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Home My WebLink AboutApproved Documents - 7/1/2024TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $0.00 $795.00 $119,205.00 06/11/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Ludwig DATE: 06/11 /2024 NAME OF CLASS / MEETING: Executive Leadership Institute DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 22, 2024 RETURN DATE: July 26, 2024 DATE(S) OF MEETING: July 22-26, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Ludwig to this course. This course is designed for law enforcement leaders and focuses on the challenges of the profession. This training will not exceed $795.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX YES NO COST $ METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS $795.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $795.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $795.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman DEPARTMENT HEAD 06/11/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 7/1/2024 DATE Tiuxigett NO TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $795.00 $2850.00 $116,355 06/11/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Wilson, Officers Nichols and Wittmayer DATE: 06/11 /2024 nk NAME OF CLASS / MEETING: DESTINATION: Ankeny, Iowa 2024 Iowa IAI Basic Crime Scene Class DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 16, 2024 RETURN DATE: September 20, 2024 DATE(S) OF MEETING: September 16-20, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Officers to this course. All three of these Officers are relatively new to the Crime Lab. This training will provide information on the proper handling of crime scenes. The costs of this training will not exceed $2,850.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $1,200.00 $425.00 $1125.00 $100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $2,850.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $950.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1/2024 DEPARTMENT HEAD DATE 06/11/2024 u�� No.o, DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $3645.00 $1792.00 $114,563.00 06/11/2024 Copy - Department NAME(S) AND POSITION(S): Officer Gergen DATE: 06/11 /2024 NAME OF CLASS / MEETING: Firearms Instructor DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 30 , 2024 RETURN DATE: October 4, 2024 DATE(S) OF MEETING: Sept 30-Oct 4, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officer Gergen to this course. He is the training coordinator. By attending this training he can reduce overtime by being able to provide training to new officers and during monthly in-service training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $750.00 LODGING $267.00 MEALS $625.00 REGISTRATION $150.00 MILEAGE/FUEL TOTAL FOR ALL: $ $1792.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $1792.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1 /2024 DEPARTMENT HEAD DATE 06/11/2024 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 23 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $5437.00 $3246.00 $111,317.00 06/11/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Wilson, Sgt. Hoelscher, Officers Schaaf and Nichols DATE: 06/11 /2024 a NAME OF CLASS / MEETING: DESTINATION: Mason City, Iowa Red Dot Pistol: Fundamentals DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 29 , 2024 RETURN DATE: August 30, 2024 DATE(S) OF MEETING: August 29-30, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Officers to this course. The Department is transitioning to a new type of handgun sight system and need instructors to assist in the transition. The cost of this training will not exceed $3246.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $350.00 $276.00 $2520.00 $100.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $3246.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $81 1 .50 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1/2024 DEPARTMENT HEAD DATE 06/11/2024 th,edyat. Za DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $8683.00 $3099.00 $108,218.00 06/12/2024 Copy - Department NAME(S) AND POSITION(S): Sgt. Weber and Officer Sadd DATE: 06/12/2024 NAME OF CLASS / MEETING: Less Lethal ICP Instructor DESTINATION: West Allis, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 8, 2024 RETURN DATE: July 12, 2024 DATE(S) OF MEETING: July 9-12, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Weber and Officer Sadd to this course. By attending this course they will be able to provide training to the rest of the Department's staff on the use of less lethal options. The cost of this training will not exceed $3099.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IOWa ESTIMATE OF COST: $700.00 $209.00 $1990.00 $200.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $3099.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $1549.50 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1/2024 DEPARTMENT HEAD DATE 06/12/2024 DATE K: \Shared Goodies\Forms\Travel Request Form DIGITALLY SIGNED DATE: 06/12/2024 DEPARTURE POINT NAME OF CLASS / MEETING: DESTINATION: Ced ar Falls, Iowa Background Investigation For Police Applicants IF NOT WATERLOO: TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $11782.00 $1275.00 $106,943.00 06/12/2024 Copy - Department NAME(S) AND POSITION(S): Lt. Farmer, Lt. Girsch, Lt. Camarata DEPARTURE DATE: RETURN DATE: August 22, 2024 August 23, 2024 DATE(S) OF MEETING: August 22-23, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Lieutenant's to this course. This training allows for thorough background investigations to be completed on applicants to our Department. The cost of this training will not exceed $1275.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS $1275.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $1275.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $425.