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Home My WebLink AboutAccess Systems Access Systems Leasing Agreement Number(s): 011-0711039-000 Quote For: Waterloo, City of Quote Reference Number: 886120 Quote Date: 8/5/2016 Quote Expiration Date: 9/4/2016 Quote Detail -by Quote Type Return Total $4,804.50 Important Messages Quote(s) includes only the agreement(s)and equipment specifically listed below. Once the Return amount is received by our office you will be provided shipping instructions. In addition, the Return quote does not include the cost of shipping. Per the agreement the cost of returning the equipment is the responsibility of the customer. Please keep in mind that it is also the customer's responsibility to remove any confidential data/images stored on the equipment prior to its return. You may be billed additional final usage charges once the final meter is processed after quote is paid and/or equipment returned. a If you are sending in your quote payment please include a copy of this quote, or detach the below portion and include with your check. Please remit your payment to the following: Account Services Exchange LLC, Ref#QT886120 Contract IDs PO Box 609 011-0711039-000 Cedar Rapids, IA 52406-0609 Please call us if you have any questions. Sincerely, Account Support 866-803-2657 For questions on this quote,please contact account support at 866-803-2657 Page 1 of 2 FORM OF BID Up to (6)Commercial Digital Copy/Print/Scan/Fax Machines (5) Mono LaserJet Printers (5)Color LaserJet Printers The bidder, having fully read the RFP document,hereby acknowledges that this Bid Propc completely reflects the total bid price contained herein. It is the bidder's responsibility to meet the requirements to bid contained in the RFP document. Bidder may include any applicable brochures to accompany their bid. Please see Exhibit A for more detail on volume and specification: Waterloo PD Please Check If Please Check If How Yes Yes Many? Make/Model Recommended Includes Stapler Includes Fax #ofTrays Copiers Sharp 4050 or Ricoh C4503 Copiers (all others) x 2 Sharp 5050 or Ricoh C5503 Records Copier x x 4 Printers NA NA HP 604 or Ricoh 4520 Mono Laser Printers NA NA 1 HP 651 or Ricoh C4400 Color Laser Printers NA NA 1 (4)/2 (1) Total Volume Included BNV 24,000 Total Volume Included Color 12,000 OPTION (3 of them) Sharp and HP All Ricoh Ricoh and HP Overage Rate B/W 0.0085 0.009 0.009 Overage Rate Color 0.058 0.059 0.059 Option Ricoh Copiers and HP Printers FORM OF BID (Continued) Equipment Lease Cost Monthly(Per Copier): $95 (Ricoh 45031$140 (Ricoh 5503) Equipment Lease Cost Monthly(Per Printer): $19.37 (HP 604) $28.78 (HP 651) $5.25 (1 Tray) Equipment Lease Cost Monthly(Total) A: $861 .00 Service Cost Monthly: $752.50 TOTAL Monthly Cost for 5 year Agreement: $1613.50 ^Based on numbers given In RFP *Please feel free to make copies of this bid form if you are submitting more than one bid. *Feel tree to attach additional pages and/or product brochures if needed. Access Systems Waterloo, Iowa Company (City, State) By: ( urrf sized Signature) /0 /C By: (Printed Name) (Date Access Systems 955 SE Olson Drive accessWaukee, IA 5.60263 Phone: 515.98227 `r' , f t Fax:515.987.6228 www.accesssystems.com PROPOSED SOLUTION FOR: WATERLOO POLICE DEPARTMENT Option Ricoh Copiers and HP Printers EQUIPMENT PROPOSED Quantity Model Description 5 Ricoh MP C4503 45 PPM Color Copy/Print/Scan/Duplex 5 2 x 550-sheet Paper Drawer 5 Staple Finisher 1 Ricoh MP C5503 45 PPM Color Copy/Print/Scan/Duplex 1 Staple Finisher 1 4 x 550-sheet Paper Drawer 1 Fax Expansion Kit 5 HP Laserjet Enterprise M604DN 52 PPM B/W Laser Printer-Duplex - 5 HP LaserJet Enterprise M651dn 45/42 PPM Color Laser Printer - Duplex - 1 Additional 500 Sheet Paper Tray (HP 651) P/ease see attached brochure or specification sheet for more details. LEASE OPTIONS Total Payment Term $1,613.50 60 MAINTENANCE AND SUPPLIES The CPP option also includes: ✓ All parts, labor, toner and service calls. ✓ Up to 24,000 mono copies per month with additional mono copies billed monthly at $0.009 per copy. ✓ Up to 12,000 color copies per month with additional color copies billed monthly at $0.059 per copy. ✓ Guaranteed 4-hour response time (current average of 2.3 hours statewide) EXCLUDES.paper and staples. Option Sharp and HP FORM OF BID (Continued) Equipment Lease Cost Monthly(Per Copier): $112 (Sharp 4050)/$141 (Sharp 5050) Equipment Lease Cost Monthly(Per Printer): $19.37 (HP 604) $28.78 (HP 651) $5.25 (1 Tray) Equipment Lease Cost Monthly (Total) ^: $947.00 Service Cost Monthly: $730.00 TOTAL Monthly Cost for 5 year Agreement: $1677.00 ^Based on numbers given in RFP *Please feel free to make copies of this bid form if you are submitting more than one bid. *Feel free to attach additional pages and/or product brochures if needed. Access Systems Waterloo, Iowa Company \, (City, State) i!�� t4I\L.2 By: (Au iorized Signature) Im ( 4-0'N A to -\". 8/10/2016 By: (Printed Name) (Date) As an alternative to new copiers in all locations, we could move the Sharp 3110 and Sharp 5001 that is already under contract with us, to a low volume spot in your organization and cover those under service. This would result in an additional savings from the above BID. Access Systems 604 Ansborough Avenue a CCeSS Waterloo, IA 50701 Phone:319.235.0346 y: , c , Fax:515.987.6228 www.accesssystems.com PROPOSED SOLUTION FOR: WATERLOO POLICE DEPARTMENT Option Sharp and HP EQUIPMENT PROPOSED Quantity Model Description 5 HP Laserjet Enterprise M604DN 52 PPM B/W Laser Printer-Duplex - 5 HP LaserJet Enterprise M651dn 45/42 PPM Color Laser Printer - Duplex - 1 Additional 500 Sheet Paper Tray (HP 651) 5 Sharp MX-4050N 40 PPM Color Copy/Print/Scan/Duplex 5 5 1 2 x 550-sheet Paper Drawer Staple Finisher Sharp MX-050N 50 PPM Color Copy/Print/Scan/Fax/Duplex 1 4 x 550-sheet Paper Drawers 1 Staple Finisher 1 Fax Expansion Kit Please see attached brochure or specification sheet for more details. LEASE OPTIONS Total Payment Term $1,677 60 MAINTENANCE AND SUPPLIES The CPP option also includes: ✓ All parts, labor, toner and service calls. ✓ Up to 24,000 mono copies per month with additional mono copies billed monthly at $0.0085 per copy. ✓ Up to 12,000 color copies per month with additional color copies billed monthly at $0.058 per copy. ✓ Guaranteed 4-hour response time (current average of 2.3 hours statewide) EXCLUDES:paper and staples. Option Ricoh FORM OF BID (Continued) Equipment Lease Cost Monthly(Per Copier): $95(Ricoh 4503) $140 (Ricoh 5503) Equipment Lease Cost Monthly(Per Printer): $14.59 (4510) $24.72 (C4400) $4.45 (1 Tray) Equipment Lease Cost Monthly (Total) A: $816.00 Service Cost Monthly: $749.50 TOTAL Monthly Cost for 5 year Agreement: $1,565.50 ^Based on numbers given In RFP *Please feel free to make copies of this bid form if you are submitting more than one bid. Feel free to attach additional pages and/or product brochures if needed. Access Systems Waterloo, IA Company,_ (City, State) By: (Authorized Signature)fb'— - /10 / l By: (Printed Name) (Date Access Systems access955 SE Olson Drive Waukee, 8 .6263 27 Phone: Olson Drive r r r n Fax: 515.987.6228 www.accesssystems.com PROPOSED SOLUTION FOR: WATERLOO POLICE DEPARTMENT Option Ricoh EQUIPMENT PROPOSED Quantity Model Description 5 Ricoh MP C4503 45 PPM Color Copy/Print/Scan/Duplex 5 2 x 550-sheet Paper Drawer 5 Staple Finisher 1 Ricoh MP C5503 45 PPM Color Copy/Print/Scan/Duplex 1 Staple Finisher 1 4 x 550-sheet Paper Drawer 1 Fax Expansion Kit 5 Ricoh SP 4520DN 42 PPM B/W Laser Printer - Duplex 5 Ricoh SP C440DN 42 PPM Color Laser Printer - Duplex 1 Additional 500 Sheet Paper Tray (C4400) Please see attached brochure or specification sheet for more details. LEASE OPTIONS Total Payment Term $1,566.50 60 MAINTENANCE AND SUPPLIES The CPP option also includes: ✓ All parts, labor, toner and service calls. ✓ Up to 24,000 mono copies per month with additional mono copies billed monthly at $0.009 per copy. ✓ Up to 12,000 color copies per month with additional color copies billed monthly at $0.059 per copy. ✓ Guaranteed 4-hour response time (current average of 2.3 hours statewide) EXCLUDES:paper and staples.