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HomeMy WebLinkAboutMinutes-05/02/2016FINANCE COMMITTEE May 2, 2016 5:10 p.m. Harold E. Getty Council Chambers Members present: Welper, Morrissey, and Jacobs. - Moved by Morrissey, seconded by Jacobs that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by 'Morrissey, seconded by Jacobs that the Minutes of April 25, 2016, as proposed, be approved. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Morrissey that the request for the following travel •requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount ,. not to Exceed Sgt. Farmer Risk Management & Civil Liability for Police K-9 Brooklyn Park, MN May 17- 18, 201'6 $418.00 Nick Anderson Pediatric Advanced Life Support (PALS) Iowa City, IA May 25- 26, 2016 $250.00 Ayes: Three. Motion carried. Moved by Jacobs, seconded by Morrissey that the refund request in the amount of $297.00 due to a billing error for a second yard waste can at 1631 W. 2nd Street be approved. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Morrissey that the refund request in the amount of $96.80 for Extended Yard ;Waste services which were not requested ($24.80) and a billing error for a second yard waste container ($72.00) at 125 Haines Avenue be approved. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Morrissey that the refund request totaling $284.84 for 'reimbursement of Extended Yard Waste services which were never requested at 1001 Heartland Hills Drive be approved. Ayes: Three. Motion carried. Moved by Morrissey, seconded by Jacobs that the request for the following pre -authorizations to expend over $1,000.00,`be approved:. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport - $8,000.00 d . Staff is requesting permission to spend $8,000 for the , lease of mowing equipment for the 2016 mowing season at Waterloo Regional Airport via the attached bid award. Building Maintenance $27,998.00 Purchase (2) Raypak pool heaters for Gates Pool. Building Maintenance -` $2,000.00 Fire alarm suppression system plans review - 2710 Midpoint Blvd Con Agra Abner Expansion. Central Garage $3,816.40 Outfitting facilities maintenance van. Leisure Services $3,712.00 Additional jerseys for new additional players and for volunteer coaches. Finance Committee May 2, 2016 Page 2 MIS Department $1,722.50 Fluke Networks Cable Tester Kit and Tone Generator. Sanitation Department NTE $25,000.00 Replacement garbage carts. Street Department. $3,250.48 .Replacement of bulkhead module and programming - street truck. B06. f Street Department $3,217.00 + $175 S/H Replacement°type II barricades and flashers. Traffic Operations $1,207.25 Various sizes of sign blanks: Traffic Operations $4,627.74 Black, Red and Green film and clear transfer tape. Traffic. Operations $15,766.14 41 LED street light fixtures. Traffic Operations $1,337.00 3 gun action assembly. Traffic Operations $3,645.00 " MST -14 Skip Timer LCD. Mr.,Jacobs questioned if the $25,000 for replacement carts is an annual budget item. Mr. Schmitt questioned how the new carts are holding up. Mark Rice, Public Works Director, explained that this will purchase approximately 650 replacement garbage carts and the new carts do tend to be holding up better. Ayes: Three. Motion carried. Moved by Welper, seconded by Jacobs that the project budget for the FY2016 Golf Marketing Campaign funded with discretionary hotel -motel taxes in the amount of $9,000, as submitted by `the Leisure Services Department be approved: Ayes: Three. Motion carried. Moved by Welper, seconded by Jacobs: that the budget amendment in the amount of $12,060 to use part-time salaries and additional sale of property revenue received to fund "mowing expenses , for city -owned property, as submitted by the Planning Department be approved. 'Ayes: Three. Motion carried. Mr. Schmitt asked for an overview of this item. Noel Anderson, Community Planning & Development Director, explained the request is being made due to the increased costs to maintain nuisance properties as the city continues to acquire them. Moved by Welper, seconded by Jacobs that the budget amendment for the Central Garage to 'increase revenue by $10,000 to be used to spend an additional $10,000 or parts, as submitted by the Public Works Director be approved. Ayes: Three. Motion carried: Moved by Welper, seconded by Jacobs that the budget amendment for Animal Control to increase revenue by $7,600 to be used to spend an additional $7,600 or parts; as submitted by the Traffic Department be approved. Ayes: Three. Motion carried. Moved by Welper,. seconded by Jacobs that the budget amendment for Traffic Operations to increase revenue'by $32,550 to be used to spend an additional $32,550 on equipment and signal parts, sign equipment, and electrical items, as submitted by the Traffic Department be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by 'Jacobs that the budget amendment to increase revenue and expenses by $49,000 for various police grants and projects, as submitted by the Police Department be approved. Ayes: Three. Motion carried. Finance Committee May 2, 2016 Page 3 Moved -by Welper, seconded by Jacobs that Bills Payment, as contained in Accounts Payable Invoice Report, dated 'May 2, 2016, in the amount of $2,955;251.80, be received, -placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee;- it was moved by. Morrissey, seconded by Jacobs that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried. Suzy Sches, CMC City Clerk/Human Resource Director FINANCE COMMITTEE April 25, 2016 5:10 p.m. .. Harold E. Getty Council Chambers Members present: Welper, Lind and Jacobs. Absent: Jones. Moved by Lind, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Lind, seconded by Welper that the Minutes of . April 18, 2016, as proposed, be approved. Ayes: Three. Motion carried. .Moved by Jacobs, seconded by Lind that the request for the following travel requests, be approved. Travel Requests. Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Inv. Zubak & P.O. Delvalle Hostage Negotiation School Phase 1 & 2 Overland Park, KS June 12- 17, 2016 $2,436.00 Scott Strader; Combination Inspector II ` Plumbing Plans Examiner (exam) Coralville, IA May 3, 4, 11 or 12 $199.00 Mr. Schmitt questioned if the hostage negotiation school is for required certification. Dan Trelka, Director of Safety Services, explained the necessity of the training. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Lind that the request by Sandie Greco for permission to advertise and sell broken 4 X 4 sign posts be approved. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Lind that a refund request submitted by Dean Bass for duplicate rental registration of 24 units, located at 801-809 W. 4th Street, 811 W. 4th Street, and 601-616 Wellington, in the amount of $600.00 be approved. Ayes: Three. Motion carried. Moved by Jacobs, seconded by Lind that a refund request submitted by Shawn Hagedorn for duplicate rental registration of 4 units located at 237 Miriam Drive, in the amount of $100.00 be approved. Ayes: Three. Motion carried. Moved by Lind, seconded by Jacobs that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount +, Est. S/H Expenditure Building Maintenance $1,420.00 Remove asbestos pipe wrapping in hallway at Waterloo for the Center for the Arts. Building Maintenance $21,200.00 Purchase of 200 light fixtures for Five Sullivan Brothers Convention Center - upper floor - rooms 21- 24 (Midamerican will rebate $11,200.00). Engineering $2,294.00 Two Uplift Stand up Desks. Finance $1,318.57 + $150 SIH Aprinter for the Clerk/Finance Department. p. Fire $3,500.00 Promotional Exam for Battalion Chiefs written test.