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Home My WebLink AboutApproved Documents - 5/6/2024TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $94,224.13 $555.00 $25,213.87 03/14/2024 Copy - Department NAME(S) AND POSITION(S): Officer Frenz DATE: 04/18/2024 NAME OF CLASS / MEETING: Pat McCarthy's Tactical Street Crimes Training DESTINATION: Mason City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 10, 2024 RETURN DATE: June 12, 2024 DATE(S) OF MEETING: June 10-12, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officer Frenz to this course. The topics will enhance his abilities in a variety of aspects, such as officer safety, interview techniques, gang/drug investigations, etc. This training will not exceed $555.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING $105.00 MEALS $450.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $555.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $555.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 04/18/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Tiidyett No4, FINANCE DEPT. STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST CITY OF WATERLOO FY 24 BUDGETED 9,500.00 EXPENDED YTD 5,120.14 THIS REQUEST 3,640.00 LEFT AFTER THIS REQUEST 739.86 DATE 4/24/2024 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Jesse Gaherty - Collections/Project Director Brad Manahl- ICT/Maintenance Assistant Director Justin Estling Plant Maintenance Mechanic Tyler Jannsen- Plant Maintenance Mechanic Andy Bedard -Operator Foremam Nolan Rasmussen- Operator Jeremy Evan- Operator DATE: 04/22/24 NAME OF CLASS / MEETING: Iowa Water Environment Association 2024 Annual Conference DESTINATION: Iowa City , IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 06/04/24 RETURN DATE: 06/06/24 DATE(S) OF MEETING: 06/04-06/06/2024 PURPOSE OF TRAVEL/TRAINING: Continuing Education needed for certifications WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $900.00 $610.00 $2,100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL 30.00 TOTAL FOR ALL: $ 3,640.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 520.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jesse Gaherty Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 04/22/24 DATE K: \Shared Goodies\Forms\Travel Request Form �9,ew 7Oa 0, TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1150-1346 $2,000.00 $00.00 $472.00 $1,528.00 05/01/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Ludwig and Officer Walter DATE: 05/01 /2024 NAME OF CLASS / MEETING: 2024 Governor's Traffic Safety Bureau Conference DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 6, 2024 RETURN DATE: June 7, 2024 DATE(S) OF MEETING: June 6-7, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Ludwig and Officer Walter to this conference. The topics will enhance the Department's abilities to enforce traffic laws with a goal to reduce motor vehicle accidents. This training will not exceed $472.00. GTSB Funds will cover the cost of this request. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 275.00 $122.00 $00 $75.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $472.00 BUDGET LINE ITEM: 010-11-1150-1346 TAXI X GRANT REIMBURSABLE PARKING YES NO AIRFARE X REQUIRED CERTIFICATION MISC/TOLLS YES NO TOTAL: $ $236.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 05/01/2024 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $94,779.13 $3,622.00 $21,598.87 05/02/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Pohl and Officer Watson DATE: 05/02/2024 NAME OF CLASS / MEETING: National Law Enforcement Training on Child Exploitation DESTINATION: Atlanta, Georgia DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 10, 2024 RETURN DATE: June 14, 2024 DATE(S) OF MEETING: June 11-13, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Pohl and Officer Watson to this conference. The topics will enhance there abilities in investigating technology facilitated crimes against children. This training will not exceed $3,622.00 . The State of Iowa ICAC will reimburse the expenses associated with the request. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Cedar Rapids, Iowa ESTIMATE OF COST: $1,700.00 $522.00 LODGING MEALS REGISTRATION MILEAGE/FUEL BUDGET LINE ITEM: 010-11-1100 1346 TAXI X GRANT REIMBURSABLE PARKING YES NO $1,400.00 AIRFARE X REQUIRED CERTIFICATION MISC/TOLLS YES NO TOTAL FOR ALL: $ $3,622.00 TOTAL: $ $1,811.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 05/02/2024 Toe acW DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $98,401.13 $995.00 $20,603.87 05/02/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Wilson NAME OF CLASS / MEETING: Understanding ISO/IEC 17025:2017 for Testing and Calibration Laboratories DATE: 05/02/2024 a DESTINATION: Waterloo, Iowa (Online DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 11,2024 RETURN DATE: June 14, 2024 DATE(S) OF MEETING: June 11-14, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Wilson to this course. Sgt. Wilson is being assigned to the WPD Crime Lab due to a retirment. This course will provide basic understanding of the accreditation process and how to maintain policies and procedures to conform to standards. This training will not exceed $995.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS $995.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $995.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ $995.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Lt. Greg Fangman 5/6/2024 DEPARTMENT HEAD DATE 05/02/2024 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $99,396.13 $2614.00 $17,989.87 05/02/2024 Copy - Department NAME(S) AND POSITION(S): DATE:05/02/2024 Sgt. Wilson and Officers Wittmayer and Hageman NAME OF CLASS / MEETING: Midwest Death Investigation DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 3, 2024 RETURN DATE: June 5, 2024 DATE(S) OF MEETING: June 3-5, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Lab Officers Wittmayer and Hageman to this course. The topics will enhance her abilities in process crime scenes, along with meeting requirments of accreditation. This training will not exceed $2614.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $650.00 $417.00 $1497.00 $50.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $2614.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ $871.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 05/02/2024 (Wyett NacW DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $102,010.13 $2326.00 $15,663.87 05/02/2024 Copy - Department NAME(S) AND POSITION(S): Lt. Girsch and Officer Tindall DATE: 05/02/2024 NAME OF CLASS / MEETING: RDS Instructor School DESTINATION: Bemidiji, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 2, 2024 RETURN DATE: June 5, 2024 DATE(S) OF MEETING: June 2-5, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Lt. Girsch and Officer Tindall to this course. The Department is transitioning to red dot optics for duty handguns. This course will allow them to instruct other officers on the use of this system. This training will not exceed $2326.