HomeMy WebLinkAboutB&B Lawn Care, Inc. CITY OF WATERLOO
LEISURE SERVICES COMMISSION
2014 RIGHT-OF-WAY MOWING
The Waterloo Leisure Services Commission is seeking bids for 2014 RIGHT-OF-WAY
MOWING.
BID REQUEST
Sealed bids are due 12:00 NOON, Monday, April 7, 2014, to the City Clerk at her office at
City Hall, 715 Mulberry Street, Waterloo, IA 50703. Bids must be submitted on the Waterloo
Leisure Services Bid Form. Bids will be opened in open Council meeting to be held in the
Council Chambers in City Hall, Waterloo, Iowa on Monday, April 7, 2014, at 5:30 PM.
The City of Waterloo reserves the right to reject any and/or all bids.
When submitting bid, please note on the lower, left-hand corner of envelope:
Waterloo Leisure Services Commission
2014 RIGHT-OF-WAY MOWING
All work to meet City of Waterloo codes.
Questions, please contact JB Bolger, Golf & Downtown Area Maintenance Manager, at Leisure
Services, 291-4370,
Monday through Friday 7:00 a.m. to 4:00 p.m.
CITY OF WATERLOO, IOWA
LEISURE SERVICES COMMISSION
NOTICE OF PUBLIC HEARING
On Proposed Specifications and the
NOTICE TO BIDDERS
for
2014 RIGHT-OF-WAY MOWING
RECEIVING OF BIDS
Sealed proposals will be received by the City Clerk of the City of Waterloo, Iowa, at her office in City
Hall, Waterloo, Iowa, on Monday, April 7, 2014, until 12:00 NOON., for the 2014 RIGHT-OF-WAY
MOWING as described in the plans and specifications now on file in the City Clerk's office and the
Waterloo Leisure Services Commission office.
OPENING OF BIDS
All proposals received for the RIGHT-OF-WAY MOWING will be opened in open Council meeting to be
held in the Council Chambers in City Hall, Waterloo, Iowa, on Monday, April 7, 2014, at 5:30 p.m., and
the proposals will be referred to the Waterloo Leisure Services Commission for recommendation of
award.
PUBLIC HEARING
Notice is hereby given that the Waterloo City Council will conduct a public hearing on the proposed
specifications and form of contract for the 2013 RIGHT-OF-WAY MOWING at 5:30 p.m. on Monday,
April 7, 2014. The hearing will be held in the Council Chambers in Waterloo City Hall. The contract
documents are on file in the City Clerk's office, 715 Mulberry St. and the Waterloo Leisure Services
Commission office, 1101 Campbell Ave., Waterloo, Iowa, for public examination. Any person interested
may file written objection with the City Clerk before the date set for the hearing or appear and make
objection at the meeting.
SCOPE OF WORK
The Contractor shall provide all labor and materials necessary to mow the designated right-of-way areas
in accordance with these plans and specifications.
CONTRACT PERIOD
The period of time covered under this proposed contract shall be the 2014 growing season (approximately
May 5, 2014,through October 15, 2014).
NOTICE TO BIDDERS Page 1 of 3
PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Waterloo Leisure Services Commission. The bidder
shall bid on a per unit price (WITH EACH "Option"treated as a separate unit) as shown on the Bid
Form. Each unit should be bid as a stand-alone item and not merely as a component of a total bid package
that includes all options together.
BID SECURITY REQUIRED
All bids must be accompanied, in a separate envelope, by a certified or cashier's check drawn on an Iowa
bank chartered under the laws of the United States, or a certified share draft drawn on a Credit Union in
Iowa chartered under the laws of the United States, or a bid bond payable to the City of Waterloo, Iowa,
in the sum of Three Thousand Dollars ($3,000.00), which certified check, certified share draft, or bid
bond will be held as security that the Bidder will enter into a Contract for the mowing work and will
furnish the required bonds, and in case the successful bidder shall fail or refuse to enter into the Contract
and furnish the required bonds, the bid security may be retained by said City as agreed liquidated
damages. If Bid Bond is used, it must be signed by both the bidder and the surety or the surety's agent.
Signature of surety's agent must be supported by accompanying Power of Attorney.
CONTRACT AWARD
The Leisure Services Commission has divided the mowing contract into five (5) areas as indicated on the
Bid Form. Each is severable from the others and may be the subject of a separate contract.
