HomeMy WebLinkAboutApproved Documents - 4/29/2024TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$87,534.05
$395.00
$32,070.95
04/10/2024
Copy - Department
NAME(S) AND POSITION(S):
Lt. Greg Fangman
DATE: 04/10/2024
NAME OF CLASS / MEETING:
International Association for Property and
Evidence
DESTINATION: Online Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 1, 2024
RETURN DATE:
May 31, 2024
DATE(S) OF MEETING:
May 1-31, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to attend this online course as he was recently appointed to oversee the
Department's Property Division. This course will provide a basic understanding on the fundamentals,
of how the Property Division should operate. This training will not exceed $395.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING
MEALS
$395.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $395.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $395.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
Date Approved by Finance Committee:
4/29/2024
DEPARTMENT HEAD DATE
04/10/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
�1/4Wyett 7004,
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-27-2505 1346
$15, 700.00
$14,845.67
$964.20 (reimbursed)
$854.33
4/11/24
Copy - Department
NAME(S) AND POSITION(S): DATE:
APRIL 8, 2024
ABRAHAM L FUNCHESS JR, HUMAN RIGHTS DIRECTOR
NAME OF CLASS / MEETING: 1 DESTINATION:
INDIANAPOLIS, IN
APPRAISAL FOUNDATION BOARD OF TRUSTEES I DEPARTURE POINT
MEETING IF NOT WATERLOO:
DEPARTURE DATE:
MAY 15, 2024
RETURN DATE:
MAY 19, 2024
DATE(S) OF MEETING:
MAY 16-19, 2024
PURPOSE OF TRAVEL/TRAINING:
FOUNDATION REIMBURSES FOR TRAVEL, MEALS AND PAYS LODGING. The Appraisal Foundation is the nation's
foremost authority on the valuation profession. The boards are responsible for setting congressionally authorized
standards & qualifications for real estate appraisers & provide voluntary guidance for all valuation professional.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
PRIVATE VEHICLE
514.20 AIRFARE DEPARTING FROM: WATERLOO, IOWA
ESTIMATE OF COST:
N/A
NTE 350.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
BUDGET LINE ITEM: 010-27-2505-1346
100.00 TAXI X GRANT REIMBURSABLE
PARKING YES NO
514.20 AIRFARE X REQUIRED CERTIFICATION
MISC/TOLLS YES NO
TOTAL FOR ALL: $ 964.20
TOTAL: $ 964.20
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
ABRAHAM L FUNCHESS JR
Date Approved by Finance Committee:
4/29/2024
DEPARTMENT HEAD DATE
APRIL 8, 2024
DATE
K:AShared Goodies\Forms\Travel Request Form
�1/4"yett ZOoa,
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-03-8400 1346
$20,000.00
$8,791.90
$2,150.00
$9,058.10
4/10/2024
Copy - Department
NAME(S) AND POSITION(S):
Bridgett Wood, Finance Director
Kim Bahr, Assistant Finance Director
DATE: 4/10/2024
NAME OF CLASS / MEETING:
Iowa Municipal Professionals Institute
DESTINATION:
Ames, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
6/24/2024
RETURN DATE:
06/27/2024
DATE(S) OF MEETING:
6/25-27/2024
PURPOSE OF TRAVEL/TRAINING:
This institute has classes required to be taken for the Municipal Finance Officer Certification and
Municipal Associate Finance Officer Certification with IMFOA. These classes will provide additional
knowledge for city finances as well as other courses relating to city business.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
$900.00
$300.00
$750.00
$200.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 2,150.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-03-8400 1346
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 1,075.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bridgett Wood, Finance Director
DEPARTMENT HEAD
4/10/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
4/29/2024
DATE
/�/(4,,ett ZOoa,
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$92,622.13
$702.00
$26,675.87
04/15/2024
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Frein, Sgt. Woodward, Sgt. Savage
DATE: 04/15/2024
NAME OF CLASS / MEETING:
Supervising Patrol Critical Incidents
DESTINATION: Online
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 28, 2024
RETURN DATE:
May 28, 2024
DATE(S) OF MEETING:
May 28, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to allow Sgt. Frein, Sgt. Woodward, and Sgt. Savage to take the above
listed online course. The training will provide tools to help manage patrol based critical incidents prior
to the arrival of specialized units. This training will not exceed $702.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
$702.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $702.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 234.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Greg Fangman 4/29/2024
DEPARTMENT HEAD DATE
04/15/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
v v 1 DIGITALLY
SIGNED
TRAVEL REQUEST
CITY OF WATERLOO
$200 or less
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120.000
$93,324.13
$750.00
$25,925.87
04/16/24
Copy - Department
NAME(S) AND POSITION(S):
(2) Waterloo PD Lab Personnel
DATE:
04/16/2024
NAME OF CLASS / MEETING:
DCI Cannabis Identification
DESTINATION: Ankeny, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
05/13/2024
RETURN DATE:
05/16/2024
DATE(S) OF MEETING:
May 13-16, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send (2) WPD lab personnel to cannabis testing school in order
to test cannabis samples locally. Our current certified tester is set to retire soon.