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $600.00 LODGING $376.00 MEALS $1200.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ $2326.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $1163.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 5/6/2024 DEPARTMENT HEAD DATE 05/02/2024t9ett MOW DATE K: \Shared Goodies\Forms\Travel Request Form City Clerk Use Only Finance Committe/6/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase lease of mowing equipment for 2024 cutting season. This purchase or expenditure is being made because: This is an annual lease of mowing equipment for airfield grass areas. Includes: M20 Rotary Cutter and Z-Series Mower for cutting grass around airfield lights and signs (per FAA requirements). Vendor selected for this purchase: P & K Midwest of Waterloo n Bids or written quotes were taken on this purchase, as follows: P & K Midwest of Waterloo, IA Note: As in past years, additional requests for bids were not responded to. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1384 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,000.00 and the current available balance is $ 8,000.00 Respectfully submitted, Steven Kjergaard 4/22/2024NacW 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,695.00 plus est. shipping costs of $ to pay for or purchase replacement solid -core doors (2) for new TSA office space and existing break room. This purchase or expenditure is being made because: GSA requires solid -core doors, without windows, on TSA offices. The existing door on the new office they're moving to has a window. Their break room door also has a window, so both are being replaced. Vendor selected for this purchase: Peters Construction n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: single bid only from Peters Construction, the contractor on the Terminal remodel in '03-04, as they can provide the same type of door we have on other offices. GSA/TSA will reimburse us, but need us to select the vendor and cover the upfront cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Steven Kjergaard $ 320,069.00 $ 270,462.51 4/22/2024 T yett Z0,04( r 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commit 76/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 30,600.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: emergency repair to brick wall at Waterloo Convention Center. Vendor selected for this purchase: Pajic Tuckpointing n Bids or written quotes were taken on this purchase, as follows: Pajic Tuckpointiing - $30,600.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Ell Bonds I 1 Federal/other grants r-i Other (specify) This expenditure is to be coded to the following budget line -item: 322-22-6860-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3,000,000.00 and the current available balance is $ 1,014,554.98 Respectfully submitted, Greg Ahlhelm, Building Office! 4-26-24 W1/4:firtt Nod (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) 5/6/2024 Date K:Ishared goodiesiforms\Expenditure Pre•Auth rization.xIs (Mar 2010) CONTRACT Said Pajic Owner Between Nor nIOrvPO N NtN N N ,P J ,9 04/23/24 Zahid Pajic Manager And Waterloo Convention Center Building address 200 W 4111 St Waterloo, IA 50702 Work to be done on this projeci:: Brick Wal ,Two feet from the top down Power wash Tuck pointing damaged mortar joints Replace 7 damaged bricks After the project has been inspected and accepted by the Owner, an invoice will be mailed and payment shall be made within 10 days of the invoice date, unless other arrangements have been made. Price of Project:$ 16.750.00 Building Owner or Manager Mo/Day/Yr Sent to: pajictuckpointingllc@yahoo.com Said Pajic Owner 04/23/24 Zahid Pajic Manager And Waterloo Convention Center Building address 200 W 4TH St Waterloo, IA 50702 Work to be done on this project: Brick Wal ,Two feet from the ground up Power wash Tuck pointing damaged mortar joints After the project has been inspected and accepted by the Owner, an invoice will be mailed and payment shall be made within 10 days of the invoice date, unless other arrangements have been made. Price of Project:$ 13.850.00 Building Owner or Manager Mo/Day/Yr Sent to: pajictuckpointingllc@yahoo.com City Clerk Use Only Finance Commis 7 /2024 Approval Date ��117� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 2,580.00 plus est. shipping costs of $ to pay for or purchase Replacement of water line and sidewalk panel This purchase or expenditure is being made because: Replacement of water service line from main to curb stop at 1214 Randolph Street. Service was missed during reconstruction project. Vendor selected for this purchase: JQ Construction LLC n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Water Works had issued a leak notice and hired contractor to repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) LOST This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 10,833,564.00 $ 4,144,264.50 Respectfully submitted, Jamie Knutson 04/22/2024 ZOaoW P15/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) JQ Construction LLC Invoice 313 Pine St Washburn,IA 50702 Bill To City of Waterloo 715 Mulberry st Waterloo, IA 50703 Date Invoice # 4/19/2024 1925 P.O. No. Terms Project Quantity Description U/M Rate Amount Replace Water service from main to curb stop at 1214 Randolph St waterloo Sales Tax 2,580.00 7.00% 2,580.00 0.00 Total $2,580.00 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,200.00 plus est. shipping costs of $ 0.0 to pay for or purchase Water main front footage charge This purchase or expenditure is being made because: The City has agreed to pay the water main front footage charge for property on Hammond. The owner and easement are on Orange Road. Needed for Paradise Estates sanitary sewer. Vendor selected for this purchase: Waterloo Water Works n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: The charge is established by the Waterloo Water Works Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2142 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 7,500.00 and the current available balance is $ 3,237.77 Respectfully submitted, Jamie Knutson 04/22/2024 T(U Nac,,o( SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Invoice Page 1 of 1 WATERLOO \N ER WOREIS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704-0027 (319) 232-6280 City of Waterloo City of Waterloo 715 Mulberry St Waterloo, IA 50703 Invoice Number : Invoice Date : Customer Number : Payment Term MISC00000157417 03/28/2024 539598 N ET30 Billing Code Description Quantity Price Amount FRONT FOOTAGE Front Footage Copy to CLC RW CD 6;60 WaiiissioxfP Ace- deor5a as ��A o, rofr€ 200.00 rech es, setee4 //ATE p aree,as-e orces-c-4,Q 73_44. "---Rozecty.se /6.71 Se--4-4-4e7r. 16.00 3,200.00 