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HomeMy WebLinkAboutMartinson Construction OFFICIAL PUBLICATION HAY LEASE AVAILABLE WATERLOO REGIONAL AIRPORT JUNE 2, 2014 TO: Prospective Bidders The Waterloo Regional Airport is soliciting written bids to be delivered in person or by mail to the City Clerk of the City of Waterloo as set forth below, for haying approximately 250 acres on the Waterloo Regional Airport. Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, June 12, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall. Description of Property: Certain parcels located in Sections 4, 5,29, 30, 31, 32,and 33,Black Hawk County,Iowa, consisting of approximately 1,349 acres,more or less,within the confines of the Waterloo Regional Airport. A two-year lease is available. Payment terms are 100% cash rent due prior to removing bales from airport property. Additional provisions include but are not limited to the following: fact. AAA4�1�..- * i A g will be held on June 10`h at 2:00 p.m. in the airport conference room. This conference room is located on the second floor in the airport terminal building. All bidders must attend this meeting or their bid will be disqualified. Tenant shall, at its own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence and $ ,e e &.a_nnual A aggregate. Such insurance shall cover liability arising from the acts or omrthions2 eft�boo- aggregate. Tenant,ftekt« `"� its employees and agents, and shall protect Landlord against such claims, damages, costs or expenses, on account of injury to any person or persons, or to the property of same,by reason of such casualty, accident or other occurrence on or about the Real Estate during the term of this Lease. Certificates or copies of said policies, naming Landlord (City of Waterloo and Waterloo Regional Airport) as an additional insured, and providing for thirty (30) days' advance notice to Landlord before cancellation, shall be delivered to Landlord within no later than commencement of the lease term. A renewal certificate shall be provided to Landlord prior to expiration of any policy. Landlord shall provide no such insurance for the property or activities of Tenant,its agents or employees. Write"HAY BID"on the outside of the envelope. The Waterloo Regional Airport reserves the right to reject any and all bids at its sole discretion and to waive any irregularities or technicalities. The bidder to whom the lease is awarded will be required to sign a lease on a form satisfactory to the Waterloo Airport Board. For further information,please call Mike Wilson,Airport Director at Waterloo Regional Airport, (319)291-4483. PROPOSAL/BID FORM FOR WATERLOO REGIONAL AIRPORT HAY LEASE WATERLOO, IOWA Waterloo Regional Airport Board: 1. The undersigned hereby certifies that he has the sole responsibility to examine the Notice to Bidders, Waterloo Airport Hay Lease, and Proposal/Bid Form and is familiar with the Waterloo Airport Hay property, all applicable USDA Farm Service Agency Records, and local conditions pertaining to this work. 2. The lease will set forth the complete terms of the contract between the parties and will supersede all terms, conditions, or promises set forth in the Notice to Bidder, this Proposal/Bid Form, or otherwise. The successful bidder will enter into a lease on terms acceptable to the owner, which will be substantially in the form provided to bidders with the bid solicitation. 3. The undersigned, in compliance with your Notice to Bidders dated June 2, 2014, hereby proposes to do the work called for in said lease and to furnish all materials, tools, vehicles, equipment, labor, and any other thing necessary for the said work, at the following rate: Description Unit Bid Price Round Bale Dimensions: S"X 5 $ aQ .00 Square Bale Dimensions: +nn$ Mandatory pre-bid meeting attended by(name): Dc,..fi + A S a' 4. The undersigned acknowledges he and each person engaged in haying operations will be required to receive drivers training at Waterloo Regional Airport and operate within guidelines provided by the Airport Director's office in order to drive and operate equipment at Waterloo Regional Airport. 5. If the undersigned, or any of his partners or agents is involved in a vehicle deviation while on Airport property, he understands he will be required to undergo retraining or immediately lose the Airport hay lease, a decision made in the sole discretion of the Airport Director in consultation with Federal Aviation Administration (FAA). 6. The undersigned recognizes that Waterloo Regional Airport, in its sole discretion, has the right to reject any and all bids, and to waive any and all irregularities or technicalities. In addition to information submitted by the bidder, other information known to the evaluator about the bidder, the Airport's experience with the bidder, and/or information from references may be relied upon in evaluating the bid. Financial terms will not be the sole determining factor. Failure to submit all required information or documents may disqualify the bid. 7. The bidder will complete and provide the Bidder's Information Sheet and Synopsis of Experience Record form and enclose them with the bid. 8. Bidder acknowledges that Waterloo Regional Airport has the right to ask for additional information prior to any award. Respectfully submitted, Bidder - 14'16,--h s`LrJC.