HomeMy WebLinkAboutApproved Documents - 6.3.2024FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-27-2505-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED 15700.00
EXPENDED YTD 14845.67
THIS REQUEST 1503.74
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
Copy - Department
NAME(S) AND POSITION(S):
ABRAHAM L FUNCHESS, JR
EXECUTIVE DIRECTOR, HUMAN RIGHTS COMMISSION
DATE. MAY 7, 2024
NAME OF CLASS / MEETING:
2024 JOINT MEETING OF IAC, TAFAC AND CARE
DESTINATION:
ARLINGTON, VA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 24, 2024
RETURN DATE:
June 26, 2026
DATE(S) OF MEETING:
June 25, 2024
PURPOSE OF TRAVEL/TRAINING:
APPRAISAL FOUNDATION MEETING/TRAINING. DISCUSS EMERGING TOPICS. All monies are
reeimbursed.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: WATERLOO, IOWA
ESTIMATE OF COST:
589.53 LODGING 100.00 TAXI
150.00 MEALS PARKING
N/A REGISTRATION 664.21 AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1503.74
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
ABRAHAM L FUNCHESS JR
Date Approved by Finance Committee:
6/3/2024
DEPARTMENT HEAD DATE
MAY 7 , 2024
DATE
K:AShared Goodies\Forms\Travel Request Form
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-22-5100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUDGETED 9,600.00
EXPENDED YTD 6,947.24
THIS REQUEST 610.00
LEFT AFTER THIS
REQUEST 2,042.76
DATE 05/23/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Mike Heerkes & Brad Baldwin, Property Safety Inspectors
DATE: 05/20/2024
NAME OF CLASS / MEETING:
2021 International Property Maintenance Code,
Residential Code, and Legal Aspects of Code Admin.
DESTINATION:
On -Line Exam
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
TBD
RETURN DATE:
TBD
DATE(S) OF MEETING:
TBD
PURPOSE OF TRAVEL/TRAINING:
Continuing education.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$305.00 (Exam) REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 610.00
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 305.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm - Building Official
Date Approved by Finance Committee:
6/3/2024
DEPARTMENT HEAD DATE
05/20/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
� � Nc
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$104,891.13
$1,896.00
$13,212.87
05/21/2024
Copy - Department
NAME(S) AND POSITION(S):
SRO Christiansen
DATE: 05/21 /2024
NAME OF CLASS / MEETING:
Basic SRO School
DESTINATION: Alexandria, Minnesota
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 2, 2024
RETURN DATE:
June 7, 2024
DATE(S) OF MEETING:
June 3-7, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Officer Christiansen to this course. SRO's are required to attend this class in order to
stay assigned to the SRO Unit. The course presents concepts on how to be an SRO. This training will not exceed
$1,896.00. The Waterloo Community School District will reimburse up to $1,000.00 for this training. This request was
delayed due to scheduling.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$900.00
$296.00
$550.00
$150.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,896.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 1,896.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Greg Fangman 6/3/2024
DEPARTMENT HEAD DATE
05/21/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 23 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000.00
$106,882.13
$499.00
$12,618.87
05/02/2024
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Wilson
DATE: 05/22/2024
NAME OF CLASS / MEETING:
Delta Forensics Latent Print Bundle
DESTINATION: Online
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 17, 2024
RETURN DATE:
June 30, 2024
DATE(S) OF MEETING:
June 17-30, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Sgt. Wilson to this course. This training will allow him to learn
various forensic disciplines, which include latent prints. Sgt. Wilson will be the new lab supervisor due
to a retirement. This cost of this course will not exceed $499.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
$499.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $499.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $499.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Date Approved by Finance Committee:
Lt. Greg Fangman 6/3/2024
DEPARTMENT HEAD DATE
05/22/2024 N60,
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE flEM USED 283-13-5452-1346
FY 24 BUDGETED $21,500.00
EXPENDED YTD $8,019.78
THIS REQUEST $1,215.00
LEFT AFTER THIS
REQUEST $12,265.22
DATE 5/72/24
Origin! - Clerk/Finance Co. - t e.artment
NAME(S) AND POSITION(S):
LeKeisha Veasley
DATE: 5/15/2024
NAME OF CLASS 1 MEETING:
Housing Choice Voucher Executive Mgmt
DEPARTURE DATE:
Webinar
DESTINATION: Webinar
