 at 5:30 p.m. CITY OF WATERLOO, IOWA Planning and Zoning Department INSTRUCTION TO BIDDERS I. EXPLANATION TO BIDDERS Any explanation desired by a bidder regarding the meaning or interpretation of the Request for Bids must be requested in writing via email or lettei, and with sufficient time allowed for a reply to reach all bidders before submission of their bids. Any interpretation or changes made to the RFB will be in the form of an addendum of the Request for Bids and will be furnished to all prospective bidders. All prospective bidders will receive mail or email notifications of any addendums by the Project Manager. All bidders must acknowledge in the space provided on the Bid Form acknowledgement of such addendums received by the Project Manager prior to the 1:00 p.m. bid deadline set for the opening of bids. Oral explanations or instructions given before the award of the contract will not be accepted. II PROPOSALS SUBMITTED All bids must be submitted on forms supplied by the Planning and Zoning Department. Before submitting a bid, each bidder shall carefully read the specifications and all other contract documents Each bidder shall be fully informed, prior to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in its bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be construed as conclusive evidence that the bidder has made such examination. The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be deemed to be included in the Contract the same as though herein written out in full. III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS Bids and modifications or withdrawals thereof received at the office designated in the Request for Bids and Notice to Bidders after the exact time set for closing of bids_(Thursday, April 4, 2024, at 1:00 p.m.) will not be considered. However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be withdrawn by written request received from bidders prior to the time set for closing of bids. IV. PUBLIC HEARING The Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2024 and 2025 Residential Lots/Miscellaneous AY eas Mowing and Lot Maintenance Services Contract at the City Council Meeting, Monday April 15, 2024 at 5:30 p.m. Anyone who is interested may appear at said time and place and be heard or may file written objection with the City Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing. V. COLLUSIVE AGREEMENTS A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that it has not colluded with any other person, firm, or corporation in regard to any bid submitted. B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a Non -Collusion Affidavit in the form herein provided, to the effect that it has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the name of any proposed subcontractor for approval by the City. VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City of Waterloo Contract Compliance Officer is Rudy D. Jones, Director of Community Development, located at: 620 Mulberry Street Suite 202, Waterloo, Iowa 50703, (319) 291-4429 CITY OF WATERLOO, IOWA Community Planning and Development Department 2024 and 2025 Residential Lots Mowing/Miscellaneous Areas Mowing and Lot Maintenance Services Contract BID FORM BIDDER: C-ecdc v- V 6 -t i lret h ��'��- fC. COMPANY NAME 1 ADDRESS: 10 )4 Y.k-f) p itS Sq tkaAc W ahr t o o 5 O i o) - PHONE: ( 3 ► cI ) ?tp (-- g 500 1. The undersigned, being a Corporation existing under the laws of the State of to - , or a limited liability company existing under the laws of the State of N Isi , or a Partnership consisting of the following partners: t� k having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all the Contract Documents now on file in the offices of the City Clerk, City Hall, 715 Mulberry Street, Waterloo, Iowa, and the Planning and Zoning Department, 715 Mulberry Street, Waterloo, Iowa hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and transportation services required to complete the proposed MOWINGS, in accordance with the contract documents and for the unit price in place for the following amount: Bid Price: Price per Lot/Area per occurrence for mowing and lot maintenance services for city owned lots under 1 acre for approximately 232 Proyerties. 1-045,2.Nier r dollars ($ 71 b ) Writ en Price Per Lot/Occurrence: Bid Price: Price per Hour per occurrence for mowing and lot maintenance services for city owned lots 1 acre or more for approximately 13 Properties. dinON otiql 1160 W •itten Price Per Hour/Occurrence: dollars ($ 5 • ) 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the work done shall govern the actual payment to the Contractor. 