Total cost will not exceed $750.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
NA AIRFARE
NA PRIVATE VEHICLE
DEPARTING FROM:
ESTIMATE OF COST:
$420.00 LODGING
$280.00 MEALS
REGISTRATION
50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 750.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 375.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt Greg Fangman
EMPLOYEE REQUESTING TRAVEL/TRAINING
04/16/2024
DATE
K:AShared Goodies\Forms\Travel Request Form January 2010
Finance Committee Approved
W1/44/ett Ncbc,W
DEPARTMENT HEAD
4/29/2024
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
525-15-5400 1315
$1,000.00
$149.00
$640.00
$211.00
04/23/2024
Copy - Department
NAME(S) AND POSITION(S):
Sheila Steffen, Public Works Coordinator
DATE:April 17, 2024
NAME OF CLASS / MEETING:
Iowa Municipal Professionals Academy
DESTINATION:
Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 19, 2024
RETURN DATE:
June 21, 2024
DATE(S) OF MEETING:
June 19 - 21, 2024
PURPOSE OF TRAVEL/TRAINING:
Municipal Professionals Academy
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo
ESTIMATE OF COST:
300
140
200
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 640.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 525-15-5400-1315
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 640.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Randy Bennett, Public Works Division Manager
DEPARTMENT HEAD
4/17/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
4/29/2024
DATE
Tw-dgew No -ad
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
283-13-5452 1346
$21,500.00
$6,802.33
$898.00
$13,799.67
04/25/2024
Copy - Department
NAME(S) AND POSITION(S):
Dana Jackson, Housing Inspector/Maintenance
Supervisor
DATE: 04/25/2024
NAME OF CLASS / MEETING:
Iowa NAHRO (National Association of Housing and
Rehabilitation Officials) 2024 Annual Conference
West Wst Des Moines, Iowa
DEPARTURE POINT n/a
IF NOT WATERLOO:
DEPARTURE DATE:
04/22/2024
RETURN DATE:
04/24/2024
DATE(S) OF MEETING:
April 23-24, 2024
PURPOSE OF TRAVEL/TRAINING:
Iowa NAHRO Conference/Training
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
465.00 LODGING
58.00 MEALS
375.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 898.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 283-13-5452 1346
X GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
LeKeisha Veasley
DEPARTMENT HEAD
04/25/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
4/29/2024
DATE
Tu4ett NacW
City Clerk Use Only
Finance Committe29/2024
Approval Date 4
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 9,422.00
plus est. shipping costs of
Central Garage
$ 325.00
Sno Go 191911 - repair auger and bearings.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Auger has broken flutes.
Vendor selected for this purchase: Alamo Group
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 683,500.00
and the current available balance is $ 76,466.77
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
4i29i2024 M� „ t ZQ miTNE
i L(� SIGNED 4/29/2024
Date (Signatur Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ 129/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 4,566.10 plus est. shipping costs of $ 0
Road Grader 194E305 - cut off and replace front blade.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Frame rusted and breaking.
Vendor selected for this purchase: C & C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor has specific jigs required for repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 683,500.00
and the current available balance is $ 76,821.87
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
ZQ� DIGITALLY
4/29/2024
4/29/2024
Date (Signature finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
4/29/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 275,829.00 plus est. shipping costs of $ 0.00 to pay for or purchase
one 2023 Life Line ambulance
This purchase or expenditure is being made because:
To replace an existing ambulance and keep our fleet in safe and reliable condition
Vendor selected for this purchase:
Koocke's Emergency Vehicles
�■ Bids or written quotes were taken on this purchase, as follows:
Kocke's winning bid of $275,829.00;
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jason Hernandez
$ 369,000.00
$ 288,214.80
04/19/2024 T1/44ettN« 4
GIGIMI IY
SIGNED
4/29/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 9,998.00 plus est. shipping costs of $ 0.00 to pay for or purchase
two (2) infrared saunas
This purchase or expenditure is being made because:
saunas are an effective and efficient way for Firefighters to detoxify after being exposed to fires
and/or other harmful chemicals, amongst many other health benefits.