DEPARTURE POINT
IF NOT WATERLOO:
RETURN DATE:
Webinar
DATE(S) OF MEETING:
July 22-26, 2024
PURPOSE OF TRAVEL/TRAINING:
New Executive Director will attend Housing Choice Voucher (HCV) Executive Management Certification webinar. Upon
completion of HCV Executive Management, ED will have the skills needed to accomplish agency objectives, ensure HUD
regulatory compliance, and demonstrate effective leadership.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE N/A PRIVATE VEHICLE
N/A AIRFARE DEPARTING FROM: N/A
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$1,215 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ $1,215.00
BUDGET LINE ITEM: 283-13-5452-1346
X GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1215.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
LeKeisha Veasley
Date Approved by Finance Committee:
6/3/2024
DEPARTMENT HEAD DATE
05/15/2024
DATE
K:\Shared Goodies\Forms\Travel Request Form
SIGNED
FINANCE bEPT, STAFF ONLY
LINE ITEM USE) 010-22-5100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 24 BUbGETEb 9,600.00
EXPENbEb YTb 6,947.24
THIS REQUEST
LEFT AFTER THIS
REQUEST 2,347.76
305.00
DATE 5/24/2024
Original - Clerk/Finance Co
Y-
beartment
NAME(S) AND POSITION(S):
Jeff Wolff, Combination Inspector
DATE: 5/24/2024
NAME OF CLASS / MEETING:
Residential Building Inspector-B1 Exam
DESTINATION: Online Exam
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
TBD
RETURN DATE:
TBD
DATE(S) OF MEETING:
TBD
PURPOSE OF TRAVELITRAINING:
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES
X COST $
NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING _ TAXI
MEALS PARKING
$305.00 (exam) REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 305.00
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
TOTAL: $ 305.00
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm - Building Official
Date Approved by Finance Committee:
6/3/2024
DEPARTMENT HEAD DATE
5/24/2024
DATE
IC:1SIiared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
see below
3,000.00/4,000.00
1,775.00/2,250.00
1,300.00/650.00
475.00/1,100.00
5/28/24
Copy - Department
NAME(S) AND POSITION(S):
Traffic Staff - Tina Schellhorn, Scott Buchan, Craig Hintzman; Damian Fischels
, Safety & Compliance Dir; Waste Mgmt Staff Brad Manahl and Chad
Hollingsworth
DATE: May 22, 2024
NAME OF CLASS / MEETING:
NFPA 70E Arc Flash Course
DESTINATION: Online
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
5/22/24
RETURN DATE:
5/22/24
DATE(S) OF MEETING:
May 22, 2024
PURPOSE OF TRAVEL/TRAINING:
Arc flash training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
1,950.00
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,950.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 266-17-7120-1345 / 520-14-5200-1315
YES
x
X GRANT REIMBURSABLE
NO
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 325.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Sheila Steffen
DEPARTMENT HEAD
5/28/2024
DATE
Date Approved by Finance Committee:
6/3/2024
DATE
T
K: \Shared Goodies\Forms\Travel Request Form
City Clerk Use Only
Finance Committee
Approval Date 6/3/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,847.20 plus est. shipping costs of $ 0.00 to pay for or purchase
repairs to Airport Terminal chiller.
This purchase or expenditure is being made because:
circuit 1 was showing a refrigerant alarm and needed repairs.
Vendor selected for this purchase:
Trane U.S. Inc
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
system was in alarm mode. Called Trane for repairs, as they are the manufacturer.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Steven Kjergaard 5/30/2024
$ 320,069.00
$ 23,300.68
q Nao, s° ',,EL 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ e,y3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 3,569.70
plus est. shipping costs of
Engine for 2017 Ram Pro Master van.
$0
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Engine failed after 200,000 miles.
Vendor selected for this purchase: Rydell Chevrolet
Bids or written quotes were taken on this purchase, as follows:
Rydell (new)
$2,969.70 Independence, IA
Rydell (old )
$5,500.00 Independence, IA
Jasper Engines
$5,271.00 Jasper, IN
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-17-2400-1569
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 6,000.00
and the current available balance is $ 5,400.00
Respectfully submitted,
Sheila Steffen
6/3/2024
Toe o s; o 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committae,
w3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,828.00 plus est. shipping costs of
Building
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Emergency roof repair at Fire Station #5.
Vendor selected for this purchase:
Service Roofing Co.
