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Home My WebLink AboutBid Tab/Specs Police Uniforms June 19, 2014 Bid Tab Estimate: N/A Bid Security Not Required Bidder Bid Security Bid Amount Wertjes Uniform's 219 E 11th St. `b/f 27 Cedar Falls, IA 50613 gb-eet PA /214f4i14144,t‘ CITY OF WATERLOO , IOWA P 1 WATERLOO POLICE DEPARTMENT �ti& rt�� 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4340 Fax(319)291-4332 I erloo ‘o Thursday, May 22nd, 2014 Carpenter Uniform Co. 5801 Thorton Ave Des Moines, IA 50321 Dear Sir or Madam: The Waterloo Police Department is presently seeking competitive sealed bids for the upcoming fiscal year, (July 1, 2014 through June 30, 2015). These bids are for department uniform and accessories needs. If your business is interested in bidding on these items, please send your bid to the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by 1:00 PM on Thursday,June 19th, 2014. All bids must be sealed and clearly marked, Bid Proposal for Police Uniforms, FY 15. Bids will be acted upon at a Waterloo City Council Meeting at a later date. Thank you for your attention to this request. Sincerely, AAA L/.-- Dave Mohlis Captain Waterloo Police Department mohlisd@waterloopolice.corn C: City Clerk CFO Finance 3�4,x.$30°om WPD WEBSITE:www.waterloopolice.com VIGILANCE WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer � ,. �� CITY OF WATERLOO , IOWA ,coI y , e� t PN � WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4340 Fax(319)291-4332 (terloo ‘o Thursday, May 22nd, 2014 Wertjes Uniforms 219 East l 1st Street Cedar Falls, IA 50613 Dear Sir or Madam: The Waterloo Police Department is presently seeking competitive sealed bids for the upcoming fiscal year, (July 1, 2014 through June 30, 2015). These bids are for department uniform and accessories needs. If your business is interested in bidding on these items, please send your bid to the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by 1:00 PM on Thursday, June 19th, 2014. All bids must be sealed and clearly marked, Bid Proposal for Police Uniforms, FY 15. Bids will be acted upon at a Waterloo City Council Meeting at a later date. Thank you for your attention to this request. Sincerely, D.,...„SLIA.,\„L"----- Dave Mohlis Captain Waterloo Police Department mohlisd@waterloopolice.com C: City Clerk CFO Finance 3�`r�0 0'DDem WPD WEBSITE:www.waterloopolice.com 4iili VIGILANCE WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer It CITY OF WATERLOO , IOWA "ti ' WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4340 Fax(319)291-4332 . 1terloo �o Thursday, May 22nd, 2014 Uniform Den 1309 5tt1 Ave Moline, IL 61265 Dear Sir or Madam: The Waterloo Police Department is presently seeking competitive sealed bids for the upcoming fiscal year, (July 1, 2014 through June 30, 2015). These bids are for department uniform and accessories needs. If your business is interested in bidding on these items, please send your bid to the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by 1:00 PM on Thursday,June 19th, 2014. All bids must be sealed and clearly marked, Bid Proposal for Police Uniforms, FY 15. Bids will be acted upon at a Waterloo City Council Meeting at a later date. Thank you for your attention to this request. Sincerely, • Dave Mohlis Captain Waterloo Police Department mohlisd@waterloopolice.corn C: City Clerk CFO Finance �oLOOpo`' WPD WEBSITE:www.waterloopolice.com 3 � m VIGILANCE WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA rlt �- WATERLOO POLICE DEPARTMENT t �� 715 Mulberry Street • Waterloo,IA 50703 • (319)291-4340 Fax(319)291-4332 erloo \o Thursday, May 22nd, 2014 Guns N More, LLC 9 5th Street N. Humboldt, IA 50548-1700 Dear Sir or Madam: The Waterloo Police Department is presently seeking competitive sealed bids for the upcoming fiscal year, (July 1, 2014 through June 30, 2015). These bids are for department uniform and accessories needs. If your business is interested in bidding on these items, please send your bid to the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by 1:00 PM on Thursday,June 19th, 2014. All bids must be sealed and clearly marked, Bid Proposal for Police Uniforms, FY 15. Bids will be acted upon at a Waterloo City Council Meeting at a later date. Thank you for your