Comments FRONT FOOTAGE PAID BY THE CITY OF WATERLOO FOR AGRICULTURAL FARM LAND USE - DUSTIN GREIMAN, PARCEL #881322276001, HAMMOND AVE PLEASE PAY FROM THIS INVOICE. PAST DUE INVOICES WILL ACCRUE A 1.5% FINANCE CHARGE AFTER 30 DAYS Net Invoice : Sales Tax : Invoice Total : 3,200.00 0.00 3,200.00 JAMIE KNUTSON From: RICK WILBERDING Sent: Thursday, February 29, 2024 9:22 AM To: JAMIE KNUTSON; CHAD COON Cc: NOEL ANDERSON Subject: RE: Front Footage Charge Good morning All, I have spoken with Dustin on this in the past and since it is just watering his cattle or being "agricultural farm land use" it would fall under an exception of only requiring a minimum of 200' of frontage. Any future expansion or development of this property additional front footage would then be added, reflective upon his needs. So, as of now we would only require the 200'-0 minimum @ $16.00 = $3,200 front footage fee. Thanks, Rick From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG> Sent: Thursday, February 29, 2024 8:53 AM To: CHAD COON <CHAD.000N@WATERLOO-IA.ORG>; RICK WILBERDING <RICK.WILBERDING@WATERLOO-IA.ORG> Cc: NOEL ANDERSON <NOEL.ANDERSON@WATERLOO-IA.ORG> Subject: RE: Front Footage Charge Yep, watering his cattle. Thank You. Jamie Knutson, P.E. City Engineer 715 Mulberry St. Office 319-291-4312 CITY OF WATERLOO ,,. Engineering From: CHAD COON <CHAD.000N@WATERLOO-IA.ORG> Sent: Thursday, February 29, 2024 8:52 AM To: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG>; RICK WILBERDING <RICK.WILBERDING@WATERLOO- IA.ORG> Cc: NOEL ANDERSON <NOEL.ANDERSON@WATERL00-IA.ORG> Subject: Re: Front Footage Charge Is this still for watering his cattle? I think there may a different way to figure the cost but Rick is the guru when it comes to front footage. I will be back in office Monday. Sent from my iPhone 1 On Feb 29, 2024, at 8:46 AM, JAMIE KNUTSON <JAMIE.KNUTSON@waterloo-ia.org> wrote: Chad, The property owner at parcel 881322276001 is looking to connect to the watermain. I know there is a frontage charge along there. Can you provide me with what that cost is? We are working with him to acquire some ground and he brought this up and it may be something the City pays for as part of the negotiation process but need a number from you. Thank You. Jamie Knutson, P.E. City Engineer 715 Mulberry St. Office 319-291-4312 2 TA: r S1322276001 fe view. Repor I Pk-tarns:nil M3 I ficd ress "ri I 3cogle SlaN Alternate I Dr ia Class A 4 City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ NTE 7,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase arbitrage testing for general obligation bonds - 2019 and 2020. This purchase or expenditure is being made because: Compliance testing is required to maintain the tax-exempt status of the city's bond issues and to determine whether an arbitrage payment is owed to the IRS. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: A quote was received from Berens -Tate for an amount not to exceed $3,500 per series tested. The city has used Berens -Tate for this service for many years. They maintain files of all city bond issues and transaction date, minimizing the cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 421-03-8980-1750 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 330,000.00 and the current available balance is Respectfully submitted, Bridgett Wood 04/30/2024 $ 11,700.11 N �S�°N" 5/6/2024 SIGNEG (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi,6/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 97,169.60 plus est. shipping costs of $ 0 FY 2024 Sulentic Park Shelter, Contract 1105 Department to expend to pay for or purchase This purchase or expenditure is being made because: The involves the construction of a 16' x 20' shelter and sidewalk within the existing park. Vendor selected for this purchase: Lodge Construction Inc. I I Bids or written quotes were taken on this purchase, as follows: Lodge Construction Inc. - $97,169.60, Failor Hurley - $97,299.02 Peters Construction Corporation - $107,873.93 , Vieth Construction Corporation - $108,730.55 Woodruff Construction - $109,750.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds ❑ Federal/other grants C El Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 323-37-4105-2168 ($30,000) 010-37-4105-2168 37GFT.0006 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 63,500 67,169.60 and the current available balance is $ 63,500 67169.60 Respectfully submitted, Paul Huting 4/2D/24 (Signature Dept. Head or Designee) 5/6/2024 Date (Signature Finance Dept. Review) Date K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) FORM OF BID OR PROPOSAL F.Y. 2024 SULENTIC PARK SHELTER CONTRACT NO. 1105 CITY OF WATERLOO, IOWA Honorable Mayor and City Council Waterloo, Iowa The undersigned, being a Corporation existing under the laws of the State of a Partnership consisting of the following partners: having familiarized (himself) themselves) (itself) with the existing conditions on the project area affecting the cost of the work, and with all the contract documents listed in the Table of Contents and Addenda (if any), as prepared by the City Engineer of the City of Waterloo hereby proposes to furnish all supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, and services, including utility and transportation services required to construct and complete this F.Y. 2024 SULENTIC PARK SHELTER, all in accordance with the above -listed documents and for the unit prices for work in place for the following items and quantities: SPECIFICATION SEE SUPPtEmENTal sp'asPCL PROv, F.Y. 2024 SULENTIC PARK SHELTER CONTRACT NO. 1105 DESCRIPTION -;RASE 2010-108-G SUBGRADE PREPARATION 2010-3.06 2 2010-108-D STRIPPING, SALVAGING, AND 2010-3.02 SPREADING TOPSOIL 3 2010-108-E EXCAVATION,. CLASS 10 4 2010-108-E 5 7010.108-A 7 7030.108-E-0 9040 108-F.1 9 9040108-F.2 10 9010-108-C-0 11 9040 108-0.1 12 11,020.108-A EXCAVATION,. CLASS 10, BORROW SHELTER PAD,. PCC, CLASS C, 5 INCH SIDEWALK, PCC, CLASS C, 4 INCH SHELTER STRUCTURE, 16' x 20', COMPLETE STRAW WATTLE INSTALLATION STRAW WATTLE REMOVAL HYDRAULIC SEEDING, FERTILIZING & MULCHING, TYPE 1 CONSTRUCTION. ENTRANCE INSTALLATION, MAINTENANCE, AND REMOVAL MOBILIZATION SY SY CY CY SY SY LS LF LF SY LS LS 86.7 901.0 75.0 13.0 86.7 162.0 1.0 180.0 180 0 901.0 1.0 UNIT'BID PRICE' 4i- 7/"` 666/00.0 - 4/ as= I� So° 6 as- r-L- /j6961 64 oo 72O - gAs l j .S-vc' 1.0 7 sop 2. It is understood that the quantities set forth are approximate only and subject to variation and that the unit bid price for the work done shall govern in the actual payment to Contractor. In submitting this bid, the bidder understands that the right is reject any or all bids. If written notice of the acceptance of this FORM OF BID CONRACT NO. 1105 reserved by the City of Waterloo, Iowa, to bid is mailed, telegraphed, or delivered to Page 1 of 3 the undersigned within thirty (30) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver an agreement in the prescribed form and furnish the required bond and certificate of the insurance within ten (10) days after the agreement is presented to him for signature, and start work within ten (10) days after "Notice to Proceed" is issued. Attached hereto is a Non -Collusion Affidavit of Prime Contractor. The bidder is prepared to submit a financial and experience statement upon request. The Prime Contractor and Subcontractor(s), which have performed an aggregate of $10,000.00 in work for the City in the current calendar year, are prepared to submit an AAP or Update and an EOC, within ten (10) days of notification that the bid submitted is lowest and acceptable. The bidder has received the following Addendum or Addenda: Addendum No. Date The Contractor shall submit information on subcontractors on "SUBCONTRACTOR REQUEST AND APPROVAL" Form to be provided by City prior to approval of contract. The subcontractors listed on this proposal and/or submitted to the Contract Compliance Officer cannot be changed except for the following reasons: 1) The City of Waterloo does not approve the subcontractors. 2) The subcontractors submit in writing that they cannot fulfill their subcontracts. 8. The bidder has filled in all blanks on this proposal. Those blanks not applicable are • marked "none or „NA„ 9. The bidder has attached all applicable forms. 10. The Owner reserves the right to select alternates, delete line items, and/or to reduce quantities prior to the award of a contract due to budgetary limitations. FORM OF BID CONRACT.NO. 1105 Page 2 of 3 SUBMITTED BY: SIGNED BY: e.0 (BIDDE') pearoX LtS``( cf rwfsAle (ADDRESS) U I CM I kc- 14Sod? y y-3 `/ (DATE) ACCEPTED BY CITY OF WATERLOO: SIGNED BY: FORM OF BID (TITLE) (DATE) CONRACT NO. 1105 Page 3 of 3 Bidder Status Form To be completed by all bidders Part A Pie a answer 'Yes" or "No for each of the following: Yes ONO My company is authorized to transact business in Iowa. (To help you determine if your company is authorized, please revie ONo My company has an office to transact business in Iowa. No My company's office in Iowa is suitable for more than receiving mail, telephone calls, and a -mail. My company has been conducting business in Iowa for at least 3 years prior to the first request for bids on this project. My company is not a subsidiary of another business entity or my company is a subsidiary of another business entity that would qualify as a resident bidder in Iowa. If you answered "Yes" for each question above, your company qualifies as a resident bidder. Please complete Parts B and D of this form. If you answered No to one or more questions above, your company is a nonresident bidder. Please complete Parts C and D of this form. N the worksheet on the next page). To be completed by resident bidders Part B My company has maintained offices in Iowa/during the past 3 years at the following addresses: Dates: / / 1 to ( l / Dates: / / to Dates: 1 / to You may attach additional shoot(s) if needed, Addresst ce0 130S4 4161 c k44 l s.t f l e) t,4- 5t7c 15 City, State Zip• / Address: City, State, Zip• / Address' City, .State Zip• To be completed by non-resident bidders Part C 1. Name of home state or foreign country reported to the Iowa Secretary of State: 2. Does your company's home state or foreign country offer preferences to resident bidders, resident labor force preferences or any other type of preference to bidders or laborers? 0 Yes No 3. If you answered "Yes" to question 2, identify each preference offered by your company's home state or foreign country and the appropriatelegal citation. You may attach additional sheets) if needed. To be completed by all bidders Part D I certify that the statements made on this documentare true and complete to the best of my knowledge and 1 know that my failure to provide accurate and truthful information_ may be a reason to reject my bid. Firm Name: Signature:. You must submit the completed form to the governmental body requesting bids per 875 Iowa Administrative Code Chapter 156. This form has been approved by the Iowa Labor Commissioner. 309-6001(09-15) Worksheet: Authorization to Transact Business This w.rksheet may be used to help complete Part A of the Resident Bidder Status form. If at least one of the following descr es your business, you are authorized to transact business in Iowa. 0 es INo 0 0Yes t I° 0 My business is currently registered as a contractor with the Iowa Division of Labor. ON oj My business is a sole proprietorship and I am an Iowa resident for Iowa income tax purposes. My business is a general partnership or joint venture. More than 50 percent of the general partners or joint venture parties are residents of lowa for Iowa income tax purposes. My business is an active corporation with the Iowa Secretary of State and has paid all fees required by the Secretary of State, has filed its most recent biennial report, and has not filed articles of dissolution. My business is a. corporation whose articles of incorporation are filed in a state other than Iowa, the corporation has received a certificate of authority from the Iowa secretary of state has filed its most recent biennial report with the secretary of state, and has neither received a certificate of withdrawal from the secretary of state nor had its authority revoked. My business is a limited liability partnership which has filed a statement of qualification in this state and the statement has not been canceled. My business is a limited liability partnership which has filed a statement of qualification in a state other than Iowa, has filed a statement of foreign qualification in Iowa and a statement of cancellation has not been filed. My business is a limited partnership or limited liability limited partnership which has filed a certificate of limited partnership In this state, and has not filed a statement of termination. My business is a limited. partnership or a limited liability limited partnership whose certificate of limited partnership is filed in a state other than Iowa, the limited partnership or limited liability limited partnership has received notification from the Iowa secretary of state that the application for certificate of authority has been approved and no notice of cancellation has been filed by the limited partnership or the limited liability limited partnership. My business is a limited liability company whose certificate of organization is filed in Iowa and has not filed a statement of termination. My business is a limited liability company whose certificate of organization is filed in a state other than Iowa, has received a certificate of authority to transact business in Iowa and the certificate has not been revoked or canceled. 