The City shall award one or more Contracts to the responsible Bidder(s) whose bid, conforming to the
Specifications and without regard to whether the bid is made on a per-Option or a total basis, is most
advantageous to the City and the Waterloo Leisure Services Commission, price and other factors
considered. The City reserves the right to award a contract for any single Option, any combination of
Options, or all Options together. The intention is not to award the contract at the time of bid opening, but
to award the contract after review of bids and bidder information by the City and Waterloo Leisure
Services Commission such that the award is made within thirty (30) days after bid opening.
The City reserves the right to waive any and all parts of a specific bid.
BOND
The successful Bidder shall furnish a Performance Bond, within ten (10) days after notification of
acceptance of the bid, in the amount of Fifty Thousand Dollars ($50,000.00). The Bond is to be issued by
a responsible surety approved by the City Council and shall guarantee the faithful performance of the
contract and the terms and conditions therein contained and shall guarantee the prompt payment of all
materials and labor and protect and save harmless the City from claims of any kind caused by the
operation of the Contractor.
AFFIRMATIVE ACTION PROGRAM
The successful Bidder and any subcontractors will be required to execute and have approved an
Affirmative Actions Program or Update before beginning work on the project, if they have been awarded
an aggregate of$10,000 in city projects during the current calendar year.
NOTICE TO BIDDERS Page 2 of 3
METHOD OF PAYMENT TO CONTRACTOR
Payment to the contractor for services performed shall be paid on a monthly basis. Payments shall be
based on the actual number of acres mowed the previous period. A detailed bill of completed work must
be received by the Waterloo Leisure Services Commission before payment can be made. Actual number
of acres mowed must agree with numbers recorded by the Leisure Services Commission.
Published pursuant to the provision of Division VI of Chapter 384 the City Code of Iowa and upon order
of the City Council of said Waterloo, Iowa, on the day of , 2014
City of Waterloo, Iowa,
Suzy Schares, City Clerk
NOTICE TO BIDDERS Page 3 of 3
CITY OF WATERLOO, IOWA
Waterloo Leisure Services
INSTRUCTION TO BIDDERS
I. EXPLANATIONS TO BIDDERS
Any explanation desired by a bidder regarding the meaning or interpretation of the Notice to
Bidders, Plans, Specifications, etc., must be requested in writing and with sufficient time allowed
for a reply to reach bidders before submission of their bids. Any interpretation made will be in the
form of an amendment of the Notice to Bidders, Plans, Specifications, etc., and will be furnished to
all prospective bidders. Its receipt by the bidder must be acknowledged in the space provided on
the Proposal Form or by letter or telegram received before the time set for opening of bids. Oral
explanations or instructions given before the award of the contract will not be binding.
II. PROPOSALS SUBMITTED
All bids must be submitted on forms supplied by the Waterloo Leisure Services. Before
submitting a bid, each bidder shall carefully examine the drawings (if any), read the specifications
and all other contract documents and visit the site of the work. Each bidder shall be fully informed,
prior to the bidding, as to all existing conditions and limitations under which the work is to be
performed and shall include in this bid a sum to cover the cost of all items necessary to perform the
work as set forth in the contract documents. No allowance will be made to any bidder because of
lack of such examination or knowledge. The submission of a bid shall be construed as conclusive
evidence that the bidder has made such examination.
The bidder's attention is directed to the fact that all applicable state laws, municipal ordinances and
the rules and regulations of all authorities having jurisdiction over the project shall apply to the
Contract throughout and they shall be deemed to be included in the Contract the same as though
herein written out in full.
III. LATE BIDS AND MODIFICATIONS OR WITHDRAWALS
Bids and modifications or withdrawals thereof received at the office designated in the Notice to
Bidders after the exact time set for closing of bids will not be considered. However, a modification
which is received from an otherwise successful bidder, and which makes the terms of the bid more
favorable to the City, will be considered at any time it is received and may thereafter be accepted.
Bids may be withdrawn by written or telegraphic request received from bidders prior to the time set
for closing of bids.
IV. PUBLIC OPENING OF BIDS
Bids will be publicly opened at the specified time and place for opening in the Notice to Bidders.
Their content will be made public for the information of bidders and others interested who may be
present either in person or by representative.