-Li or. By: Dl 1p^l6 \l c_ S i <°•-�. Signature Title cVJ¼ Gv -i"^"o"-\ Print Address (Include zip code) 31 `i 4v4 Telephone Number Bidder's Information Sheet A. Bidder's Capacity: (check one) 1. Individual 2. Partnership 3. Corporation 4. Limited Liability Company 5. Other(describe) B. (If Item#2 or#5 above is checked, complete the following) Principal office in State of Names and addresses of general partners, owners or trustees: 1. 2. 3. 4. C. (If Item #3 above is checked, complete the following) State of Incorporation J._ v c. Names and addresses of officers: President: c e v, tr r.so t D 5U S- MD-- k AL, i'-� (f> _r_ L Ih 1 r .� v tic. Secretary: tC,,Ni tA W\C-r kv,r /0 7 2 i �#&a _ f Treasurer: YJc`,r j , �t N`�t i4v I 0 7) I I�c=. �L l ��r -"1"��L✓� �`` `(�i D. (If Item#4 above is checked, complete the following) State of Organization Names and Addresses of Managers: 1. 2. 3. Synopsis of Experience Record Name of Bidder: 40,±11,15ae Ctvo^54,Ylic2tin Business Address: 3 S 42 tAl e S f A1,11,.. c H w7f lAik Le, / e, -1-0`Ark 50 703 Haying production of crops successfully completed within past five years similar in size, scope,and difficulty to the work bid upon. Name of Owner Acres of Farm Location of Farm Amount of Lease 1. c ;�,' y 120 ►► $ CcuLtf tS -I3d00 2. (tom f�f(s -2s oo 3. Oc.,/-e c. e 6 (' F 2000 c'= Business References: Name Company Phone Number 1. 13,-e;---t. vetcc( 1p �l- l� 3/1 4o 1 -24114 2. CN_I;L k 8e,k to, i'ge,ter., eat t fklot 1)1 266 264� 3. 242),- .� C3k►� 5+ C eAv P - "1±,ram/ 3/q 24o 133 > (Signed) YYL4 �f �--_ (By Print) Oa...AA Yr <<yvs (Title) VI c Pe" t S t j c 7 (Date) /2 4 ADDITIONAL INFORMATION FOR HAYING ON AIRPORT PROPERTY Tenant shall conform with Airport Rules &Regulations and requirements needed to ensure airport safety and security. Tenant will be escorted onto airport property by airport personnel and follow all directions given by airport personnel. Hay shall be cut at least two times per year, generally mid-to-late June and early August. Hay shall be baled within ten(10) days of the Airport Director giving notice to cut hay. Tenant shall bale within those ten days or the hay will be offered to other bidders. Hay shall be cut,raked,baled, and moved to a designated storage area on airport property all within a two day period. The amount owed based on the bid price will then be calculated. The tenant will then have ten days to pay the amount owed and remove all bales from airport property. This is a mowing reduction program for the airport,this is not a crop on the airport so the hay is not of the highest quality. There will be no seeding or planting allowed under this lease. This area is being bid on a per bale price. If different size bales are used,the price will be calculated based on the bid price per cubic foot. ADDENDUM#1 WATERLOO REGIONAL AIRPORT "HAY BID" 6/10/2014 1. The mandatory pre-bid meeting is not required, please disregard this item. Bidders are encouraged to discuss this operation with the airport director to understand operating limitations. 2. The insurance requirement listed under additional provisions should read "$2,000,000 annual aggregate". 3. Proposal/bid form—please cross out the line reading"Mandatory pre-bid meeting attended by (name)" and write "Received Addendum#1"on the line provided. Thank you, Mike Wilson Waterloo Airport Director 319-291-4483 OFFICIAL PUBLICATION HAY LEASE AVAILABLE WATERLOO REGIONAL AIRPORT JUNE 2, 2014 TO: Prospective Bidders The Waterloo Regional Airport is soliciting written bids to be delivered in person or by mail to the City Clerk of the City of Waterloo as set forth below, for haying approximately 250 acres on the Waterloo Regional Airport. Sealed bids must be received by the City Clerk of the City of Waterloo at her office at City Hall, 715 Mulberry Street, Waterloo, Iowa 50703 no later than Thursday, June 12, 2014 at 1:00 p.m., at which time bids will be opened in the First Floor Conference Room at City Hall. Description of Property: Certain parcels located in Sections 4, 5, 29, 30, 31, 32,and 33,Black Hawk County,Iowa, consisting of approximately 1,349 acres,more or less,within the confines of the Waterloo Regional Airport. A two-year lease is available. Payment terms are 100% cash rent due prior to removing bales from airport property. Additional provisions include but are not limited to the following: A mandatory pre-bid meeting will be held on June 10th at 2:00 p.m. in the airport conference room. This conference room is located on the second floor in the airport terminal building. All bidders must attend this meeting or their bid will be disqualified. Tenant shall, at its own expense, procure and maintain comprehensive public liability insurance in the amount of not less than $1,000,000 per occurrence and $5,000,000 annual aggregate. Such insurance shall cover liability arising from the acts or omissions of Tenant, its employees and agents, and shall protect Landlord against such claims, damages, costs or expenses, on account of injury to any person or persons, or to the property of same,by reason of such casualty, accident or other occurrence on or about the Real Estate during the term of this Lease. Certificates or copies of said policies, naming Landlord (City of Waterloo and Waterloo Regional Airport) as an additional insured, and providing for thirty (30) days' advance notice to Landlord before cancellation, shall be delivered to Landlord within no later than commencement of the lease term. A renewal certificate shall be