attention to this request. Sincerely, co\k, Dave Mohlis Captain Waterloo Police Department mohlisd@waterloopolice.com C: City Clerk CFO Finance 3��oOpo`m WPD WEBSITE:www.waterloopolice.com VIGILANCE WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO , IOWA aPk INPlfy ��1�� WATERLOO POLICE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319)291-4340 Fax(319)291-4332 Thursday, May 22nd, 2014 Palace Clothiers 2110 Kimball Avenue Waterloo, IA 50702 Dear Sir or Madam: The Waterloo Police Department is presently seeking competitive sealed bids for the upcoming fiscal year, (July 1, 2014 through June 30, 2015). These bids are for department uniform and accessories needs. If your business is interested in bidding on these items, please send your bid to the City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA by 1:00 PM on Thursday,June 19th, 2014. All bids must be sealed and clearly marked, Bid Proposal for Police Uniforms, FY 15. Bids will be acted upon at a Waterloo City Council Meeting at a later date. Thank you for your attention to this request. Sincerely, j Dave Mohlis Captain Waterloo Police Department mohlisd@waterloopolice.com C: City Clerk CFO Finance LO0p 4�` o� WPD WEBSITE:www.waterloopolice.com 34g m VIGILANCE WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer BID PROPOSAL FY 15 UNIFORMS AND ACCESSORIES CITY OF WATERLOO,IOWA POLICE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: , or an individual doing business as , being familiar with the specifications affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the City Clerk, City of Waterloo, 715 Mulberry Street,Waterloo, Iowa, until 1:00 PM, on the 19th Day of June 2014. Any bids submitted after the specified time and date shall be rejected. SPECIFICATIONS The bidder proposes to deliver, F.O.B., City of Waterloo Police Department, Property Section, 715 Mulberry Street, Waterloo, Iowa, 50703, winter uniforms and accessories, and summer uniforms and accessories. 1. Male Uniform Trousers-Regular a. Fechheimer brand, style 39400 or equivalent b. Tropical weight c. Poly rayon blend d. LAPD blue e. No stripe f. Front zipper 2. Female Uniform Trousers -Regular a. Fechheimer brand, style 39450 or equivalent b. Tropical weight c. Poly rayon blend d. LAPD blue e. No stripe f. Front zipper 1 3. Male Uniform"Cargo"Type Pants a. Fechheimer brand, style 39300 or equivalent b. LAPD blue,tropical weight c. Poly/Cotton or Poly/Rayon blend d. No stripes e. Front zipper f. "Cargo"type side pockets 4. Female Uniform"Cargo"Type Pants a. Fechheimer brand, style 39350 or equivalent b. LAPD blue,tropical weight c. Poly/Cotton or Poly/Rayon blend d. No stripes e. Front zipper f. "Cargo"type side pockets 5. Male Uniform Shirt-Long Sleeve a. Fechheimer brand, style 47W6686 or equivalent b. LAPD blue,all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Seven(7)permanent military creases i. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve j. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 2 6. Female Uniform Blouse-Long Sleeve a. Fechheimer brand, style 104W6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pockets g. Collar stays -permanent h. Seven(7)permanent military creases i. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve j. Sergeant chevrons(if required) sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve k. Waist darts 7. Male Uniform Shirt- Short Sleeve a. Fechheimer brand, style 97R6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Open collar design i. Seven(7)permanent military creases j. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve k. Sergeant chevrons(if required) sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve 3 8. Male Uniform Polo Shirt—Short Sleeve a. Elbeco brand tactical polo,style Ufx or equivalent b. LAPD blue and Gray c. 100%Polyester d. Waterloo Police embroidered badge sewn on left side centered replacing badge tabs e. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve f. Sergeant chevrons(if required) sewn on the collar g. Embroidered name on the right side opposite of the badge. 9. Female Uniform Blouse- Short Sleeve a. Fechheimer brand, style 154R6686 or equivalent b. LAPD blue, all weather tropical c. 65%polyester/35%rayon d. Epaulets e. Badge tabs f. Velcro closures on pocket tabs g. Collar stays-permanent h. Open collar design i. Seven(7)permanent military creases j. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve 1. Sergeant chevrons(if required) sewn one inch(1")below the Waterloo Police shoulder patch on each sleeve m. Waist darts 10. Female Uniform Polo Shirt—Short Sleeve a. Elbeco brand tactical polo, style Ufx or equivalent b. LAPD blue and Gray c. 100%Polyester 4 d. Waterloo Police embroidered badge sewn on left side replacing badge tabs e. Waterloo Police shoulder patch sewn one inch (1") below the top seam on each sleeve f. Sergeant chevrons(if required) sewn on the collar. g. Embroidered name on the right side opposite of the badge. 11. Uniform Jacket -Winter Weight a. Propper brand, Defender Delta Drop Panel, Style #F5472-75-450-### or equivalent b. Dark Navy,waist length c. Breathable/water resistant, outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) d. Wind resistant shell, high performance sleeve to provide an unprecedented range of motion. e. Propper Defender Echo Soft shell liner and stand-alone jacket Style #F5474-07- 001-### that can be worn as a lightweight jacket or equivalent. Storage pockets on removable liner. f. Heavy duty zipper, two-way bellows pockets. Double storm flap with full zip to neck collar, inside zipper storage pockets. g. Hidden agenda flaps (Police) h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab, as well as the soft shell liner. j. Waterloo Police patch sewn one inch (1") below the top seam on each sleeve, as well as the soft shell liner. k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve, as well as the soft shell liner. 12. Uniform Jacket-Winter Weight a. 5-11 Brand, 5 in 1 jacket, style#48017-724-Navy or equivalent b. Dark Navy,waist length c. Breathable/water resistant outer shell (waterproof, windproof, breathable lining engineered to keep you warm and dry in all weather conditions) d. Wind resistant shell, high performance sleeve to provide an unprecedented range of motion. 5 e. Removable composite liner of warm non-pill micro fleece and 100g of thinsulate quilted to nylon. Storage pocket on removable liner, pit zips allow increased ventilation. Long zippered side vents for quick access to equipment f. Heavy duty zipper, two-way front fleece lined bellows pockets. Double storm flap with full zip to neck collar, inside zipper storage pockets. g. Hidden agenda flaps (Police) h. Epaulets i. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tab j. Waterloo Police patch sewn one inch(1")below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 13. Uniform Jacket - Summer Weight a. Blauer Brand, Ike, style 6045, reversible Hi-Vis, or equivalent b. Navy blue lightweight nylon c. Waist length d. Breathable/water resistant e. Heavy duty zipper f. Waterloo Police embroidered badge sewn on left side centered above pocket replacing badge tabs g. Two(2) front pockets box pleated with scalloped flaps h. Epaulets i. Inside pocket j. Waterloo Police patch sewn one inch(1")below the top seam on each sleeve k. Sergeant chevrons (if required) sewn one inch (1") below the Waterloo Police shoulder patch on each sleeve 14. Uniform Rain Coat-Long a. Blauer Brand, style 26990 or equivalent b. Reversible, low key black and hi-vis yellow c. Nylon-waterproof 6 d. Both sides - snap closure e. Zipper, if available f. Slash pockets 15. Uniform Rain Coat- Short a. Blauer Brand, style 233R B.Dry or equivalent b. Reversible, low key black and hi-vis yellow c. Nylon-waterproof d. Both sides-snap closure e. Zipper f. Slash pockets 16. Uniform Rain Cover for Uniform Hat a. Blauer brand, style 107 or equivalent b. Reversible, low key black and hi vis yellow c. Nylon-waterproof 17. Uniform Hat-Dress a. Midway brand, style F-101 or equivalent b. Frame-open mesh c. Navy blue, detachable hat, eight(8)point elastic 18. Uniform Hat-winter a. Blauer brand, style 5120 or equivalent b. Acrylic pile fur peak and neck warmer c. Navy blue nylon d. Interlined with quilted fiberglass 19. Uniform Tie a. S. Broome brand or equivalent b. Clip-on tie c. Black 7 d. 100%polyester e. Metal clip -choke free 20. Non-Uniform Blazer(Male and Female) a. Hardwick brand, style 13-1 or equivalent b. 55%polyester/45%wool