HomeMy WebLinkAboutCedar Valley Lawn CareCEDAR VALLEY LAWN CARE
1027 PEOPLES SQUARE
WATERLOO, IA 50702
319-266-8500
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Details on Back .-War e
DRAFT CONTRACT
CITY OF WATERLOO, IOWA
2024 and 2025 Residential Lots/Miscellaneous Areas Mowing and Lot Maintenance Services Contract
CONTRACT PROVISIONS
This Contract for mowing (the "Contract") is made and entered into effective May 1, 2024 and ending October 31, 2025,
by and between the City of Waterloo, Iowa (the "City"), and (the "Conti actor").
1. The Contractor shall furnish all supervision, technical personnel, labor, materials, supplies and equipment to perform
all work required for the Contract work as described in the Specifications.
2. The Contract Documents shall consist of the following:
•
a. This Contract
b. Request for Bids
c. Notice of Public Hearing
d. Instruction to Bidders
e. Signed copy of Bid Form
f. Non -Collusion Affidavit of Prime Bidder
g. Non -Collusion Affidavit of Sub -Contractor
h. Equal Opportunity
i. General Conditions
j. Bid Specifications
These documents form the Contract Documents and are all fully incorporated as a part of this Contract as if attached to
this Contract or set forth in full herein. In the event of any conflict or ambiguity among the Contract Documents, the
document in the older set forth above that first addresses the issue or provision in question shall govern.
3. The Contractor agrees to be ready to commence the work within twenty-four (24) hours after the City issues a "Notice
to Proceed" and to complete the work within the given time frame. Time is of the essence in the performance of
duties under this Contract. The Contractor also agrees to the following:
a. Contractors will abide by ordinance sections 7-1-2B(1). Contractor will not be permitted to transfer grass onto or
across any city street of alley. In the event grass is transferred into any street or alley it shall be removed by the
Contractor.
b. Contractor will abide by ordinance sections 7-1-2F Contractors will not be permitted to blow weeds/grass onto or
across any street or alley. In the event weeds/grass is transferred into the sheet it shall be removed by the
Contractor.
c. Contractors shall bag all weeds/grass taller than 12" in residential areas and dispose of the rubbish
properly. Disposal can be done at the City of Waterloo Yard Waste Site located at 2749 Independence Ave.,
Waterloo, Iowa.
d. Contractors are not to mow or trim any flowers or gardens unless specified by the Planning and Zoning
Department.
e. Contractors will trim around all trees, telephone poles, fences, structures, curbs and on the backside of alleys.
f. In the event the Planning and Zoning Department finds that the Contractor did not fulfill its obligation, the
Contractor will be required to go back to the property at no additional cost to the city of owner of the property.
g. Contractor shall remove all involuntary vines, brush, or trees along any fence and the portion of property to the
alley when referral is given by the Project Manager.
h. Properties found in compliance upon arrival of the contractor, will not result in additional charges to the City of
Waterloo from the Contractor.
4. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo relating to the obstruction of
streets and alleys, keeping open passageways for water and traffic, and maintaining proper and sufficient barricades
with lights and signals during all hours of darkness.
5. Except as to any negligence of City, its officials, officers, employees or agents in the performance of any duty under
this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and
indemnify City, its officials, officers, employees and agents, and to hold same harmless, from and against any and all
claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable
attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in performing the
work contemplated by this Contract.
6. Contractor shall be responsible for all damage to public or private property. If public or private property is damaged
by Contractor and is not repaired in a timely manner as determined by City, City has the option of having the damage
repaired at the Contractor's expense, to be reimbursed to the City or withheld from future payments to Contractor
hereunder.
7. The Contractor shall have no cause of action against the City on account of delays and execution of work, if the work
is delayed by the City, the Contractor may have extra time for the completion of the job as was lost by reason of the
• delay caused by the City.
8. The City, at its sole discretion and without waiving any claims or rights, may allow for partial payment for the work
included on an invoice for which all services have not been delivered or accepted. The City may withhold payment
for reasons including, but not limited to, the following: unsatisfactory job performance or progress, defective work,
disputed work, failure to comply with material provisions of the Contract, third -party claims filed or reasonable
evidence that a claim will be filed, or other reasonable cause.
9. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set
forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have
been given by City to Contractor, then City may declare that Contractor is in default hereunder and may terminate this
Contract by delivery to Contractor of written notice of termination, and/or take whatever other action at law or in
equity may be necessary or desirable to enforce the obligations and covenants of Contractor hereunder. Contractor
shall be entitled to only one such notice, and in connection with any subsequent breach then City may terminate this
Contract upon seven (7) days' advance written notice. In the event of termination, the Contractor shall be
compensated for all necessary services satisfactorily performed through the termination date. No delay in enforcing
the provisions hereof as to any breach or violation shall impair, damage or waive the right of City to enforce the same
or to obtain relief against or recover for the continuation or repetition of such breach or violation or any similar breach
or violation thereof at any later time or times. In the event that City prevails against Contractor in a suit or other
enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and expenses incurred by City.
10. In addition to paragraph 9 above, this Contract may be terminated at any time, in whole or in part, upon the mutual
written agreement of the parties. City may also choose to terminate this Contract at any time without cause by
delivering to Contractor twenty-one (21) days' advance wi itten notice of termination.
11. Contractor may not assign, delegate or subcontract any of its duties hereunder without the prior written consent of
City.
12. Because time is of great importance when completing mowing work, the Contractor must notify the City of
Waterloo at least two (2) weeks in advance including who will be filling in for them for any planned time off.
13. Any notice under this Contract shall be in writing and shall be delivered in person or by United States registered or
certified mail, postage prepaid and addressed:
City: Contractor:
City of Waterloo, Iowa
715 Mulberry St.
Waterloo, Iowa 50703
Attn: Planning Department
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person, or (ii) three (3)
business days following the date of deposit if mailed as stated above.
14. Nothing in this Contract shall, or shall be deemed or construed to, create or constitute any joint venture, partnership,
agency, employment, or any other relationship between the parties nor, except as expressly set forth herein, to create
any liability for one party with respect to the liabilities or obligations of the other party or any other person.
Contractor is an independent Contractor.
15. This Contract shall be binding upon and inure to the benefit of the parties and the respective successors and assigns of
each.
16. In the event any provision of this Contract is held invalid, illegal, or unenforceable, whether in whole or in part, the
remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for
any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by
limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be
written and shall be construed and enforced as so limited.
17. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining
to the subject matter hereof, This Contract may not be modified or amended except by the mutual written agreement
of the parties.
18. In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations and
conditions hereof, or contained in the various instruments made a part of this Contract by reference, and upon
completion and acceptance of the work, the City agrees to pay the Contractor as set forth on Exhibit "A" (Bid Form)
• attached hereto.
IN WITNESS WHEREOF, the parties have executed this Contract for Mowing by their duly authorized representatives as
of the date first set forth above.
CITY OF WATERLOO, IOWA
CONTRACTOR
Caw,- w,- y 6J1tut Lassin Gt, 1mac.
Quentin Hart - Mayor Nap of Company
Kelly Felchle -City Clerk
By:
Title:
0 v3►'Q-1%.
CITY OF WATERLOO, IOWA
Planning and Zoning Department
2024 and 2025 Residential Lots /Miscellaneous Areas Mowing and Lot Maintenance Services Contract
REQUEST FOR BIDS
The City of Waterloo Planning and Zoning Department is soliciting bids to provide equipment and labor for
mowing and lot maintenance of City of Waterloo properties (the "Services") on an as -needed basis. All bids
shall include a completed price quote.
Conditions governing the Services are contained in the proposed form of Contract, attached to this RFB and by
this reference incorporated herein.
A. SUBMITTING AND OPENING PROPOSALS
All proposals must be received in a sealed envelope in the City's Clerk's office (date and time stamped)
by Thursday, April 4, 2024 at 1:00 p.m., Central Time (our clock) in order to be considered. The City
Clerk's office is located at 715 Mulberry St., Waterloo, Iowa 50703. Proposals sent electronically or via
facsimile will not be accepted. The mailing container or envelope shall be plainly marked on the outside with
the notation "SEALED RFB FOR 2024 AND 2025 RESIDENTIAL LOTS/MISCELLANEOUS AREAS MOWING
AND LOT MAINTENANCE SERVICES CONTRACT," and the name of the company submitting the proposal.