INSTRUCTIONS TO BIDDERS PAGE 1 OF 3
V. COLLUSIVE AGREEMENTS
A. Each bidder submitting a bid shall execute and include with the bid, a Non-Collusion
Affidavit in the form herein provided, to the effect that he has not colluded with any other person,
firm, or corporation in regard to any bid submitted.
B. Each bidder submitting a bid shall have each proposed subcontractor, if any, execute and
include with the bid, a Non-Collusion Affidavit in the form herein provided, to the effect that he
has not colluded with any other person, firm, or corporation in regard to any bid submitted. Before
executing any subcontract, the successful bidder shall submit the name of any proposed
subcontractor for approval by the City.
VI. MBE/WBE CONTRACT COMPLIANCE PROGRAM
All Bidders have the responsibility to comply with the City of Waterloo MBE/WBE Contract
Compliance Program.
City of Waterloo Contract Compliance:
Rudy D. Jones, Director
Community Development Board
620 Mulberry Street Suite 202
Waterloo, Iowa 50703
(319) 291-4429
VII. EMPLOYMENT AND BUSINESS OPPORTUNITY
To the greatest extent feasible, suppliers, subcontractors, and low income workers owning
businesses or living in the Waterloo area must be given priority in supplying materials, bidding for
subcontract work, or applying for employment by the contractor on this project. Opportunities for
training and for employment arising in connection with this project, shall to the greatest extent
feasible be made available to lower income persons residing in the project area. The Contract area
is the City of Waterloo.
The City of Waterloo will require the contractor to document his efforts in securing lower income
workers living in the project area and in purchasing supplies from, and awarding subcontracts to,
businesses owned by persons residing in the project area.
VIII. STATEMENT OF BIDDER'S QUALIFICATIONS
Each Bidder shall, upon request of the Waterloo Leisure Services, submit on the form furnished a
statement of the Bidder's qualifications, his/her experience record in completing the type of project
proposed, and equipment available for the work contemplated; and when requested, a detailed
financial statement. The Waterloo Leisure Services shall have the right to take such steps as it
deems necessary to determine the ability of the Bidder to perform obligations under the Contract;
and the Bidder shall furnish the Waterloo Leisure Services all such information and data for this
purpose as it may request. The right is reserved to reject any bid where an investigation of the
available evidence or information does not satisfy the Waterloo Leisure Services that the Bidder is
qualified to carry out properly the terms of the Contract.
INSTRUCTIONS TO BIDDERS PAGE 2 OF 3
•
IX. EXECUTION OF AGREEMENT, BOND,AND CERTIFICATE OF INSURANCE
A. Subsequent to the award and within ten (10) days after the prescribed forms are presented for
signature, the successful bidder shall execute and deliver to the City, an agreement in the form
included in the contract documents in such number of copies as the City, may require.
B. Having satisfied all conditions of award as set forth elsewhere in these documents, the
successful bidder shall, within the period specified in paragraph "A" above, furnish a surety bond in
a penal sum not less than the amount of the contract as awarded, as security for the faithful
performance of the contract and the terms and conditions therein contained and shall guarantee the
prompt payment of all persons, firms, or corporations to whom the contractor may become legally
indebted for labor, materials, tools, equipment, or services of any nature including utility and
transportation services, employed or used by him/her in performing the work. The bond shall
protect and save harmless the City and Waterloo Leisure Services from claims and damages of any
kind caused by the operations of the contractor and shall also guarantee the maintenance of the
contract improvements for the period stated in the Notice of Hearing from and after completion of
said improvements and their acceptance by the City and the Waterloo Leisure Services. Such bond
shall be in the same form as that included in the contract documents and shall bear the same date
as, or a date subsequent to that of the agreement. The current Power of Attorney for the person
who signs for any surety company shall be attached to such bond.
C. The successful bidder shall, within the period specified in paragraph "A" above, furnish a
certificate of insurance for approval in amounts of not less than the amounts specified in the
General Conditions. The certificate of insurance shall be furnished in such number of copies as the
City of Waterloo may require. The City of Waterloo shall be named as an "Additional Named
Insured." The contractor shall similarly submit his subcontractor's certificates of insurance in the
amounts for approval before each commences work. The contractor shall carry or require that there
be Worker's Compensation insurance for all his employees and those of his subcontractors engaged
in work at the site, in accordance with State Worker's Compensation Laws.