c. Two(2)button single breasted d. Patch pocket e. Inside pockets f. Color-navy g. Exterior breast pocket 21. Non-Uniform Slacks-Male a. Edwards brand, style 2750-09 or equivalent b. Polyester/wool blend c. Plain front d. Belt loops e. Two(2) front pockets f. Two(2)rear pockets g. Color-gray 22. Non-Uniform Slacks-Female a. Edwards brand, style 2750-09 or equivalent b. Polyester/wool blend c. Plain front d. Belt loops e. Two(2) front pockets f. Two(2)rear pockets g. Color-gray 8 23. Male Dress Coat a. Fechheimer brand, style 38800 or equivalent b. 100%Polyester, single breasted c. LAPD blue d. Fully lined with 4-button front and notched lapels e. Two box pleated breast pockets with scalloped flaps f. Two lower simulated pockets with scalloped flaps g. Back center vent design h. Shoulder pads and coat front tailoring to enhance shape of the coat i. Inside breast pocket and lined inside sweat shield j. Lined inside sweat shields k. Badge tab 1. Cross-stitched shoulder straps 24. Female Dress Coat a. Fechheimer brand, style 38833 or equivalent b. 100%Polyester, single breasted c. LAPD blue d. Fully lined with 4-button front and notched lapels e. Two box pleated breast pockets with scalloped flaps f. Two lower simulated pockets with scalloped flaps g. Back center vent design h. Shoulder pads and coat front tailoring to enhance shape of the coat i. Inside breast pocket and lined inside sweat shield j. Lined inside sweat shields k. Badge tab 1. Cross-stitched shoulder straps 9 The bidder shall indicate any and all deviations from the published specifications. All uniform orders will be issued from the Waterloo Police Department to the vendor in email form from the Property and Evidence unit prior to measuring or fitting for any uniforms or accessories needed. • The vendor shall not fill any orders without an email from the Property and Evidence Unit of the Waterloo Police Department authorizing the purchase. Merchandise ordered without the approval email will not be accepted or paid for. • The vendor shall not honor or complete delivery on any Waterloo Police Department Uniform Request by a police officer later than thirty(30) calendar days from the date of notification to the vendor. The vendor shall appropriately and accurately measure, size, and fit each individual Waterloo Police Officer to insure an adequate,neat, and proper fit of any and all uniforms and accessories ordered. All subsequent fittings shall be in Waterloo at the business address of the successful bidder, or in the case of a successful bidder from outside of Waterloo, at an address mutually agreed upon by the Police Department and the successful bidder from outside of Waterloo. All subsequent fittings, tailoring, or alterations shall be performed on an "as needed" basis and shall be completed within a one (5) day period of time. The cost of any and all subsequent fittings, tailoring, or alterations needed to assure proper fit of the uniforms shall be at no additional cost to the Waterloo Police Department. The cost of sewing the Waterloo Police shoulder patch, sergeant chevrons, nametags, and breast badge on the specified uniform jackets or shirts shall be included in the bid price. The vendor shall maintain a sufficient inventory to fill the daily uniform needs and shall guarantee delivery of larger uniform orders within thirty(30)days from date of order. In the event the existing vendor does not retain the uniform bid,the successful bidder will purchase a maximum of $2,500.00 of uniform inventory from the existing vendor, at the actual cost to the existing vendor, after establishing proof of purchase price and date of purchase. Bidders, upon request of the Waterloo Police Department, shall provide a sample for inspection by the Waterloo Police Department of any and all uniforms and accessories bid. Prices quoted shall be good for fiscal year 2015 (July 1, 2014 -June 30, 2015). The Waterloo Police Department shall purchase the shoulder patches, nametags, breast badge and sergeant chevrons and will provide them to the vendor. The Waterloo Police Department shoulder patches, breast badge and chevrons shall remain the property of the Waterloo Police Department. In the event the existing vendor does not retain the uniform bid, any and all Waterloo police shoulder patches, breast badge and sergeant chevrons shall be returned to the Waterloo Police Department. Uniforms and accessories,to maintain uniformity, must be of the same quality and identical color to those presently being issued. Bidders may obtain sample uniforms and accessories from the Waterloo Police Department, Property Section, 715 Mulberry Street, Waterloo, Iowa, 50703. 