The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system
of the City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for,
and will not open, any bid responses that are received later than the date and time stated above. Late proposals
will be retained in the RFB file, unopened. No responsibility will be attached to any person for premature
opening of a proposal not properly identified.
All proposals received by the bid deadline will be opened in the Harold E. Getty Council Chambers in City
Hall, at 1:00 p.m., and the proposals will be acted upon at such later time and place by the City Council. The bid
opening will be livestreamed on YouTube and made available on the city website. The main purpose of this
opening is to reveal the name(s) or the Proposer(s), not to serve as a forum for determining the award of bids.
The City of Waterloo will conduct a public hearing on the proposed specifications and form of contract for the
2024 and 2025 Residential Lots/Miscellaneous Areas Mowing and Lot Maintenance Services Contract at
the City Council Meeting, Monday April 15, 2024 at 5:30 p.m.
The contract documents are on file on the first floor in the City Clerk's office, City Hall, 715 Mulberry Street, and in the
Planning and Zoning Department, second floor in Waterloo City Hall, 715 Mulberry Street, Waterloo, Iowa for public
examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or
appear and make objection at the meeting. After an award is made, a bid summary will be sent to all companies who
submitted a bid. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be
modified or withdrawn for a period of sixty (60) calendar days thereafter.
B. SCOPE OF SERVICES
Services to be performed by the successful respondent (the "Contractor") for the City will be those described in
the form of Contract attached hereto and these Specifications, which generally include but are not limited to
mowing properties on an as -needed basis.
C. REQUIRED INFORMATION:
1. All bids must be submitted on the included bid form, and include the noted required information.
2. Important Exceptions to Contract Documents — The Proposer shall clearly state in the submitted
proposal any exceptions to, or deviations from, the minimum proposal requirements, and any exceptions
to the terms and conditions of this RFB. Such exceptions or deviations will be considered in evaluating
the proposals. Companies are cautioned that exceptions taken to this RFB may cause their proposal to be
rejected.
3. Incomplete Information — Failure to complete or provide any of the information requested in this RFB
may result in disqualification by reason of non -responsiveness.
D. AWARD OF CONTRACT
1. Final selection of a contractor will be made of the responsive and responsible firm whose proposal,
conforming to these documents, is most advantageous and offers the greatest overall value to the City of
Waterloo with regard to the criteria detailed and the specifications set forth herein. The City will
evaluate proposals in light of all factors it considers relevant, including but not limited to price, prior
dealings, reputation, knowledge, skills, demonstrated commitment of the humane treatment of animals,
demonstrated experience in managing and working with animals, nature and quality of facilities, and
other information provided by the proposer in response to this RFB.
2. The City reserves the right to accept or reject any or all proposals and to waive any informalities or
irregularities in proposals if such waiver does not substantially change the offer or provide a competitive
advantage to any proposer. The City reserves the right to defer acceptance of any proposal for a period
not to exceed sixty (60) calendar days from the date of the deadline for receiving proposals.
3. The City may select a proposer based on an "all or none" proposal, on individual responses, or as is
otherwise deemed to be in the best interest of the City.
4. A Proposer's submission of a proposal constitutes its acceptance of the City's evaluation technique
described in this section and its recognition and acceptance that subjective judgments will be used by the
evaluators in the evaluation.
5. Any Contract award(s) made by the City of Waterloo is subject to prior approval by the City of
Waterloo City Council.
6. After award, the Proposer will be required to enter into a written contract with the City that is
substantially in the form attached hereto.
7. In the event a contract is terminated between both parties for any reason, the City of Waterloo will
award the contract by offer to the next qualified bidder. The City of Waterloo reserves the right to award
only those proposals that were opened in the Harold E. Getty Council Chambers on the second floor of
City Hall, 715 Mulberry Street, Waterloo, Iowa on Thursday, April 4, 2024.
E. MISCELLANEOUS
1. Questions regarding miscellaneous items will be directed to Aric Schroeder in the Planning and Zoning
Department, 319.291.4366, Monday through Friday from 8:00 a.m. to 5:00 p.m.
2. This Request for Bid does not commit the City to make an award, nor will the City pay any costs
incurred in the preparation and submission of proposals, or costs incurred in making necessary studies
for the preparation of proposals.
CONTRACTOR OR THEIR DESIGNEE MUST BE REACHABLE BY PHONE MONDAY THROUGH
FRIDAY 8:00 A.M. TO 5:00 P.M.
CITY OF WATERLOO, IOWA
Planning and Zoning Department
Notice of Public Hearing on the Proposed Specifications and the Notice to Public Bidders
For the 2024 and 2025 Residential Lots /Miscellaneous Areas Mowing and Lot Maintenance Services Contract.
General Description
The City of Waterloo Planning and Zoning Department is soliciting bids for mowing of city owned lots and miscellaneous
areas. The City of Waterloo Planning and Zoning Department has approximately 245 properties to be mowed and
maintained (see attached Exhibit "A" for the list of properties and attached Exhibit "B" for a map of the properties). The
City's intent for these properties are for rehabilitation of demolition to remove blighted properties from neighborhoods
and provide infill lots for new homes, or to sell to an adjacent homeowner. Most lots are vacant, although some still have
a structure or structures that must be mowed around. The attached Exhibit "A" indicates what lots are vacant.
SCOPE OF WORK
The Contractor shall provide all labor and equipment necessary for mowing, trimming and removal and disposal of
various debris. Assigned areas shall be mowed on an as needed basis while maintaining a mowing height not to ex 'eed
four inches (4") in height. Prior to each mowing, the Contractor shall remove all trash and debris including paper,
branches, rocks, and other portable objects. All trash and debris shall be legally disposed of, off site, at no additional
expense to the Planning and Zoning Department (except larger illegal dumping items noted below). Additionally, the
contractor shall be responsible for cleaning up and repairing all damage created by mowing operations which may include
adding soil and seeding damaged areas as needed.
Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences and other objects to match the
height and appearance of the surrounding vegetation. Only upon request of the project manager will you be required to
edge vegetation growing over curb and sidewalk. A good -faith attempt will need to be made to keep all voluntary
vegetation to a minimum in and around any buildings, fences, along alleyways, sidewalks and other rights -of -way and
particularly in areas where there are blind spots being created.
Occasionally, illegal dumping occurs on city owned lots in which case the City will be in charge of removing larger items
such as stoves, mattresses, tires, furniture etc. The contractor will submit either by letter, fax or email to the project;
manager the location and a detailed list of the items needing to be picked up.
The bidder shall bid a per unit price (per lot/per occurrence price) for lots under one (1) acre and an hourly rate for lots
one (1) acre or more, for all city owned lots under the control of the Planning and Zoning Department. All bidders should
know that the list of properties fluctuates as the city is continually acquiring and selling properties. The contact
will be for a two year period, covering the 2024 and 2025 mowing season.
RECEIVING OF BEDS
All bids must be received in a sealed mailing container or envelope and be plainly marked on the outside with the notation
`SEALED RFB FOR 2024 AND 2025 RESIDENTIAL LOTS/MISCELLANEIOUS AREAS MOWING AND LOT
MAINTENANCE SERVICES CONTRACT — in the City Clerk's Office, Waterloo City Hall, 715 Mulberry Street,
Waterloo, IA 50703 (date and time stamped) by Thursday April 4, 2024 at 1:00 p.m. (our clock), Central Time, in order
to be considered for the 2024 and 2025 mowing season. Bids sent electronically or via facsimile will not be accepted.
OPENING OF BIDS
All proposals received will be opened in the IIarold E. Getty Council Chambers in City Hall of said City, on the 4'1' da of
April, 2024 at 1:00 p.m. The bid opening will be livestreamed on YouTube and made available on the city websit:. Bids
will be evaluated promptly after opening. The awarding of the contract is expected to be at the City Council in eting
on Monday April 15, 2024.
PUBLIC HEARING
The Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for th? 2024
and 2025 Residential Lots/Miscellaneous Ai eas Mowing and Lot Maintenance Services contract at the City Council
Meeting, Monday April 15, 2024 at 5:30 p.m.
The contract documents are on file on the first floor in the City Clerk's office, City Hall, 715 Mulberry Street, and in the
Planning and Zoning Department, second floor in Waterloo City Hall, 715 Mulberry Street, Wateiloo, Iowa for public
examination. Any person interested may file written objection with the City Clerk before the date set for the hearing or
appear and make objection at the meeting. After an award is made, a proposal summary will be sent to all companies who
submitted a proposal. Proposals may be withdrawn any time prior to the scheduled closing time for receipt of proposals;
no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter.