D. The failure of the successful bidder to execute such agreement and to supply the required bond
or bonds within ten(10) days after the prescribed forms are presented for signature, or within such
extended period as the City, may grant, based upon reasons determined sufficient by the City, may
either award the contract to the next lowest responsible bidder or re-advertise for bids, and may
charge against the bidder the difference between the amount of the bid and the amount for which a
contract for the work is subsequently executed, irrespective of whether the amount thus due
exceeds the amount of the bid guaranty. If a more favorable bid is received by re-advertising, the
defaulting bidder shall have no claim against the City or Waterloo Leisure Services for a refund.
INSTRUCTIONS TO BIDDERS PAGE 3 OF 3
CITY OF WATERLOO, IOWA
Waterloo Leisure Services
GENERAL CONDITIONS
Definitions
Whenever used in any of the Contract Documents,these terms shall be defined as follows:
Contract- means the Contract or Agreement executed by and between the City
of Waterloo and the Contractor.
Owner or Local Public Agency (LPA) -means the Waterloo Leisure Services.
Contractor - means the person, firm or corporation entering into the Contract with
the City of Waterloo, to maintain City of Waterloo Right Of Ways and/or properties
as described in the Specifications provided.
Contract Documents - means and shall include the following: Executed Contract
or Agreement, Addenda(if any), Invitation for Bids, Instructions to Bidders, Signed
copy of Bid, General Conditions, Special Conditions, Specifications, and (Plans or
Drawings when required).
Superintendence by Contractor
Except where the Contractor is an individual and gives personal superintendence to the work, the
Contractor shall provide a competent superintendent, satisfactory to the Waterloo Leisure Services/City
of Waterloo, on the work site at all times during working hours with full authority of the Contractor. The
Contractor shall also provide an adequate staff to properly coordinate and expedite the work.
The Contractor shall lay out and be responsible for all work executed under this Contract. The
Contractor shall verify all figures and elevations before proceeding with the work and will be held
responsible for any error resulting from failure to do so.
Other Contracts
The City of Waterloo may award or may have awarded other Contracts for additional work, and the
Contractor shall cooperate fully with other Contractors, by scheduling work under this Contract with that
to be performed under other Contracts as may be directed by the Waterloo Leisure Services/City of
Waterloo. The Contractor shall not commit or permit any act which will interfere with the performance
of work by any other Contractor as scheduled.
GENERAL CONDITIONS PAGE 1 OF 3
Fitting and Coordination of the Work
The Contractor shall be responsible for the proper fitting of all work and for the coordination of the
operations of all Subcontractors engaged upon this Contract. The Contractor shall be prepared to
guarantee to each Subcontractor the locations and measurements which they may require for the fitting
of their work to all surrounding work.
Care of Work
The Contractor shall be responsible for all damages to person or property that occur as a result of
negligence in connection with the execution of work and shall be reasonable for the proper care and
protection of all materials delivered and work performed until completion and final acceptance by the
Waterloo Leisure Services.
The Contractor shall avoid damage to existing sidewalks, streets, curbs, pavements, structures, and
utilities except those which are to be replaced or removed. Any damage caused by the Contractor's
operation shall be completely repaired at no expense to the Owner.
General Requirements
The Contractor shall be responsible for being informed as to all existing conditions and limitations under
which the work is to be performed. No extra allowance will be made because of lack of such
examination or knowledge.
The Contractor shall not disturb existing walks, drives, parking areas, trees, shrubs, or turf areas outside
the limits of the project. If disturbed, these items shall be replaced by the Contractor at no cost to the
Owner.
Trees and shrubs located in or near the project area shall be protected by the Contractor from damage by
workers and mowing equipment. The City Forester will determine the extent of protection necessary for
the trees.
Permits and Codes
The Contractor shall give all notices required by, and comply with all applicable municipal and state
laws, ordinances and codes.
GENERAL CONDITIONS PAGE 2 OF 3
•
•
Liability Insurance
The Contractor shall carry liability insurance which shall save the City harmless and protect the public
and any person from injury sustained by the reason of the prosecution of the work or the handling or
storing of materials therefore, and said Contractor shall also carry insurance which shall meet the
requirements of the Iowa Worker's Compensation Law.