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1 /2024 DEPARTMENT HEAD DATE 06/12/2024 DATE K: \Shared Goodies\Forms\Travel Request Form q? et Mod FINANCE DEPT. STAFF ONLY LINE ITEM USED 283-13-5450 1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED $2,000.00 EXPENDED YTD $0.00 THIS REQUEST $1,475.00 LEFT AFTER THIS REQUEST $525.00 DATE 6/24/24 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): LeKeisha Veasley DATE: 06/12/24 NAME OF CLASS / MEETING: Housing Pro Client Mmgt Software Training DESTINATION: Webinar DEPARTURE POINT IF NOT WATERLOO: n/a DEPARTURE DATE: On -Line Training RETURN DATE: On-line Training DATE(S) OF MEETING: 07/01/2024 PURPOSE OF TRAVEL/TRAINING: Housing Pro Software Training - New User Training: Management HUB, Occupancy Module, Report Writer Module. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE N/A PRIVATE VEHICLE N/A AIRFARE DEPARTING FROM: N/A ESTIMATE OF COST: LODGING TAXI MEALS PARKING 1,475.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1,475.00 BUDGET LINE ITEM: 283-13-5450-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,475.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: LeKeisha Veasley 7/1/2024 DEPARTMENT HEAD DATE 06/12/2024 0 DATE K: \Shared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-03-8400-1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 14,000.00 EXPENDED YTD 0 THIS REQUEST 956.00 LEFT AFTER THIS REQUEST 13,044.00 DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): LeAnn Even, Deputy City Clerk DATE: June 12, 2024 NAME OF CLASS / MEETING: Iowa League of Cities Annual Conference DESTINATION: Sioux City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 18, 2024 RETURN DATE: September 20, 2024 DATE(S) OF MEETING: September 18-20, 2024 PURPOSE OF TRAVEL/TRAINING: Iowa League of Cities Annual Conference continuing education. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $300.00 $75.00 $245.00 $286.00 LODGING MEALS REGISTRATION MILEAGE/FUEL $50.00 TOTAL FOR ALL: $ $956.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 956.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Kelley Felchle Date Approved by Finance Committee: 7/1/2024 DEPARTMENT HEAD DATE 06/12/2024 DATE K: \Shared Goodies\Forms\Travel Request Form q?iuyett Nao, sip ii TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000.00 $13,057.00 $6,667.00 $100,276.00 06/25/2024 Copy - Department NAME(S) AND POSITION(S): Lt. Payne, Sgt. Gann, Officers Aitchison and Kramer DATE: 06/25/2024 NAME OF CLASS / MEETING: National Gang Research Center Conference DESTINATION: Chicago, III DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 4, 2024 RETURN DATE: August 7, 2024 DATE(S) OF MEETING: August 5-7, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Officers to this course. This course provides indepth information on gang violence. This course also allows for attendees to train Officers at our agency. Total cost of this request will not exceed $6,667.00. The Iowa Office of Drug Control will reimburse up to $4,974.00 for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $2,000.00 $1,092.00 $3,400.00 $175.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $6,667.00 BUDGET LINE ITEM: 010-11-1100 1346 TAXI X GRANT REIMBURSABLE PARKING YES NO AIRFARE X MISC/TOLLS YES NO REQUIRED CERTIFICATION TOTAL: $ $1,666.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 7/1/2024 DEPARTMENT HEAD DATE 06/25/2024 DATE K: \Shared Goodies\Forms\Travel Request Form ??1/44zett Z3ori, City Clerk Use Only Finance Committee Approval Date 7/1/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport $ 4,200.00 plus est. shipping costs of $ 50.00 Department to expend to pay for or purchase turnout gear - coat, pants, boots, helmet, hoods, gloves -- for new Ops employee. This purchase or expenditure is being made because: Airport Ops employees are cross -trained as Airport Firefighters and gear is needed for new employee hired in May 2024. Vendor selected for this purchase: MacQueen Equipment (formerly Sandry Fire) n Bids or written quotes were taken on this purchase, as follows: IT Bids or cjLuotes were not taken on this purchase because: Airport piggybacks off of Waterloo Fire pricing. Vendor stated that pricing would be the same as last set of gear purchased (FY-24), and did not provide a new written quote. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 420-29-7700-1573 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Steven Kjergaard $ 4,250.00 $ 4,250.00 6/14/2024 Mad sin 7/1/2024 a� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,914.00 plus est. shipping costs of $ to pay for or purchase FY-25 service contract for repairs and maintenance on TIBA parking equipment. This purchase or expenditure is being made because: the extended service agreement is like an insurance policy for continued reliability of installed systems and equipment, individual components are very costly if they fail or need repair. Vendor selected for this purchase: Parking Inc/Keck Parking n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Parking Inc/Keck Parking is the sole source vendor of TIBA parking equipment in Iowa. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,914.00 and the current available balance is $ 9,914.00 Respectfully submitted, Steven Kjergaard 6/14/2024 (Signature Dept. Head or Designee) TW,,q,,ett Nao, U 7/1/2024 Date (Signature Finance Dept. Re,.ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 4,762 plus est. shipping costs of $ 0 Department to expend to pay for or purchase Annual inspection of lifts (includes $2,000 estimate for load testing). This purchase or expenditure is being made because: Lift inspections for truck cranes, bucket trucks, digger derrick, auto lifts, and 5 ton overhead crane. Vendor selected for this purchase: Acuren n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Acuren was only vendor that responded to request for inspections. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ 5,000 (Project Code) and the current available balance is $ 5,000 Respectfully submitted, Sheila Steffen 7/1/2024 (Signature Dept. Head or Designee) e Nao,Sr 7/1/2024 Date (Signature Finance Dept. Rev.ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 38,000.00 plus est. shipping costs of Central Garage $ 1,000.00 Department to expend to pay for or purchase Blanket Pre -Authorization for fuel island repairs and parts. Cost estimate based on previous invoices received. This purchase or expenditure is being made because: Fuel island has gone down twice within the previous year. Vendor selected for this purchase: Will use best available price. n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Will use best available price at time of repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 66,483 and the current available balance is $ 66,483 Respectfully submitted, Sheila Steffen 07/01/2024 (Signature Dept. Head or Designee) T rit SIGNED 7/1 /2024 Date (Signature Finance Dept. Rw) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commp1 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 151,821.44 plus est. shipping costs of $ 0.00 to pay for or purchase annual maintenance fees for financial, human resources and community development software. This purchase or expenditure is being made because: Vendor selected for this purchase: Tyler Technologies Inc n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is the required annual support and maintenance fee for the City's Enterprise Resource software that serves all departments with financial, human resources and community development applications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03 $114,625.19; 010-22 $33,400.72; 525-15 $3,795.54 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 218,330.00/38,188.00/3,795.54 and the current available balance is $ 218,330.00/38,188.00/3,795.54 Respectfully submitted, Bridgett Wood 05/10/2024 T° ZOaoc{ sic o 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 13,615.88 plus est. shipping costs of Finance $ 0.00 Department to expend to pay for or purchase annual maintenance fees for advanced scheduling and advance scheduling mobile for timesheet entry/payroll. This purchase or expenditure is being made because: Vendor selected for this purchase: Tyler Technologies Inc n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is the required annual support and maintenance fee for the City's Enterprise Resource software that serves all departments with financial, human resources and community development applications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: see attached breakdown (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ varies for each and the current available balance is $ varies for each Respectfully submitted, Bridgett Wood (Signature Dept. Head or Designee) 05/10/2024° DIGITALLY .. 7/1/2024 Sly Date (Signature Finance Dept. Re.:.;w) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Employee Name Splits Department Export 010-12-1400 1520 010-12-1410 1520 *010-33-3100 1520 010-37-4180 1520 010-37-4200 1520 *010-37-4500 1520 010-11-1105 1520 624 99 21 r 39 135 L36 7o Grand Count 16% FD - Fire Department Count 3`i6 FD_AMB - Fire Department/Ambulance Count 6`JG LIB - Library Count 22`6 LS_SPLX - Leisure Services/SportsPlex Count 21% LS_SPRT - Leisure Services/Sports Count Li LS YA - Leisure Services/YoungArena Count 130 21% PD - Police Department Count $2,178.54 $408.48 $816.95 $2,995.50 $2,859.33 $1,497.75 $2,859.33 City Clerk Use Only Finance Committee Approval Date 7/1/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3,099.25 plus est. shipping costs of Finance $ 0.00 Department to expend to pay for or purchase annual maintenance fees for time clocks at various locations for timekeeping system. This purchase or expenditure is being made because: Annual Renewal for software. Vendor selected for this purchase: Tyler Technologies Inc n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This is the required annual support and maintenance fee for the City's Enterprise Resource software that serves all departments with financial, human resources and community development applications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: see attached breakdown (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ varies for each and the current available balance is $ varies for each Respectfully submitted, Bridgett Wood (Signature Dept. Head or Designee) 05/10/2024 SIGNED 7/1 /2024 �� Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Center for the Arts Leisure Office Library Public Works SportsPlex TouchTime 10 TouchTime 7 TouchTlrne 10 TouchTime 10 TouchTime 7 Waste Management TouchTime 7 Young Arena TouchTir e 7 $442.75 010-26-42501520 $442.75 010-37-41001520 $442.75 010-33-31001520 $221.37 266-19-7100 1520 $221.38 525-15-54001520 $442.75 010-37-41801520 $442.75 520-14-5200 1520 $442.75 010-37-4500 1520 City Clerk Use Only Finance Commit7/ 1 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 3,545.00 plus est. shipping costs of $ 0.00 to pay for or purchase (5) new credit card readers to use Tyler Payments for credit card processing. This purchase or expenditure is being made because: Current credit card processing is no longer going to be supported by Tyler. Need to transition and get new card readers to work with the new software. Vendor selected for this purchase: Tyler Technologies Inc n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: The City's Enterprise Resource software only allows a small number of payment processors Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400 1520 / 010-22-5100 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 218,330.00/38,188.00 $ 218,330.00/38,188.00 Bridgett Wood 06/18/2024 sl' 7/1 /2024 —44 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rb_;ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance CommiiM /2024 Approval Date City of Waterloo Expenditure Pre Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,851.25 plus est. shipping costs of $ to pay for or purchase Re -coat the gym floor and fitness studio floor at the Cedar Valley Sportsplex. This purchase or expenditure is being made because: the gym floor and fitness studio floor have to be re -coated becasue of the amount of use they receive and to preserve the lift of the floor. Vendor selected for this purchase: Capital Sanitary Supply (Cedar Falls, IA) 11 Bids or written quotes were taken on this purchase, as follows: Capital Sanitary Supply (Cedar Falls, IA) $6,851.25 Central Iowa Distrubuting (Fort Dodge, IA) $10,720.