CONTRACT PERIOD
The period of time covered under this proposed contract shall be approximately May 1, 2024 to October 31, 2025.
PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Planning and Zoning Department with the exception that the required
list of adequate equipment available for the proposed project may be submitted as a separate attachment and the bid bond
can be supplied by the bidding company's insurance provider. The bidder shall bid a per unit price (per lot/per occurrence
price) for all city owned lots and miscellaneous areas that are under 1 acre, and per hour price per occurrence for all city
owned lots and miscellaneous areas that are over 1 acre.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa bank chartered
under the laws of the United States or the State of Iowa, a certified share draft drawn on a Credit Union in Iowa chartered
under the laws of the United States or the State of Iowa, or a bid bond payable to the City of Waterloo, Iowa, in the sum
of Fifteen Hundred Dollars ($1,500.00), which certified check, certified share draft, or bid bond will be held as security
that the Bidder will enter into a Contract for the mowing work and will furnish the required bonds, and in case the
successful bidder shall fail or refuse to enter into the Contract and furnish the required bonds, the bid security may be
retained by said City as agreed liquidated damages. If a bid bond is used, it must be signed by both the bidder and the
surety or the surety's agent. Signature of surety's agent must be supported by accompanying Power of Attorney.
CONTRACT AWARD
The City shall award one contract to the lowest responsible Bidder whose bid conforms to the Specifications listed in this
RFB and is most advantageous to the City, and the Planning and Zoning Department, price and other factors considered.
The City reserves the right to award a contract for any single Option, any combination of Options, or all Options together.
They city may award the contract at the time of bid hearing, however, the City and the Planning and Zoning Department
may need time to review the contract bids and 'bidder information, in which case the award would be made within sixty
(60) days after bid opening. The City reserves the right to waive any and all parts of a specific bid.
BOND
The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of acceptance of the bid,
in the amount of Twenty Thousand Dollars ($20,000.00). The Bond is to be issued by a responsible surety approved by
the City Clerk's office and City Council and shall guarantee the faithful performance of the contract and the terms and
conditions therein contained and shall guarantee the prompt payment of all materials and labor and protect and save
harmless the City from claims of any kind caused by the operation of the Contractor.
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an Affirmative Actions
Program or Update before beginning work on the project, if they have been awarded an aggregate of $10,000 in city
projects during the current calendar year.
METHOD OF PAYMENT TO CONTRACTOR
Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be based on the actual
number of times each lot is mowed (and hours spent mowing for lots over 1 acre), keeping in mind that this is an as
needed basis contract and that the residential lots/miscellaneous areas need only be maintained (mowed) at a height of
(4") or less and shall not be mowed unless the average grass on a site exceeds 6". Lots shall not be mowed more than
once per week regardless. A detailed bill of completed work must be received and approved by the Planning and
Zoning Department (project manager) located at 715 Mulberry St., Waterloo, Iowa before payments will be made..
The billing shall include:
O Property addresses and/or description of where work was performed
® Number of tunes and the date each property was mowed each month
CITY OF WATERLOO, IOWA
Planning and Zoning Department
INSTRUCTION TO BIDDERS
I. EXPLANATION TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Request for Bids must be requested in
writing via email or letter, and with sufficient time allowed for a reply to reach all bidders before submission of their bids.
Any interpretation or changes made to the RFB will be in the form of an addendum of the Request for Bids and will be
furnished to all prospective bidders. All prospective bidders will receive mail or email notifications of any addendums by
the Project Manager. All bidders must acknowledge in the space provided on the Bid Form acknowledgement of such
addendums received by the Project Manager piior to the 1:00 p.m. bid deadline set for the opening of bids. Oral
explanations or instructions given before the award of the contract will not be accepted.
H. PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Planning and Zoning Department. Before submitting a bid, each
bidder shall carefully read the specifications and all other contract documents. Each bidder shall be fully informed, prior
to the bidding, as to all existing conditions and limitations under which the work is to be performed and shall include in its
bid a sum to cover the cost of all items necessary to perform the work as set forth in the contract documents. No
allowance will be made to any bidder because of lack of such examination or knowledge. The submission of a bid shall be
construed as conclusive evidence that the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and the rules and
regulations of all authorities having jurisdiction over the project shall apply to the Contract throughout and they shall be
deemed to be included in the Contract the same as though herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Request for Bids and Notice
to Bidders after the exact time set for closing of bids_(Thursday, April 4, 2024, at 1:00 p.m.) will not be considered.
However, a modification which is received from an otherwise successful bidder, and which makes the terms of the bid
more favorable to the City, will be considered at any time it is received and may thereafter be accepted. Bids may be
withdrawn by written request received from bidders prior to the time set for closing of bids.
IV. PUBLIC HEARING
The Waterloo City Council will conduct a public hearing on the proposed specifications and form of contract for the 2024
and 2025 Residential Lots/Miscellaneous Ai eas Mowing and Lot Maintenance Services Contract at the City Council
Meeting, Monday April 15, 2024 at 5:30 p.m.
Anyone who is interested may appear at said time and place and be heard or may file written objection with the City
Clerk, City Hall, Waterloo, Iowa, before the date set for said hearing.
V. COLLUSIVE AGREEMENTS
A. Each bidder submitting a bid shall execute and include with the bid, a Non -Collusion
Affidavit in the form herein provided, to the effect that it has not colluded with any other person, firm, or corporation
in regard to any bid submitted.
B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and include with the bid, a
Non -Collusion Affidavit in the form herein provided, to the effect that it has not colluded with any other person, firm,
or corporation in regard to any bid submitted. Before executing any subcontract, the successful bidder shall submit the
name of any proposed subcontractor for approval by the City.
VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM
All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract Compliance Program. City
of Waterloo Contract Compliance Officer is Rudy D. Jones, Director of Community Development, located at: 620
Mulberry Street Suite 202, Waterloo, Iowa 50703, (319) 291-4429
VII. EMPLOYMENT AND BUSINESS OPPORTUNITY
To the greatest extent feasible, suppliers, subcontractors, and low income workers owning businesses or living in the
Waterloo area must be given priority in supplying materials, bidding for subcontract work, or applying for employment by
the contractor on this project. Opportunities for training and for employment arising in connection with this project, shall
to the greatest extent feasible be made available to lower income persons residing in the project area. The project area is
the City of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower income workers living in the
project area and in purchasing supplies from, and awarding subcontracts to, businesses owned by persons residing in the
project area.
VIII. STATEMENT OF BIDDER'S QUALIFICATIONS
Each Bidder shall, upon request of the Planning and Zoning Department submit on the form furnished a statement of the
Bidder's qualifications, his/her experience record in completing the type of project proposed, and equipment available for
the work contemplated; and when requested, a detailed financial statement. The Planning and Zoning Department shall
have the right to take such steps as it deems necessary to determine the ability of the Bidder to perform obligations under
the Contract; and the Bidder shall furnish the Planning and Zoning Department all such information and data for this
purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or
information does not satisfy the Planning and Zoning Department that the Bidder is qualified to carry out properly the
terms of the Contract.
IX. EXECUTION OF AGREEMENT, BOND, AND CERTIFICATE OF INSURANCE
A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for signature, the
successful bidder shall execute and deliver to the City, an agreement in the form included in the contract documents in
such number of copies as the City, may require.
B. Having satisfied all conditions of award as set forth elsewhere in these documents, the successful bidder shall, within
the period specified in paragraph "A" above, furnish a surety bond in a penal sum of $20,000, as security for the faithful
performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all
persons, firms, or corporations to whom the contractor may become legally indebted for labor, materials, tools,
equipment, or services of any nature including utility and transportation services, employed or used by, it in performing
the work. Such bond shall be in the same form as that included in the contract documents and shall bear the same date as,
or a date subsequent to that of the agreement. The current Power of Attorney for the person who signs for any surety
company shall be attached to such bond.
C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a certificate of insurance for
approval in amounts of not less than the amounts specified in the General Conditions. The certificate of insurance shall be
furnished in such number of copies as the City of Waterloo may require. The City of Waterloo shall be named as an
"Additional Named Insured." The contactor shall similarly submit his subcontractor's certificates of insurance in the same
amounts for approval before each commences work. The contactor shall carry or require that there be Worker's
Compensation insurance for all its employees and those of its subcontractors engaged in work at the site, in accordance
with State Worker's Compensation Laws.