Before the work shall be started on this contract,the Contractor shall furnish the City Clerk/Finance
Manager with proper affidavit or affidavits executed by representatives of duly qualified insurance
companies, evidencing that said insurance company or companies have issued liability insurance
policies, effective during the life of the contract, or for a period of at least ten(10) days following the
filing of written notice of cancellation, protecting the public and any person from injuries or damages
sustained by reason of carrying on the work involved in the contract. The affidavit shall specifically
evidence the following forms of insurance protection:
a. Public liability insurance covering all operations performed by persons directly employed by the
Contractor.
b. Public liability insurance covering all operations performed by any subcontractor to whom a
portion of the work may have been assigned.
c. Public liability insurance covering all work upon the project performed by any independent
contractor working under the direction of either the principal contractor or a subcontractor.
d. Motor vehicle bodily injury liability insurance and property damage liability insurance on all
motor vehicles employed on the work, whether owned by the contractor or by other persons,
firms, or corporations.
e. The minimum protection shall be as follows:
Comprehensive General Liability
Insurance Bodily Injury(including wrongful death) $5,000,000.00 per person
Aggregate, Products and Completed Operations $5,000,000.00
Property Damage $5,000,000.00 per accident
Comp. Auto Bodily Injury $5,000,000.00 per person
Property Damage $5,000,000.00 per occurrence
The Contractor shall have the City of Waterloo, Iowa, named as an "Additional Named Insured" in the
amount of$5,000,000.00 liability for bodily injury (including wrongful death) and property damage. A
certificate or a policy, if requested, shall be filed with the Owner.
All certificates and/or policies of insurance furnished by the Contractor to be filed with the City
Clerk/Finance Manager shall include the name and address of the agency issuing the same. It shall be
required that the City Clerk/Finance Manager be notified by registered mail of the cancellation or
expiration of the above insurance.
Removal of Debris, Cleaning, Etc.
The Contractor shall periodically, or as directed during the progress of the work, remove and legally
dispose of all surplus excavated material and debris, and keep the project area reasonably clean. Upon
completion of the work the Contractor shall remove all temporary construction facilities, debris and
unused materials provided for the work and put the whole site of the work in a neat and clean condition.
GENERAL CONDITIONS PAGE 3 OF 3
CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES COMMISSION
SPECIFICATIONS
for
2014 RIGHT-OF-WAY MOWING
SCOPE OF WORK
The Contractor shall provide all labor and material necessary to mow the designated
right-of-way and other turf areas in accordance with these specifications.
RIGHT-OF-WAY AREAS
The following are the right-of-way areas to be mowed. Included in the mowing areas are
medians, shoulders, ditches, and frontage areas. The acreages listed are approximate only
and shall be verified by the bidder.
Broadway St. (22 acres) Parker St. to Airport Blvd.
Dubuque Road (22 acres) Nevada St. to Evansdale city limits
San Marnan Dr. (48 Acres) West 4th to Texas St.
US 218 corridor (52 acres) US 63 interchange to San Marnan Dr.
Highway 20 overpasses (7 acres) Hammond Ave., Kimball Ave.,Ansborough Ave., W.4th St.
Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho
Police Training Center (2.6 acres) Martin Luther King & Elk Run Rd
Greenhill Road (28 acres) Cedar Falls city limits to US 218 interchange
University Avenue (13 acres) Midway Dr. to US 63
Virden Creek Waterway (2 acres) Corner of East 4th &Arlington St. to East
Mullan Ave. (Hwy 63)
Crossroads Boulevard (1.5 acres) Medians on Crossroads Blvd and the five entrance
roads into Crossroads Blvd. (Flammang Dr, Pennys St,
Sears St, Bopp St, Grimm St)
FAIRVIEW CEMETERY
The following area shall be mowed on a biweekly basis from approximately May 5 to
June 15 and monthly from June 15 to October 15 for a maximum of 8 mowings,
depending on holidays. The actual number of mowings will be based on growing
conditions and budget restraints.
Fairview Cemetery (7 acres) Corner of Fairview Ave. & Conger St.
VIRDEN CREEK WATERWAY
The following area shall be mowed monthly May 1 to October 15 (maximum of 6
mowings). The actual number of mowings shall be based on growing conditions and
budget restraints.
Virden Creek Waterway (2 acres) from corner of East 4th Street&Arlington St. to East
Mullan Ave (Hwy 63). This area includes 3380 linear feet of fencing, to be trimmed one
Page 1 of 4
foot on each side of fence line to match the height and appearance of surrounding
vegetation.