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E■ General Fund EI Road Use Tax n Sewer Sanitation ❑ Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1390 Other Contractual Services (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 25,518.00 and the current available balance is $ 25,518.00 Respectfully submitted, Paul Huting (Signature Dept. Head or Designee) 06/20/2024 4e ac( 7/1/2024 Date (Signature Finance Dept. Rev;..,) Date K:lshared goodies`formslExpenditure Pre-Authorization.xls (Mar 2010) ITY wr= CEDAR VALLEY SPORTSPLEX 300 Jefferson Street • Waterloo, IA 50701 • (319) 291.0165 The Sports Department of the Waterloo Leisure Services Commission is requesting price quotes for the following items for the Cedar Valley SportsPlex. The deadline for submitting quotations will be Monday May 20, 2024 by 5:00 p.m. Contact Info: Cedar Valley SportsPlex Attn: Craig Denver 300 Jefferson Street Waterloo, Iowa 50701 Phone: 319-291-0165 Email rolg drnnDr(ut)+ uu h>st_iit.!.ig ITEM—Recoating Floor TOTAL PRICE Gym Floor - Fitness Studio — • Total square foot number between both areas is: 15,225sf • Recoating will need to be water -based material. Project will be scheduled for after Labor Day 2024. THIS BID NEEDS TO INCLUDE SHIPPING AND DELIVERY. The City of Waterloo and Waterloo Leisure Services is a tax exempt entity. TOTAL PRICE: $ If you have any questions regarding these items, please do not hesitate to call Craig at (319) 291-0165. Company Name: Company Address: Phone #: Date: Sales Rep.: CITY WEBSITE: www.cityofwaterloo.com WE'RE WORKING FOR YOU! An Equal Opportunity/Aff rmative Action Employer Dhow., :If:b> : ZCI_6 - C& 5 Sales.Rep;r; \t`1f' ri5 CEDAR VALLEY 5PQttTSPLEX SlfI (0,110) 29' 1UU6 The Sports Dcpniintenl of the Waterloo Leisure Services Commission is requesting price quotes for the following items for the Cedar Valley SponsPlex. The deadline for submitting quotations will he Monday May 20, 2024 by 5:00 p,m. Contact Ink: Cedar Valley SportsPlcx Attn: Craig Denver 300 Jefferson Street Waterloo, ?own 50701 Phone:319-291.0165 Email: t„imil duiner=`om nc rIty. caulk Floor floor 'PVIA I.l'RL('r; Gym Floor — Fitness Studio — $_..(0%5_I ,1.5 • Total square foot number between both areas is: I5,225sf a Recoating will need to be water -based material, Project will be scheduled for after Labor Day 2024, THIS BID NEEDS TO INCLUDE SHIPPING AND DELIVERY. The City of Waterloo and Waterloo Leisure Services is a tax exempt entity. TOTAL PRICE: $(4), V.5 If you have any questions regarding these Items, please do not hesitate to calf Craig at (319) 291-0165, Company Name;ie is Avg \y_..__. Company Address: c Dntul d: CITY 4Y!?1i3I li; nt sityort ark o con The Sports Department of the Waterloo Leisure Services Commission is requesting price quotes for the following items for the Cedar Valley SpoilsPlex, The deadline for submitting quotations will be Monday May 20, 2024 by 5:00 pan. Contact Info Cedar Valley Sport ex Attn: Craig Denver 300 Jefferson Street Waterloo, Iowa 50701 Phone:319-291-0165 Email: craipdhunere +lutcrluG�-iu.une ITEM Recto tagieloor Gym Floor — Fitness Studio — Total square fool number between both areas is: 15,225sf o Recoating will need to be water -based material. Project will be scheduled for after Labor Day 2024, THIS Bit) NEEDS TO INCLUDE SHIPPING AND DELIVERY. The City of Waterloo and Waterloo Leisure Services is a tax exempt entity, TOTAL PRICE; $ /4) 72Oe. If you have any questions regarding these items, please do not hesitate to call Craig at (319) 291-0165. Company Nam Company Addre Phone 6: Sales Rep (`ITV IMPRCITRN ssnss,sr r,ts.nf,.,ahrrinn rvnm City of Waterloo Expenditure Pre -Authorization Request Form Cily clerk Use ord.y Finance Committe7e /2024 Approval Date /1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,744.00 plus est, shipping costs of $ to pay for or purchase a new printer/copy combination machine at the Cedar Valley SportsPlex This purchase or expenditure is being made because: the current printer/copy combination machine is out of date, parts are hard to find to replace. Current machine was purchased new when building opened. Vendor selected for this purchase: Ricoh Digital Services n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: pricing and terms are under Naspo State of Iowa Contract #MA20058. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 11 General Fund Bonds E Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1319 Other Professional Services (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.00 and the current available balance is Respectfully submitted, Paul Huting 6/21/2024 T �.e1 Z'O 7/1 /2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Re',Or Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) $ 10,000.00 Business Services/Equipment Proposal Date: Updated 6-17--24 PREPARED BY: Jeff Brimeyer, Account Manager SLG Phone: (563) 580-1055 Email: jeff.brimeyer@ricoh-usa.com Leveraging 80+ years of innovation in office technology Ricoh's industry leading product line is designed to meet the demands of any of our customer's environments. We offer both workgroup multifunctional printers and printers that work seamlessly with our digital workplace solutions and software to allow our clients to create, share and mange their critical business information and documents. The City of Waterloo can look forward to these benefits: • Ability to connect to cloud applications • Lower Total Cost of Ownership (TCO) Improved print & scan quality • Increased document security options • Reduction in hardware malfunctions, resulting in improved uptime Ricoh... wants to be your partner and solve our problems. Ricoh is a straight shooter that has vastly improved our organization's information management. Logistics & Transportation Service Provider in Pennsylvania to learn more about Ricoh's innovative office technology 2 L 1 11:-.