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Emergency Repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ri General Fund ri Road Use Tax n Sewer ❑ Sanitation
nBonds n Federal/other grants [] Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-8800-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Greg Ahlhelm - Building Official
$ 400,000.00
$ 139,849.40
5-23-2024 q ZO si b 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 2,600.75 plus est. shipping costs of $ 0
Dump truck hitch.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Removal of existing hitch and install new hitch.
Vendor selected for this purchase: C and C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor has specific jigs needed for this type of repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 125,278.00
and the current available balance is $ 65,255.69
Respectfully submitted,
Sheila Steffen
6/3/2024 �e Nac, O r� 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,566.10 plus est. shipping costs of $ 0
Road Grader #2
Central Garage
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Removal and replacement of front blade structure tubings.
Vendor selected for this purchase: C and C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor has specific jigs needed for this type of repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 125,278.00
and the current available balance is $ 65,255.69
Respectfully submitted,
Sheila Steffen
6/3/2024
(Signature Dept. Head or Designee)
T(yett 6/3/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee,
3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,566.10
plus est. shipping costs of
Central Garage
$0
Department to expend
to pay for or purchase
the removal and replacement of front blade structure tubings on Road Grader #3
This purchase or expenditure is being made because:
Removal and replacement of front blade structure tubings.
Vendor selected for this purchase: C and C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor has specific jigs needed for this type of repair.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 125,278.00
and the current available balance is $ 65,255.69
Respectfully submitted,
Sheila Steffen 6/3/2024 M DIGITALLY
6/3/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 10,498.64 plus est. shipping costs of $150.00 to pay for or purchase
Automatic transmission assembly.
This purchase or expenditure is being made because:
Replace failing transmission in Fire Engine 121302.
Vendor selected for this purchase: Interstate Power Systems
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Received verbal approval by Finance Committee to proceed - imperative to get engine
operational as soon as possible.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,000.00
and the current available balance is $ 21,112.96
Respectfully submitted,
Sheila Steffen
6/3/2024
9 Nctoq° 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit8,3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Central Garage
$ 3,500.00 plus est. shipping costs of $ 0
Bobcat T86 extended warranty - 60 months/2,000 hours.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Adding extended warranty to Bobcat T86.
Vendor selected for this purchase: C and C Welding
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 125,278.00
and the current available balance is $ 65,255.69
Respectfully submitted,
Sheila Steffen
6/3/2024
", Nao, 511 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Co
mmit 73/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 46,914.00 plus est. shipping costs of $ 0 to pay for or purchase
Construction of a left turn lane on Crossroads Blvd
This purchase or expenditure is being made because:
Redevelopment of the old Long John Silvers site is underway and this construction will provide
a left turn lane through the existing median into the new site.
Vendor selected for this purchase:
Vieth Construction Corp
!_] Bids or written quotes were taken on this purchase, as follows:
Vieth: $46,914.00
Aspro: $51,231.95
PCI: $57,891.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund n Road Use Tax n Sewer Sanitation
nBonds n Federallother grants rill Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-07-7500-2165
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 10,808,564.00
and the current available balance is $ 2,514,253.48
Respectfully submitted,
Jamie Knutson
5/23124
-ete Mae
PI, 6/3/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodiesltorms\Expenditure Pre-Authorization.xls (Mar 2010)
TRAFFIC CONTROL
CORPORATION
3020 SW ORALABOR RD, SUITE 112
ANKENY, IA 50023
P: 636-305-8200
UOTATION
Number 658353
Page: 1 of 1
To: 11401
WATERLOO, CITY OF
625 GLENWOOD
WATERLOO IA 50703 USA
Attn:
Email:
Phone: 319-291-4440
Fax: 319-291-4094
Quote Date:
Terms:
FOB:
Salesperson:
Email:
Phone:
5/2/2024 Expires: 6/3/2024
NET 30 BASED ON APPROVED CREDIT
DESTINATION-FRT INCLUDED
MATT RIESBERG
MRIESBERG@TCCI.COM
515-205-1936
Letting Date:
Book / Call / Item:
Contract No:
Location WATERLOO, IA
Description DETECTION LOOPS
ALL PRICES ARE NET EACH COST BASED ON QUANTITIES LISTED ANY CHANGE INQUANTITIES WILL REQUIRE A'
COMPLETE REQUOTEFOB DESTINATION AND PROGRAMMING ASSISTANCE IS INCLUDED WITH COMPLETE ORDER ONLY.