SITE CLEAN-UP
Prior to each mowing the Contractor shall remove all trash and debris including paper,
branches, rocks, and other portable objects. All trash and debris shall be legally disposed
of, off site, at no additional expense to the Leisure Services Commission. Additionally,
the contractor shall be responsible for cleaning up and repairing all damage created by
snow plow& snow removal operations. This includes adding soil and seeding damaged
areas as needed.
To include the responsibility for legally disposing of animal carcasses by contacting the
City of Waterloo Traffic Operations Department at 291-4440.
SCHEDULING OF WORK
Areas to be mowed shall be divided into categories for type and frequency of mowing.
The listed schedules are for bid purposes only. The Leisure Services Commission may
add or delete mowing of areas based on growing conditions and budget restraints.
The following right-of-way areas shall be mowed on a weekly basis from approx. May 5
to June 15 (maximum 6 mowings) and biweekly basis from June 15 to October 15
(maximum of 9 mowings).
1) Greenhill Road
2) San Marnan Dr. 48 Acres (medians, north& south frontage from West 4th to
Texas St.) (See aerial photos to changes along Sunnyside GC)
NEW FOR 2013: DO NOT MOW along Sunnyside Country Club
Golf Course from Galactic Dr. to designated point on the back side
of development near Kamile Ct. This right-of-way has been sold
for new residential development along Sunnyside Country Club.
(See aerial photos of areas to be mowed)
NEW FOR 2012: DO NOT MOW: Median at West San Marnan
Dr. &Nicki St.
ADDED IN 2011: Right of Way behind Dicks Sporting Goods and
adjacent stores to be mowed from the road all the way down to the
back of the buildings. (Full width of the right of way.)
NOTE: ditch areas include all R.O.W. property from edge
of pavement to private property line)
3) University Ave.
Page 2 of 4
4) US 218 corridor—Mow approx. 20 foot wide path along fence line, from San
Marnan Dr. going north on the east side of the on ramp to just past Scott
Jordan Electric, and from San Marnan Dr. going north on the west side of the
off ramp to Exit Sign 72.
5) Martin Luther King Jr. Dr. (23 acres from Franklin St. to Idaho St.)
6) Police Training Center (2.6 acres Martin Luther King & Elk Run Rd)
The following right-of-way areas shall be mowed on a biweekly basis from approximately
May 5 to June 15, and monthly from June 15 to October 15, for a maximum of 8 mowings
based on growing conditions and budget restraints.
1) Broadway St
2) Dubuque Rd.
3) Hwy 20 overpasses
The following right-of-way areas shall be mowed on a biweekly basis from approximately
May 5 to June 15, and monthly from June 15 to October 15, for a maximum of 8 mowings
(depending on holidays) based on growing conditions and budget restraints.
1) Fairview Cemetery (Corner of Fairview Ave. & Conger St.)
The following right-of-way areas shall be mowed on a monthly basis from approximately
May 5 to October 15. Mowings based on growing conditions and budget restraints.
1) Virden Creek Waterway (E 4th to E. Mullan)
GRASS CUTTING
Grass shall be cut to an even height of four inches (4"). Grass cutting shall be
accomplished in a manner so as not to result in scalping, bunching, rutting, uneven or
rough cutting. All scalping, bunching, rutting or uneven cutting shall be promptly
remedied by the Contractor to the satisfaction of the Leisure Services Commission with no
additional cost to the Leisure Services Commission. Grass clippings shall not be blown
onto road surfaces in accordance with applicable laws and City ordinances. In areas such
as narrow medians clippings shall be bagged or mulched straight down. Ultimately
clippings may not land on any road surfaces.
TRIMMING
Along with each mowing, the Contractor shall trim around trees, shrubs, poles, fences,
and other objects to match the height and appearance of the surrounding vegetation.
Vegetation growing over curb and sidewalk edges shall be trimmed. This shall include
trimming around any additional plant materials that may be installed as new landscaping.
Use of herbicides to reduce trimming requirements shall be allowed with prior
authorization from the Leisure Services Commission and applied by qualified state
approved person with commercial applicator license.
DAMAGE PROTECTION
The Contractor shall avoid damage to existing sidewalks, streets, curbs,pavements,
structures, signs, mailboxes, fences, benches, utilities, and other fixtures. Any damage
Page 3 of 4
caused by the Contractor shall be completely repaired at no additional cost to the Leisure
Services Commission.
