HomeMy WebLinkAboutMinutes-5 /16/2016FINANCE COMMITTEE
Mya 16, 2016
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Welper, Morrissey, and Jacobs.
Moved by Morrissey, seconded by Jacobs that the Agenda; as proposed, be approved. Ayes:
Three: Motion carried°
Moved by Morrissey, ,seconded by Jacobs that the Minutes of May 9, 2016; as proposed, be
approved., Ayes: Three. Motion carried.
Moved by Jacobs, seconded by Morrissey that the request for,the following travel requests, be
approved.
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Scdtt Strader, Combination
Inspector II
Plumbing Plans
Examiner
Coralville, IA
May 23,
24, June
1,2,7or
9,2016
$199.00
Jeff Siebel, Property Safety
Inspector -
Series 8 hr Plumbing
Update
Cedar Falls, IA
August-
12, 2016
$239.00
Travis Ihnen, Fire'Rescue .
PALS — Advanced Life
Support
Iowa City, IA
August
25, 2016 '
$252.00
Abraham Funchess, Jr.,
Executive Director;
RebeccaJJohnson, HR:
Specialist; Shelly Burch,
Adm Secretary
2016 EEOC/FEPA
National Training
Conference
New Orleans,
LA
July 11-
15, 2016
$5,240.00
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Jacobs that the request, for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
w8
Amount + Est. S/H
Expenditure
Clerk
$7,500.00
Nous Solutions Agenda'Management Software
License Fee.
Culture & Arts
$2,323.36
Mounting, matting and'framing of Grant Wood
drawings for exhibition at WCA.
Fire Department
$1,580.00
Audiograms for 76 employees.
Fire Department
$3,500.00
Two (2) recruit hiring physicals.
Leisure Services
NTE $17,750.85
Asphalt overlay and patching at Byrnes Park parking
lot and driveways.
Leisure Services
$2,397.38
Electrical service at chemical storage building.
Leisure Services
$4,870.88
Electric boiler and materials for radiant floor heat at
chemical storage building.
Leisure Services
$3,500.00
Oil and sand interceptor tank and overflow tank for
chemical storage building.
Mayor Hart'
$600.00
Mayor's Volunteer Awards Luncheon; Mayors' Top
Teen Awards Reception (April 12, 2016).
Finance Committee
May 16, 2016
Page 2
Traffic
$32.72 S/H
Shipping cost for 3 Gun Action Assembly which was
Operations
=not known at the time of submission of cost.
Traffic ,
$1,795.00 + $24
°TDC Ultra Hand-held Traffic Data Collector.
Operations
S/H
Ayes: Three. Motion carried..
Moved by Welper, seconded by Morrissey that the budget amendment to use $2,000 in state
grant funds to purchase trees, as submitted by Leisure Services be approved. Ayes: Three.
Motion carried.
Moved by Welper, seconded by Morrissey that the budget amendment to use $430,000 in stop-
loss insurance refunds received to pay related health care claims, as submitted by the City Clerk
be approved. Ayes: Three. Motion carried.
Mr. Lind asked if this means the city over paid premiums by $430,000.00.
Suzy Schares, City Clerk, stated that is not for excess premiums paid. She explained that the
amount needed to be -transferred from revenue to expenses for health insurance claim`s which,
exceeded the $100,000.00 reinsurance limit.
Moved by Weiner, seconded by Morrissey that the budget amendment to usex$450,000 in grant
proceeds to pay for the amounts spent for the` storm water lift stations, as submitted by Finance,
be approved. (These grants were budgeted in prior years, but are not complete) Ayes: Three.
Motion carried.
Moved by Welper, seconded by Morrissey that the budget amendment to record the use of TIF
revenue in the amount of $3,700,000 to fund project expenses, including land acquisition,
sanitary sewer construction and economic development grants, as submitted by the Finance,
Department be approved. Ayes: Three. Motion carried.
Mr. Lind asked 'for clarification of the fiscal year to which this -item pertains.
Michelle Weidner, Chief Financial Officer, explained that this is for expenses incurred during
the current fiscal year.
Moved by Welper, seconded by Morrissey that the budget amendment to use sewer fund balance
to fund unbudgeted expenses in the amount of $500,000, as submitted by the Sewer Department
be approved. Ayes:, Three. Motion'carried.
Mr. Lind asked for clarification of these unbudgeted expenses.
Michelle Weidner, Chief Financial' Officer, explained that this is an increase of originally
budgeted expenses and is necessary to be in compliance with state law.
Mr. Schmitt asked if the items creating this increase will come before,corincil individually. F.
Michelle Weidner affirmed that they will and stated that some of them already have.
Moved by Welper, seconded by Morrissey that the budget amendment to use additional bond
funds for footing drain disconnections in the amount of $125,000, as submitted by `Finance be
;,approved: Ayes: Three. Motion carried.
Moved by Welper, seconded by Morrissey that the budget amendment to use additional donation 'u"
revenue in the amount of $30,000 to purchase library materials and supplies, as submitted by the
Library be approved. Ayes: • Three. Motion carried.
Moved by Welper, seconded by Morrissey that the budget amendment to use $30,600 in general
fund balance to meet additional expenses for Young Arena, as submitted by Leisure Services be
approved. Ayes: Three. Motion carried.
Finance Committee
May 16, 2016
Page 3
Moved by Welper } seconded by Morrissey that 'the budget amendment to record an anticipated
refunding bond issue in the amount of $2,415,000, as submitted by the Finance be approved.
Ayes: Three. Motion carried.
Mr. Lind asked if this is paying off one bond with another.
Michelle =Weidner,1Chief Financial Officer,‘ explained thdt the purpose of this item is to lower the.
amount of interest the city will pay by refunding the bond:
Moved by Welper, seconded by Morrissey that the project budget for the SAFER grant, in the
total amount of $1'65,944, with annualanticipated expense of $49,154 'for FYE16, $84,489 for
FYE17 and $32,301 for FYE18, as submitted by the Fire Department be approved. Ayes:
Three. Motion carried.
}
Mr. Lind questioned the amount of this grant as he understood it to be free.
a 6;
Michelle Weidner,t Chief Financial Officer, explained that this is simply budgeting for the grant -
funded position and there is no match from the city.
Moved by Welper, seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated May 16, 2016, in the amount of $3,135,314.95 be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Morrissey, seconded by Jacobs
that the meeting be adjourned at 5:23 p.m. Ayes: Three. Motion carried.
Suzy Sch ; res, CMC
City Cler Human Resource Director