Loading...
HomeMy WebLinkAboutRicohf RICOH imagine, change. 0 Recycled Paper Kreg Hoppenworth Sales Manager RICOH USA, INC. Box 851 Waterloo, IA 50704 Tel: 319-240-3571 kreg.hoppenworth@ricoh-usa.com www.ricoh-usa.com Printed on a Ricoh Digital Production System RICOH Shane Kelley imagine. change. Account Executive RICOH USA, INC. P.O. Box 851 Waterloo, IA 50704 Tel: 319-239-3948 Fax: 319-635-2362 shane.kelley©ricoh-usa.com www.ricoh-usa.com 0 Recycled Paper Printed on a Ricoh Digital Production System i 1 From: c:lnUh< tkiteAri:j l� cok Ready P ost Photo Document Mailer CITY OF WATERLOO OFFICE - PI 15 2015 PM3;06 2By To: g\c) Qc oRsX-p.krGrLPr, �al� gn �WQ;i toe6 Ply w/ P;r� � u�Aco et/cod BID PROPOSAL DRY PROCESS COPIER(DIGITAL) CITY OF WATERLOO, IOWA CITY CLERK/FINANCE DEPARTMENT ENGINEERING DEPARTMENT The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: or an individual doing business as Ricoh USA Being familiar with the Specifications affecting the cost of this commodity, hereby offers to furnish the same commodity F.O.B. to the City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703, SUBMISSION OF BIDS Sealed bid proposals will be received by the City of Waterloo City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa 50703, until 1:00 p.m. on the 16th day of July, 2015. Any bid submitted after the specified time shall be rejected. SPECIFICATIONS The bidder proposes to deliver F.O.B. to 715 Mulberry Street, Waterloo, Iowa 50703, WITHIN 7 CALENDAR DAYS OF NOTIFICATION that he/she is the successful bidder, by the copy of this proposal bearing the signature of the Mayor and City Clerk, the following: SEE ATTACHED Any and all bids shall be accompanied by brochures of the equipment bid. Any and all warranty information or provisions shall be in writing and submitted with the bid proposal. Failure to submit warranty information may warrant rejection of the bid. All vendors will be required to allow the City the opportunity to test for a minimum of one week each copier submitted by the vendor as a part of the bid proposal. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet the minimum specifications, as determined by the City, shall be rejected. The bid shall contain shipping costs. The City is tax exempt from federal excise and state taxes. Taxes should be excluded from the bid cost. All bid prices, upon submission by bidder, are recognized by the City and vendor to be irrevocable for a minimum of thirty(30) calendar days from date of bid opening. Copier Bids Page 2 The City of Waterloo will accept the lowest and best responsible bid. However, the bidder understands that the City reserves the right to reject any bid that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications, and is considered to be in the best interest of the City. Upon acceptance of the bid, a copy of this proposal bearing the signature of the Mayor and City Clerk shall constitute acceptance of the bid and, therefore, be a legal binding agreement. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrances of which the City at the time of purchase had knowledge. Any questions regarding the equipment or specifications should be directed to the following persons: Clerk/Finance Suzy Schares, City Clerk, at 319-291-4323 Engineering Department Eric Thorson, City Engineer, at 319-291-4312 GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the office of the City Clerk in a sealed envelope clearly marked as follows: BID PROPOSAL FOR CLERK/FINANCE, CITY ENGINEER COPIERS FOR THE CITY OF WATERLOO,IOWA. The name of the business submitting the bid must also be clearly marked on the envelope. OPENING AND ACCEPTANCE OF BIDS Sealed bids will be opened and read at 1:00 p.m. on the 16th day of July, 2015 in the First Floor Conference Room, City Hall, and all bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at that time or at a later time which shall then be established. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this Agreement, with thirty (30) days notice, if the City has knowledge that all conditions as stated in this Bid Proposal have not been fulfilled. Copier Bids Page 3 PAYMENT PROCEDURE Payment shall be made by the City of Waterloo, 715 Mulberry Street, Waterloo,Iowa, within thirty(30)days of receipt of billing from the vendor and acceptance of commodity by the City. This bidder,having fully read this document,hereby acknowledges that this Bid Proposal completely reflects the total bid as contained herein. Ricoh USA /DV )—e-j( Name of Company By 2740 American Blvd West Vice President Sales Street Address Title Bloomington,MN 55431 7/10/2015 City, State,Zip Code Date (952)885-3636 (952)885-3798 Telephone Fax# APPROVED Ernest Clark, Mayor Suzy Schares, City Clerk Copier Bids Page 4 DRY PROCESS (DIGITAL) COPIER BID—CLERK/FINANCE DEPARTMENT 1, Brand Name/Model #: Ricoh MP6002SP or Ricoh MPC6003 Base Bid Purchase Price - Clerk/Finance $8795.00 Alternate Bid 1 $9495.00 2. Cost of all-inclusive maintenance agreement with 300,000 copies per year allowance: Black/White only Color Option First year cost $1140.00 $1650 Second year cost Same Same Third year cost Same Same Fourth year cost Same Same Fifth year cost Same Same 3. Cost per copy over 300,000 per year allowance: Black/White only Color Option Overage cost per copy $.0043 $.006 Black and$.05 for color List any deviations from the attached specifications: Maximum paper supply on MPC6003 is 4700 sheets Service contract includes staples Copier Bids Page 5 DRY PROCESS (DIGITAL) COPIER BID—CITY ENGINEER DEPARTMENT 1, Brand Name/Model #: Ricoh MP6002SP or Ricoh MPC6003 Base Bid Purchase Price—City Engineer Department $9395.00 Alternate Bid 1 $10,095.00 2. Cost of all-inclusive maintenance agreement with 300,000 copies per year allowance: Black/White only Color Option First year cost $1140.00 $1650 Second year cost Same Same Third year cost Same Same Fourth year cost Same Same Fifth year cost same Same 3. Cost per copy over 300,000 per year allowance: Black/White only Color Option Overage cost per copy $.0043 $.006 Black and$.05 for color List any deviations from the attached specifications: Maximum paper supply on MPC6003 is 4700 sheets Service contract includes staples Includes Genuine Adobe Postscript 3 Copier Bids Page 6 SPECIFICATIONS CLERK/FINANCE AND CITY ENGINEER DEPARTMENTS Dry Processor Copier(Digital) and Maintenance Agreement: 1. Fully Automatic Duplexing with Automatic Duplexing Document Feeder that allows access to platen glass. 2. Preference will be given to air and vacuum paper transport system. 3. Speed Requirements: a. Maximum time requirement for 1st copy: 5 seconds b. Minimum machine speed: 60 cpm 4. Collating Finishing tray with Staple Finisher 5. Minimum 7600-sheet paper supply 6. Multi-sheet paper by-pass paper tray is required up to 11 x 17 7. Three paper sizes in the machines paper supply up to 11 x 17 paper size 8. Reduction and enlargement required 25%to 400% in one percent increments 9. The annual maintenance shall be all-inclusive (including maintenance and repair, including parts, all supplies minus paper and staples) of 300,000 copies limit per year. 10. The copy allowance shall be metered on an annual basis with a per copy charge over the annual allowance. 11. Service call must have same day response time, unless notified after 1:00 p.m., and then response time must be the morning following the service call. 12. Must have full color scanning and sending over network capability with a minimum of 600x600 dpi. 13. Auto image density must be able to be manually overridden to lighten or darken copies. (Please list in exception area if not possible) 14. Network printing from any network PC. Alternate bid 1: 1. Full Color Copy capabilities up to 11 x 17.