•-• o k Troubleshoot with intelligence Simplify maintenance with a host of RICOH Intelligent Support capabilities. Our service specialists can remotely access your Ricoh printer to fix issues and minimize downtime. You can also give in-house IT managers the ability to resolve issues over the company network. Ricoh Smart Integration (RSI) Turn your multifunction printer (MFP) into a document workflow powerhouse by adding Smart Integration workflow solutions. If you've ever had to scan, email, download, convert, save to a folder, upload or organize files, you know how time consuming these manual tasks can be. Now you can quickly and securely route your documents to the right place, in the right format and with the right file name. Automated device monitoring Avoid the hassle of calling in service requests and meter reads, printing usage reports and checking toner levels. Your device is equipped with the RICOH @Remote monitoring and management system, which reduces downtime and improves service. IM C351O Highlights Fast output speed of 30 pages per minute • 220-Sheet Single Pass Document Feeder 4 paper tray 2,300 sheet standard paper capacity including 100-Sheet Bypass Tray 500 sheet internal finisher with staple capability • Power Filter included to helps condition your inbound power source, leading to fewer work disruptions and better performance. Click here for more information. 3 Current Costs versus proposed Estimated Volume Summary Average Annual Canon 4235 (bw) 6,000 Total Annual Cost Lease owned Annual contract includes service & supplies and 72,000 copies/prints $2,258 Total Average cost per copy .0314 Annual Cost Comparison Current Proposed Lease 0 See purchase or lease option on next page BW $2,258 72,000@.006 = $432 Color Overages ??? @ .04 = ??? Total $2,258 $432 Option Description Pricing Purchase $6,744 BW or Color Or 60 month FMV lease $149 per IMC3510 with 4 paper trays and 500 month sheet internal finisher with 50 sheet Service Agreement- Includes parts, staples capacity, Print/scan onsite labor, all consumables except (email/folder) copy. Includes paper Powerfilter BW .006 Color .04 Straight cost per page Fixed Rates — no increases for 5 years Purchase $5,211 Or 60 month FMV lease $118 per BW Only month IM3500 with 4 paper trays and 500 Service Agreement- Includes parts, sheet internal finisher with 50 sheet onsite labor, all consumables except paper staples capacity, Print/scan BW .008 Straight cost per page (email/folder) copy. Includes Fixed Rates — no increases for 5 years Powerfilter Above Pricing/terms Naspo State of Iowa Contract terms & conditions/product schedule # MA20058 Included in above Programs and Terms • Delivery, set up and implementation • User Training included • Service contract includes onsite service, toner, staples, parts & labor (excludes paper) • Includes commercial grade power filter to minimize electrical disturbances • Locked rates ; no increases for 5 years • All prices are quoted in US Dollars before sales tax • This proposal is valid for 30 days from this date One of the industry's largest services networks of over 12,000 field based employees State-of-the-art automated cloud dispatch program brings together the right technician with the right parts and keeps you appraised of status Support personnel who possess the professional certifications to work effectively in your environment and resolve issues quickly Ricoh's Technology Support Services Center provides 24/7 customer support for hardware devices as well as application software that's part of your solution Onsite service Self-help global knowledgebase Customer help desk Dispatch via web MyRicoh online customer service portal that allows you to submit and manage service requests, submit meter reads, order supplies and even chat live with our support team Welcome to MyRicoh Browse products, place & track orders online %-ct.l Submit meter 1' ?k reads for your Ricoh devices 11C Receive personalved _� 818r�, for task ': at require altentton Submit service requests for your devices World Class Excellence in Customer Service Our Technology Services team has received the NorthFace ScoreBoard Award (SM) for customer satisfaction. This award recognizes organizations who not only offer exemplary service to their customers, but who also center their existence on a deep commitment to exceeding customer expectations and is solely based on the Voice Of the Customer satisfaction ratings for our Technology Services function. earn more 6 Uphold your competitive edge by leveraging our industry expertise and intellectual property to help you unravel your business challenges through people, processes and technology. With over 80+ years of innovation, our focus has always been to help prepare you for success. The key to helping you succeed in the midst of this ongoing change is our digital workplace solutions. Enterprise Content Management & Workflow Customer Communications Management & Mail Information Governance & Cyber Security Our recognition that sets us apart u Gartner MRrP I I rp nu • IDC: 2020 Best in Biz Awards, Gold Winner in the Most Customer Friendly Company category Awarded Highest Gold Rating in EcoVadis Global Supplier Survey 4 times in a row Named a Leader in Gartner Magic Quadrant for Managed Print & Content Services worldwide 6 years in a row. 2020 Energy Star Partner of Year 2020 Global Leader in Print and Document Security from IDC MarketScape 2018 Excellence in Partnership Best Veteran Hiring Award from Coalition for Government Procurement Ricoh technologies and solutions are designed, manufactured and implemented with security as a core requirement from the start in everything from product design to sales. And, we don't stop there. Ricoh is addressing our customers' expanding security concerns through Governance, Risk and Compliance (GRC). These services encompass data lifecycle and risk assessment & management, eDiscovery, end -point and server security, identity access, email security and