Vendor selected for this purchase:
Sunlighten
�■ Bids or written quotes were taken on this purchase, as follows:
Sunlighten winning bid of $9,998.00
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400 2128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ $10,000.00
$ 10,000.00
Bill Beck 04/08/2024 NSIGNED 4/29/2024
(Signature Dept. Head or Designee) Date (Signature finance Dept. Review) -� Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commitep29/2024
Approval Date !!}}
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 57,221.00 plus est. shipping costs of $ 0.00 to pay for or purchase
a Stryker Power Load System for new ambulance
This purchase or expenditure is being made because:
This equipment is crucial for the safety of our medics and patients
Vendor selected for this purchase:
Klocke's Emergency Vehicles
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
This was an add -on item to our ambulance which was bid out to Klocke's Emergency services
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410-2117 & 323-12-1400-2112
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jason Hernandez
$ 369,000.00
$ 288,214.80
04/19/2024 Tw,dgett(N
SIUNFU
4/29/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committg,29/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the HR/Finance Department to expend
$ 2,898.00 plus est. shipping costs of $ N/A to pay for or purchase
touchscreen barcode reader time clock to be used at Byrnes Pool
This purchase or expenditure is being made because:
Need to be able to have part-time/season staff use a barcode reader to punch in for the time -
clock system for payroll.
Vendor selected for this purchase:
Tyler Technologies
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Tyler Technologies is who the software is through, this is the recommended product from
them.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-09-8250 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Bridgett Wood, Finance Director
(Signature Dept. Head or Designee)
$ 71,211.00
$ $21,483.12
4/15/24 h�i�/L Nao,fRISIIGGNNEED 4/29/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
City of Waterloo
Expenditure Pre -Authorization Request Form
Finance Commitrt29/2024
Approval Date
t�}}
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 20,469.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Dasher board system improvements at Young Arena
This purchase or expenditure is being made because:
the current hockey dasher board system is 30 years old and in need of repairs. The improvements will
improve player safety and game play.
Vendor selected for this purchase:
All American Arena Products, Albert Lea, MN
Q Bids or written quotes were taken on this purchase, as follows:
All American Arena Products, Albert Lea MN ---- $20,469.00
Becker Arena Products, Shakopee MN $25,407.11
Ej Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund ❑ Road Use Tax Sewer ❑ Sanitation
DBonds El Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget Tine -item:
323-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 100,000.00
$ 45,195.00
#
Paul Huting 4/17/24 ,
' (/ O DIGITALLY
, �L SIGNET 4/29/2024
(Signature Dept. Head or Designee) Date (Signatureinance Dept. Review) ' Date
K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Ci ALUM ERICAN
ARENA PRODUCTS
www.allame icanarena.com
1414 S. 4th Avenue
Albert Lea, MN 56007
SOURCEWELL AWARDED
VENDOR
Contract 8 120320-ALL
Name / Address
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, Iowa 50701
Quote
Date
Quote #
4/5/2024
3619
QUOTE VALID FOR 30 DAYS
Ship To
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, IA 50701
Sales Rep
Terms
AR
Net 30
Description
QtY
U/M
Class
Cost
Total
1/2" x 8" kickplate - RED
1/4" x 1-1/2" IF (painted)
1/4" x 1" Hi Lo screw (painted)
1/2" kickplate insert kit
Demo of existing and installation of new -
estimated at 3 days
-replace liftout panel facing
-replace gate thresholds
-replace line kit
-change gate hardware
**disposal provided by owner (dumpster)
Trip charge - travel expenses (hotel, meals, fuel,
etc)
Poly - 1/2" x 42" x 96"-
4 replacement pieces for the Ilftout panels
1/2" Dasherboard line kit, facing Insert
Mondo Sport Impact (6mm rolis)-
1pc 6' wide x 30' long
80
1,000
1,000
1
3
1
4
1
180
ea
ea
ea
ea
ea
ea
ea
ea
sgft
Sourcewell
Sourcewell
Sourcewell
Sourcewell
Sourcewell
Sourcewell
Sourcewell
Sourcewell
Sourcewell
68.00
0.36
0.36
195.00
2,250.00
1,200.00
205.00
355.00
12.25
5,440.00T
360.00T
360.00T
195.00T
6,750.00T
1,200.00T
820.00T
355.00T
2,205.00T
Phone #
E-mail
844-231-2227
sean@allamericanarena.com
Page 1
Subtotal
Sales Tax (0.0%)
Total
IE3
ARENA PRODUCTS
www.allamericanarena.com
1414 S. 4th Avenue
Albert Lea, MN 56007
ALL*AMERICAN
SOURCEWELL AWARDED
VENDOR
Contract 11120320-ALL
Name / Address
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, Iowa 50701
Quote
Date
Quote #
4/5/2024
3619
QUOTE VALID FOR 30 DAYS
Ship To
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, IA 50701
Sales Rep
Terms
AR
Net 30
Description
Qty
U/M
Class
Cost
Total
3/4" caprail - straight (color red)
13pcs @ 3/4" x 7" x 96"
9pcs non textured (player box)
4pcs textured with glass groove (pull outs)
1" white access gate threshold- stralght
6@30"x63/4"
2 @ 36" x 7.5"
Player access gate hinge assembly -
Single bar gate latch
Shipping - TBD
13
8
8
1
ea
ea
ea
ea
Sourcewell
Sourcewell
Sourcewell
Sourcewell
120.00
75.00
78.00
0.00
1,560.00T
600.00T
624.00T
O.00T
Phone #
E-mail
844-231-2227
sean@altamericanarena.com
Page 2
Subtotal
$20,469.00
Sales Tax (0.0%)
$o.00
Total
$20,469.00
Becker
ARENA PRODUCTS
Rel ahllitybydasIgn
Customer #: 206688
Quotation #: Waterloo - Kick plate Replacement
Revision #:
Date: April 8, 2024
Proposal Expiration Date: May 8,2024
Your Sales Consultant: Chad Minichillo
Prepared For:
Jake Schaefer
125 Commercial
Waterloo, IA 50701
Project Location:
Young Arena
12 Commercial
Waterloo, IA 50701
Thank you for considering Becker Arena Products, Inc., we appreciate the opportunity...