BUY AMERICA REQUIREMENTS AND DOCUMENTATION MUST BE REQUESTED AT TIME OF ORDER OR WILL BE SUBJECT
TO ADDITIONAL FEES
,PURCHASING WITH A CREDIT CARD WILL INCURA 5%TRANSACTION FEE
TAX EXEMPTION CERTIFICATE REQUIRED AT TIME OF RELEASE.
Part Number/ Description Unit Price Qty/UM Net Price
6' X 6' W/40' LEAD-IN LOOP 275.00 50.00 EA 13,750.00
LOOP PERIMETER 24ft W/40ft LEAD-IN: RENO, PLH-24-40
6' X 6' W/50' LEAD-IN LOOP
LOOP PERIMETER 24ft
6' X 6' W/60' LEAD-IN LOOP
LOOP PERIMETER 24ft
6' X 6' W/70' LEAD-IN LOOP
LOOP PERIMETER 24ft
W/50ft LEAD-IN: RENO, PLH-24-50
W/60ft LEAD-IN: RENO, PLH-24-60
W/70ft LEAD-IN: RENO, PLH-24-70
295.00 19.00 EA
320.00
14.00 EA
5,605.00
360.00 7.00 EA
4,480.00
2,520.00
Item Total:
Misc Charges and Adjustments:
Quote Total:
26,355 00
0 00
26,355.00
Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order.
Additional teens may apply. Review our full Terms & Cond/lions of Sale at www.trafficcontro%rp.com.
City Clerk Use Only
Finance Committb/3/2024
Approval Date CJ/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 23,244.00
plus est. shipping costs of
Cameras for Broadway Street
$ 500.00
Engineering Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
The City is reconstructing Broadway Street and the cameras will need to be replaced
so that the traffic signals work appropriately
Vendor selected for this purchase:
Mobotrex
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Public Works will be installing these and want to use the same equipment that they
have in other locations.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-07-7500-2125
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jamie Knutson
5/10/24
$ 75,000.00
$ 75,000.00
Z'Uo.04( si 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit 73/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 6,113.82 plus est. shipping costs of $ 35.00 to pay for or purchase
(2) sets of Firefighting turnout gear.
This purchase or expenditure is being made because:
This is for 2 new members of the WFR team that need structural firefighting turnout gear
Vendor selected for this purchase:
Sandry Fire Supply
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Bids were previously taken and awarded to Sandry Fire Supply; we are still within previous
contract time frame
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-12-1400-2112, 323-12-1400-2112 Fire -Equipment & Uniforms
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $1,317.01/31,187.32
and the current available balance is
Respectfully submitted,
Bill Beck 05/21/2024
$ 32,504.33
T _` 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe6e/3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 2,935.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Specialized mounting equipment used to secure cardiac monitors and ventilators.
This purchase or expenditure is being made because:
These brackets will allow the cardiac monitors and ventilators to be secured during patient care
while being transported, preventing them from becoming a projectile in the event of a collision.
Vendor selected for this purchase:
Technimount System
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Waterloo Fire is already using Technimount hardware on the cardiac monitors and is the only
compatible mount for the existing hardware.
Prior Committee Actions (Dates):
Finance - Approval of initial purchase May 16, 2022
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410-1551 Drugs/Medicines & Medical/Lab Supplies
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
$ 175,000.00
$ 28,105.52
Respectfully submitted,
Jason Hernandez May 22, 2024 igett NacW FIG'rNFG 6/3/2024
S
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commi 73/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 5,517.50 plus est. shipping costs of $17.50 to pay for or purchase
Ultralite ALS Complete Turbo Kit.
This purchase or expenditure is being made because:
This purchase is for an alternative light source that helps in the detection of trace
evidence, body fluids, fingerprints, blood spatter, gunshot residue and accelerants.
Vendor selected for this purchase: Arrowhead Forensics
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This is proprietary equipment for the WPD Crime Lab.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
El
Sanitation
Federal/other grants ❑ Other (specify) Coverdell Forensic Grant 22
This expenditure is to be coded to the following budget line -item:
010-11-1150-1391 11 GGT. FRNSC22
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $16,200.00
and the current available balance is $ $16,200.00
Respectfully submitted,
Aaron P. McClelland, Police Captain 5/23/24 Naa si`r) 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ6e/3/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 9,863.04 plus est. shipping costs of $ 0.00
Department to expend
to pay for or purchase
(9) added Security Cameras for inside the Waterloo Police Property Division.