protections against advanced network threats. It's in Ricoh's DNA — informing both our design philosophy and our commitment to work continuously to support our customers with solutions and services as threats evolve. Device Security Our device security capabilities can help address potentially compromised firmware, hard disk drive, non-volatile memory, open network ports and system of authentication on our multifunctional devices and laser printers. Ricoh has obtained certification for a wide range of products based on Common Criteria (ISO/IEC 15408). • Digitally signed firmware updates • DataOverwriteSecurity System (DOSS) and hard drive overwrite services • Hard drive encryption • Fax line security • IEEE 2600 independent security certification • Device user authentication • Hard drive disposal and MFP cleansing services Data Security It's easy to accidentally leak information_ Ricoh multifunction printers help protect your data whether you're printing, copying, scanning or faxing. Ricoh's data encryption - which uses a RSA BSAFE Crypto encryption module that is FIPS 140-2 validated - helps protect your data both when it is in transit and when it is at rest. • Secured scanning solutions • Locked Print • Copy data security • Mandatory secured information print • Cost accounting and recovery Network Security Multifunction printers exchange critical information with computers and servers over networks. Ricoh products and technologies offer features that can help protect against unauthorized access via networks. Employed techniques include encryption of network communications and print streams, network user authentication and a host of administrative countermeasures. • Network user authentication • Close unused network ports • Network encryption • Print stream encryption • Device Management • Remote fleet reporting and firmware updates RICOH SECURE 8 City Clerk Use Only Finance Commiee1 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 7,490 MIS Department to expend plus est. shipping costs of $ to pay for or purchase Rapid Recovery backup and recovery system yearly licensing and maintenance. This purchase or expenditure is being made because: Rapid recovery is our backup system. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Quest is the vendor for this application Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Chris Youngblut (Signature Dept. Head or Designee) $ 103,416.00 $ 103,416.00 6/21/244,16(yett jil'0.0.6( slc 7/1 /2024 Date (Signature Finance Dept. Re,,ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 11,675.00 plus est. shipping costs of $ to pay for or purchase Yearly maintenance and support renewal of Dell Array SC5020, PowerEdge R640 (Qty 3) and Dell Network S4128 (Qty 2) devices. This purchase or expenditure is being made because: These items are the backbone to our virtual server environment handling over 30 servers so it is critical to carry maintenance on these in the event of any hardware/sorftware issues. Vendor selected for this purchase: Davenoport Group n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: The quote is through Davenport group but pricing is through Dell (Davenport Group is the vendor that installed all hardware noted above. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Chris Youngblut 6/21/2024 $ 103,416 $ 103,416 Zao, SICK 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rtview) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning $ 6,650.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase of Asbestos Survey Services for 1335 Mulberry Street, 724 Lincoln Street, 418 Oak Avenue, 110 Chestnut Street, 318 Bratnober Street, 309 E 2nd Street, and 1103 Commerical Street This purchase or expenditure is being made because: For Asbestos Survey Services. Vendor selected for this purchase: Hawkeye Environemntal n Bids or written quotes were taken on this purchase, as follows: Hawkeye Environmental - $6,650.00 New Horizons - $12,320.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 324-08-5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 350,000.00 and the current available balance is $ 350,000.00 Respectfully submitted, Noel Anderson (Signature Dept. Head or Designee) 6/20R024 ,dge �o S,GNED 7/1 /2024 Date (Signature Finance Dept. Re w) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Comrrtr1 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 18,000.00 plus est. shipping costs of $ 0 to pay for or purchase Briefcam Protect Software Support This purchase or expenditure is being made because: One year Briefcam Protect Software Support Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This software is proprietary to the Briefcam system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 223,000.00 and the current available balance is $ 25,267.00 Respectfully submitted, Aaron McClelland, Police Captain 6/17/24 No," 's' 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe71 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Pump) Department to expend $ 3,910.59 plus est. shipping costs of $ 235.00 to pay for or purchase a Water Truck Pump This purchase or expenditure is being made because: New pump is needed Vendor selected for this purchase: Electric Pump n Bids or written quotes were taken on this purchase, as follows: Only received a bid back from Electric Pump n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 600,000.00 Respectfully submitted, Jesse Gaherty 06-21-24 V t Z� °sIUED 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Re.iew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committae /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 47,230 plus est. shipping costs of $ 750 to pay for or purchase Trailer to haul paver and mini -paver. This purchase or expenditure is being made because: Trailer needed to haul paver and mini -paver to road repair sites. Vendor selected for this purchase: Black Hawk Equipment n Bids or written quotes were taken on this purchase, as follows: Black Hawk Equipment $47,980 Waterloo, IA Star Equipment $66,700 