720 Innovation Drive
Shakopee;.Minnesota,USA 55379
Tel:952-890.2690
beckererena:cdm
Thls system is available through the Sourcewell Cooperative Purchasing Program at discounted pricing. BECKER ARENA
PRODUCTS, INC—VENDOR CONTRACT#120320-ATH
Sourcewell is a municipal contracting government agency that serves education and government agencies nationally through
competitively bid and awarded contract purchasing solutions. Over 47,000 Member agencies enjoy the value and commitment
of the world -class Sourcewell awarded Vendors. Take advantage of the cooperative purchasing discounts shown here in this
quotation mentioning our contract #120320- ATH when ordering. You must be a member and contracting authority. Ask your
salesperson for a copy of the Sourcewell Contract Purchasing information.
Benefits of Choosing to Partner with Becker Arena Products
• A stable and reliable company since 1988
• A staff with in-depth knowledge of the industry and products
• Quality products that last
• Experienced and professional Installers
• Excellent customer service
• Worry Free Projects —Guaranteed for more information.
Per your request, please find the below details and pricing to refurbish and replace the kick plate to the existing dasher system
in the Young Arena. Pricing includes removal and Installation.
BASE BID — HDPE Poly Kick Plate with Removal and Installation — Ring Only
BAP to furnish and install new kick plate, and all necessary hardware to replace the existing. Ring only.
72 pieces, Y:" Red Kick plate 8" x 97"
1 Poly Line kit (Inserts for goal, blue, and center Ice)
All fasteners color match screws for installation
(4) each Gate latches with push buttons
(4) each Gate latches without push buttons
Freight to Waterloo, IA has been estimated and Included in the total pricing. Due to the volatility in transportation
and freight rates, Becker Arena Products reserves the right to adjust the total price to match the actual freight rates
incurred on the date of shipment(s).
beckerarena.com
Removal and Installation
Becker Arena Products, Inc. will furnish an experienced and professional installation crew that meets all requirements
to be considered a Qualified Becker Arena Products, Inc. Employee or Partner. This approved team will complete the
installation of the dasher system components as described above. Price includes labor (Non -union labor / non
prevailing wage rate) required forklift and all equipment.
Ice will need to be removed by others, prior to BAP arrival, from the perimeter of the dashers by 12" or completely to
allow access to klckplate hardware,
SOURCEWELL PROGRAM DISCOUNTS
BECKER ARENA PRODUCTS VENDOR CONTRACT g120320-ATH
CUSTOMER'S SOURCEWLL MEMBERSHIP NUMBER
MEMBERSHIP #2491
BASE PRICE WITH 5% SOURCEWELL DISCOUNT $ 25,407.11 Accept
ITEMS NOT INCLUDED IN PRICING
• Any excessive prep work.
• Prevailing Wage or Union Wages
• Federal, State, Local Taxes
• Performance or Any Bonds
• Special insurance Requirements
Material Price Escalation & De -Escalation Clause (Due to the volatility of all components of the above dasher board system)
• In the event that the price of any of the materlal(s) used in the Becker Arena Products, Inc. production of the.above
product increase or decrease by 3% or greater from the priceusedfor that material(s) at the time the quote was signed,
then the price for the material(s) in the contract between Becker Arena Products, Inc. and the purchaser shall be
Increased or decreased to reflect the additional or reduced cost to obtain that material or materials. Purchaser agrees
that Becker Arena Products, Inc. shall be entitled to an adjustment to the contract price to reflect and price increases
of material(s) that occur as a result of Becker Arena Products, Inc. Incurring additional costs when ordering materials.