All work shall be done in a manner so as not to result in damage to trees or shrubs. At no
time shall any mowing or trimming equipment come in contact with any tree or shrub.
Any tree or shrub damaged by the Contractor shall be replaced at the direction of the City
Forester with no additional cost to the Leisure Services Commission.
The Contractor shall avoid damage to turfgrass and underlying soil and grade. Any
rutting and related turf loss and erosion damage shall be promptly remedied by the
Contractor to the satisfaction of the Leisure Services Commission with no additional cost
to the Leisure Services Commission.
The Contractor shall take all necessary precautions to protect pedestrians and motorists
from personal injury and property damage. All equipment safety guards shall remain
intact and serviceable. The Contractor shall carry liability insurance as detailed in the
GENERAL CONDITIONS to cover any damage claims.
REQUIRED EQUIPMENT
The Contractor shall have sufficient and proper equipment to perform all work in a safe
and timely manner.
Types of equipment required for this contract:
Line trimmers
Walk-behind mowers
Commercial rotary front mowers (60"-72" deck)
Bagging/mulching mowers
Utility tractors with Landpride or comparable 14' to 22' tow-behind mowers
Four wheel drive slope running tractor/mower
Equipment listed on the Bid Form will be reviewed by Leisure Services Commission to
determine whether it is adequate for this mowing contract.
Page 4 of 4
CITY OF WATERLOO, IOWA
WATERLOO LEISURE SERVICES COMMISSION
BID FORM
for
2014 RIGHT-OF-WAY MOWING
BIDDER: ( �-,c,�,..�,v� C&i
COMPANY NAME
ADDRESS: a Lk L Lv\ Cr •.
L A\ ir\ocz , --TA SC 70S
PHONE: ( 31 q ) o 3 i-1 - 9q`H&
1. The undersigned, being a Corporation existing under the laws of the State of .1 A ,
a Partnership consisting of the following partners: Ro\Qtr4 scam S , 5p1
having been familiarized with the existing conditions on the project area affecting the
cost of the work, and with all the Contract Documents now on file in the offices of the
City Clerk, City Hall, Waterloo, Iowa, and the Waterloo Leisure Services Commission,
1101 Campbell Ave., Waterloo, Iowa, hereby proposes to furnish all supervision,
technical personnel, labor, materials, machinery, tools, equipment, and services,
including utility and transportation services required to complete the proposed RIGHT-
OF-WAY MOWING, in accordance with the contract documents and for the unit price in
place for the following amount:
OPTION A: provide all mowing services for:
• Broadway St. (22 acres) Parker St. to Airport Blvd.
• Dubuque Road (22 acres) Nevada St. to Evansdale city limits
• San Marnan Dr. (48 acres) W.4th St. to Texas St.
• US 218 corridor (52 acres) US 63 interchange to San Marnan Dr.
• Highway 20 overpasses (7 acres) Hammond Ave.,Kimball Ave.,
Ansborough Ave., W.461 St.
• Martin Luther King Jr. Dr. (23 acres) Franklin St. to Idaho.
• Police Training Center (2.6 acres) Martin Luther King& Elk
Run Rd
Total 176.6 acres
Price Per Acre: r '�
For\--I -}�V.r�-�.. C0\\G.t S 0.��n�h ✓�tern4llars ($ L\ - I )
`1
OPTION B: provide all specified mowing services for
• University Ave. (13 acres) and
• Greenhill Road (28 acres)
Total 41 acres
Price Per Acre: j j ] (�
FOAL F0�c aoU� £
r 5 y3 Cork- ivC(eelkdollars ($ 1-1, 1�)
I BID FORM page 1 of 3
OPTION C: provide all specified mowing services for Fairview Cemetery (7 acres)
Price Per Acre:
'TV\,rkl (io,iW,,(> LLA ze.rc ce_r A-S dollars ($ JJ.�C )
OPTION F: provide all specified mowing services for Virden Creek Waterway
(2 acres)
Price Per Acre:
a ( &1 .
S‘ A �l,,. - r&(\ £p( ` à \kc S 2ery ahtidollars($ ciU )
OPTION G: provide all specified mowing services for Crossroads Blvd
(1.5 acres)
Price Per Acre:
<QVe v\ NAdVIA �, ��� �aalirs 7t' ell rs($ 750 )
2. It is understood that the quantities set forth are approximate only and subject to
variation and that the unit price for the work done shall govern the actual payment to the
Contractor.
