HomeMy WebLinkAboutApproved Documents - 6.17.2024City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 4,055.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Specialized mounting equipment used to secure cardiac monitors and ventilators.
This purchase or expenditure is being made because:
These brackets will allow the cardiac monitors and ventilators to be secured during patient care
while being transported, preventing them from becoming a projectile in the event of a collision.
Vendor selected for this purchase:
Technimount System
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Waterloo Fire is already using Technimount hardware on the cardiac monitors and is the only
compatible mount for the existing hardware.
Prior Committee Actions (Dates):
Finance - Approval of initial purchase May 16, 2022
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410-1551 Drugs/Medicines & Medical/Lab Supplies
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Jason Hernandez June 11, 2024
$ 175,000.00
$ 175,000.00
c
ti 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clk Use only
Finance Commier717/2024
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure & Street Department to expend
$ 12,368,58 plus est. shipping costs of $ 1,200.00 to pay for or purchase
Fourteen pallets of replacement brick pavers for the Washington and West 4th St corridors.
This purchase or expenditure is being made because:
Pavers are needed for maintenance when they are damaged or impacted by other underground
projects.
Vendor selected for this purchase:
Midland Concrete Products
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
The original manufacturer of these pavers no longer makes them. Midland Concrete
Products used their relationship with another manufacturer to get them to custom make
us a supply of these pavers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax El Sewer Sanitation
❑ Bonds D Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1511 (50%) and 323-37-4110-2168 (50%)
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 27,348.20 160,000.00
and the current available balance is $ 27,348.20 160,000.00
Respectfully submitted,
Paul Huting
06/03/24 (Writ
(Signature Dept. Head or Designee)
6/17/2024
Date (Signature Finance Dept. Review) Date
K:Ishared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010)
MIDLAND
CONCRETE PRODUCTS
MCP -Waterloo
4802 Sergeant Road
Waterloo, IA 50701
319-226-3700
Quote
Quote No.:
Quote Date:
Customer ID:
Employee:
MCP013463
05/31/2024
100691
Casteel, Brandon
BILL TO:
SHIP TO:
City of Waterloo
3505 Easton Ave
Waterloo IA 50702
City of Waterloo
3505 Easton Ave
Waterloo IA 50702
CUSTOMER P.O. NO.
Downtown Streetscape Repairs
FOB POINT
TERMS
Due End Of Next Month
SHIPPING TERMS
Cost and Freight
CONTACT
bcasteel@midland-cp.com
SHIP VIA
ITEM
QTY.
UOM I NET PRICE
21804000000-NS: Unistone 6CM Pavers - 1526.00 SQF
Color to be selected by city
NOTE: 109 sqft per pallet
2835 lb per pallet
PALLET-UNLK1: Pallet Deposit-Unilock Regular 14.00
FREIGHT (NT): Freight (Non -Taxable) - From 1.00
Aurora, IL
7.8300
EA 30.0000
EA 1,200.0000
WEIGHT EXTENDED PRICE
560
11,948.58
420.00
1,200.00
Total Weight (LBS):
All prices are subject to change without prior notice due to market fluctuations, fuel prices and/or
unforeseen economic circumstances.
560 Sales Total:
Freight & Misc.:
Less Discount:
Tax Total:
Total (USD):
13,568.58
0.00
0.00
0.00
13,568.58
After April 1, 2023, a 1 cent per masonry unit goes to the Concrete Masonry Checkoff Board pursuant to the Concrete Masonry Products Research, Education
and Promotion Act of 2018. This assessment only applies to concrete masonry units and not other concrete products.
Continued...
Page: 1 of 2
Midland Concrete Products, LLC
GENERAL POLICIES
No allowance will be given after products have been installed.
Our liability with respect to any products is limited to no more than the selling price of the products to our customer.
When we provide an estimate, it is to the best of our ability. We take no responsibility for final quantities ordered. It is the customer's responsibility to finalize
quantities before ordering.
Prices of material and freight are subject to change without noticed based on market conditions unless noted on quote,
Special order material must have approval signature by customer either electronically or in person to confirm material type, quantity, and price.
All shortages, damages, product problems or exceptions of any kind must be noted on delivery or brought to the attention of your salesperson or dispatcher
within 48 hours of product delivery.