309-6001 (09-15) NON -COLLUSION AFFIDAVIT OF PRIME BIDDER State of County of 13(w.tr. (YL 1. He is (Owner Partner, Office , epreseniattvef or Agent) of / 9e, ec-W-541 x 04-1 the Bidder that has submitted the attached Bid; )ss being first duly sworn, deposes and says that: 2, He is fully -informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; Such Bid is genuine and is not a collusive or sham Bid: Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from .bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Waterloo, Iowa, or any person interested in the Proposed Contract; and 5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affia (Sign Subscribed and sworn to before me this off [ day of %f My commission expires OA� 204' XG 1- o s )/'� tea/ Title tie/7 LINDA K SENN COMMISSION NO.803307 ' MY COMMISSION EXPIRES it i mail Sulentic Park shelter quote 1 message Boland Recreation <iowaparkplace@mchsi.com> To: john@lodgeconstructioninc.com Co: Boland Recreation <iowaparkplace@mchsi.com> John, Attached is the quote for the shelter you requested. An estimated install cost, not including the footings, would bellS Lead time is currently 10-12 weeks after approval is given to put into production Engineered drawings are taking 5-7 weeks so if you will need drawings to approve before we can put into production then that will add this 5-7 weeks to the project timeline. I am assuming since the City of Waterloo is specifying the same shelter as in the past that they can forego the approval of drawings and put the shelter into production once ordered. The eng drawings will still be completed but while the shelter is being manufactured. I hope that helps but let me know if you have questions. John Senn <tohn@lodgeconstructioninc.com> Sincerely, Mark Boland Boland Recreation, Inc. 2347 Oak Park Road Marshalltown, la, 50158 800-798-7589 iowaparkplace@ mchsi.com Like us on Facebook @BolandRecreation rkh 14683-R2_QuoteDetails, stained tag, 3-3-24.pdf ci 190K Thu, Apr 4, 2024 at 12:29 PM City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committg/6/2024 Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 7,364.00 Leisure Services plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Young Arena ammonia ice system annual preventative maintenance on the compressors & evaporative condenser tower, This purchase or expenditure is being made because: this maintenance is performed to address any needed repairs due to worn parts or safety issues with the ammonia ice system. Additional funding may be needed for worn or broken parts. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa Bids or written quotes were taken on this purchase, as follows: III Bids or quotes were not taken on this purchase because: All Temp Refrigeration is the only certified Vilter ammonia compressor ice service business in the area . They have the proper equipment & maintenance records for the Young Arena Ice System dating back to construction in 1994, and provide timely emergency response calls when needed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ■❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 28,000.00 and the current available balance is $ 11,635.00 Respectfully submitted, Paul Huting 4/29/24 q ei 64, 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) All a Refrigeration 5907 41" Street SW, Suite 250 Mechanical Contractor Phone: 319-362-8367 Cedar Rapids, IA 52404 Fax: 319-247-7087 Document No. 2024-860 March 19, 2024 Young Ice Arena Attn: Jake Schaefer 125 Commercial Street Waterloo, IA 50701 RE* Compressor Preventive Maintenance Dear Jake: We are pleased to quote you the following labor and material to go over one (1) Vilter compressors for the yearly preventive maintenance & one (1) Vilter compressors to change the oil and filter. Our proposal includes the following: 1. Pull the heads and clean the water jackets. 2. Install new helical springs. 3. Pull the crank case cover and clean out crank case and inspect. 4. Install a new oil filter on both machines. 5. Recalibrate transducers. 6. Gaskets. 7. Check evaporative condenser. 8. Clean nozzles and grease bearings. 9. Test NH3 sensor. 10. Check electrical connections and starters. Our price for the above scope of work is $7,364.00. Items not included 1. Any worn and broken parts. 2. Freight. 3. Compressor oils 4. Overtime or weekend labor. 1 NATIONAL CERTIFIED PIPE WELDING BUREAU M111ii MECHANICAL CONTRACTORS ASSOCIATION OF IOWA. INC. 24 HOUR SERVICE * REFRIGERATION * HVAC BOILERS * PLUMBING * PROCESS PIPING * DESIGN Page 2 Document No. 224-860 We would like to thank you for the opportunity to present this proposal to you. If you have any questions or should require additional information, please feel free to contact us at 319-362-8367. Sincerely, All Temp Refrigeration, LLC Curtis Wilkins cwilkins(a),alltemper. coin Prices quoted herein are firm prices provided this proposal is accepted within 30 days from the date of this quotation. If this Proposal is accepted after 30 days, the prices for labor and material contained herein are subject to change. If project materials are not used within 30 days of receipt, we will invoice the cost of materials prior to use. All materials will be stored at customer site. If site conditions do not allow storage, we reserve the right to invoice any storage cost. Prices do not include any state taxes where applicable. ACCEPTANCE OF PROPOSAL — BY SIGNING BELOW, YOU ARE AGREEING TO THE ABOVE QUOTED PRICES, THE SCOPE OF WORK, THE WARRANTY POLICY AND THE ADDITIONAL TERMS AND CONDITIONS ATTACHED HERETO. YOU ARE AUTHORIZING ALL TEMP REFRIGERATION, LLC TO PERFORM THE OUTLINED SCOPE OF WORK. EACH PARTY IN THIS AGREEMENT REPRESENTS THAT SUCH PARTY HAS DULY AUTHORIZED, EXECUTED AND DELIVERED THIS AGREEMNENT AND THAT THIS AGREEMENT IS A VALID AND BINDING OBLIGATION OF SUCH PARTY, ENFORCEABLE AGAINST SUCH PARTY IN ACCORDANCE WITH ITS TERMS AND CONDITIONS CONTAINED HEREIN. BY SIGNING THIS AGREEMENT YOU ARE AGREEING THAT YOU HAVE READ, UNDERSTAND AND AGREE TO ALL OF THE TERMS AND CONDITIONS CONTAINED HEREIN. ANY INDIVIDUAL WHO SIGNS THIS AGREEMENT ON BEHALF OF ALL TEMP REFRIGERATION LLC, PROMISES AND REPRESENTS THAT HE OR SHE IS FULLY AUTHORIZED TO EXECUTE THIS AGREEMENT ON BEHALF OF ALL TEMP REFRIGERATION, LLC. ANY INDIVIDUAL WHO SIGNS THIS AGREEMENT ON BEHALF OF THE CUSTOMER PROMISES, REPRESENTS AND GUARANTEES THAT SUCH AGENT IS FULLY AUTHORIZED TO EXECUTE THIS AGREEMENT ON BEHALF OF THE OWNER OF THE PREMISES. THIS IS A LEGALLY BINDING CONTRACT. DATE OF ACCEPTANCE SIGNATURE NAME 1 PURCHASE ORDER NUMBER 0 NATIONAL.) RTINED CECEPIPE PIPE WELDING &MEAL/ Men MECHANICAL CONTRACTORS ASSOCIATION OF IOWA. INC. TITLE 24 HOUR SERVICE * REFRIGERATION * HVAC BOILERS '* PLUMBING * PROCESS PIPING * DESIGN Page 3 Document No. 224-860 Tenns and Conditions This agreement, including all terms and conditions, describes all work to be done or performed by All Temp Refrigeration, LLC. This agreement supersedes any and all previous agreements, written or verbal, made before the date of this proposal. The parties agree to the following