10 The vendor shall deliver all requisitioned clothing items to the Waterloo Police Department, Property Section. At time of delivery, the vendor shall provide an itemized billing for all clothing delivered. This billing shall include the Waterloo Police Department, name of officer for whom the clothing was requisitioned, and full price of item(s) delivered. GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be sealed and submitted to the City Clerk's Office in a sealed envelope clearly marked as follows: "BID PROPOSAL FOR POLICE UNIFORMS FY 15" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. All bid prices, upon submission by bidder, are recognized by the City and vendor to be irrevocable for the minimum of thirty(30) calendar days from date of bid opening. Sealed bid proposals will be received by the City of Waterloo, City Clerk's Office, 715 Mulberry Street, Waterloo, Iowa 50703, until 1:00 PM, June 19th, 2014. Any bid submitted after the specified time shall be rejected. OPENING AND ACCEPTANCE OF BIDS Sealed bid proposals will be opened at the Waterloo City Council Meeting on June 19th, 2014, at 1:00 PM in the City Hall, 1st floor conference room. Bidders understand that they may be in attendance at the bid opening. Bids will be acted upon at a later time, which shall then be established. Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The City of Waterloo,Iowa reserves the right to reject any and all bids. Upon acceptance of the bid, a purchase order mailed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the City Clerk's signature shall constitute acceptance of the bid and, therefore, be a legal binding agreement. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance of which the City at the time of purchase had knowledge. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. 11 BID PRICES The bidder proposes to meet or exceed the specifications for the below quoted price. 1. Male Uniform Trousers -Regular Brand Name $ each 2. Female Uniform Trousers-Regular Brand Name $ each 3. Male Uniform"Cargo"Type Pants Brand Name $ each 4. Female Uniform"Cargo"Type Pants Brand Name $ each 5. Male Uniform Shirt-Long Sleeve Brand Name $ each 6. Female Uniform Blouse-Long Sleeve Brand Name $ each 7. Male Uniform Shirt- Short Sleeve Brand Name $ each 8. Male Uniform Polo Shirt—Short Sleeve Brand Name $ each 9. Female Uniform Blouse- Short Sleeve Brand Name $ each 10. Female Uniform Polo Shirt—Short Sleeve Brand Name $ each 11. Uniform Jacket-Winter Weight Brand Name $ each 12. Uniform Jacket-Winter Weight Brand Name $ each 13. Uniform Jacket- Summer Weight Brand Name $ each 14. Uniform Rain Coat-Long Brand Name $ each 15. Uniform Rain Coat- Short Brand Name $ each 16. Uniform Rain Cover for Uniform Hat Brand Name $ each 17. Uniform Hat-Dress Brand Name $ each 12 18. Uniform Hat-winter Brand Name $ each 19. Uniform Tie Brand Name $ each 20. Non-Uniform Blazer(Male and Female) Brand Name $ each 21. Non-Uniform Slacks (Male) Brand Name $ each 22. Non-Uniform Slacks(Female) Brand Name $ each 23. Male Dress Coat- Brand Name $ each 24. Female Dress Coat- Brand Name $ each List all deviations from the published specifications as part of this bid: 13 PAYMENT PROCEDURE The vendor shall bill the City of Waterloo, Police Department every thirty (30) days for all uniforms and accessories delivered to the Police Department during the preceding thirty(30)days. The City of Waterloo Police Department, 715 Mulberry Street, Waterloo, Iowa, 50703 shall make payment, in its entirety within thirty (30) days of receipt of invoice after acceptance of goods or services for the preceding thirty(30)day period. This bidder, having fully read this document, hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. BY: Company Name Title: Address Date: City, State, &Zip Code Telephone: Fax: ATTEST: DATE: City Clerk 14