Please Note: Taxes are the responsibility of the purchaser. Prices do not include special insurance requirements, bonding, or
applicable permits and/or license fees. Prices subject to site visit and/or receipt of final construction drawings and specifications.
If sales tax Is applicable, it will be added to the proposal totals and noted on a Contract Summary Sheet that will be sent back
with your executed contract. For International Shipments — Title and risk of loss pass to the purchaser at time of loading at our
Shakopee facility. All payment terms are based on credit approval.
Our Standard Payment terms are:
50% due upon placement of order ($
50% due Net 30 from installation date ($
The above payment amounts will be filled in based on total contract price and any applicable sales tax and sent back on the
Contract Summary Sheet with your executed contract.
We are looking forward to the opportunity of working with you on your project and if we can be of further assistance please do
not hesitate to call.
beckerarena.com
Page 2
Cily Clerk Use Only
Finance Commit4129/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $6,000 plus est. shipping costs of $ n/a to pay for or purchase
certified playground mulch for Gates Park
This purchase or expenditure is being made because:
installation of relocated playground requires certified playground much safety surfacing.
Vendor selected for this purchase:
Lit
Fur-grPPn I andscapp Supply. CPrtar Rapids, Inwa
Bids or written quotes were taken on this purchase, as follows:
Ever -Green Lanscape Supply, Cedar Rapids, Iowa $25.00 per cubic Yard
Golden Valley Hardscapes, Story City, Iowa $22.45 plus $1.99 fuel surcharge (varies weekly based on fuel prices)
Bill Miller & Sons Logging, Dubuque, Iowa No bid received in time for pre-auth
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
nBonds ri Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
421-37-4105 2168 37IMP.GATES'23
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is $
Respectfully submitted,
Paul Huting 4/17/2024 It, 4/29/2024
(Signature Dept. Head or Designee) Date (Signature mnance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Exclusively Processed t: Distributed by
Price Quote
EVER -GREEN
Landscape Construction Supply
Quote No. 2 4 3
Date y/?A/
Playmate*.
PlayArea 'BUY DIDECT AND SAVE' Phone 319-395.0144 'oneH`r tat wt kid MI el
Ask for Zach Mann or Dale Peterson
Before ordering be sure to check us out on the web at...
www.piaymatewoodchlps.com • www.piaygroundsafety.org
2762 North Center Point Road
Cedar Rapids, IA 52411
products®evergreeninc,com
Ouote Sheet Information
Quote Date q r 7 PP No One Way Distance to this Location
Customer Information 3 r_ YsL� _ vc. StAi a
:.k
Main Customer Phone No. Customer Fax No.
On -Site Contact: Name ' T vj a Cell Phone
IMPORTANT PRE -QUOTE INFORMATION
• Playmate• Play Area Wood Chips° are always processed from 100% virgin hardwood raw material
•.ASTMTESTED - Insured
• All quotes will be honored for at least the entire calendar yearthey are given In, except that the quote may, If deemed
necessary by the seller, be subject to a reasonable fuel surcharge.
• Split drops $50.00 extra
• Our seml trailers will legally carry from 80.90 plus cubic yards, However, we consider 80 cubic yards to be a full semiload
• You will ALWAYS receive your very best price quote by ordering In FULL 80 cubic yard semiload quantities.
• Partial semiloads and 22 cubic yard straight truck toads are also available.
Playmate® Play Area Wood Chips®
GENERAL OUOTE PRICE OUOTE
Description
Unit Price
Extended Price
Full 80 cubic yard semiloads delivered - Best Pricing. Option,
Full 22 cubic yard straight truckloads delivered
Extra wide, extra tough fabric, delNered ONLY in MI 300' rolls. 10'12' & I5'widths available.
Subtotal
0 Tax Exempt - Reason 0 Subject to Sales Tax
SPECIFIC OUOTE OUOTE TOTAL
Quantity
Desc�tion
unit Price
Extended Price
`rr(
2No
to & In" aatin— w,j-.l..
'2.6
ids
`T>"oa(w 7Mllev se ' is A Stoh.il4
Jntw•ti.tt of .1_
16
l
FUEL SURCHARGE Yes No Amount per load
Subtotal
Jar^
0 Tax Exempt - Reason a Subject to Sales Tat
/// .. // OUOTE TOTAL
l n cap
Ever -Green Authorized Signature Customer Authorized Signature Date of Acceptance
"Doing our very best to provide quality and service second to none on Iowa's playgrounds"
Thank you for your consideration of our quote.
TRAVIS NICHOLS
From: Carrie Tresemer <carrie@golval.com>
Sent: Wednesday, April 17, 2024 11:40 AM
To: TRAVIS NICHOLS
Subject: Golden Valley Playground Mulch
Attachments: Carrie Tresemer.vcf; XylemMat Brochure.pdf
CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attach
unless you recognize the sender and know the content is safe.