provided to Landlord prior to expiration of any policy. Landlord shall provide no such insurance for the property or activities of Tenant,its agents or employees. Write"HAY BID"on the outside of the envelope. The Waterloo Regional Airport reserves the right to reject any and all bids at its sole discretion and to waive any irregularities or technicalities. The bidder to whom the lease is awarded will be required to sign a lease on a form satisfactory to the Waterloo Airport Board. For further information,please call Mike Wilson,Airport Director at Waterloo Regional Airport, (319)291-4483. PROPOSAL/BID FORM FOR WATERLOO REGIONAL AIRPORT HAY LEASE WATERLOO, IOWA Waterloo Regional Airport Board: 1. The undersigned hereby certifies that he has the sole responsibility to examine the Notice to Bidders, Waterloo Airport Hay Lease, and Proposal/Bid Form and is familiar with the Waterloo Airport Hay property, all applicable USDA Farm Service Agency Records, and local conditions pertaining to this work. 2. The lease will set forth the complete terms of the contract between the parties and will supersede all terms, conditions, or promises set forth in the Notice to Bidder, this Proposal/Bid Form, or otherwise. The successful bidder will enter into a lease on terms acceptable to the owner, which will be substantially in the form provided to bidders with the bid solicitation. 3. The undersigned, in compliance with your Notice to Bidders dated June 2, 2014, hereby proposes to do the work called for in said lease and to furnish all materials, tools, vehicles, equipment, labor, and any other thing necessary for the said work, at the following rate: Description Unit Bid Price Round Bale Dimensions: $ Square Bale Dimensions: $ Mandatory pre-bid meeting attended by(name): 4. The undersigned acknowledges he and each person engaged in haying operations will be required to receive drivers training at Waterloo Regional Airport and operate within guidelines provided by the Airport Director's office in order to drive and operate equipment at Waterloo Regional Airport. 5. If the undersigned, or any of his partners or agents is involved in a vehicle deviation while on Airport property, he understands he will be required to undergo retraining or immediately lose the Airport hay lease, a decision made in the sole discretion of the Airport Director in consultation with Federal Aviation Administration (FAA). 6. The undersigned recognizes that Waterloo Regional Airport, in its sole discretion, has the right to reject any and all bids, and to waive any and all irregularities or technicalities. In addition to information submitted by the bidder, other information known to the evaluator about the bidder, the Airport's experience with the bidder, and/or information from references may be relied upon in evaluating the bid. Financial terms will not be the sole determining factor. Failure to submit all required information or documents may disqualify the bid. 7. The bidder will complete and provide the Bidder's Information Sheet and Synopsis of Experience Record form and enclose them with the bid. 8. Bidder acknowledges that Waterloo Regional Airport has the right to ask for additional information prior to any award. Respectfully submitted, Bidder By: Signature Title Print Address (Include zip code) Telephone Number Bidder's Information Sheet A. Bidder's Capacity: (check one) 1. Individual 2. Partnership 3. Corporation 4. Limited Liability Company 5. Other (describe) B. (If Item #2 or#5 above is checked, complete the following) Principal office in State of Names and addresses of general partners, owners or trustees: 1. 2. 3. 4. C. (If Item#3 above is checked, complete the following) State of Incorporation Names and addresses of officers: President: Secretary: Treasurer: D. (If Item#4 above is checked, complete the following) State of Organization Names and Addresses of Managers: 1. 2. 3. Synopsis of Experience Record Name of Bidder: Business Address: Haying production of crops successfully completed within past five years similar in size, scope, and difficulty to the work bid upon. Name of Owner Acres of Farm Location of Farm Amount of Lease 1. 2. 3. Business References: Name Company Phone Number 1. 2. 3. (Signed) (By Print) (Title) (Date) ADDITIONAL INFORMATION FOR HAYING ON AIRPORT PROPERTY Tenant shall conform with Airport Rules &Regulations and requirements needed to ensure airport safety and security. Tenant will be escorted onto airport property by airport personnel and follow all directions given by airport personnel. Hay shall be cut at least two times per year, generally mid-to-late June and early August. Hay shall be baled within ten(10) days of the Airport Director giving notice to cut hay. Tenant shall bale within those ten days or the hay will be offered to other bidders. Hay shall be cut,raked,baled, and moved to a designated storage area on airport property all within a two day period. The amount owed based on the bid price will then be calculated. The tenant will then have ten days to pay the amount owed and remove all bales from airport property. This is a mowing reduction program for the airport,this is not a crop on the airport so the hay is not of the highest quality. There will be no seeding or planting allowed under this lease. This area is being bid on a per bale price. If different size bales are used,the price will be calculated based on the bid price per cubic foot.