This purchase or expenditure is being made because:
(9) Axis Dome cameras along with mounting equipment and network costs.
Vendor selected for this purchase:
RC Systems
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Proprietary camera equipment and storage.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1346
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00
and the current available balance is $ 38,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 5/23/24 'ri4ett ZOaaq s14,ED 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm ift7
l73/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,499.50 plus est. shipping costs of $ 30.00 to pay for or purchase
Fifty (50) Black Hawk duty holsters.
This purchase or expenditure is being made because:
(50) Black Hawk Duty Holsters for weapon transition.
Vendor selected for this purchase: Ray O'Herron
n Bids or written quotes were taken on this purchase, as follows:
Ray O'Herron- $6,529.50
Galls- $7,499.50
Optics Planet- $6,749.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 420,000.00
and the current available balance is $ 45,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 5/24/24
�,/elt Z s'= 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/3/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
$ 4,385.00 plus est. shipping costs of $ 0
Waterloo Police Department Crime Lab Accreditation Audit.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
This expenditure is for the final stages of the Waterloo Police Accreditation Audit.
Vendor selected for this purchase: Quality Auditing
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Quality Auditing is a nationally recognized auditing service used soley for
Accreditation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
Sanitation
Federal/other grants ❑ Other (specify) Coverdell Forensic Grant 22
This expenditure is to be coded to the following budget line -item:
010-11-1150-1391 11 GGT. FRNSC22
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $16,200.00
and the current available balance is $ $11,000.00
Respectfully submitted,
Aaron P. McClelland, Police Captain 5/22/24 i No.cW `5'14' 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committep3/2024
Approval Date 117�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 18,773.75 plus est. shipping costs of $ 0 to pay for or purchase
Renewal of annual maintenance agreement for Sheildware 7/24-6/25.
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports.
Vendor selected for this purchase:
Shield Technology Corporation
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This system is what is used county wide and is proprietary to the Shield
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is $ 45,267.00
Respectfully submitted,
Aaron McClelland, Police Captain 5/30/24
Z
iCEL 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit673/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 24,403.63 plus est. shipping costs of $ 0.00 to pay for or purchase
Costs to repair two Chevy Tahoe Patrol Units that were involved in seperate traffic accidents.
This purchase or expenditure is being made because:
$15,106.24 Tahoe #235
$9,297.39 Tahoe #240 Total- $24,403.63
Vendor selected for this purchase: Coffman"s Body Shop Inc.
�■ Bids or written quotes were taken on this purchase, as follows:
Community Auto Body- $25,301.08
Witham Auto- $24,512.14
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1384
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 420,000.00
and the current available balance is $ 70,000.00
Respectfully submitted,
Aaron McClelland, Police Captain 5/30/24 Wu4ett Naa, ',_''
6/3/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 5,220.00 plus est. shipping costs of $ 0 to pay for or purchase
Steel culverts for compost site road.
This purchase or expenditure is being made because:
Will be reclaiming compost site road as training for new Reclaimer purchased
by Street Dept. Work to be completed the week of June 17th.
Vendor selected for this purchase: Northern Iowa Construction Products
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Only local vendor that supplies steel culverts and can have them
available by the week of June 17th.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1569
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 159,800.00
and the current available balance is $ 124,990.74
Respectfully submitted,
Sheila Steffen
6/3/2024
Twheit Nao,si 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee—
Approval/2024
Date ((��
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 58,786.58 plus est. shipping costs of $ 1,200.00 to pay for or purchase
Set of 4 wireless battery powered mobile lifts.
This purchase or expenditure is being made because:
Battery powered mobile lifts to be used in conjunction with repair and maintenance of
vehicles and machinery.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell purchase.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-1555/010-18-7950 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sheila Steffen
6/3/2024
$ 42,500.00/125,278.00
$ 34,198.38/65,255.69
o( lerrti 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/3/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,103.65 plus est. shipping costs of $ 0 to pay for or purchase
Wash bay repair.
This purchase or expenditure is being made because:
Wash bay unusable.
Vendor selected for this purchase: Ferguson
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1371
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 26,000.00
and the current available balance is $ 3,924.49
Respectfully submitted,
Sheila Steffen
6/3/2024
N0 6/3/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)