HomeMy WebLinkAboutMinutes-4/18/2016April 18, 2016
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty
Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, April 18, 2016. Mayor Quentin
Hart in the Chair. Roll Call: Jacobs, Morrissey, Jones (joined via phone), Lind, Amos,
Schmitt, and Welper.
Prayer or Moment of Silence.
Pledge of Allegiance: Bruce Jacobs, Ward 2 Council Member.
145919 - Welper/Schmitt
that the Agenda, as proposed, for the Regular Session on Monday, April 18, 2016,
at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
145920 - Welper/Schmitt
that the Minutes, as proposed, for the Regular Session on Monday, April 11,
2016, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion
carried.
CONSENT AGENDA
145921 - Welper/Schmitt
that the following items on the consent agenda be received, placed on file and
approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated April
18, 2016, in the amount of $2,809,227.17, a copy of which is on file in
the City Clerk's office, together with recommendation of approval of the
Finance Committee.
Resolution adopted and upon approval by Mayor assigned No. 2016-268.
2. Resolution approving the request from the Waterloo Symphony to hold their
Symphonycyle on May 14, 2016 from 8:00 a.m. until 10:00 p.m. with the
route beginning at the Amphitheatre and traveling through downtown, using
the trail system where practical.
Resolution adopted and upon approval by Mayor assigned No. 2016-269.
3. Resolution approving the request from the Waterloo Center for the Arts
Events Coordinator for closure of Jefferson Street from Park Ave to W. 3rd
on an as needed basis for events in 2016.
Resolution adopted and upon approval by Mayor assigned No. 2016-270.
4. Resolution approving request to cancel special assessment for sidewalk
repair for Parcel No. 8913-25-405-009, Hayes Addition, Lot 6 B1k 16, in
the amount of $219.00, and rescind Resolution No. 2015-795 passed on
October 5, 2015 due to incorrect address and assessment type, and
authorize City Clerk to notify Black Hawk County Treasurer of said
cancellation.
Resolution adopted and upon approval by Mayor assigned No. 2016-271.
7. Resolution setting the date of public hearing as May 2, 2016 to approve a
request by Claassen Engineering on behalf of Realty Income Corporation for
a site plan amendment to the "S-1" Shopping Center District to allow for
the construction of a 4,980 SF restaurant building with 50 -stall parking
lot, located at 2825 Crossroads Boulevard; and instruct City Clerk to
publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2016-272.
8. Resolution setting the date of public
request by Lamar Advertising for a
Shopping Center District to allow for
SF off -premises billboard, located at
Clerk to publish notice.
hearing as May 2, 2016 to approve a
site plan amendment to the "S-1"
the construction of a 45' tall, 378
2010 Sears Street; and instruct City
Resolution adopted and upon approval by Mayor assigned No. 2016-273.
April 18, 2016
Page 2
9. Request from Marsha Kloster for a waiver for a concrete driveway located
at 203 Gilbert Street with the elimination of the sidewalk section due to
the inability to meet grade requirements of the Driveway and Sidewalk
Specifications, Section 18.
Resolution adopted and upon approval by Mayor assigned No. 2016-274.
b. Motion to approve the following:
1.
a.
b.
c.
d.
e.
f.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Sgt. McGeough &
Sgt. Richter
BCA Stress Trauma
and Burnout
St. Paul, MN
May 1-3,
2016
$1,106.00
Jon Martin,
Rehabilitation
Specialist
16 hour Lead
Inspector / Risk
Assessor
Refresher
Dubuque, IA
May 19-
20, 2016
$615.00
Several Police
Officers
Field Training
Officer
Certification
Waterloo, IA
June 6-10,
2016
$2,450.00
Christopher
Charley,
Training
Officer; Mike
Schipper, Fire
Engineer/Hazmat
Team Leader
Instructor II
Ames, IA
May 2-4,
2016
$444.16
Eric Thorson,
City Engineer
Public Works Expo
Minneapolis,
MN
August 27-
31, 2016
$1,949.00
Mayor Quentin
Hart
"The Urgency of
Now" AAMA 2016
Conference
Washington,
D.C.
April 20-
23, 2016
$1,465.00
2. Mayor Hart's recommendation of the following appointments:
Appointee
Board/Commission
Expiration
Date
New or Re -
Appointment
David Deeds
Cultural and Arts
Commission
03/01/2019
Re -Appointment
Ethel Washington
ton
Civil Service
Commission
04/01/2020
New Appointment
3. that the Cigarette/Tobacco/Nicotine/Vapor Permit Application for Club Phire
Hookah Lounge, 501 W. 4th Street be approved.