D. The failure of the successful bidder to execute such agreement and to supply the required bond or bonds and
certificates) of insurance within ten (10) days after the prescribed forms are presented for signature, or within such
extended period as the City, may grant, based upon reasons determined sufficient by the City, may either award the
contract to the next lowest responsible bidder or re -advertise for bids, and may charge against the bidder the amount of the
bid guaranty. If a more favorable bid is received by re -advertising, the defaulting bidder shall have no claim against the
City of Waterloo, or Planning and Zoning Department for a refund.
CITY OF WATERLOO, IOWA
Community Planning and Development Department
2024 and 2025 Residential Lots Mowing/Miscellaneous Areas Mowing and Lot Maintenance Services Contract
BID FORM
BIDDER: C-ec4a,r 46.A y\ (6-ACC-- nCC.
COMPANY NAME
ADDRESS: le a f ?.knpes Sq Le ri.,
Wahr too Lk- 50?0)-
PHONE: ( 3 ► C1 ) ;-(P g 500
1. The undersigned, being a Corporation existing under the laws of the State of 1 o WA- , or a limited liability company
existing under the laws of the State of 14 , or a Partnership consisting of the following partners:
having been familiarized with the existing conditions on the project area affecting the cost of the work, and with all
the Contract Documents now on file in the offices of the City Clerk, City Hall, 715 Mulberry Street, Waterloo, Iowa,
and the Planning and Zoning Department, 715 Mulberry Street, Waterloo, Iowa hereby proposes to furnish all
supervision, technical personnel, labor, materials, machinery, tools, equipment, and services, including utility and
transportation services required to complete the proposed MOWINGS, in accordance with the contract documents and
for the unit price in place for the following amount:
Bid Price: Price per Lot/Area per occurrence for mowing and lot maintenance services for city owned lots under 1
acre for approximately 232 Properties.
c0 S,Q v'ek (16°dollars ($ 9/1 5 )
Written Price Per Lot/Occurrence:
Bid Price: Price per Hour per occurrence for mowing and lot maintenance services for city owned lots 1 acre or
more for approximately 13 Properties.
KiinQH'-t1VO4 cum4 I o n
W •itten Price Per Hour/Occurrence:
2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit price for the
work done shall govern the actual payment to the Contractor.
dollars($ •)
3. In submitting this bid, the Bidder understands that the City reserves the right to reject any or all bids and to award one
or more contracts for a single Option, all Options together, or any combination of Options. If written notice of
acceptance of this Bid is mailed or delivered to the undersigned within sixty (60) days after Bid Opening, the
undersigned agrees to execute and deliver an agi eement in the prescribed form and furnish the required bond and
certificate of insurance within ten (10) days after the agreement is presented for signature, and start work within ten
(10) days after "Notice to Proceed" is issued.
4. Security in the sum of Pi 1--1-tfun \Away &ck dollars ($ \ 00.0 9
in the form of L\ & cAL , is submitted herewith in accordance with NOTICE TO
BIDDERS.
5. Attached is a Non -Collusion Affidavit of Prime Contractor.
6. The Bidder is prepared to submit a financial and experience statement upon request.
7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in
the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification
that the bid submitted is lowest and acceptable.
8. The Bidder has received the following Addendum or Addenda:
Addendum No. 1\1 Qc Date: / /
/ /
/ /
9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid items listed on the City of
Waterloo Minority and /or Women Business Pre -bid Contract Information Form submitted with this Bid Form. The
apparent low bidder shall submit a list of all other subcontractor(s) to be used on this project to the City of Waterloo
by 5:00 p.m. the business day following the day bids on this project are due along with the Non -collusion Affidavits
of ALL Subcontractor(s).
The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except
for the following reasons.
1. The City of Waterloo does not approve the subcontractors.
2. The subcontractors submit in writing that they cannot fulfill their subcontracts
10. The Contractor shall provide a complete inventory of sufficient and proper equipment to perform all work in a safe
and timely manner. Equipment list may be submitted below or as a separate attachment:
f 3 5 0 sfovd. ckS
2- .a trnziW ✓S S'D zcioS
kri tins $ 5 0 S%-te.a or\ vv\o vioAK5
�1J bSZ�Z
1435 Sp 41,n,„ciY5
11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are marked "none" or "NA".
12. The bidder has attached all applicable forms.
13. The owner (City of Waterloo) reserves the right to select alternatives, delete line items, and/or to reduce quantities
prior to the Award of Contract due to budgetary limitations.
SIGNED:
Name and Titl
AIC- Ott/Ind-1
DATE:
NON -COLLUSION AFFIDAVIT OF PRIME BIDDER
State ofJ'avVA )
County of -61I/ K� ) )
4 tv-Sett- , being first duly sworn, deposes and says that:
____kaeSsi---V n ,
1. He/She is (Owner), (Partner), (Officer), (Representative), or (Agent)
submitted the attached Bid; (e,
i
the Bidder that has
Vat\e,1 ,n CE„ ►-e tn�
2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances
respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in
Intel est, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any
other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached
Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or
indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to
fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the
bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful
agi eement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract, and
5. The price or prices quoted in the attached Bid are fah and proper and are not tainted by any collusion, conspiracy,
connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees,
or parttis in interest, including this affiant
Signature Title
sitn.atwre/
2 ��a tworwto-b eiwee'i
clay of
, 2024.
rate/
My co-m#ie oxiDtreik / I in- at
timmissnisinaassasmansessan
/.0ALs CHMRRI HILLS
idayCommission Number 187146
My Commission Expires
za.
•
NON -COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of N P )
County of
�Pr
, being first duly sworn, deposes and says that:
1. He/She is (Owner), (Partner), (Officer), (Representative), or (Agent) of N Ast , hereinafter
referred to
as the "Subcontractor";
2. He/She is fully informed respecting the preparation and contents of the subcontractor's proposal submitted by the
subcontractor to , contract pertaining to the 2024 and 2025
ResidentiaUMiscellaneous Areas mowing and Lot Maintenance Services in Waterloo, Black Hawk County, Iowa;
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives, employees, or parties in
interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with
any other bidder, firm or person to submit a collusive or sham proposal in connection with such contract or to
refrain from submitting a proposal in connection with such contract, or has in any manner, directly or indirectly,
sought by unlawful agreement or connivance with any other bidder, firm or person to fix the price or prices in
said subcontractor's proposal, or to fix any overhead, profit or cost element of the price of prices in said
subcontractor's proposal, or to secuae through collusion, conspiracy, connivance or unlawful agreement any
advantage against the City of Waterloo, Iowa, or any person interested in the proposed Contract;
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not tainted by any, collusion,
conspiracy, connivance or unlawful agreement on the part of the bidder of any of its agents, representatives,
owners, employees, or parties in interest, including this affiant.
NA
Signature Title
Subicrt,'cnct orn' to-- before, titok
ay of , 2024.
Signature/
�,�,� N ��
•
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services doing business with the City and value of
said business equals or exceeds ten thousand dollars ($10,000.00) annually agree as follows:
1. The contractor, subcontractor, vendor and supplier of goods and services will not discriminate against any
employee or applicant for employment because of race, color, creed, sex, national origin, economic status, age,
mental or physical handicap, political opinions or affiliations. The contractor, subcontractor, vendor and supplier will
develop an Affirmative Action program to ensure that applicants are employed and that employees are ti eated during
employment without regard to their race, creed, color, sex, national origin, religion, economic status, age, mental or
physical disability, political opinions or affiliations. Such actions shall include but not be limited to the following:
a. Employment
b. Upgiading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all solicitations or
advertisements for employees, state that all qualified applicants will receive consideration for employment without
regard to race, creed, color, sex, national origin, religion, economic status, age, mental or physical disabilities,
political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining representative will send to
each labor union or representative of workers which he/she has a collective bargaining agreement or other contract or
understanding, a notice advising said labor union or workers' representative of the contractor's commitment under
this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all published rules,
regulations, directives, and order of the City of Waterloo Affirmative Action Program Contract Compliance
Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file compliance reports
within such time and upon such forms as provided by the Affirmative Action Officer. Said forms will elicit
information as to the policies, procedures, patterns, and practices of each subcontractor as well as the contractor
himself/herself and said subcontractor, vendor and supplier will permit access to his/her employment books, records
and accounts to the City's Affirmative Action Officei, for the purpose of investigation to ascertain compliance with
this contract and with rules and regulations of the City's Affirmative Action Program — Contract Compliance
Provisions relative to Resolution No. 24664
6. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of
such rules, regulations and orders, this contract may be canceled, terminated or suspended in whole or in part and the
contractor may be declared ineligible for further contracts in accordance with procedures authorized by the City
Council.