3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one or more contracts for a single Option, all Options together, or any combination of Options. If written notice of acceptance of this Bid is mailed or delivered to the undersigned within sixty (60) days after Bid Opening, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten (10) days after "Notice to Proceed" is issued. 4. Security in the sum of -P1 1 h a ,,Na - J dollars ($ CO 0.0 9 in the form of L\sL 0L. , is submitted herewith in accordance with NOTICE TO BIDDERS. 5. Attached is a Non -Collusion Affidavit of Prime Contractor. 6. The Bidder is prepared to submit a financial and experience statement upon request. NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of 13k4rVtt)V) iLiAd V 0-41\dAna- being first duly sworn, deposes and says that: 1. He/She is (Owner), (Partner), (Officer), (Representative), or (Agent) of submitted the attached Bid; ?rCetiOvis VOst 1 C1/4.1 2. He/She is fully informed respecting the preparation and contents of the attached Bid and respecting such Bid; 3. Such Bid is genuine and is not a collusive or sham Bid; the Bidder that has ,v, Co.ve.. Inc - of all pertinent circumstances 4. Neither the said Bidder nor any of' its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract, and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parti - s in interest, including this affiant Signature Title Ski-w'Pi S2 (the%' a� warn.ta- before/ inei th day of Lit , 2024. rate/ My , , e%CYsV sqk CHERRI HILLS Commission Number 187146 My Commission Expires 19-d- .460 • EQUAL OPPORTUNITY CLAUSE (As provided in Executive Order No. 11246) All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows: 1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap, political opinions or affiliations. 'The contractor, subcontractor, vendor and supplier will develop an Affirmative Action program to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following: a. Employment b. Upgrading c. Demotion or Transfer d. Recruitment and Advertising e. Layoff or Termination f. Rates of Pay or Other Forms of Compensation g. Selection for Training Including Apprenticeship. 2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or advertisements for employees, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities, political opinion or affiliations. 3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or understanding, a notice advising said labor union or workers' representative of the contractor's commitment under this section. 4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules, regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance Provisions. 5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records and accounts to the City's Affirmative Action Officer, for the purpose of investigation to ascertain compliance with this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance Provisions relative to Resolution No. 24664 6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City Council. 7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference, the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by CITY OF WATERLOO, IOWA Planning and Zoning Department GENERAL CONDITIONS Definitions Whenever used in any of the Contract Documents, these terms shall be defined as follows: Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor. Owner or Local Public Agency (LPA) - means the Planning and Zoning Department of the City of Waterloo. Project Manager - Aric Schroeder, City Planner for the City of Waterloo, or designee. Phone: (319) 291-4366. Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain properties as described in the Specifications provided. Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any), Request for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications (and Plans or Drawings when required). Superintendence by Contractor Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide a competent superintendent, satisfactory to the Planning and Zoning Department, who shall generally be on the work site at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff to properly coordinate and expedite the work. The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all information before proceeding with the work and be held responsible for any error resulting from failure to do so. Other Contracts The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other