4. that the Iowa Public Official Bond For Waterloo Water Works Trustee Member
Scott Wienands be received and placed on file.
Roll call vote -Ayes: Seven. Items 1.b.l.d&f. Ayes: Five. Nays: Two (Lind,
Schmitt). Motion carried. Mr. Lind asked to have items 1.A.5 and 1.A.6 be voted
on separately.
145922 Lind/Amos
Item 1.A.5.
that "Resolution preliminarily approving plans, specifications, form of
contract, etc. and setting date of bid opening as May 5, 2016 and date of public
hearing as May 9, 2016 for the F.Y. 2016 4th Street Bridge Canopy Repairs,
Contract No. 910; and instruct City Clerk to publish notice of plans,
specifications, form of contract, etc." be approved. Ayes: Five. Nays: Two
(Lind, Schmitt). Motion carried.
Mr. Lind questioned what happens if bids come in well over the city's estimates.
Eric Thorson, City Engineer, explained that the city would evaluate the bids and
determine if it would be cost-effective to move forward with the project or not.
Mayor Hart clarified that half of the funding for this project is coming from a
Black Hawk County Gaming Grant which was received by the city specifically for
this project.
Mr. Schmitt asked if there had been any discussion of the use TIF funds for this
project.
April 18, 2016
Page 3
Eric Thorson stated that he had not been involved in any TIF discussions
associated with this project.
Forest Dillavou, 1725 Huntington Road, noted that TIF funds should be used to
pay for the project.
Mayor Hart stressed that TIF funds are being used to fund other projects and
added that this canopy was not built with TIF funds.
Resolution adopted and upon approval by Mayor assigned No. 2016-275.
145923 - Lind/Amos
1.A.6
that "Resolution directing process for the vacate and sale of certain tracts of
land formerly portions of West San Marnan Drive right-of-way and fixing the time
and place of hearing and notice to be given on the vacate and sale and taking of
bids for said property, setting a bid opening as June 23, 2016 and the date of
public hearing as June 27, 2016, and instruct City Clerk to publish notice." be
approved. Ayes: Seven.
Mr. Lind questioned if Iowa Code Section 306.23 was followed.
Noel Anderson, Community Planning and Development Director, affirmed that all
procedures under Iowa Code 306.23 were followed.
Mr. Lind asked if the development agreement with VGM includes conveyance of the
property to them.
Noel Anderson, Community Planning and Development Director, affirmed that the
agreement includes the sale of the property according to the proper process;
another preferred buyer would also have the option to purchase this property
under the same process.
David Dryer, 3145 W. 4th Street, questioned if the City owns this property and
suggested not selling it until that is confirmed.
Mr. Lind asked if this tract of land is separate from the tracts associated with
the Sunnyside South lawsuit.
Noel Anderson confirmed that this tract of land is completely different than the
Sunnyside South tract.
Resolution adopted and upon approval by Mayor assigned No. 2016-276.
Mayor Hart acknowledged the Board appointments.
PUBLIC HEARINGS
145924 - Schmitt/Welper
that proof of publication of notice of public hearing on the Purchase of Seven
(7) Police Patrol vehicles, as published in the Waterloo Courier on April 1,
2016, be received and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral objections and there were none.
145925 - Schmitt/Welper
that the hearing be closed. Voice vote -Ayes: Seven. Motion carried.
145926 - Schmitt/Welper
that "Resolution confirming approval of plans, specifications, form of contract,
etc. in conjunction with the Purchase of Seven (7) Police Patrol vehicles", be
adopted. Roll -call vote -Ayes: Seven. Motion carried.
Mr. Schmitt questioned if anyone can bid or if only a specific brand is being
spec'd.
Mark Rice, Public Works Director, explained that it is spec'd as a Ford due to
the specific tools and software needed for servicing the vehicles after the
warranty period.
Resolution adopted and upon approval by Mayor assigned No. 2016-277.
April 18, 2016
145927 - Schmitt/Welper
Page 4
that "Resolution authorizing to proceed in conjunction with the Purchase of
Seven (7) Police Patrol vehicles", be adopted. Roll -call vote -Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2016-278.
145928 - Schmitt/Welper
Motion to receive and file and instruct City Clerk to read bids and refer to
Public Works Director for review.
Bidder
Bid Amount
Bill Colwell
Hudson, IA
2016 Ford Interceptor Sedan - $25,351
2017 Ford Interceptor SUV - $29,079
Stivers
Waukee, IA
2016 Ford Interceptor Sedan - $26,152
2017 Ford Interceptor SUV - $27,844
Voice vote -Ayes: Seven. Motion carried.