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or incorporate by reference,
the provisions of the non-discrimination clause in every contract, subcontract or purchase order unless exempted by
the rules, regulations or orders of the City's Affirmative Action Program, and will provide in every subcontract, or
purchase order that said provisions will be binding upon each contractor, subcontractor, or supplier.
8. We, the undersigned, recognize that we are morally and legally committed to non-discrimination in employment.
Any person who applies for employment with our company will not be discriminated against because of race, creed,
color, sex, national origin, economic status, age, mental or physical disabilities.
Signed:
Appropriate Official
Title
Date
CITY OF WATERLOO, IOWA
Planning and Zoning Department
GENERAL CONDITIONS
Definitions
Whenever used in any of the Contract Documents, these terms shall be defined as follows:
Contract - means the Contract or Agreement executed by and between the City of Waterloo and the Contractor.
Owner or Local Public Agency (LPA) - means the Planning and Zoning Department of the City of Waterloo.
Project Manager — Aric Schroeder, City Planner for the City of Waterloo, or designee. Phone: (319) 291-4366.
Contractor - means the person, firm or corporation entering into the Contract with the City of Waterloo, to maintain
properties as described in the Specifications provided.
Contract Documents - means and shall include the following: Executed Contract or Agreement, Addenda (if any),
Request for Bids, Instructions to Bidders, Signed copy of Bid, General Conditions, Special Conditions, Specifications
(and Plans or Drawings when required).
Superintendence by Contractor
Except where the Contractor is an individual and gives personal superintendence to the work, the Contractor shall provide
a competent superintendent, satisfactory to the Planning and Zoning Department, who shall generally be on the work site
at all times during working hours with full authority of the Contractor. The Contractor shall also provide an adequate staff
to properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The Contractor shall verify all
information before proceeding with the work and be held responsible for any error resulting from failure to do so.
Other Contracts
The City of Waterloo may award or may have awarded other Contracts for additional work, and the Contractor shall
cooperate fully with other Contractors, by scheduling work under this Contract with that to be performed under other
Contracts as may be directed by the Planning and Zoning Department. The Contractor shall not commit or permit any act
in which will interfere with the performance of work by any other Contactor as scheduled.
Fitting and Coordination of the Work
The Contractor shall be responsible for the proper fitting of all work and for the coordination of the operations of all
Subcontractors engaged upon this Contract. The Contractor shall be prepared to guarantee to each Subcontractor the
locations and measurements which they may require for the fitting of their work to all surrounding work.
Care of Work
The Contractor shall be responsible for all damages to person or property that occur as result of negligence in connection
with the execution of work under this contact and shall be reasonable for the proper care and protection of all materials
delivered and work performed until completion and final acceptance by the Planning and Zoning Department.
The Contractor shall provide sufficient security, both day and night, including weekends and holidays, from the time the
work is commenced until final completion and acceptance, except when work being performed does not require
protection. The Contractor shall be responsible for any loss of work, materials, equipment or time due to acts of any
person on the project site. Therefore, it is the responsibility of the Contractor to determine when security is needed.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structui es, and utilities except those
which are to be replaced or removed. Any damage caused by the Contractor's operation shall be completely repaired at no
expense to the Owner.
General Requirements
The Contractor shall be responsible for being informed as to all existing conditions and limitations under which the work
is to be performed. No extra allowance will be made because of lack of such examination or knowledge.
Contractor shall not disturb (damage) existing walks, drives, parking areas, trees, shrubs, or turf within or areas outside
the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the City or the Owner.
Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by workers and
equipment during time of performing services. Upon request, the City Forester will determine the extent of protection
necessary for the trees.
Permits and Codes
The Contractor shall give all notices required by, and comply with all applicable municipal and state laws, ordinances and
codes.
Liability Insurance
The Contractor shall at all times during the term of the contract maintain in full force and effect, at its own expense,
Employer's Liability, Worker's Compensation, Automobile, Public Liability and Property Damage Insurance, and other
insurance and bonds as set forth below, including contractual liability coverage for the indemnity and hold harmless
provisions of this Agreement. Each policy shall require at least 30 days' advance written notice to the City in the event of
cancellation or material change in terms. The City of Waterloo, Iowa shall be specifically named as an additional insured
on all insurance. Such coverages shall be primary, non-contributing and contain waivers of subrogation against any
coverage held by the City. Before commencement of work hereunder, the Contractor agrees to furnish the City with
certificates of insurance or other evidence satisfactory to the City to the effect that such insurance has been procured and
is in force. Insurance coverages shall comply with the limits specified below:
Coverages Limits of Liability
•
Worker's Compensation
Employer's Liability
Bodily Injury Liability
(Except automobile)
Property Damage Liability
(Except automobile)
Automobile Bodily Injury Liability
Excess Liability
Automobile Property Damage Liability
Statutory
$500,000
$1,000,000 each occurrence
$1,000,000
$1,000,000
$5,000,000
$1,000,000
each occurrence
each occurrence
each occurrence
F. GENERAL TERMS AND CONDITIONS OF PROPOSAL
1. LANGUAGE, WORDS USED INTERCHANGEABLY — The word
CITY refers to the CITY OF WATERLOO, IOWA throughout these
Instructions and Terms and Conditions. Similarly, PROPOSER
refers to the person or company submitting an offer to sell its
goods or services to the CITY, and CONTRACTOR refers to the
successful bidder.
2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted
from, and no contract will be awarded to, any person, firm or
corporation that is in arrears to the City upon debt or contract, that
is a defaulter, as surety or otherwise, upon any obligation to the
City, or that is deemed irresponsible or unreliable by the City. If
requested, Proposers shall be required to submit satisfactory
evidence that they have a practical knowledge of the particular
supply/service proposal and that they have the necessary
financial resources to provide the proposed supply/service as
described in this Request for Proposal.
3. SPECIFICATION DEVIATIONS BY THE PROPOSER - Any
deviation from this specification MUST be noted in detail, and
submitted in writing in the Proposal. Completed specifications
should be attached for any substitutions offered, or when
amplifications are desirable or necessary. The absence of the
specification deviation statement and accompanying
specifications will hold the Proposer strictly accountable to the
specifications as written herein. Failure to submit this document of
specification deviation, if applicable, shall be grounds for rejection
of the item when offered for delivery If specifications or
descriptive papers are submitted with Proposals, the Proposer's
name should be clearly shown on each document.
4. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS -
All changes in Proposal documents shall be through written
addendum. Verbal information obtained otherwise will NOT be
considered in awarding of Proposals.
5. PROPOSAL CHANGES - Proposals, amendments thereto, or
withdrawal requests received after the time advertised for
Proposal opening, will be void regardless of when they were
mailed.
6. HOLD HARMLESS AGREEMENT - The Contractor agrees to
protect, defend, indemnify and hold harmless the City of
Waterloo, its officials, officers, employees and agents, from and
against any and all claims and damages of every kind and nature
made, rendered or incurred by or in behalf of every person or
company whatsoever, including the parties hereto and their
employees, that may arise, occur, or grow out of any acts,
actions, work or other activity done by the Contractor, its
employees, subcontractors or any independent contractors
working under the direction of either the Contractor or
subcontractor in the performance of the contract.
7. PROPOSAL CURRENCY/LANGUAGE - All proposal prices shall
be shown in US Dollars ($). All prices must remain firm for the
duration of the contract regardless of the exchange rate. All
proposal responses must be submitted in English.
8. PAYMENTS - Payments will be made for all goods/services
delivered, inspected and accepted within 60 days after
acceptance and on receipt of an original invoice.
9. MODIFICATION, ADDENDA & INTERPRETATIONS - Any
apparent inconsistencies, or any matter requiring explanation or
interpretation, must be inquired into by the Proposer in writing at
least 72 hours (excluding weekends and holidays) prior to the
time set for the Proposal opening. Any and all such interpretations
or modifications will be in the form of written addenda. All
addenda shall become part of the contract documents and shall
be acknowledged and dated on the signature page.
10. LAWS AND REGULATIONS - All applicable State of Iowa and
federal laws, ordinances, licenses and regulations of a
governmental body having jurisdiction shall apply to the award
throughout as the case may be, and are incorporated herein by
reference.