Contracts as may be directed by the Planning and Zoning Department. The Contractor shall not commit or permit any act in which will interfere with the performance of work by any other Contractor as scheduled. Fitting and Coordination of the Work The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all Subcontractors engaged upon this Contract. The Contactor shall be prepared to guarantee to each Subcontractor the locations and measurements which they may require for the fitting of their work to all surrounding work. Care of Work The Contractor shall be responsible for all damages to person or property that occur as result of negligence in connection with the execution of work under this contract and shall be reasonable for the proper care and protection of all materials delivered and work performed until completion and final acceptance by the Planning and Zoning Department. The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the work is commenced until final completion and acceptance, except when work being performed does not require protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any person on the project site. Therefore, it is the responsibility of the Contractor to determine when security is needed. The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and utilities except those which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no expense to the Owner. F. GENERAL TERMS AND CONDITIONS OF PROPOSAL 1. LANGUAGE, WORDS USED INTERCHANGEABLY — The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY, and CONTRACTOR refers to the successful bidder. 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the City upon debt or contract, that is a defaulter, as surety or otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum. Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 5. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed. 6. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo, its officials, officers, employees and agents, from and against any and all claims and damages of every kind and nature made, rendered or incurred by or in behalf of every person or company whatsoever, including the parties hereto and their employees, that may arise, occur, or grow out of any acts, actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of the contract. 7. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall be shown in US Dollars ($). All prices must remain firm for the duration of the contract regardless of the exchange rate. All proposal responses must be submitted in English. 8. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 60 days after acceptance and on receipt of an original invoice. 9. MODIFICATION, ADDENDA & INTERPRETATIONS - Any apparent inconsistencies, or any matter requiring explanation or interpretation, must be inquired into by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening. Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the contract documents and shall be acknowledged and dated on the signature page. 10. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be, and are incorporated herein by reference. 11. SUBCONTRACTING - No portion of this Proposal may be subcontracted without the prior written approval by the City. 12. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers sent by electronic devices (e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposers will be expected to allow adequate time for delivery of their proposal either by airfreight, postal service, or other means. 13. CANCELLATION - Either party may cancel the contract in the event that a petition, either voluntary or involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an assignment for the benefit of creditors. 14. ASSIGNMENT - Proposer shall not assign the contract or any monies to become due thereunder without the prior written consent of the City. Any assignment or attempt at assignment made without such consent of the City shall be void. 15. TAXES - The City of Waterloo is exempt from sales tax and certain other use taxes. Any charges for taxes from which the City is exempt will be deducted from invoices before payment is made. 16. PROPOSAL INFORMATION IS PUBLIC — All documents submitted with any proposal and the proposal shall become public documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law". By submitting any document to the City of Waterloo in connection with a proposal, the submitting party recognizes this and waives any claim against the City of Waterloo and any of its