145929 - Lind/Amos
that proof of publication of notice of public hearing on the FY2017 One -Year
Action Plan for CDBG and HOME Program Funds for the Waterloo/Cedar Falls HOME
Consortium, as published in the Waterloo Courier on April 11, 2016, be received
and placed on file. Voice vote -Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written
and oral comments.
Patricia King, Eye of the Needle, explained that she has information available
on services provided through their organization.
Charles Pearson, 5901 Elmore Ave., Davenport, IA, explained programs that have
been successful through use of these funds.
Barb Grant, Operation Threshold, spoke in support of funding operation threshold
using these funds.
Paul Huting, Leisure Services Director, asked council to consider the request
for a reduced amount of funding for the Highland Playground Project.
Jacob Ackerman, 2124 W. 27`h St., Cedar Falls, UNI Football team explained that
the sophomore class would like to help build this playground.
Mr. Lind asked if the funding could be moved from another approved area to the
playground project.
Rudy Jones, Community Development Director, explained that the proposed budget
could be amended to cover the cost of funding the playground project.
Mr. Amos offered additional insight on the changes.
Randy Herrod, 111 Highland Blvd, spoke in support of the park project.
Mayor Hart asked if the amount being requested is sufficient to cover the cost
of the project.
Rudy Jones stated that it was not enough without the cooperation of outside
resources such as the UNI Football team.
Paul Huting, Leisure Services Director, stated that they have amended the budget
in a way that will allow completion of this project with the requested
$20,000.00 and the cooperation of outside resources.
145930 - Lind/Amos
that the hearing be closed and oral and written comments be received and placed
on file. Voice vote -Ayes: Seven. Motion carried.
145931 Lind/
that "Resolution approving proposed funding recommendations set forth by the
Community Development Board for the FY2017 One-year Action Plan for CDBG and
April 18, 2016 Page 5
HOME Program Funds for the Waterloo/Cedar Falls Home
exception that $20,000 from single family rehab be moved
project", be adopted. Roll -call vote -Ayes: Seven. Motion
Consortium with the
to the Highland Park
carried.
Mr. Morrissey asked how this funding compares to last year's funding and why
single family rehabilitation would be the preferred source for this funding.
Rudy Jones, Community Development Director, explained that it is a 2-3%
increase. The rehab program can sustain a $20,000 reduction without adversely
impacting the program.
Resolution adopted and upon approval by Mayor assigned No. 2016-279.
RESOLUTIONS
145932 - Schmitt/Morrissey
that "Resolution approving a Memorandum of Agreement between the City of
Waterloo and S4W, LLC regarding the payment of real estate taxes for a parcel of
land associated with 1040-1138 Patrick Court", be adopted. Roll call vote -Ayes:
Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-280.
145933 - Schmitt/Morrissey
that "Resolution approving the Business Financial Assistance Application for tax
credits through the Iowa Economic Development Authority; and authorize the Mayor
and City Clerk to execute any necessary documents, including local match
commitment through TIF incentives for the expansion of Hydrite Chemical Co.
located at 2815 W.C.F.& N. Drive", be adopted. Roll call vote -Ayes: Seven.
Mr. Lind questioned what the estimate of the match will be.
Noel Anderson, Community Planning and Development Director, explained that they
are still working on the amount of the proposed match, but, estimate it to be
roughly $100,000.00.
Resolution adopted and upon approval by Mayor assigned No. 2016-281.
145934 - Schmitt/Morrissey
that "Resolution approving a temporary easement agreement
$100.00 located to the south of 2325 Crossroads Boulevard,
Dry Run Interceptor Force Main sanitary sewer project", be
vote -Ayes: Seven.
with Pada, LLC for
in relation to the
adopted. Roll call
Resolution adopted and upon approval by Mayor assigned No. 2016-282.
145935 - Morrissey/Welper
that "Resolution accepting a Quit Claim Deed for the former Irving School site
from the Waterloo Community Schools to take ownership of the site for $1.00,
with up to $500 in closing costs, and rescinding Resolution No. 2015-407 dated
June 1, 2015, and authorizing the Mayor and City Clerk to sign and fully execute
any necessary documents", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-283.
145936 - Morrissey/Welper
that "Resolution accepting
Devonshire School site from
the site for $1.00, with up
and City Clerk to sign and
Roll call vote -Ayes: Seven.
a Warranty Deed for a portion of the former
the Waterloo Community Schools to take ownership of
to $500 in closing costs, and authorizing the Mayor
fully execute any necessary documents", be adopted.
Mr. Lind asked if the city will acquire the Devonshire building.
Noel Anderson stated that the building will not be acquired by the city.
Randy Herrod, 111 Highland Blvd., clarified the portion of land being bought by
the city through this transaction.
Resolution adopted and upon approval by Mayor assigned No. 2016-284.