11.
SUBCONTRACTING - No portion of this Proposal may be
subcontracted without the prior written approval by the City.
12. ELECTRONIC SUBMITTAL - Telegraphic and/or proposal offers
sent by electronic devices (e.g. facsimile machines) are not
acceptable and will be rejected upon receipt. Proposers will be
expected to allow adequate time for delivery of their proposal
either by airfreight, postal service, or other means.
13. CANCELLATION - Either party may cancel the contract in the
event that a petition, either voluntary or involuntary, is filed to
declare the other party bankrupt or insolvent or in the event that
such party makes an assignment for the benefit of creditors.
14. ASSIGNMENT - Proposer shall not assign the contract or any
monies to become due thereunder without the prior written
consent of the City. Any assignment or attempt at assignment
made without such consent of the City shall be void.
15. TAXES - The City of Waterloo is exempt from sales tax and
certain other use taxes. Any charges for taxes from which the City
is exempt will be deducted from invoices before payment is made.
16. PROPOSAL INFORMATION IS PUBLIC — All documents
submitted with any proposal and the proposal shall become public
documents and subject to Iowa Code Chapter 22, which is
otherwise known as the "Iowa Open Records Law". By submitting
any document to the City of Waterloo in connection with a
proposal, the submitting party recognizes this and waives any
claim against the City of Waterloo and any of its officials, officers
and employees relating to the release of any document or
information submitted.
Each submitting party shall hold the City of Waterloo and its
officials, officers and employees harmless from any claims arising
from the release of any document or information made available
to the City of Waterloo arising from any proposal opportunity.
CITY OF WATERLOO, IOWA
Planning and Zoning Department
Bid Specifications for 2024 and 2025 Residential Lots Mowing/Miscellaneous Areas Mowing
and Lot Maintenance Services Contract (May 1, 2024-October 31, 2025)
SCOPE OF WORK
The Contractor shall provide all labor and equipment necessary for mowing, rimming and removal and disposal of
various debris. Assigned areas shall be mowed on an as needed basis when the average height of grass on a site exceeds
(6"), while maintaining a mowing height not to exceed four (4") in height. Prior to each mowing, the Contractor shall
remove all trash and debris including paper, branches, rocks, and other portable objects. All trash and debris shall be
legally disposed of, off site, at no additional expense to the Planning and Zoning Department. Additionally, the contractor
shall be responsible for cleaning up and repairing all damage created by mowing operations which may include adding
soil and seeding damaged areas as needed.
Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences and other objects to match the
height and appearance of the surrounding vegetation. Only upon request of the project manager will you be required to
edge vegetation growing over curb and sidewalk. A good -faith attempt will need to be made to keep all voluntary
vegetation to a minimum in and around the any buildings, fences, along alleyways, sidewalks and other rights -of -way and
particularly in areas where there are blind spots being created.
Occasionally, illegal dumping occurs on city owned lots in which case the City will be in charge of removing larger items
such as stoves, mattresses, tires, furniture etc. The contactor will submit either by letter, fax or email to the project
manager the location and a detailed list of the items needing to be picked up.
DAMAGE PROTECTION
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, signs, mailboxes, fences,
benches, utilities, and other fixtures. Any damage caused by the Contactor shall be completely repaired at no additional
cost to the Planning and Zoning Department. At no time shall any mowing equipment come in contact with any privately
owned tree or shrub during mowing. Any tree or shrub damaged by the Contractor shall be replaced at the direction of the
Planning and Zoning Department with no additional cost to the Planning and Zoning Department. The Contractor shall
avoid damage to turf grass and underlying soil and grade. Any rutting and related turf loss and erosion damage shall be
promptly remedied by the Contractor to the satisfaction of the Planning and Zoning Department with no additional cost to
the Planning and Zoning Department.
The Contractor shall take all necessary precautions to protect pedestrians and motorists from personal injury and property
damage. All equipment safety guards shall remain intact and serviceable. The Contractor shall carry liability insurance as
detailed in the GENERAL CONDITIONS to cover any damage claims.
SCHEDULING OF WORK
The Planning and Zoning Department may add or delete mowing of areas based on growing conditions, budget constraints
or some lots may be sold or acquired throughout the year. The Planning Department will provide the Contractor with
notification of any changes to the list of lots covered under the Contract.
REQUIRED EQUIPMENT
The Contractor shall provide a complete inventory of sufficient and proper equipment to perform all work in a safe and
timely manner. Equipment listed on the Bid Form will be verified by the Planning and Zoning Department to determine
whether it is adequate for this mowing contract. A portfolio of existing or past contracts with letters of recommendations
would be helpful in verifying the bidder's qualifications.
Types of mowing equipment required for this contract:
Line ti immers
Walk -behind mowers
Utility tractors with heavy-duty mowers
Types of other equipment required for this contract in addition to equipment listed above:
Pull behind trailer or usable truck bed
Tarps or enclosed trailer for hauling brush when required
Hedge trimmers
•
Note: City ordinance requires all loads being transported must be completely covered. The City is not responsible
for paying any fines you may be issued.
For larger parcels that are overgrown, contractor shall have access to a brush hog type of mower so that contractor can
meet the city's timeframe requirements. Excess amounts of cut grass and vegetation will need removed and not left on
parcels or blown onto the sidewalk or into the street right-of-way.
CONTRACTOR OR THEIR DESIGNEE MUST BE REACHABLE BY PHONE MONDAY THROUGH FRIDAY
8:00 A.M. TO 5:00 P.M.
East of 1903 Lafayette ST 4,466
SE of 1202 Sycamore St 5,734
SW of 1202 Sycamore St 5,475
SE of 1202 Sycamore St 4,778
SE of 1202 Sycamore St 12,184
North of 515 Independence Av 6,447
Between 319 & 327 Glenwood St 3,992
Between 222 & 232 Gable St 6,998
West of 1919 Lafayette St 3,672 y
SW Cor. of Courtland St & Elm St 3,910
Between 806 Gilbert St & 1310 Cottage Grove Av 7,616
Lafayette St between Colorado St and Indiana St
West of 1330 Dearborn Av & 1127 Calhoun St
700 Blk of University Av West of US Hwy 63 257,411 n
North of 1021 Chalmers Av
West of 917 Hartman Av
NE Cor. of Ansborough Av & Upton Av
East of 3338 W Airline Hwy 47,480
North of 3127 Logan Av
West of 651 Kern St
NE of627W2nd St
East of 514 Bratnober St
South of 725 Fairview Av
South of 1015 Lincoln St
East of 851 Dawson St
East of 424 Dawson St
East of 122 W Parker St
SE Cor. of Conger St & Broadway St
West of 318 Center St
North of 130 St Albans St
North of 1003 Logan Av
East of 516 Upton Av
East of 516 Upton Av
South side of Dawson St at Lincoln St
East of 139 Dawson St
Between 704 & 710 W 1st St
West of 226 Leland Av
East of 157 University Av
East of 157 University Av
West of 133 University Av
West of 133 University Av
NW of 714 La Porte Rd 59,959
NW of 434 Bayard St
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7
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6,370
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y 891326129029 Formerly 135 University Av.
y 891326129028 Formerly 137 University Av.
y 891326129034
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891313379004 Iformerly 230 Gable St
891324454007
891324479019 formerly 519 Independence Av, alley access only
891325181004
891325181002
891325181007 formerly 118E 10th St
891325181003 Iformerly 1218 Sycamore St
891230157008 Under development agreement, soon to be conveyed.
891230157007 formerly 1915-1917 Lafayette St. Under development agreement, soon to be conveyed.
891229303009
891325207006 formerly 326 Courtland St
891328229021
891327226002 Former Weissman Iron & Metals. Over 1 acre.
891230328011 Formerly 2265 Lafayette St, Lafayette School. Over 1 acre.
891229306012
891328229001
891302476048
891305476015 Lot 2 of Wesport Addition.
891322153032
891314381031 Formerly 663 Kern St. Demoed fall 2021.
891326253011 formerly 623 W 2nd St
891323207007 Formerly 508 Bratnober St. Demoed summer 2021.
891323127013 formerly 717 Fairview Av
891314476008 formerly 1013 Lincoln St
891314358004 formerly 847 Dawson St
891314458011 (formerly 420 Dawson St
891314433013 'formerly 116 W Parker St
891323204001 Note there is a traffic box on part of this lot, so we could not sell the entire lot
891323229014 formerly 326 Center St
891323284001 formerly 201 Lincoln St
891326357005
891336253035
891326307003
'D
Z
Consider combining both parcels.
formerly 1007 Logan Av
[formerly 121 Cutler St, south of corner lot
formerly 706 W 1st St
Consider combining these four parcels.
someone is parking on it...they should mow, or stop parking on it. Formerly 232 Leland Av
Note
formerly 1309 W 2nd St
formerly 430 Bayard St
Former voleball courts of bowling alley. Over 1 acre.