Waterloo, IA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ▪ Bonds ❑ Federal/other grants n Other (specify) LOST This expenditure is to be coded to the following budget line -item: 205-19-7110-2110 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 50,000 and the current available balance is $ 50,000 Respectfully submitted, Sheila Steffen 7/1/2024 N `s"i o 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi// 1 /2024 Approval Date / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 9,808 plus est. shipping costs of $ 0 Dump truck system tarps for hauling asphalt. Department to expend to pay for or purchase This purchase or expenditure is being made because: Adding asphalt tarps to dump trucks which will assist mini -paver with road repairs. Vendor selected for this purchase: Henderson n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Vendor specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation Bonds ❑ Federal/other grants n Other (specify) RUT/LOST This expenditure is to be coded to the following budget line -item: 266-19-7100-1555 10% / 205-19-7110-1555 90% (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 8,000 / 10,000 $ 8,000 / 10,000 Sheila Steffen m/2024 Twdet NsisiFo 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rev.ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the STREET Department to expend $ 3,659.89 plus est. shipping costs of $ 0 to pay for or purchase REPAIR SERVICE FOR PUBLIC WORKS GENERATOR. This purchase or expenditure is being made because: GENERATOR HIT BY LIGHTNING AND NOT ACCEPTING VOLTAGE. REPLACED ATS CONTROLLER, PROGRAMMED, AND CALIBRATED. Vendor selected for this purchase: 3E ■ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Vendor specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds • Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100 1371 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen 7/15/2024 $ 30,000.00 $ 30,000.00 Zac), 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rev;ew) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/1 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the TRAFFIC Department to expend $ 28,990.00 plus est. shipping costs of $ 0 to pay for or purchase MOBILE SIGNAL TRAILER This purchase or expenditure is being made because: 25' KNOCKDOWN TRAFFIC SIGNAL TRAILER. MOBILE UNIT TO BE USED IF SIGNAL IS KNOCKED DOWN TO ACCIDENT OR OTHER INCIDENT. Vendor selected for this purchase: ■ OMJC Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OMJC IS THE SOLE SOURCE MANUFACTURER FOR THIS UNIT. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 323-17-7120 2117 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen 7/15/2024 $ 29,029.65 $ 29,029.65 ?Wyeff No.o, 7/1/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name F.Y. 2025 Sergeant Road Trail Bridges Replacement City Contract No. Project Manager 1110 Oumie Ceesay Project Budget Total $ 800,000.00 To be assigned by the Finance Dept. Project No. Subproject No. 1. How will this project be funded? A. Federal Grant Yes No CFDA # % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes X No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Stormwater/GO Bonds % Paid by City D. Other Entities Yes No % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Replacement of six bridges on Seregeant Road trail Done None ❑X ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑ ❑ ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Contract #1110 Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 7/1 /2024 Project Name (from page one) F.Y. 2025 Sergeant Road Trail Bridges Replacement Department No. project will be budgeted under 07 Activity No. project will be budgeted under 5300 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: 521 Fund: FY25 GO Bonds Fund: FY26 GO Bonds Total $ 25,000.00 $ 25,000.00 465,233.00 465,233.00 100,000.00 200,000.00 300,000.00 TOTALS $ 465,233.00 $ 25,000.00 $ 100,000.00 $ 200,000.00 $ 790,233.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2161 Bridges 465,233.00 $ 25,000.00 $ 100,000.00 $ 125,000.00 200,000.00 665,233.00 TOTALS $ 465,233.00 $ 25,000.00 $ 100,000.00 $ 200,000.00 $ 790,233.00 4e Z'OaCtd sick 7/1/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Contract #1110 Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Bulletproof Vests City Contract No. Project Manager Chief Leibold Project Budget Total $ 26,670.00 1. How will this project be funded? A. Federal Grant Yes Grant Name To be assigned by the Finance Dept. Project No. 11GRT Subproject No. VST23 No CFDA # 16.607 % Paid by federal grant Grant Agreement Number B. State Grant Yes Grant Name C. City Match No x % Paid by state grant Source of Funding Bond Fund D. Other Entities Yes Name Grant Agreement Number % Paid by City No % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 50.00% 50.00% Done None 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to purchase bulletproof vests. ❑X ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Vest Grant FY23 5-29-24.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committe /1 /2024 Approval Date Project Name (from page one) Bulletproof Vests Department No. project will be budgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. 11GRT Subproject No. VST23 (Each column should only include amounts by fund) Fund:010 Fund: Fund: Fund: Bond Fund 13,335.00 Total 13,335.00 26,670.00 TOTALS $ 13,335.00 $ $ $ 13,335.00 $ 26,670.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1579 Wearing Apparel 2128 Guns/Body Armor 13,335.00 13,335.00 13,335.00 13,335.00 TOTALS $ 13,335.00 $ $ $ 13,335.00 $ 26,670.00 °S°¢ 7/1 /2024 Aaron McClelland, Police Captain 5/29/2024��p� SIGNED (Signature Dept. Head) Date (Signature Finance Dept. Rt,iew) Date K:\shared goodies\forms\Project Budget Vest Grant FY23 5-29-24.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name F.Y. 2024 La Porte Road Improvements, Phase I City Contract No. Project Manager 1016 Jamie Knuston Project Budget Total $ 16,133,000.