HomeMy WebLinkAboutMinutes-03/21/2016FINANCE COMMITTEE
March 21, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Welper, Jones, and Jacobs.
Moved by Jones, seconded by Jacobs that the Agenda, as proposed, be approved: Ayes: Three.
Motion carried.
Moved by Jones, seconded by Jacobs that the Minutes of March 14, 2016; as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Jacobs, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Investigator Pohl,
Mobile Device Evidence
Class
Madison, WI
May 15-
17, 2016
$613.00
Mr. Schmitt questioned if the training was for certification or continuing education.
Dan Trelka, Director of Safety Services, explained that it is necessary to keep up with
technology to gain evidence for cases.
Ayes: Three. Motion carried.
Moved by Jones, seconded by Jacobs that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept;
Amount + Est. S/H
- Expenditure
Building
'Department
$2,510.00
Spring & Fall cleanup; monthly maintenance for Five
Sullivan Brothers Convention Center.
Fire Department
$1,785.00 -
Preventative Maintenance Contract for 7 cardiac
heart monitors.
Leisure Services
$6,174.00
Comprehensive spring tune-up of all 6th Street Plaza
beds including removal of all dead plant material,
weeds, old mulch, installation of new mulch and
trimming of grasses.
Leisure Services
$24,567.20
One Smithco Sweep Star V72 Big Vac.
Leisure Services
$2,667.00
Golf course supplies from Standard Golf.
Sewer
Department
$2,958.00
Three plug valves for sludge storage pump building.
Sewer'
Department
$8,462.00
Onsite Tech Service to change out SCR's and
evaluate electrical starters on Satellite and Easton
Blowers.
Street
Department
$17,449.30
Repair of rental motor grader.
.
Street •x
Department
$7,495.73
Accident repair - 191420
Traffic ,
Department a
$9,011.98
Traffic Awareness Campaign - Cedar Valley Theatre
audiences. On-going DOT project with Hellman since
2007 - city's matching funds.
Finance Committee
March 21, 2016
Page 2
Mr. Jacobs asked for more information detailing the purchase of the Big Vac.
Paul Huting, Leisure Services Director, explained that they -are trading in a 1991 unit and
replacing it with this new unit. This piece of equipment is an essential part: of cleaning the
greens at the golf course.
Mr. Jacobs asked for more information detailing the purchase of repairs on a rental road grader.
Mark Rice, Public Works Director, explained that the motor grader hit a manhole 'cover during
snow removal and the manhole cover flipped up and broke the circle on the grader. The circle
controls the blade assembly on the grader.
Mr. Lind questioned why the City is paying for the cleanup of the 6th Street Plaza.
Paul Huting, Leisure Services Director, explained that there `is revenue that comes into the
general fund . from the businesses associated with the 6th Street Plaza and there is . budgeted
money for downtown maintenance.
Michelle Weidner, CFO, added that the city was reimbursed for some of the expenses associated
with the maintenance of the plaza, however, the city, as owner of the property, is chiefly
responsible for its maintenance:
Mr. Jacobs requested council receive a report of expense and`revenue associated with the plaza
for the purpose of clarification.
Michelle Weidner stated that she would get the information to council.
Paul Huting clarified that, because such a report will involve obtaining information from a few
different departments and a private company, this report will take time to generate.
Ayes:' Three. Nays: Jacobs. (Leisure Services - $6,174.00) Motion carried.
Moved by Welper, seconded by Jones that the project budget for Air Service Sustainment
funding provided by the Iowa Department of Transportation in the amount of $28,000 and
matching funds from airport operations in the amount of $7,000, as submitted by the Airport be
approved. Ayes: Three. Motion carried.
Moved by Welper seconded by Jones that Bills Payment, as contained in .Accounts Payable
Invoice Report, dated March 21, 2016, in the amount of $2,418,836.05, be received,' placed on
file and approved and forwarded to the full council for approval' Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Jones, seconded by Jacobs that
the meeting be adjourned at 5:27 p.m. Ayes: Three. Motion carried.
Suzy Sc ares, CMC
City Cle k/Human Resource Director