officials, officers and employees relating to the release of any document or information submitted. Each submitting party shall hold the City of Waterloo and its officials, officers and employees harmless from any claims arising from the release of any document or information made available to the City of Waterloo arising from any proposal opportunity. CITY OF WATERLOO, IOWA Planning and Zoning Department Bid Specifications for 2024 and 2025 Residential Lots Mowing/Miscellaneous Areas Mowing and Lot Maintenance Services Contract (May 1, 2024-October 31, 2025) SCOPE OF WORK The Contractor shall provide all labor and equipment necessary for mowing, trimming and removal and disposal of various debris. Assigned areas shall be mowed on an as needed basis when the average height of grass on a site exceeds (6"), while maintaining a mowing height not to exceed four (4") in height. Prior to each mowing, the Contractor shall remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional expense to the Planning and Zoning Department. Additionally, the contractor shall be responsible for cleaning up and repairing all damage created by mowing operations which may include adding soil and seeding damaged areas as needed. Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences and other objects to match the height and appearance of the surrounding vegetation. Only upon request of the project manager will you be required to edge vegetation growing over curb and sidewalk. A good -faith attempt will need to be made to keep all voluntary vegetation to a minimum in and around the any buildings, fences, along alleyways, sidewalks and other rights -of -way and particularly in areas where there are blind spots being created. Occasionally, illegal dumping occurs on city owned lots in which case the City will be in charge of removing larger items such as stoves, mattresses, tires, furniture etc. The contractor will submit either by letter, fax or email to the project manager the location and a detailed list of the items needing to be picked up. DAMAGE PROTECTION The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage caused by the Contractor shall be completely repaired at no additional cost to the Planning and Zoning Department. At no time shall any mowing equipment come in contact with any privately owned tree or shrub during mowing. Any tree or shrub damaged by the Contactor shall be replaced at the direction of the Planning and Zoning Department with no additional cost to the Planning and Zoning Department. The Contractor shall avoid damage to turf grass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be promptly remedied by the Contractor to the satisfaction of the Planning and Zoning Department with no additional cost to the Planning and Zoning Department. The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as detailed in the GENERAL CONDITIONS to cover any damage claims. SCHEDULING OF WORK The Planning and Zoning Department may add or delete mowing of areas based on growing conditions, budget constraints of some lots may be sold or acquired throughout the year. The Planning Department will provide the Contractor with notification of any changes to the list of lots covered under the Contract. REQUIRED EQUIPMENT The Contractor shall provide a complete inventory of sufficient and proper equipment to perform all work in a safe and timely manner. Equipment listed on the Bid Form will be verified by the Planning and Zoning Department to determine whether it is adequate for this mowing contract. A portfolio of existing or past contracts with letters of recommendations would be helpful in verifying the bidder's qualifications. Types of mowing equipment required for this contract: Line trimmers Walk -behind mowers Utility tractors with heavy-duty mowers 0o •�+ CD to N N RO N N G1 un m i 7 tu Y tD RO w V 0 0 o a_< z Oi, N W< n_ O o rD v) O N N v) d 3 O (D .ter v1 O N N v) < d 3 O fD re to o 1-4 NO N to n 4, 30 to vF O N� N N ,< d 3 O rl m .N-� tD N r 0, v N rt Of, 1_1to tD tayd ro w < co O 01 M a. rD N . F-1 U.)R 03 4 no GraQ O 0 N D to n n O n O c Q rt m c rD `rl tyj F. co O 0 ro 6' O D Ito F, v S O O rt r uth rY v tS o< g !OD 'Li on -, c7 1700 Bik of University Av West of US Hwy 63 257,411 n 1 -, O Y n s >1 O �, < r O• lD V➢ 2 a 4 d O D z n O O� nn Cr o O 00 ➢ Ro c < IEast of 3338 W Airline Hwy 47,480 z•c 4. o- -O-h w F' V r o N < to r t 0 tT F-4 7C rp 9 z 0 -t, N V N D a rt m n o to F-, A CO Cu > Cr(• ree � to o r Oo V N W n) E < to o r- o N O O1 r 00 h