Square feet per ton yields have been averaged to the best of our ability but there will be some variation for which we cannot be responsible.
Stone is a natural irregular product; there will always be small pieces on a pallet. A certain amount of waste must be added when figuring your job.
Due to inherent characteristics of concrete, color may vary slightly. No guarantee of color shade is made or implied.
We cannot guarantee a specific lead time on special order products but will do our best to quote estimated lead time as accurately as possible.
Special order items that are not picked up or delivered within 90 days of receipt to King"s Material will be delivered and billed to the customer"s default
address. Delivery will be subject to a delivery charge. If delivery is not possible, the billed material will be forfeited to King"s Material after 30 days post billing
and will be handled at King"s discretion.
Material taken on pallets will be subject to pallet deposit charges -this deposit is refundable when pallets are returned In good condition. Payment terms are
cash, check, or credit card without an open customer account. No C.O.D. orders will be accepted. All orders must be prepaid for non-credit customers or
credit accounts that are not in good standing.
Sales tax will be charged on all applicable items unless you have a customer account and a tax-exempt certificate on file with our accounting office, Cash
(non -account) customers must notify the sales staff of tax-exempt status when ordering,
We reserve the right to file a mechanic's lien with respect to all unpaid balances.
We assess a $30.00 charge on all returned checks.
We will charge $100,00 per hour detention for all loads on -site that are not unloaded within one hour of arrival.
A second delivery charge may apply if we must redeliver or come back to move product.
Fuel surcharges will be applied to all deliveries when the Midwest average diesel pricing exceeds $4.00 per gallon. Surcharge rates are available upon
request from your local sales representative.
Pricing on quotes will only be held for 30 days. Please contact your sales rep after 30 days for updated pricing. Any exceptions must be noted In the sales
order.
Pricing on sales orders will remain valid for a duration of 6 months from the order date. If materials have not shipped or additional materials are required after 6
months items will be subject to price increases as they occur. Any additional materials required for the project will be added at current pricing,
RETURN POLICY
All returns or warranty claims must be accompanied by the original sales receipt, and are subject to a restocking fee.
If stock product is accepted as returnable -it must be palletized as it was received. If King is required to repalletize, it will be subject to a restocking fee.
King's Material may reject returned material if deemed not in resell able condition. All returns will be inspected before a return credit is issued.
Due to the nature of the product, we do not accept returns of bagged goods (i.e., cement products, mortar color, or polymeric sand products) or natural stone.
No returns on bulk material.
We do not accept returns of special order products or items originally sold as seconds.
Stock brick may be returned for credit only in full factory straps.
No returns accepted after 60 days of original purchase date.
Pallet deposits will only be refunded if the pallets are returned in reusable condition, accompanied by a proof of purchase.
Refunds for cash accounts will be applied to credit card used for purchase or will be issued by a check in approximately 10 business days.
City Clerk Use Only
Finance Committee) 7/2024
Approval Date l7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services
Department to expend
$ 6,958.45 plus est. shipping costs of $ to pay for or purchase
Emergency transmission repairs to John Deere 5093E Tractor.
This purchase or expenditure is being made because:
Tractor is inoperable due to transmission issues. This tractor tows a 16' Landpride Mower.
Vendor selected for this purchase:
P&K Midwest, Waterloo Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
P&K Midwest is the local John Deere dealer. Tractor must be split in half to identify
the issues inside the transmission. Moving it around to multiple dealers to perform this
task is not feasible.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund r- Road Use Tax ❑ Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1390
(Fund Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,500.00
and the current available balance is $ 36,765.03
Respectfully submitted,
Paul Huting 06/11/24
(Signature Dept. Head or Designee)
T(yett Z 6/17/2024
Date (Signature Finance Dept. Review) Date
K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
Customer:
Model: 5093E
PIN:
Work Order: 1201499
Engine Hours:
Separator Hours:
Stock Number:
Seg. Category
Total
WATERLOO LEISURE SERVICES
Es mak
'Only 1 Labor rate can be selected for the entire quote!
Column!
INSPECTION
REPAIR PER INSPECTION SHEET
Operate machine to verify complaint. Determine there is a distinct vibration under the seat Suspect bearing in transmission.