West of 519 Adams St 3,519 j y [ 891324207008
East of 418 Adams St
West of 410 Adams St
1100 Blk Sumner St West of 211 Linn St
East of 122 Sumner St
Between 155 & 167 Harrison St
East of 155 Harrison St
East of 155 Harrison St
West of 137 Harrison St
South of the SW Cor. Of N Barclay St & Oneida St
400 Blk Logan Av South of 105 Lincoln St
400 Blk Logan Av South of 105 Lincoln St
South of 2306 City View St
North of 235 Jackson St
North of 1015 Mobile St
NE Cor. of Mulberry St & Oak Av
South of 239 Ash St
North of 508 Mobile St
Across from 81 Lafayette St
Across from 81 Lafayette St
North of 221 Ash St
West of 718 Glenwood St
North of439 Cherry St
South of 749 Vinton St
North of 724 Vinton St
South of 733 Vinton St
North of 724 Vinton St
SW Cor. of N Barclay St & Salisbury St
West of 606 Independence Av
South of 608 Vinton St
2024-2025 Mowing List as of 3/1/24
Property
Between 314 & 328 E 1st St
NE of 117 E 9th St
NE of 117 E 9th St
NE of 117 E 9th St
NE of 117 E 9th St
Behind 117 E 9th St
West of 1335 Mulberry St
SW Cor. of Franklin St & linden Av
North of 506 Elm St
South of 326 Fowler St
Between 368 & 876 Fowler St
SE Cor. of Fowler St & Lane St
East of SE Cor. of Fowler St & Lane St
East of 402 Fowler St
00
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4,717
7,059
7,357
4,669
4,020
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5,463
4,773
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8,458
2,825
8,456
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8,200
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3,920
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4,682
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y ! 891324134009
y ! 891324176010
y I 891324179005
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891324257010
891324260010
891323428020
891324429004
891323434002 Consider combining these 2 parcels.
891324482001
891324458009
891324479005
891324480001
' 891324479008
891324480002
891324184009
891325227001
891325227017
891325211002 formerly 304 Fowler St. Consider combining these two parcels
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891325212016 [formerly 510 Elm St
891325278006 'formerly 1828 Franklin St
891325251007 formerly 1331 Mulberry St
891325176012 !formerly 116-118 E fith St
891325176004 !
[ 891325176005
891325176016 (corner of E 9th St and Sycamore St
891325176017 'formerly 121 E 9th St
! 891323478017 'formerly 320E 1st St
'D
Z
Consider combining both parcels. Formerly 421 Logan Av
Used as parking lot, look at selling. Formerly 132 Sumner St
formerly 121 Sumner St
formerly 402 Adams St
formerly 426 Adams St
formerly 509 Adams St
formerly 213 N Barclay St
Consider combining these three parcels
formerly 239 Jackson St
[formerly 1017 Mobile St
Portion needed for right-of-way
formerly 233 Ash St
formerly 520 Mobile St, at dead end of Mobile
small triangular lot west of parcel 891324482002
formerly 449-447 Cherry St
formerly 745 Vinton St
formerly 734 Vinton St
formerly 731 Vinton St
formerly 728 Vinton St
This parcel acquired in 1972 by DEED 501897, presumably for road. Should Planning mow?
This parcel acquired in 1988 by CLD 597197, presumably for intersection imp. Should Planning mow?
formerly 602 Vinton St
Formerly 404 Fowler St.
formerly 515 Elm St
2
0
rt
(D
NE of 410 Thompson Av
00 Blk of Lane St, across street from 82 Lane St
North of415 Lane St
West of 225 Sumner St
1000 Blk of Sycamore SE of 204 E 8th St
East of 215 Sumner St
NW of 1027 Sycamore St
NE of 1027 Sycamore St
1027 Sycamore St
West of 918 Newell St 52,380 n
East of 3116 Franklin St
200 Blk of Hopkins Ct SE of 208 Salisbury St
700 Blk Vinton St North of 711 Vinton St
700 Blk Vinton St North of 711 Vinton St
1804 E 4th St
[North of 1804 E 4th St
NE Cor. of Courtland St & Irving St
200 Blk Courtland St South of 206 Irving St
South of 415 State St
East of 217 Independence Av
700 Blk Willow St East of 522 Beech St
I East of 126 Dearborn Av
902 Logan Av
East of 620 Fowler St
North of 902 Logan Av
East of 518 Cottage St
West of 824 Fowler St
East of 307 Adams St
300 Blk Adams St East of 307 Adams St
West of 327 Adams St
West of 117 Smith St
West of 220 Independence Av
East of 306 Charles St
1300 Blk Gable St West of 1009 Manson St
East of 307 Gable St
North of 1809 E 4th St
NE Cor. of Ricker St & Hwy 63
East of 119 Ricker St
West of 437 Ricker St
South of 328 Ricker St
West of 123 Conger St
North of 806 Logan Av
South of 120 Peek St
NW Cor. of Adams St& E4thSt
'Property
2024-2025 Mowing List as of 3/1/24
4,225
4,120
7,149
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9,167
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8,581
3,424
3,410
8,339
7,340
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y 891325137013 consider combining these 4 parcels
y 891324177016 formerly 219 Sumner St
y 891324177015 Formerly 223 Sumner St. Consider combining these two parcels.
y 891325137011 Building demolished in 2021
y 891325137012 formerly 1025 Sycamore St
7
7
y 891325202010 formerly 211 Courtland St
y 891325202011 Consider combining these two parcels
y 891313379013 Formerly 1808 E 4th St
y 891313379012 Consider combining these two parcels. Home demolished in 2023.
y 891324479011 formerly 717 Vinton St
y 891324479010 Consider combining these two parcels
K
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y 891313357007
y 891313357008 Dunsmore house. Consider combining these two parcels
K
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y 891324132026
•
y 891324132025
y 891324132024 consider combining these three parcels
K
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891325251003
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891324457014
891324427002
891324251005
891325202003
891313331003
891313377010
891313377012
891313356007
891313354020
891313356010
891313381010
891313383009
891323228002
891324101009
891324208016
891324107006
2
formerly 414 Thompson Av
formerly 419 Lane St
formerly 3126 Franklin St
Formerly 820 Newell St. Over 1 acre.
Formerly 220 Hopkins Ct. Demoed fall 2021.
formerly 409 State St
formerly 223 Independence Av
formerly 710 Willow St
formerly 134 Dearborn Av
formerly 622 Fowler St
formerly 520 Cottage St
formerly 115 Smith St
formerly 820 Fowler St
formerly 312 Charles St
formerly315 Gable St
formerly 129 Ricker St
formerly 821 Manson St
formerly 125 Conger St
formerly 812 Logan Av
formerly 116 Peek St
Note
Between 508 & 526 Locust
NW of 1217 Sycamore St
East Cor. of Sycamore St & E 10th St
1515 Sycamore St 94,009 y
East of 2012 Lafayette St
East of 427 Rath St
West of 508 Adams St
in
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90 Sycamore St
170 Sycamore St
East of 402 Courtland St
335 Sumner St
307 Sumner St
ISE Cor. of Merriman St & Halstead St
West of 246 Hogle St
West of 150 Harrison St
West of 246 Hogle St
900 Blk of Linden Av North of 751 Glenwood St
900 Blk of Linden Av North of 751 Glenwood St
West of 729 Glenwood St
West of 218 Cottage St
100 Blk of Shilliam Av across from 209 Jackson St
1527 E 4th St
1526 E 4th St
2127 E 4th St
East of 171 Rebbecca Ln
123 E Parker St
South of 171 Rebecca Ln
South of 171 Rebbecca Ln
11000 Blk of Fulton St across from 1013 Fulton St
1000 Blk of Fulton St across from 1013 Fulton St
1000 Blk of Fulton St across from 1013 Fulton St
1000 Blk of Fulton St across from 1013 Fulton St
[100 Blk of Sumner St West of 211 Linn St
East of 124 Center St ( 31,007
SE of 906 Franklin St 2,785
NE of 409E 8th St ( 9,519
[South of 114 Warneka St ( 11,096
[South of 414 Logan Av ( 7,971
South of41John St ( 6,233 ( n
SW of 406 E 10th St ( 2,626
South of 326 Oak Av ( 1,754
Property I Lot Sq ft Sidewalk
[2024-2025 Mowing List as of 3/1/24
Y
lD
NJY
V
6,688
4,056
8,743
4,601
W
CA
O
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4,722
W
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4,346
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6,046
6,047
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126,154
11,548
12,067
147,668
82,291
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8,400
y 891230308008 Consider combining these two parcels
y 891230308009 Formerly 242 Hogle St. Demoed fall 2021.
y 891324476003 Consider combining these two parcels
y 891324476004 Formerly 915 Linden St. Demoed fall 2021.
