HomeMy WebLinkAbout04.01.2024 Finance Committee MinutesApril 1, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of March 18, 2024, as presented.
Nichols/Chiles
that the minutes of March 18, 2024, as presented, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Sgt. Ludwig
Class/Meeting: FBILeeda - Command Leadership Institute
Destination: Cedar Falls, IA
Dates: May 13-17, 2024
Amount not to exceed: $795.00
Police Chief, (2) Captains, (2) Lieutenants, (1) Sergeant, and (3) Officers
Class/Meeting: Waterloo Exchange Club Officer Of the Year Banquet
Destination: Waterloo, IA
Dates: March 7, 2024
Amount not to exceed: $315.00
Bridgett Wood, Finance Director
Class/Meeting: Spring IMFOA Conference
Destination: Des Moines, IA
Dates: April 17-19, 2024
Amount not to exceed: $525.00
Steven Kjergaard, Director of Aviation
Class/Meeting: AAAE Annual Conference
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Destination: Nashville, TN
Dates: April 27 - May 1, 2024
Amount not to exceed: $2,706.28
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Fire (Gas Monitors)
Amount: $6,878.20 + $100.00 S/H
Expenditure: (7) QRAE 3 wireless gas monitors.
Leisure Services (Picnic Tables)
Amount: $12,695.50
Expenditure: (18) aluminum picnic tables for the Gates Park and Greenbelt Lake shelters.
Leisure Services (Flowers for Planters)
Amount: $3,480.00
Expenditure: Labor & materials to plant annual flowers in twenty-nine of the saucer style
planters at Riverloop Expo Plaza.
Planning & Zoning (Water Works Front Footage)
Amount: $3,270.00
Expenditure: Front footage with 1 inch tap at 2255 GT Drive.
Planning & Zoning (Environmental Site Assessment)
Amount: $4,900.00
Expenditure: Environmental Site Assessment - Phase 1 for 310 Upland Drive.
Planning & Zoning (Environmental Site Assessment)
Amount: $4,800.00
Expenditure: Environmental Site Assessment - Phase 1 for 1103 Commercial Street.
Police (ICAP Renewal)
Amount: $9,003.00
Expenditure: Tri-County Drug Task Force annual ICAP insurance premium.
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Police (Axon Docking Station and Pro -License)
Amount: $12,792.24
Expenditure: TCDTF Axon docking station and licenses.
Sanitation (Cart Washers)
Amount: $12,036.60
Expenditure: (3) Sanitation cart washers.
Sanitation (Mobile Ramp)
Amount: $11,500.00
Expenditure: Mobile ramp for compost site.
Sewer (Transmission)
Amount: $4,617.00 + $383.00 S/H
Expenditure: Rebuilt transmission for truck A02.
Street Dept (ReClaimer)
Amount: $764,664.00 + $24,350.00 S/H
Expenditure: ReClaimer to be used for resurfacing streets.
Street Dept (Planers and Broom)
Amount: $69,382.43 + $1,531.00 S/H
Expenditure: 48" Planer, 24" Planer, 86" Severe Duty Bucket and 84" Angle Broom for street
projects.
Street Dept (Compact Track Loader)
Amount: $100,201.77 + $1,500.00 S/H
Expenditure: Compact Track Loader for street repairs.
Street Dept (Mini -Paver)
Amount: $89,332.00 + $1,500.00 S/H
Expenditure: Mini -Paver with Emulsions System, training on the equipment for warranty
purposes, and spare parts for street repairs.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
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carried.
Approve the budget amendment to increase Tri-County Forfeiture revenue and the Tri-County
Forfeiture expense lines by $60,000.00, as submitted by the Police Department.
Approve budget amendment to increase the Cash on Hand revenue line and Machinery &
Equipment expense line in the amount of $1,052,461.20, for street resurfacing_ and repair
equipment purchases, as submitted by the Streets Department.
OTHER COMMITTEE BUSINESS
Feuss/Nichols
that the following refund requests be approved. Voice vote -Ayes: Three. Motion carried.
Request approving a refund to Sandra Utsler, on property located at 206 Summit Avenue,
Waterloo, IA 50701, in the amount of $23.00, for the interest paid on a sidewalk assessment,
Certificate No. 35-0017360.
BILLS PAYMENT
March 25, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated March 25,
2024, in the amount of $4,555,090.13, be approved. Voice vote -Ayes: Three. Motion carried.
April 1, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated April 1,
2024, in the amount of $1,509,411.78, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Chiles that the meeting be adjourned at 5:17 p.m. Voice vote -Ayes: Three. Motion
carried.
Kelley Felchle
SIGNED
Kelley Felchle
City Clerk
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