Thank you for the call today!
Per our conversation Golden Valley will deliver 70-90cyds of Playground Mulch for $22.45/cyd + energy surcharge. The
ESC is in affect when the Midwest Average of Diesel Fuel is $3.75/gal or higher, this week it is $1.99/cyd. This is
updated every Tuesday and may be monitored on our website at: https://www.xylemltd.com/resources
The minimum for bulk semi delivery is 40cyds and a short toad fee will apply.
Attached is the flyer on our certified playground mulch!
Thank you for the opportunity to do business with you!
Carrie
Carrie Tresemer
Xylem, LTD - Golden Valley
Mulchologist
(515) 2S 1-8040 Mobile
(309) 654-2261 Work
(5151 S26-3162 Work
Barrie@golval.com
Cordova, .ILStory City, IA
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ NTE 800.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Items required to host a lunch and learn meeting for Administrative Professional
Development for the administrative professionals employed by the City of Waterloo.
This purchase or expenditure is being made because:
The meeting is for Administrative Professional Development/Training
Vendor selected for this purchase:
Lousie Wilder, Pertersen and Tietz
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Prices was sources by different businesses --
Lousie Wiler (catering food/beverages): $470.00
Pertersen & Tietz (Recognition Flowers): $320.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1319
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 1,500.00
and the current available balance is $ 1,500.00
Respectfully submitted,
Quentin Hart
(Signature Dept. Head or Designee)
4/23/24
���� l/`/� of
slsrv[o 4/29/2024
Date (Signature -Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 28,248.00 plus est. shipping costs of $ 0.00 to pay for or purchase
(25) Dell desktop computers and monitors.
This purchase or expenditure is being made because:
Replacement of (25) Dell desktop computers with monitors. These will replace
computers that are at end of life and will not run newer windows software essential to operations.
Vendor selected for this purchase: Dell Technologies
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
No bids taken for this potion of the project as Dell is proprietary to our operating system.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-11-1100-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is
$ 154,075.82
Respectfully submitted,
/� DIGITALLY
Aaron McClelland, Police Captain 4/8/24_ .� SIGNED
(Signature Dept. Head or Designee) Date (Signature rinance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commitrep
4�L29/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,588.00 plus est. shipping costs of $ 0 to pay for or purchase
annual NetCloud software maintenance agreement for connectivity to patrol car computer systems.
This purchase or expenditure is being made because:
NetCloud is is the software and maintenance for the cradle -points that connect the
patrol cars to the station computer network.
Vendor selected for this purchase:
CDWG
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
NetCloud only sells to vendors. CDWG is the state bid vendor for NetCloud.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 223,000.00
and the current available balance is $ 65,000.00
Respectfully submitted,
Aaron P. McClelland, Police Captain 4-15-24
W et Naad
SIGNET 4/29/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committep29/2024
Approval Date ��}}/L
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 20,000.00 plus est. shipping costs of $ 0 to pay for or purchase
Frontline software annual subscription fee.
This purchase or expenditure is being made because:
This software is includes, use of force, internal affairs, training, officer profiles, performance
evaluations, and a First Sign early intervention system. This will replace Benchmark.
Vendor selected for this purchase: Frontline Public Safety Solutions
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Frontline Solutions is proprietary to this type of software package that has five modules
for Police Department employee tracking.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is $ 67,000.00
Respectfully submitted,
Aaron P. McClelland, Police Captain 4/11/24
(Signature Dept. Head or Designee)
Te Z
Date (Signature finance Dept. Review) Date
SIGNED 4/29/2024
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee_
Approval Date L4
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 35,779 plus est. shipping costs of $ 2,169 to pay for or purchase
793 large refuse and large yard waste containers.
This purchase or expenditure is being made because:
Replenish cart supplies.