145937 - Morrissey/Welper
April 18, 2016 Page 6
that "Resolution approving an agreement with Iowa DOT for Traffic Safety
Improvement Funding for Traffic Safety Awareness Elementary School Outreach in
the amount of $11,000 and
document", be adopted. Roll
Resolution adopted and upon
145938 - Morrissey/Welper
authorize Mayor and City Clerk to execute said
call vote -Ayes: Seven.
approval by Mayor assigned No. 2016-285.
that "Resolution approving an agreement with Iowa DOT for Traffic Safety
Improvement Funding for Traffic Safety Awareness Children Online Traffic Safety
Quiz in the amount of $8,500 and authorize Mayor and City Clerk to Execute said
document", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-286.
145939 - Welper/Amos
that "Resolution awarding bid and approving contract with Schaefer Tree & Lawn,
LLC of Waterloo, Iowa in the amount of $108,890, and approving the bond and
certificate of insurance, in conjunction with the 2016 Stump Removal Project and
authorize Mayor and City Clerk to execute said agreement", be adopted. Roll
call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-287.
145940 - Welper/Amos
that "Resolution approving Professional Services Agreement with AECOM Technical
Services, Inc. for an amount not to exceed $75,000.00 in conjunction with the
Diffuser Wing Dike Improvements Water Pollution Control Facility; and authorize
Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven.
Resolution adopted and upon approval by Mayor assigned No. 2016-288.
OTHER COUNCIL BUSINESS
145941 - Amos/Schmitt
to accept payment of $750 from Cedar Rapids Bank & Trust for full satisfaction
of special assessments and taxes in the amount of $2,876.27 against parcels
#8913-23-285-016 and #8913-23-285-017, generally located at 1116 Harrison
Street, be approved. Voice vote -Nays: Seven. Motion failed.
145942 - Lind/Amos
that the Exception to Burning Yard Waste Application in conjunction with the
request by Ryan Kurtz on behalf of Hawkeye Community College to burn prairie and
native grasses along Campus View Drive and Arboretum Drive between April 8,
2016 and May 13, 2016, be approved. Voice vote -Ayes: Seven. Motion carried.
145943 Lind/Amos
that the Exception to Burning Yard Waste Application in conjunction with the
request by Thomas Abbas to burn native Iowa prairie grass for fire control
during April or May (weather permitting), be approved. Voice vote -Ayes: Seven.
Motion carried.
Mr. Morrissey asked if the Fire Chief approves of these two requests.
Joe Liebold, Waterloo Police Captain, stated that he had spoken with Chief Pat
Treloar who indicated that these are both annual burn events and both meet
Waterloo Fire and DNR approval.
ORAL PRESENTATIONS
Jim Chapman, 224 Bertch, questioned where we are in finding out the 2015 change
order amounts.
Mayor Hart stated that he would call Mr. Chapman tomorrow and tell him exactly
when to expect those figures.
David Dryer, 3145 W. 4th Street, questioned when a property is sold in a TIF
District.
Noel Anderson, Community Planning and Development Director, explained that it
depends on the paperwork being complete, usually within 2 months.
April 18, 2016 Page 7
Bruce W. Kaesser, 500 Sycamore Street, spoke in opposition to waiving the
sidewalk requirement for 203 Gilbert Street.
Charles Pearson, 5901 Elmore Ave., Davenport, IA spoke in support of adding more
trails on the north side of town.
Forest Dillavou, 1725 Huntington Rd., asked for clarification of the reason for
Mr. Jones' physical absence from this meeting.
Mr. Jones stated that he is in Rochester, MN, and is working at Mayo Clinic.
Josh Wilson, 8325 Colby Parkway, Urbandale, IA, congratulated Mayor Hart and
thanked him how he is running the meetings. He also congratulated Mr. Amos and
Mr. Jacobs on their appointment.
Paul Huting, Leisure Services Director, announced that the city will begin
inflation of the bladder dam on Monday, April 25th and it will take a couple of
days for it to be fully inflated; docks will be installed beginning April 26th
Mr. Schmitt asked if the GPS devices on the Code Enforcement Vehicles had been
disconnected.
Dave Zellhoefer, City Attorney, stated that the disconnection is moving forward.
He also stated that GPS monitoring shows distrust in your employees and is an
expense that the city doesn't need.
145944 - Welper/Lind
that the above oral comments be received and placed on file. Voice vote -Ayes:
Seven. Motion carried.
ADJOURNMENT
145945 - Welper/Lind
that the Council adjourn at 6:29 p.m. Voice vote -Ayes: Seven. Motion carried.
Suzy Sc ares, CMC
City Cl rk/Human Resource Director