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name Raise, STBG, TAP CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding Lost/Tif/Sanitary D. Other Entities Yes X No Name Water Works/Waterloo Fiber To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 80.00% 20.00% 100.00% Done None ❑X ❑ Yes No ❑X ❑ ❑ ❑X ❑ ❑ ❑X ❑ ❑X ❑ ❑ ❑ ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) Reconstruction and upgrade of La Porte Road from Shaulis Road To Bopp Street, including new fiber, watermain, trail, lighting and sidewalk Page 2 must be attached and signed. K:\shared goodies\forms\Contract #1016 la Porte Road Phase 1 Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committ711 /2024 Approval Date Project Name (from page one) F.Y. 2024 La Porte Road Improvements, Phase I Department No. project will be budgeted under 07 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3354 Water Works 3354 Fiber Sanitary EXPENDITURES: 7500 To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 $ 13,267,755.00 TOTALS $ 13,267,755.00 2103 Engineering & Consulting $ 1,231,832.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction $ 425,000.00 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2173 Water Main Fiber Jamie Knutson Fund: 323 $ 526,000.00 Fund: 520 Fund: Fiber Fund: 205 Total $ 250,000.00 $ 300,000.00 $ 789,245.00 $ 1,339,245.00 $ 13,267,755.00 $ 1,000,000.00 $ 1,000,000.00 $ 526,000.00 $ 526,000.00 $ 250,000.00 $ 300,000.00 $ 1,789,245.00 $ 16,133,000.00 $ 50,000.00 $ 11,610,923.00 $ 476,000.00 TOTALS $ 13,267,755.00 5/10/24 (Signature Dept. Head) Date $ 250,000.00 $ 1,231,832.00 $ 50,000.00 $ 425,000.00 $ 250,000.00 $ 789,245.00 $ 12,876,168.00 $ 1,000,000.00 $ 1,000,000.00 $ 300,000.00 $ 300,000.00 $ 526,000.00 $ 250,000.00 $ 300,000.00 $ 1,789,245.00 $ 16,133,000.00 $ $c SIGNED $ 7/1/2024 (Signature Finance Dept. Review) Date K:\shared goodies\forms\Contract #1016 la Porte Road Phase 1 Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total $ F.Y. 2023 Hammond Avenue Bridge Replacement Over Sink Creek 922 Wayne Castle 1. How will this project be funded? A. Federal Grant Yes X No Grant Name City Highway Bridge Program CFDA # 20.205 B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant 100.00% Grant Agreement Number 2-22-HBP-008 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Replacment of Hammonad Avenue Bridge over Sink Creek Done None ❑X ❑ Yes No ❑X ❑ ❑ ❑X ❑ ❑ ❑X ❑ ❑X ❑ ❑ ❑ ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Contract #922 Hammond Bridge Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 7/1/2024 Project Name (from page one) Replacment of Hammonad Avenue Bridge over Sink Creek Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7300 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: 521 Fund: Fund: Total $ 1,700,000.00 $ 1,700,000.00 1,000,000.00 1,000,000.00 TOTALS $ 1,000,000.00 $ 1,700,000.00 $ $ $ 2,700,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2161 Bridges 1,000,000.00 $ 300,000.00 $ 300,000.00 1,400,000.00 2,400,000.00 TOTALS $ 1,000,000.00 $ 1,700,000.00 $ $ $ 2,700,000.00 rS4,6e e ZOacw 2 7/1/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Contract #922 Hammond Bridge Project Budget Worksheet.xlsx\Page 2 (Constr Proj) (Mar 2010) Black Hawk County Receipt Number: R00504053 Black Hawk County Cashier Name: Ashley B 316 East 5th Street Terminal Number: 99 Waterloo, IA 50703 Receipt Date: 4/24/2024 7:49:05 AM 319-833-3013 Transaction Code: 100 - Tax Collections Entity Name: Nicholas Manela Parcel: 891230379034 First Half Owner: MANELA, NICHOLAS D 019979 - 2023 Special Tax 55.91 Int 6.00 019979 - 2023 Special Administration 5,00 Name: Nicholas Manela $66.91 Enity Account: 891230379034 Payment Method: 7-Internet I Reference: Import Payment Sews( Total Balance Due: $66.91 Amount; $66.91 Total Payment Received: $66.91 Change: $0.00 1/2024 5/5/2024 8:59:49 Ah1 Page 1 of 1 Black Hawk County Receipt Number: R00504046 Black Hawk County Cashier Name: Ashley B 316 East 5th Street Terminal Number: 99 Waterloo, IA 50703 Receipt Date: 4/24/2024 7:49:05 AM 319-833-3013 Transaction Code: 100 - Tax Collections Entity Name: Nicholas Manela Parcel: 891230379034 First Half Owner: MANELA, NICHOLAS D 020940 - 2023 Special Tax 14.18 Ent 1.00 020940 - 2023 Special Administration 5.00 Name: Nicholas Manela $20.18 Enity Account: 891230379034 Total Balance Due: $20.18 Payment Method: 7-Internet F Reference: Import Payment Amount: $20.18 Total Payment Received: $20.18 Change: $0.00 arm 6/5/2024 8:59:40 AM Page 1of1 Black Hawk County Receipt Number: R00504025 Black Hawk County Cashier Name: Ashley B 316 East 5th Street Terminal Number: 99 Waterloo, IA 50703 Receipt Date: 4/24/2024 7:49:04 AM 319-833-3013 Transaction Code: 100 - Tax Collections Entity Name: Nicholas Manela Parcel: 691230379034 First Half Owner: MANELA, NICHOLAS 0 019676 - 2023 Special Tax 65.36 Int 7.00 019676 - 2023 Special Administration 5.00 Name: Nicholas Manela $77.36 Enity Account: 891230379034 Total Balance Due: $77.36 Payment Method: 7-Internet f Reference: Import Payment Amount: $77.36 Total Payment Received: $77.36 Change: $0.00 OtobT 6/5/2024 8:59:19 AN Page 1 of 1 Nancy Higby From: Cassie Dufel Sent: Thursday, June 6, 2024 10:06 AM To: Nancy Higby Subject: Refund for 344 Lamont - Nicholas Manela Attachments: 344 Iamont.pdf Good morning, Nicholas paid an assessment recently that needs to be refunded. His unpaid balances were sent over to be assessed and in the meantime, he came in and paid here atVW1/W. Staff failed to send notification or didn't realized balances had already been sent. Now that he has paid twice, he will need to be refunded for the overpayment. We will handle refunding him for the water portion of the assessment, can you initiate the City's portion? I have his receipt from BH co. attached. Water Sewer Storm Water Garbage Total Location Customer Customer Name Mailing Address Service Address ID ID Amount Amount Amount Amount Amoun t 344 LAMONT ST 2215 N 92nd Ave Apt 10 Omaha NE WATERLOO IA $ 62.28 $ 55.91 $ 14.18 $ 65.36 $ 197.73 100764 547780 Nicholas Manela 681345945 USA 507035254 USA Thanks, Cassie 1