Vendor selected for this purchase: Schaefer
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1596
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 152,490
and the current available balance is $ 70,772
Respectfully submitted,
Sheila Steffen
4/29/2024
(Signature Dept. Head or Designee)
Tu4at Z
Date (Signature Finance Dept. Review) Date
SIGNED 4/29/2024
SIGNED
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 5,916.96 plus est. shipping costs of $ 50.00
JWC Cartridge Seals for Muffin Monsters in Digesters
Sewer (Seals) Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
New seals needed
Vendor selected for this purchase:
Electric Pump
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 304,666.94
Respectfully submitted,
Jesse Gaherty
(Signature Dept. Head or Designee)
nE �i Z /� SIGNED
4/29/2024
04/05/24 J�l� [//{t/I non rf SIGNED
Date (Signatur finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 19,404.00 plus est. shipping costs of
StruvFree 2520
Sewer (StruvFree)
$ 1,214.40
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
StruvFree is needed to clean Struvite from the slude lines
Vendor selected for this purchase:
Guard Products
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1513
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 512,000.00
and the current available balance is $ 210,205.00
Respectfully submitted,
Brad Manahl
(Signature Dept. Head or Designee)
, DIGITALLY
04/12/24 Jji� n',`�L SIGNED 4/29/2024
Date (Signature Inance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance CommitSe/9/2024
Approval Date �4
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2750.00
plus est. shipping costs of
Sewer (Transfer Switch)
$ Included
a Transfer Switch for generator backup at 301 Park Rd lift station
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
New switch is needed
Vendor selected for this purchase:
Echo Electric Supply
n Bids or written quotes were taken on this purchase, as follows:
Echo Electric Supply - $2750.00
Electrical Engineering & Equipment - $2894.00
Van Meter - $5402.22
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 400,000.00
and the current available balance is $ 295,136.15
Respectfully submitted,
Brad Manahl
(Signature Dept. Head or Designee)
n` 1 DIGITALLY
04H 5/24 ijf� [%/,{`/1 SIGNED 4/29/2024
Date (Signature
� finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/29/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 7,493.75 plus est. shipping costs of $150 to pay for or purchase
275 gallons of Base One Stabilizer.
This purchase or expenditure is being made because:
Stabilizer used to provide better support for road surface.
Vendor selected for this purchase: Team Lab
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1513
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 105,000
and the current available balance is $ 67,577.64
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
4/29/2024 - /JC _ / / Z t _ _ O DIGITALLY 4/29/2024
J('l� (/���% n«tin /I7 SIGNED
Date (Signature finance Dept. Review) —� Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 12,105.88 plus est. shipping costs of $ 1,000 to pay for or purchase
Thumb for Wheeled Excavator.
This purchase or expenditure is being made because:
Thumb for Wheeled Excavator.
Vendor selected for this purchase: John Deere
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 107,509
and the current available balance is $ 18,529.30
Respectfully submitted,
Sheila Steffen
4/29/2024
(Signature Dept. Head or Designee)
oirrzi i
Esil o 4/29/2024
i F Date (Signature nance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit#e,29/2024
Approval Date 4�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 24,683.08 plus est. shipping costs of $ 1,000 to pay for or purchase
Sheeting for signs.
This purchase or expenditure is being made because:
Sheeting material needed for making signs.
Vendor selected for this purchase:
3M
�■ Bids or written quotes were taken on this purchase, as follows:
3M St. Paul, MN $24,683.08
Grimco Kansas City, MO $27,420.06
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
$ 73,000.00
$ 57,438.51
4/29/2024 rttiQ SIGNED4/29/2024
Date (Signaturence Dept. Review ~L Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe
Approval Date ''FF//
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 9,240.75 plus est. shipping costs of $ 0.00 to pay for or purchase
Sign Blanks
This purchase or expenditure is being made because:
Sign blanks for making signs.
Vendor selected for this purchase:
3M
�■ Bids or written quotes were taken on this purchase, as follows:
Newman Jamestown, ND $9,240.75
IPI
Anamosa, IA $13,137.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 73,000.00
$ 57,438.51
Respectfully submitted,
Sheila Steffen �J1C_ _ f% DIGITALLY 4/29/2024
4/29/2024 ��� f 1(1 ijt SIGNED
(Signature Dept. Head or Designee) Date (Signature inance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commi in9/2024
Approval Date �F
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 16,406.00 plus est. shipping costs of $ 500.00 to pay for or purchase
Tubing for signs.
This purchase or expenditure is being made because:
Tubing for signs.
Vendor selected for this purchase: Iowa DOT
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor Iowa DOT.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1577
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
4/29/2024
(Signature Dept. Head or Designee)
$ 73,000.00
$ 57,438.51
wdroveZQ 0,04
Date (Signature finance Dept. Review) Date
SIGNED 4/29/2024
-14
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commi�t79I2024
Approval Date [[}}
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 6,564.44 plus est. shipping costs of $ 500 to pay for or purchase
Turn arrow signs.
This purchase or expenditure is being made because:
Turn arrow signs for Sign Dept.
Vendor selected for this purchase: Geveko
�■ Bids or written quotes were taken on this purchase, as follows:
Geveko $6,564.44 Gainesville, GA
PPG $9,046.50 Greensboro, NC
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1581
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 55,800
and the current available balance is $ 26,911.22
Respectfully submitted,
Sheila Steffen
4/29/2024
(Signature Dept. Head or Designee)
sisrvEo 4/29/2024
Date (Signature gnance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finar� Committee approval required?