Disassemble as needed to identify and replace failed parts and reassemble.
Parts Labor Total
$ $
$ $
$ $
$ 1,408.45 $ 5,400.00 $ 6,808.45
$ - $
$ $
$ $
$ $
$ $
$ $
$ 1,408.45 $ 5,400.00 $ 6,808.45
Misc $ 150.00
Tax
Grand Total $ 6,958.45
City Clerk Use Only
Finance Commitej
6/ 1 7/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 13803.75
Leisure Services
Department to expend
plus est. shipping costs of $ to pay for or purchase
Rental of portion of maintenance building space at 304 W 5th Street.
This will pay for month of July 2024 through June 2025. FY 2025 Budget
This purchase or expenditure is being made because:
Stores the equipment and maintenance operations for the downtown area.
Vendor selected for this purchase: JSA Development LLC
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Facilities available for this purpose are limited in the downtown area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 13000.00
and the current available balance is $ 13000.00
Respectfully submitted,
Paul Huting
06/05/2024 `Z'Oa.cW a 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 12,788.00
MIS
Department to expend
plus est. shipping costs of $ to pay for or purchase
Avaya IP Phone System Licensing, Maintenance and Support
This purchase or expenditure is being made because:
This is annual phone system maintenance (July 9, 2024 - July 8, 2025)
Vendor selected for this purchase:
Gordon Flesch
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Gordon Flesh/Avaya is the supplier of the phone system and they are very familiar with
our entire telecom system.
This will come out of FY 2025 funds.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 103,416.00
Respectfully submitted,
Chris Youngblut 06/05/2024
T 7aci,1°
51° 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/17/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 41,200 plus est. shipping costs of $ to pay for or purchase
Elements XS Annual Subscription
This purchase or expenditure is being made because:
Elements XS is our asset management and work order system used by most deparments.
Cost of renewal is split out to all departments that use the system.
Vendor selected for this purchase:
Novotx, LLC
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Novotx, LLC is the application owner and subscription, maintenance and support is
through them.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
See attachment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
Chris Youngblut 06/05/2024 /-biWyett Na.aq' s'icao
6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm�e1 7/2024
Approval Date (�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 14,500.00 plus est. shipping costs of $ to pay for or purchase
Office 365 G3 GCC-Yearly Term Licensing
This purchase or expenditure is being made because:
This is for 90 licenses of Office 365 Goverment G3 Community Cloud Software. We will be
be migrating all users eventually to Office 365.
Vendor selected for this purchase:
Davenport Group
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Office 365 pricing is pre-set and Davenport Group has been working with us to roll out Office 365.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 103,416.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Chris Youngblut 6/04/2024
totPrtt Nam° 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit71 7/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 4,125.00 plus est. shipping costs of $ 0.00 to pay for or purchase
This purchase or expenditure is being made because:
To promote the Economic Development of Waterloo across digital media.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer
Bonds
Sanitation
❑ Federal/other grants Other (specify) Midport & San Marnan TIF
This expenditure is to be coded to the following budget line -item:
426-08-6260-2103 & 426-08-6205-2103
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $19,782.00/$50,000.00
and the current available balance is $ $7,937.50/$11,486.04
Respectfully submitted,
Noel Anderson
6/10/24
N
SIGNED 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 6/17/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the TRAFFIC Department to expend
$ 7,300.00 plus est. shipping costs of $ 0 to pay for or purchase
Painted pavement markings removed. City to be reimbursed $4,000 by Cedar Valley
Trails Partnership for this project.
This purchase or expenditure is being made because:
Park Avenue bridge to open in July. Need to remove bicycle lane paint and
re -apply to match approach on north side of bridge.
Vendor selected for this purchase:
Iowa Plains Signing Company
n 1Bids or written quotes were taken on this purchase, as follows:
Iowa Plains Signing Inc. $7,300.00
Slater, IA
Additional vendor quotes requested - no responses received
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
323-17-7120-2125 $3,300 / 290-17-7120 1390 $4,000
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 3,300/4,000
and the current available balance is $ 3,300/4,000
Respectfully submitted,
Sheila Steffen
6/17/2024
,ett 7OacW 6/17/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)