terns and conditions. Performance: All Temp Refrigeration LLC (hereto referred to as contractor) shall provide services under this agreement and the price subject to credit approval by contractor and also contingent upon strikes, accidents, fires, and the inability to procure materials from the usual sources of supply, or upon any like or unlike cause beyond the control of contractor. In the event of account delinquency, contractor may delay performance or, as its option, renegotiate prices, tnns, and conditions with the customer. If contractor and customer are unable to agree on such revisions, this agreement shall be cancelled without any liability, other than the customer's obligation to pay for services rendered by contractor to the date of cancellation. Services will be performed during normal working hours with any overtime or emergency calls billed separately unless otherwise stated. Preventive Maintenance: Labor, travel, and materials to perfonn preventive tasks outlines in schedules and equipment listings. Full Coverage Service: Provide required labor and materials for repairs on covered equipment. At our option we may utilize used, reconditioned or new materials. Equipment covered under this agreement will be subject to our inspection within 30 days of the agreement date. If the equipment is inaccessible or cannot be tested due to climate conditions, said equipment will be tested at such time conditions allow operation. Contractor will provide a report indicating the condition of the equipment not operating properly along with a proposal for repairs. Upon approval of proposal, contractor will make outlined repairs. If our proposed repairs are not accepted, we will exclude the equipment from the maintenance agreement. Payment and Taxes: Custorner shall pay contractor invoices net 30 days of invoice date. Interest of I''A % on unpaid balances may be charged. Customer shall pay, in addition to the agreement price, all taxes or acceptable tax exemption certificate shall be filed with contractor. Customer understands and agrees that any delay in payment to All Temp Refrigeration, LLC under this agreement may result in appropriate legal action to collect on past due accounts. Customer further understands and agrees to pay any costs and expenses, including attomey's fees, incurred by All Temp Refrigeration, LLC to collect on any past due accounts or to enforce any and all terms of this agreement. Insurance: Contractor agrees to carry insurance in the following minimum amounts: a. Commercial General Liability $1,000,000 per occurrence b. Automobile Liability $1,000,000 CSL a. Worker's Compensation $ 100,000 each accident New Equipment Warranty: Contactor shall pass on any and all warranties provided by the original manufacture of the equipment we install. Such warranty, if any, is specified in the owner's manual provided by the original manufacture, and is normally limited to the actual part that becomes defective, not the labor to replace the part. The customer is responsible for reading and understanding this matter for their specific situation. Contractor warrants their original installation labor on the new equipment to be free of defects due to workmanship for a period of twelve months from the date of completion of said installation. Labor warranty is limited to the normal straight time labor rate, excluding any overtime or weekend emergency costs. No other costs are covered by this warranty policy. Service Call Warranty: All service labor performed by contractor is warranted for a period of ninety (90) days from the date of that service. Warranty labor is limited to the normal straight time labor rate; excluding any overtime or weekend emergency costs. All parts purchased and installed by contractor carry the original manufacturer's warranty, which contractor passes on to the customer. For parts and materials purchased by the customer, but installed by contractor, the manufacturer's warranty is the responsibility of the owner. Warranty Limitations: All claims for warranty must be made to contractor directly, as contractor will not accept warrant claims from third parties. Contractor assumes no liability for losses arising from warranty issues other than those outlined in this policy. Contractor reserves the right to change this policy, without notice, at any time, at their sole discretion. Indemnification and Hold Harmless: To the fullest extent permitted by law, customer shall indemnify and hold harmless All Temp Refrigeration, LLC, its owners, employees, agents, and subcontractors from and against all claims, damages, losses and expenses; including but not limited to attomey's fees, arising out of or resulting from performance of work hereunder, provided that such claim, damage, loss or expense is caused in whole or in part by an active or passive act or omission of customer, anyone directly or indirectly employed by customer or anyone for whose acts customer may be liable, regardless of whether it is caused in part by the negligence of contractor. 'I -Les NATIONAL CERTIFIED PIPE WELDING 8f/raEAD MECHANICAL CONTRACTORS ASSOCIATION OFIOWA, INC. 24 HOUR SERVICE a REFRIGERATION * HVAC BOILERS * PLUMBING * PROCESS PIPING * DESIGN Page 4 Document No. 224-860 Exclusions: This agreement does not include: responsibility for design of the system less otherwise stated; repair and replacement of non -maintainable parts of the system such as unit cabinets, shells, ductwork; hydronic piping structural supports; boiler refractory materials and shells; storage tanks; obsolescence; removal and reinstallation of valve bodies and dampers; repair or replacement necessitated by freezing weather, damage to piping, wiring, equipment or systems from removal of floors, walls or ceilings to complete proposed scope of work; damage or malfunction resulting from corrosion or erosion on the water side of the equipment or caused by scale or sludge except where water treatment services are provided by contractor; removal of moisture or oil in pneumatic tubing and piping; electrical power failure; low voltage; Burned -out main or branch fuses; low water pressure; vandalism; misuse or abuse of the system(s); negligence of others (including customer); failure of customer to properly operate the system(s); requirements of governmental, regulatory or insurance agencies; or other beyond control of contractor. Miscellaneous Provisions: A. This agreement shall be governed by the substantive and procedural laws of the State of Iowa. The parties agree that any and all lawsuits to enforce this agreement shall be filed in Federal or State Court in Linn County, Iowa. B. This agreement represents the entire agreement between the parties and may only be modified or amended in writing and signed by all parties. C. If for any reason any teim or provision of this agreement is held to be invalid or unenforceable, all other valid terms