YES NO —4/29/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Human Rights Commission Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 27 2500 3800
misc
_
600.00
010 27 2500 1346
Travel/Prof Training
702.00
010 27 2500 3722
refunds
2,230.00
010 27 2500 1352
Photo/Copy Reproduction
500.00
010 27 2500 1561
Ofc Supplies/Minor Equip
360.00
010 27 2500 1307
Lease purch pymts
196.00
010 27 2500 1371
Bldg/Grounds
500.00
010 27 2500 1351
Advertising
572.00
TOTAL
This amendment is being requested because:
2,830.00
To recognize revenue received but not budgeted
Prior Committee Actions (Dates):
TOTAL
2,830.00
Abraham L Funchess Jr
4/4/24 Twdreet Nao,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Revie Date
":::11Y
SIB 4/29/2024
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
YES
FINANCE DEPT. ONLY
FinancCommittee approval required?
"-4/29/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Human Rights Commission Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 27 2505 3000
cash
27EEOC FFY20
_
10,000.00
010 27 2505 1301
Temp Agency Svcs
8,331.00
010 27 2505 1351
Advertising
1,628.00
010 27 2505 1561
Ofc Supplies/Minor Equip
41.00
TOTAL
This amendment is being requested because:
To carry forward prior grant cash
Prior Committee Actions (Dates):
10,000.00
TOTAL
10,000.00
Abraham L Funchess Jr
(Signature Dept. Head or Designee)
4/4/24 ��,� SIGNED 4/29/2024
Date (signature Finance Dept. Revi, Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Financommittee approval required?
YES
N° -4/29/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Human Rights Commission Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 27 2510 3000
cash
27FHAPFYI3PART
_
1,800.00
010 27 2510 1351
Advertising
1,800.00
TOTAL
This amendment is being requested because:
To carry forward prior grant cash
Prior Committee Actions (Dates):
1,800.00
TOTAL
1,800.00
C%v"" �` ` �l
Abraham L Funchess Jr 4/4/24 `�/�J>��u�( DIGITALLYSIGNED 4/29/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Revir, Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
(Signature Dep .Head or Designee) Date
Completed forms should be routed directly to the Finance Dept.
City of Waterloo
Line -Item Budget Amendment Request Form
FINANCE KEPT. ONLY
Firm mmiltee approval required?
NO
YES
If so. dale approved• �/29/2024
The Finance Committee of the City Council and/or Finance Dept. Is hereby requested to authorize the following line -Rem budget
amendment for FYE 2024 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1100 3800
Misc Revenue
17,412.50
010 11 1100 1573
Safety Equip
17,912.50
A\---))
'
/ 7J
C1,)4
TOTAL
$17,412.50
This amendment is being requested because:
This is to conform with the City's budget line item control policy.
TOTAL
$17,412,50
Prior Committee Actions (Dates):
y 2 No, SIG� 4/29/2024
DII-14
(Signature Finance Dept. Review, Date
Date Posted (Finance Dept.)
K:luserslshared goodleslforms1Budgel Amend 1100 3600 3-26.24 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finanq ommittee approval required?
YES
If so, date approved: /29/2024
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2024 submitted by the Building Inspections Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount_
6,074.00
010 22' 5100 3265
plumb permit
3,336.00
010 22 5100 1344
telephone
3287
sign license
500.00
1385
equip
350.00
3420
rental prop permit
12,500.00
1561
off supplies
605.00
3507
contractor licn
4,075.00
1547
oils & grease
584.00
3800
misc
396.00
1555
minor equip
1,084.00
3850
serivce reimb
1,925.00
1569
vehicle parts
1,180.00
1571
machine parts
3,375.00
1572
tires
3,000.00
1573
safety equip
1,035.00
1346
travel
2,500.00
1520
software
2,945.00
TOTAL
This amendment is being requested because:
22,732.00
recognize revenues above budgeted amounts to follow city line item policy.
Prior Committee Actions (Dates):
TOTAL
22,732.00
o �IGITALLV
Greg Alhelm 4/4/24 �� �i�cza�T SIGNED 4/29/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Revie Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Ftnancmmittee approval required?
YES I�SI NO-4/29/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 24 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 08 5750 3620
rents
5,000.00
010 08 5885 1371
bldg maint
35,000.00
010 08 5700 3873
reimb for service
7,500.00
010 08 5885 1400
utilities
10,000.00
010 08 5700 3622
sale of property
32,500.00
TOTAL
This amendment is being requested because:
45,000.00
To account for revenue and expense lines over budget
Prior Committee Actions (Dates):
(Signature Dept. Head or Designee)
TOTAL
7r1�„2� rsf� SIGNED
Date (Si ature Finance Dept. Reviev�
45,000.00
4/29/2024
Date
Date Posted (Finance Dept.)
K:luserslstiared goodieslforms\Copy of Budget Amendment Request Farm (Apr 2003)