891779226024 Consider combining these three parcels. Over 1 acre.
CO
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1
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n 891229358002 Formerly 1004 Fulton Av. Demoed fall 2021.
891326331006 1
891325180013
891230304006
891325259002
891325180014
891230303007
891324210001
891324307010
CO
W
Y
W
W
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891323476002
891323476001
891325208002
891324178010
891324178017
891324176002 (Formerly 214 Cottage St. Demoed fall 2021.
891324405003 1 Formerly 118 Shilliam Av. Demoed fall 2021.
891324105007 [Formerly 1527 E 4th. Demoed 2022.
891324129013 Formerly 1526 E 4th. Demoed 2022.
891313307026
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891323231002 !Formerly 120 Center St. Demoed fall of 2021.
891325127002 1
891325127007 (formerly 411 E 8th St
891313459019 Iformerly 915 Newell St
891324156007 (formerly 408-410 Logan Av
891313351036 formerly 27 John St
891325209011 formerly 1201 Mulberry St
891323430018 formerly 310 Oak Av
13
Z
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formerly 520 Locust St
formerly 1211 Sycamore St
Former Rath Administration building. Over 1 acre.
Soon to be sold to developer to be rehabed. 1
Soon to be sold to developer to be rehabed.
Former Crystal Ice building.
Former Crystal Ice building.
Formerly 408 Courtland St. Demoed 2022.
Formerly 335 Sumner St. Demoed 2022
Formerly 307 Sumner St. Demoed 2022
Formerly 200 Merriman St. Demoed fall 2021
brldpe contrsctet._ orn 'ist for now.
Formerly 154 Harrison St. Demoed fall 2021.
Formerly 725 Glenwood St. Demoed fall 2021.
Formerly 115 Sumner St. Demoed summer 2021.
Z
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N of 3620 Wagner Rd 10
S of 3620 Wagner Rd 10
N of 3488 Wagner Rd 10
ISE of 250 Westfield Ave, part of Lot 1 of Techworks Add
N of 250 Westfield Ave, part of Lot 1 of Techworks Add 22
637 Ankeny St
212 Sunnyside Av
208 Sunnyside Av
207 Lafayette St
;N
orth of 208 Denver St
1232 Ricker St
SE of 1426 Washington St
SE of 1426 Washington St
SE of 1426 Washington St
NW Cor. of Williston Av & US Hwy 218
SE of 1103 Commercial St
817 Bluff St
1NE
742 Grant Av
SW of 326 W 14th St
NW of 1108 Grant Av
1NE of 619 W 7th St, behind 908-910 South St
1NE of 620 W 7th St
NW of 1124 Washington St
INW Cor. of W llth St & South St 1
SE of 1218 Washington St
100 Blk W 8th St SE of 915 Commercial St
SE of 915 Commercial St
SE of 1018 Wellington St
West of 1133 Bertch Av
East of 1421 Hawthorne Av
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1NW of 1316 Washington St
East of 1023 South St
West of 1129 South St
Adj. to 622 W 9th St
Between 1128 & 1206 Washington St.
Property
12024-2025 Mowing List as of 3/1/24
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3,570
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8,395
20,517
8,540
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3,000
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8,447
6,853
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6,362
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2,854
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3,566
7,323
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891323436006 Parcel added 4/27/23.
891332476007 Parcel added 4/24/23, home will eventually be tore down
891303151009 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre.
891303151012 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre.
891303151013 Parcel added 4/24/23. Mow front 300 feet only. Over 1 acre.
891230129024 Parcel added 4/27/23.
891323378018 Entire parcel is parking lot. Mow areas of right-of-way of Westfiled Av and W Jefferson St.
891323455001 Over 1 acre.
891324181014 (Parcel added 2/17/23, previously was missed
891323378017
891313352021
891326108008
891326108007
891323478013 Home demo
891326305017
891325155013
891326283016
891325377006
891326411007
891325377008
891326481001
891326431002
891326426007
891335226017 1
891336105018
891326432010
891325354049
891326433006
891325307024 I
891326432012 1
891325307007
N
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253820:
253540:
253540:
253540:
133820
2647600E
2515300
2515300
2530703:
2530703:
2530700:
VI
N
0
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CO
3 formerly 919-925 Commercial St (Castle Apartments)
2 Consider combining these two parcels
'Parcel added 4/27/23.
Consider combining these three parcels.
Parcel number was changed, used to be parcel 891313382006
Quonset Hut part of formerJohnstone Supply. Includes sidewalk along W 7th St
(Building demolished in 2021
formerly 328 W 14th St
formerly 1100 Grant Av
Formerly 613 W 7th St. Alley access only.
formerly 614 W 7th St
Consider combining these two parcels
formerly 1120 Washington St
formerly 1020 Wellington St
Formerly 1131 Bertch Av. This property should be a high priority to sell
formerly 1423 Hawthorne Av
Note
formerly 626-628 W 9th St
formerly 1029 South St
City acquired from State CLD 623 Pg 63. Is planning responsible to mow?
fished in 2023.
fished in 2023.
309E 2nd St
318 BratnoberSt
418 Oak Av
110 Chestnut St
724 Lincoln St
408 Vermont St
Y
V
0W,3
T
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4-4r'
E of 1320 Mulberry St, corner of Mulberry and Lane
S of 542 Indiana St
1712 E 4th St
NW of 1112 Sycamore St
IW of 532 Dawson St
1003 Vine St
NW of 924 Lafayette St, corner of Lafayette & E 7th
NW of 924 Lafayette St, corner of Lafayette & E 7th
NW of 924 Lafayette St, corner of Lafayette & E 7th
NW of 924 Lafayette St, corner of Lafayette & E 7th
NE of 204 E 7th St, corner of Lafayette & E 7th
NW of 1217 Sycamore St
W
N
A
W
N
Gco
V
N
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I708 W 3rd St
01
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h
1200 E Mullan Av
N of 1335 Mulberry Street
1335 Mulberry Street
54 Lane St
Property
12024-2025 Mowing List as of 3/1/24
V
In
O
4,270 1
4,500
Vt
O
Q1
NJ
1-1
VJ
O
1-1
ui
Q
O
13,724
71,000
5,600
N
In
O
4,290
0
000
O
6,000
4,500
3,200
W
Co
•V
O
7,000
4,730
4,875
9,000
N
0
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y 891325133001 Parcel added 2/8/24
y 891325133003 Parcel added 2/8/24
y 891325133004 Parcel added 2/8/24
y 891325133005 Parcel added 2/8/24
y 891325133018 Parcel added 2/8/24. Consider combining these 5 parcels
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1 Sidewalk
891323478009
891323235010
891323237027
891323428019
891323227002
891326355002
891321377012
891313382015
891325251008
891230329029
891325179008
891314457018
891326283003
891326183004
891326178016
831323477012
891325251004
891325251006
891325254013
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes a home.
Parcel added 3/1/24. Includes an appartment complex.
(Parcel added 3/1/24. Includes a home.
Parcel added 2/8/24
Previously missed. Parcel added 2/8/24
formerly 1100 Sycamore St. Parcel added 2/8/24
Parcel added 2/8/24
'Parcel added 2/8/24
Parcel added 2/8/24. Sidewalk on Vine and Steely
Parcel added 2/8/24. Sidewalk on W 7th and Bluff
Parcel added 2/8/24
Parcel added 2/8/24
'Parcel added 1/4/24
'Parcel added 9/11/23
Parcel added 9/11/23. Has a house.
Parcel # changed, was 891325254010 Parcel added 8/1/23. Mow area under 1 acre.
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Mowing Lots
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