and provisions hereof shall remain in full force and effect, and all of the terms and provisions of this agreement shall be deemed to be severable in nature. D. Any party's failure to enforce any provision or provisions of this agreement shall not be construed as a waiver or any such provision or provisions, and shall not prevent that party thereafter from enforcing each and every other provision of this agreement. The rights granted to both parties herein are cumulative and shall not constitute a waiver of either party's right to assert all other legal remedies available under the circumstances. NATIONAL CERTIFIED PIPE WELDING BUREAU it MECHANICAL CONTRACTORS ASSOCIATION OF'tOWA, INC. 24 HOUR SERVICE * REFRIGERATION * HVAC BOILERS * PLUMBING * PROCESS PIPING * DESIGN City Clerk Use Only Finance Committee/6/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,500.00 plus est. shipping costs of $ included to pay for or purchase (1) REACO 80v 1510 amp Industrial Battery for Young Arena's Electric Zamboni and installation of new battery and proper disposal of the old battery. This purchase or expenditure is being made because: The current battery is not sustaining a charge and in need of replacement. Vendor selected for this purchase: Hawk Performance Specialties, Woodville, WI n Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties, Woodville WI --- $12,500.00 R & R Specialties of Wisconsin, Somerset WI --- $ 12,723.75 1 _I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax I I Sewer ❑ Sanitation MBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 421-37-4500-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000 and the current available balance is $ 24,726 Respectfully submitted, Paul Huting 4/29/24 (Signature Dept. Head or Designee) ?fidyeet7ao, 5/6/2024 Date (Signature Finance Dept. Review) Date K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 4/16/2024 855 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M Item Description Qty Each Total REACO 80V / 51... Labor REACO 80 Volt / 510 Amp Hour Zamboni) Model 20-85-13 Price based on core exchange *Includes: New battery cables from battery New Gray SB350 Connector ( battery Std battery fill caps ( will change from old battery if requested) Tar sealed between cells LED Low acid "blinky" laps ** Direct shipped to facility from **Facility to be notified 24 Ms ** Estimated delivery time 4-5 weeks received ** Price includes proper disposal system Labor/travel/expenses * Remove and in stall battery system resurfacer * Clean any acid or corrosion from frame, touch up painted areas as * Inspect traction drive motor brushes ( parts supplied by facility) NO additional will apply if replacement is needed * Clean brush dust from traction Battery system ( to machine hookup end) out to your current caps Manufacturer prior to delivery from date PO is of old lead acid battery in Zamboni ice machine chassis / required / replace if needed 1 1 11,250.00 1,250.00 11,250.00 1,250.00 labor charge drive motor if required Subtotal Quote Valid for 30 days. Sales Tax (0.0%) Total Page 1 Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 4/16/2024 855 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.Q. No. Terms net 30 Rep FOB Project Net30 M Item Descrip ion Qty Each Total ** Forklift to be supplied by facility for remove and install** Subtotal $12,500.00 Quote Valid for 30 days. Sales Tax (0.0%) $o.00 Total $12,500.00 Page 2 Page: Quote R&R Specialties of Wisconsin Inc 484Cty Rd VV Somerset, WI 54025 (715) 247-5090 Sold To: Young Arena 125 Commercial St Waterloo, IA 50701-1334 Confirm To: Chris Dolan Ship To: Young Arena 125 COMMERCIAL AVE Waterloo, IA 50701-1334 Order Number: 0186614 Order Date: 4/16/2024 Salesperson: BERT Customer Number: YOUNG Customer P.O. Ship VIA F.O.B. Terms Net 30 Item Number Unit Ordered Shipped Back Order Price Amount OUT-11 PAIR 1.00 0.00 510 AMP IND, BBI BATT. (SET) Whse: 000 /REPAIR LABOR HOUR 2.50 0.00 Machine Repair Labor Includes removal/installation of batteries, clean and inspect both electric motors. /MISC SHOP SUPP Miscellaneous Shop Supplies /TRAVEL HOUR 8.00 0.00 Travel /FUEL SURCHARGE 10 % Fuel Surcharge 0.00 0.00 0.00 11,150.00 175.00 135.00 Net Order: Less Discount: Freight: Sales Tax: Order Total: 11,150.00 437.50 12.50 1,080.00 43.75 12,723.75 0.00 0.00 0.00 12,723.75 City Clerk Use Only Finance Commitf 76/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 28,673.31 plus est. shipping costs of $ n/a to pay for or purchase Application programming from ProWest GIS due to needing to reivse Code Enforcment and Sidewalk Inspections programs - caused by new updated ESRI (GIS) software. This purchase or expenditure is being made because: ProWest GIS originally wrote these solutions using standard GIS tools within the ESRI (GIS) software. ESRI has retired aspects of their software causing an updated software rewrite. Vendor selected for this purchase: ProWest & Associates n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: ProWest and Associates is the application developer for these programmers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 145,000.00 and the current available balance is $ 58,920.00 Respectfully submitted, Chris Youngblut 04/24/2024 'rr4j ett NO.0qP ��s "15/6/2024 SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 19,060.00 plus est. shipping costs of $ n/a to pay for or purchase 20 SLS Level II ballistic vests, carriers and name plates to be worn by sworn Officers while on duty in uniform. This purchase or expenditure is being made because: This part of a Federal grant that covers fifty percent of the actual vest expenses. These are new purchases for new hires as well as existing Officers with expired vests. Vendor selected for this purchase: CCG Safety Gear n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: The police department has a five year bid with CCG who is the distibutor for SLS vests. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1579 11GRT.VST21($6,600.00)/ 010-11-1100-1573($12,460.00) 010-11-1150-1579 11GRT.VST21 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $13,280.00/$18,000.00 and the current available balance is $ $13,280.00/$18,000.00 Respectfully submitted, Aaron McClelland, Police Lieutenat 4/16/2024 (Signature Dept. Head or Designee) 7a Date (Signature Finance Dept. Review) Date SIGNED rL 5/6/2024 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 25,866.00 plus est. shipping costs of $ 0.00 to pay for or purchase Fifty (50) Glock model 45 duty pistols. This purchase or expenditure is being made because: (50) Re branded Glock model 45 duty pistols with red dot sight systems. This is stage one of a two year process to replace all weapons. Vendor selected for this purchase: Ray O'Herron n Bids or written quotes were taken on this purchase, as follows: Ray O'Herron- $25,866.00 Glock Inc- $27,866.00 Kiesler Police Supply- $26,116.