m 0 Co W F' 0 to O N m n 0 A N A n to O V) m n 0 F-' N NCC t d (�D -1 SE Cor. of Conger St & Broadway St West of 318 Center St North of 130 St Albans St North of 1003 Logan Av East of 516 Upton Av East of 516 Upton Av South side of Dawson St at Lincoln St East of 139 Dawson St Between 704 & 710 W 1st St West of 226 Leland Av 6,505 East of 157 University Av East of 157 University Av West of 133 University Av I 3,276 I West of 133 University Av NW of 714 La Porte Rd 59,959 n I NW of 434 Bayard St Between 1305 & 1311 W 2nd St Property 2024-2025 Mowing List as of 3/1/24 a la n) Q) ,v', 0.) In CO to N 1-4 f, to r 0 in .0 01 ID CO W ID tD N m A A V N 00 A 1 4,778 to A V to 1 5,734 A A 01 01 1 3,672 V 01 1-4 01 W ID F-' O t!7 01 N 01 9,780 A l0 lD In N O CO O �l O A 01 01 A tfi O al V7 to N A F-' 01 01 5,000 6,370 01 -coO to O 01 F a V 01 A to O N-N Ql FS 01 W 01 N F-% E-% W A W 'co VD tD A N W I--, 01 w to N 4. 01 to F-, W IN-)lD V 01 < <CO t/) Et: G d 7C -< -< D '< -< -< < < <D < O < n O O O < << < < << << -< < <O n 891322155008 .< -< < << y 891326129029 Formerly 135 University Av. y 891326129028 Formerly 137 University Av. y 891326129034 O 1 891313379004 891324454007 891324479019 891325181004 891325181002 891325181007 891325181003 891230157008 891230157007 891229303009 891325207006 891328229021 891327226002 891230328011 891229306012 891328229001 891302476048 891305476015 891322153032 891314381031 891323207007 891326253011 891323127013 891314476008 891314458011 891314353004 891314433013 891323204001 891323229014 891323284001 891326177011 formerly 706 W 1st St 891314486006 formerly 121 Cutler St, south of corner lot 891326357005 !formerly 430 Bayard St 891326307003 -0 Z 1-formerly 230 Gable St formerly 519 Independence Av, alley access only formerly 118 E 10th St (formerly 1218 Sycamore St !Under development agreement, soon to be conveyed. formerly 1915-1917 Lafayette St. Under development agreement, soon to be conveyed. formerly 326 Courtland St Former Weissman Iron & Metals. Over 1 acre. Formerly 2265 Lafayette St, Lafayette School. Over 1 acre. Lot 2 of Wesport Addition. Formerly 663 Kern St. Demoed fall 2021. Formerly 508 Bratnober St. Demoed summer 2021. jformerly 623 W 2nd St formerly 717 Fairview Av formerly 1013 Lincoln St formerly 420 Dawson St formerly 847 Dawson St formerly 116 W Parker St Note there is a traffic box on part of this lot, so we could not sell the entire lot formerly 326 Center St formerly 201 Lincoln St formerly 1007 Logan Av Consider combining both parcels. 1027 Sycamore St 2,389 NW of 1027 Sycamore St 2,090 NE of 1027 Sycamore St 4,479 1000 Blk of Sycamore SE of 204 E 8th St 8,958 East of 215 Sumner St 5,658 West of 225 Sumner St 1 5,656 North of 415 Lane St 7,149 00 Blk of Lane St, across street from 82 Lane St 4,120 NE of 410 Thompson Av 4,225 West of 918 Newell St 52,380 n [East of 3116 Franklin St 9,015 200 Blk of Hopkins Ct SE of 208 Salisbury St 700 BIk Vinton St North of 711 Vinton St 700 Blk Vinton St North of 711 Vinton St 1804 E 4th St NE Cor. of Courtland St & Irving St North of 1804E 4th St 200 Blk Courtland St South of 206 Irving St South of 415 State St East of 217 Independence Av 700 Blk Willow St East of 522 Beech St East of 126 Dearborn Av 902 Logan Av North of 902 Logan Av East of 620 Fowler St East of 518 Cottage St West of 117 Smith St West of 327 Adams St 300 Blk Adams St East of 307 Adams St East of307Adams St West of 824 Fowler St West of 220 Independence Av East of 306 Charles St 300 Blk Gable St West of 1009 Manson St East of 307 Gable St North of 1809 E 4th St NE Cor. of Ricker St & Hwy 63 East of 119 Ricker St West of 437 Ricker St South of 328 Ricker St West of 123 Conger St North of 806 Logan Av South of 120 Peek St NW Cor. of Adams St & E 4th St Property 12024-2025 Mowing List as of 3/1/24 4,495 J 6,583 rn In CO W to J GI O 3,944 4,211 NJ N CT F-1 8,380 3,252 W W W 00 In A 1-1 14,208 F' Ql V 7,006 rn J 0 ID 2,522 CA W CO 1--1 CO Ui J lD W A 1' O 8,424 CO W W tD 7,340 1 V W A A V W A J ----I J to In 4,888 5,343 --A ♦' F-' In to N t' lO J In O lD 7,480 5,630 v D lD tn 4, y 891325137010 y 891325137013 consider combining these 4 parcels y 891324177016 formerly 219 Sumner St y 891325137011 Building demolished in 2021 y 891325137012 formerly 1025 Sycamore St y 891325202010 formerly 211 Courtland St y 891325202011 Consider combining these two parcels y 891313379013 I Formerly 1808 E 4th St y 891313379012 Consider combining these two parcels. Home demolished in 2023. y 891324479011 formerly 717 Vinton St y 891313357007 y 891324132026 y 891324132025 N 0_ N X 891323431012 891325251003 co Co CO lD WWWWWWWW N N 1-4 In ��JJ V' V O 0 O Vl CO lD N NJ O W O WW 891229276008 891324479010 Consider combining these two parcels 891324184016 Formerly 220 Hopkins Ct. Demoed fall 2021. 