HomeMy WebLinkAbout04.29.2024 Finance Committee MinutesApril 29, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call
Members present: Chairperson Ray Feuss and Vice Chairperson Rob Nichols. Mr. Feuss
joined by Zoom and Mr. Chiles was absent.
Approval of Agenda
Nichols/Feuss
that the agenda, as amended by removing item 8 under travel requests, be approved. Voice
vote -Ayes: Two. Motion carried.
Approval of Minutes of April 15, 2024, as proposed.
Nichols/Feuss
that the minutes of April 15, 2024, as proposed, be approved. Voice vote -Ayes: Two. Motion
carried.
TRAVEL REQUESTS
Nichols/Feuss
that the following travel requests be approved. Voice vote -Ayes: Two. Motion carried.
Lt. Greg Fangman
Class/Meeting: International Association for Property and Evidence
Destination: Online Course
Dates: May 1-31, 2024
Amount not to exceed: $395.00
Abraham L. Funchess Jr., Human Rights Director
Class/Meeting: Appraisal Foundation Board of Trustees Meeting
Destination: Indianapolis, IN
Dates: May 16-19, 2024
Amount not to exceed: $964.20 (monies to be reimbursed)
Bridgett Wood, Finance Director and Kim Bahr, Assistant Finance Director
Class/Meeting: Municipal Professionals Institute
Destination: Ames, IA
Dates: June 24-27, 2024
Amount not to exceed: $2,150.00
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Sgt. Frein, Sgt. Woodward and Sgt. Savage
Class/Meeting: Supervising Patrol Critical Incidents
Destination: Waterloo, IA (online)
Dates: May 28, 2024
Amount not to exceed: $702.00
(2) WPD Lab Personnel
Class/Meeting: DCI Cannabis Identification
Destination: Ankeny, IA
Dates: May 13-16, 2024
Amount not to exceed: $750.00
Sheila Steffen, Public Works Coordinator
Class/Meeting: Municipal Professionals Academy
Destination: Ames, IA
Dates: June 19-21, 2024
Amount not to exceed: $640.00
Dana Jackson, Housing Inspector/Maintenance Supervisor
Class/Meeting: Iowa NAHRO 2024 Conference
Destination: West Des Moines, IA
Dates: April 22-24, 2024
Amount not to exceed: $898.00
Matt Boquist, Street Department Director
Class/Meeting: APWA Conference
Destination: Kansas City, MO
Dates: April 28-29, 2024
Amount not to exceed: $590.00
*This item was removed by a motion to amend the agenda.
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Feuss/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Two. Motion carried.
Central Garage (Auger and Bearings)
Amount: $9,422.00 and $325.00 S/H
Expenditure: Replace auger and bearings for SnoGo 191911.
Central Garage (Front Blade Repair)
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Amount: $4,566.10
Expenditure: Road Grader 194B05 - cut off and replace front blade
Fire (Ambulance)
Amount: $275,829.00
Expenditure: 2023 Ford F-550 Life Line Ambulance.
Fire (Infrared Saunas)
Amount: $9,998.00
Expenditure: (2) Signature II Infrared Saunas
Fire (Power Load System)
Amount: $57,221.00
Expenditure: Stryker Power Load System for new ambulance
HR/Finance (Timeclock)
Amount: $2,898.00
Expenditure: Purchase timeclock for Byrnes Pool that can read barcodes.
Leisure Services (Dasher Board System)
Amount: $20,469.00
Expenditure: Dasher board repairs due to age.
Leisure Services (Gates Play ground mulch)
Amount: NTE $6,000.00
Expenditure: Certified playground mulch for Gates Playground.
Mayor (Administrative Professional Development)
Amount: NTE $800.00
Expenditure: Administrative Professional Development Meeting at Waterloo Center for the Arts.
Police (Computers)
Amount: $28,248.00
Expenditure: Replacement of 25 desktop computers with monitors
Police (Netcloud Renewal)
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Amount: $3,588.00
Expenditure: NetCloud Mobile Performance Essential Plan.
Police (Software)
Amount: $20,000.00
Expenditure: Replacement of Benchmark software with Frontline Public Safety Solutions
software.
Sanitation (95 Gallon Carts)
Amount: $37,948.00
Expenditure: (793) Large carts for refuse and yard waste.
Sewer (Seals)
Amount: $5,916.96 + $50.00 S/H
Expenditure: JWC Cartridge Seals for Muffin Monster in Digesters.
Sewer (StruvFree)
Amount: $19,404.00 + $1,214.40 S/H
Expenditure: Chemical needed to clean Struvite from sludge lines.
Sewer (Transfer Switch)
Amount: $2,750.00
Expenditure: Transfer Switch for generator backup at Park Road lift station.
Street Dept (Base One Stabilizer)
Amount: $7,493.75 + $150.00 S/H
Expenditure: Stabilizer to be added to base street material.
Street Dept (Thumb for Wheeled Excavator)
Amount: $12,105.88
Expenditure: Thumb for wheeled excavator.
Traffic (Sheeting)
Amount: $24,683.08 + $1,000.00 S/H
Expenditure: Sheeting for signs
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Traffic (Sign Blanks)
Amount: $9,240.75
Expenditure: Sign blanks
Traffic (Sign Tubing)
Amount: $16,406.00 + $500.00 S/H
Expenditure: Tubing for signs
Traffic Department (Turn Arrow Signs)
Amount: $6,564.44
Expenditure: Right and left turn arrow signs.
BUDGET LINE ITEMS TO BE AMENDED
Nichols/Feuss
that the following budget line item amendments be approved. Voice vote -Ayes: Two. Motion
carried.
Approve budget amendment to increase Miscellaneous and Refund revenue lines and various
expense lines in the total amount of $2,830.00, as submitted by Human Rights Commission
Department.
Approve budget amendment to increase cash on hand revenue line from project 27EEOC
FFY20 and increase various expense lines, as submitted by Human Rights Commission
Department.
Approve budget amendment to increase cash on hand revenue line and increase advertising
expense line in the amount of 1,800.00, as submitted by Human Rights Commission
Department.
Approve budget amendment to increase the Miscellaneous revenue line and the Safety &
Equipment expense line, in the amount of $17,412.50, as submitted by the Police Department.
Approve budget amendment to increase various revenue lines and increase various expense
lines in the total amount of $22,732.00, as submitted by the Building Inspection Department.
Approve budget amendment to increase various revenue lines and increase various expense
lines in the total amount of $62,600.00, as submitted by the Planning & Zoning Department.
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BILLS PAYMENT
April 22, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated April 22,
2024, in the amount of $3,621,496.44, be approved. Voice vote -Ayes: Two. Motion carried.
ADJOURNMENT
Nichols/Feuss
that the meeting be adjourned at 5:18 p.m. Voice vote -Ayes: Two. Motion carried.
R1etTey Fe[cfi(e SIGNED
Kelley Felchle
City Clerk
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