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �■ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants ❑ Other (specify) WPD Forfeiture Funds This expenditure is to be coded to the following budget line -item: 010-11-1100-1384 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 420,000.00 and the current available balance is $ 83,000.00 Respectfully submitted, Aaron McClelland, Police Captain 5/1/24 7a 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi56/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,71 0.00 plus est. shipping costs of $ 0 to pay for or purchase Annual software renewal for computer forensic examination for criminal investigations. This purchase or expenditure is being made because: the software examines electronic devices for data used in criminal investigations Vendor selected for this purchase: Magnet Forensics n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Proprietary to Magnet Forensics. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) Tri-County Forf This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRITRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $140,000.00 and the current available balance is $ 25,398.00 Respectfully submitted, Aaron McClelland, Police Captain 4/26/24 Z1-bidyett Nao 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (HVAC) Department to expend $ 10,885.87 plus est. shipping costs of $ N/A to pay for or purchase HVAC unit for Control Room This purchase or expenditure is being made because: new HVAC unit is needed Vendor selected for this purchase: Heating & Cooling Supply Co n Bids or written quotes were taken on this purchase, as follows: Heating & Cooling Supply Co - $10,885.87 Johnstone Supply - $15,482.19 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1372 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 98,000.00 and the current available balance is $ 11,275.00 Respectfully submitted, Jesse Gaherty 04/19/24 T "',riLL v v aad SIGHEDD 5/6/2024 SIGN (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commit 76/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Trailer) Department to expend $ 5000.00 plus est. shipping costs of $ N/A to pay for or purchase a used 2023 Behnke Tilt Bed Utility Trailer This purchase or expenditure is being made because: Trailer needed for lift station mowing and other small equipment transport Vendor selected for this purchase: Black Hawk Rental n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Used Equipment Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 750,000.00 and the current available balance is $ 374,613.23 Respectfully submitted, Jesse Gaherty 05/02/24 V ei Mad (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review 5/6/2024 Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/6/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 7,001.18 plus est. shipping costs of $ 500.00 to pay for or purchase Replacement street pole due to accident. This purchase or expenditure is being made because: Replacement pole. Vendor selected for this purchase: 3E n Bids or written quotes were taken on this purchase, as follows: 3E $7,001.18 Waterloo, IA Van Meter No response Waterloo, IA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1527 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 68,000.00 and the current available balance is $ 68,000.00 Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) 5/61Zo24 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 7,522.00 plus est. shipping costs of $ 500.00 to pay for or purchase Flasher assembly - solar. This purchase or expenditure is being made because: Flasher assembly for Conger Street south river side bike trail. Vendor selected for this purchase: Mobotrex Bids or written quotes were taken on this purchase, as follows: Mobotrex $7,522 Davenport, IA Traffic Control Corp $14,400 Ankeny, IA General Traffic Controls $12,302 Spencer, IA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 48,400.00 and the current available balance is $ 24,668.37 Respectfully submitted, Sheila Steffen 5/6/2024 ?WyettNo.ad s35/6/2o24 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 20,251.60 plus est. shipping costs of $ 0.00 to pay for or purchase Camera's, licenses, and mounting. This purchase or expenditure is being made because: Camera replacement / addition along University Avenue. Vendor selected for this purchase: RC Systems O Bids or written quotes were taken on this purchase, as follows: RC Systems $20,251.60 Waterloo, IA No other vendor response. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 48,400.00 and the current available balance is $ 24,668.37 Respectfully submitted, Sheila Steffen 5/6/2024 e 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commin/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 13,529.50 plus est. shipping costs of $ 1,000.00 to pay for or purchase Cobra Head LED Lights - 50 lights. This purchase or expenditure is being made because: Bulb replacement. Vendor selected for this purchase: 3E n Bids or written quotes were taken on this purchase, as follows: 3E $13,529.50 Waterloo, IA Van Meter $14,000.00 Waterloo, IA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 48,400 and the current available balance is $ 24,668.37 Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) 5/6/2024 e 1%ett 7% 1 o,o ` ED Date (Signature Finance Dept. Review) 5/6/2024 Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ NTE 16,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Blanket Pre-authoriation NTE $16,000 for PPE equipment for staff - fiscal year 2024. This purchase or expenditure is being made because: Variety of PPE including gloves, coats, bibs, sweatshirts and face shields. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Product to be ordered via Amazon. Checked other vendors; however, they did not have all sizes needed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1573 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 22,202.00 and the current available balance is $ 17,954.47 Respectfully submitted, Sheila Steffen 5/6/2024 Tw4eit N SG`o 5/6/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commits/6/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 101,000.00 plus est. shipping costs of $ 0 to pay for or purchase Blanket Pre -Authorization NTE $101,000.00 for Street Light Poles, T-Bases, and Anchor Bolts. This purchase or expenditure is being made because: Upgrading and replacement of utility poles within the city. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: At time of purchase, best price will be used. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 421-17-7105-2129 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 101,000.00 and the current available balance is $ 101,000.00 Respectfully submitted, Sheila Steffen (Signature Dept. Head or Designee) 5/6/2024 N 5/6/2024 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)