891230151008 formerly 409 State St 891324457014 formerly 223 Independence Av 891324427002 formerly 710 Willow St 891313357008 Dunsmore house. Consider combining these two parcels 891230305006 formerly 134 Dearborn Av 891325234005 !formerly 622 Fowler St 891324251005 formerly 520 Cottage St 891324132024 consider combining these three parcels 891324458021 formerly 115 Smith St 891325202003 891313331003 891313377010 891313377012 891313356007 891313354020 891313356010 891313381010 891313383009 891323228002 891324101009 891324208016 891324107006 Z formerly 820 Fowler St formerly 312 Charles St formerly 315 Gable St formerly 129 Ricker St formerly 821 Manson St formerly 125 Conger St formerly 812 Logan Av Note formerly 116 Peek St formerly 414 Thompson Av Formerly 223 Sumner St. Consider combining these two parcels. formerly 419 Lane St formerly 3126 Franklin St Formerly 820 Newell St. Over 1 acre. O N O u1 N of 3620 Wagner Rd 101,059 n S of 3620 Wagner Rd 101,059 n 1212 Sunnyside Av 208 Sunnyside Av 207 Lafayette St North of 208 Denver St 232 Ricker St SE of 1426 Washington St SE of 1426 Washington St SE of 1426 Washington St NW Cor. of Williston Av & US Hwy 218 ISE of 1103 Commercial St 817 Bluff St NE of 326 W 14th St 742 Grant Av SW of 326 W 14th St NW of 1108 Grant Av NE of 619 W 7th St, behind 908-910 South St NE of 620 W 7th St INW of 1124 Washington St NW Cor. of W llth St & South St SE of 1218 Washington St 100 Blk W 8th St SE of 915 Commercial St SE of 915 Commercial St l SE of 1018 Wellington St l West of 1133 Bertch Av East of 1421 Hawthorne Av NE of622W9th St NW of 1316 Washington St East of 1023 South St West of 1129 South St Adj. to 622 W 9th St Between 1128 & 1206 Washington St. Property Lot Sq ft 12024-2025 Mowing List as of 3/1/24 1 14,644 CI O In o 1 9,000 O1 O O N 0 1 31,102 119,224 6,300 N N O (n 2,205 A 0 In 0 In 0 A 0 W ui V 0 CM lD lD (n V O W O 7,233 CO N W LID 00 IL) lO Vl O V CO inN 4A O W lD W 01 4> 1-' O Q1 lD CO F-' 3,000 I 2,421 CO A A V O W N 6,853 W Ql F� W 01 V CO A CO A N W 6,362 V7 A F-> In 2,854 W 1-1 Dl V W V1 m Dl 7,323 2,774 W W to O 7 < < <7 7 <7 7 <7 < < < < <G y 891325354011 y 891325354012 < < < << G -< 7 < < < y 891325153003 formerly 919-925 Commercial St (Castle Apartments) n 891325153002 Consider combining these two parcels y 891325307032 << < < << < < <m In 2 d 891219351018 'Parcel added 6/13/23 891314351008 Parcel added 4/27/23. 891323436006 (Parcel added 4/27/23. 891332476007 Parcel added 4/24/23, home will eventually be tore down 891303151009 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre. 891303151012 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre. 891303151013 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre. 891230129024 Parcel added 4/27/23. 891323378017 Over 1 acre. Approximatly half of the site is parking lot. 891323378018 Entire parcel is parking lot. Mow areas of right-of-way of Westfiled Av and W Jefferson St. 891323455001 Over 1 acre. 891324181014 Parcel added 2/17/23, previously was missed 891313352021 891326108008 891326108007 891323478013 Home demolished in 2023. 891326305017 891325155013 891326283016 891325377006 891326411007 891325377008 891326481001 891326431002 891326426007 891325307033 Consider combining these two parcels 891325307003 formerly 1120 Washington St PIN Note 891325307007 891326432012 formerly 626-628 W 9th St 891325307024 891326433006 formerly 1029 South St 891325354049 City acquired from State CLD 623 Pg 63. Is planning responsible to mow? 891326432010 891336105018 formerly 1423 Hawthorne Av 891335226017 Formerly 1131 Bertch Av. This property should be a high priority to sell 891326476006 formerly 1020 Wellington St Home demolished in 2023. Home demolished in 2023. Home demolished in 2023. Consider combining these three parcels. Parcel number was changed, used to be parcel 891313382006 Quonset Hut part of former Johnstone Supply. Includes sidewalk along W 7th St Building demolished in 2021 formerly 328 W 14th St formerly 1100 Grant Av Formerly 613 W 7th St. Alley access only. formerly 614 W 7th St ij �Wy�♦♦ q1-L Aki , • City of Waterloo Planning Departrnent Mowing Lots r ` a• ttaaft fl NMI ti Waterloo_Corp_Li Over 1 Acre Under 1 Acre RS_ 0.3 0.6 ••- 1.2 Miles i Lkr Pt