3. In submitting this bid, the Bidder understands that the City reserves the right to reject
any or all bids and to award one or more contracts for a single Option, all Options
together, or any combination of Options. If written notice of acceptance of this Bid is
mailed or delivered to the undersigned within thirty (30) days after Bid Opening, of at
any time thereafter before this bid is withdrawn, the undersigned agrees to execute and
deliver an agreement in the prescribed form and furnish the required bond and certificate
of insurance within ten (10) days after the agreement is presented for signature, and start
work within ten (10) days after"Notice to Proceed"is issued.
4. Security in the sum of nre t. nq,l"x(.r) (Jolla re> dollars ($ 3JbOb.co)
in the form of Le.r..\:, ;Q A (LA,k c_1nu_v , is submitted herewith in accordance
with NOTICE TO BIDDERS.
5. Attached is a Non-Collusion Affidavit of Prime Contractor.
6. The Bidder is prepared to submit a financial and experience statement upon request.
7. The Prime Contractor and Subcontractor(s), which have performed an aggregate of
$10,000.00 in work for the City in the current calendar year, are prepared to submit an
AAP or Update and an EOC, within ten(10) days of notification that the bid submitted is
lowest and acceptable.
8. The Bidder has received the following Addendum or Addenda:
Addendum No. Date:
/ /
/ /
BID FORM page 2 of 3
9. The Bidder shall list the MBE/WBE subcontractors, amount of subcontracts and bid
items listed on the City of Waterloo Minority and/or Women Business Pre-bid Contract
Information Form submitted with this Bid Form. The apparent low bidder shall submit a
list of all other subcontractor(s) to be used on this project to the City of Waterloo by 5:00
p.m. the business day following the day bids on this project are due along with the Non-
collusion Affidavits of ALL Subcontractor(s).
The subcontractors listed on this proposal and/or submitted to the Contract Compliance
Officer cannot be changed except for the following reasons.
1. The City of Waterloo does not approve the subcontractors.
2. The subcontractors submit in writing that they cannot fulfill their subcontracts
10. The Bidder shall list all equipment available for this project:
(o4 b '1r4..cAo k,; k.kf aa' ala►AQ«9e._ I b C
,2- L 7ao fs lag
ll�f-1` k VA c r,c1, a �- Z T ttr_k S
Gs I[..tnc 7r:t � 0- Caf646/S
Q ,s ��� S��. --14J
�^ (j , (�
l� ���� t-]L.Q�lZ CLL"Ld4. 1Vuk.Vr•1GfOLA- (alA.`41. fir+-\aver S,{-..}mr.-.cL,S
5t;1/44k' f o S Obj C D l.L'x,r A In eL(yi 4 S (?"
o+n \rva.,A) r IL��Pri�r�
11. The Bidder has filled in all blanks on this proposal. Those blanks not applicable are
marked"none" or"NA".
12. The bidder has attached all applicable forms.
13. The owner reserves the right to select alternatives, delete line items, and/or to reduce
quantities prior to the Award of Contract due to budgetary limitations.
SIGNED: e�( 4 S vvec 94.^ . cS, -) DATE: /7 / 111
Name an wTitle
BID FORM page 3 of 3
STATEMENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the Bidder only upon request of the City of Waterloo,Iowa.)
All questions shall be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate attached
sheets. The Bidder may submit any additional information desired.
1. Name of Bidder.
2. Permanent main office address.
3. When organized.
4. If a corporation, where incorporated.
5. How many years have you been engaged in the contracting business under your present firm
or trade name?
6. Contracts on hand: (Schedule these showing amount of each contract and the appropriate
anticipated dates of completion.)
7. General character of work performed by your company.
8. Have you ever failed to complete any work awarded to you? If so, where and why?
9. Have you ever defaulted on a contract? If so, where and why?
10. List the more important projects recently completed by your company, stating the
approximate cost for each, and the month and year completed.
11. List your major equipment available for the contract.
12. Experience in landscape work similar in importance to the project.
13. Background and experience of the principal members of your organization, including the
officers.
14. Credit available: $
15. Give Bank reference:
16. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the City of Waterloo, Iowa?
17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish
any information requested by the City of Waterloo, Iowa, in verification of the recitals
comprising this Statement of Bidder's Qualifications.
STATEMENT OF BIDDERS QUALIFICATIONS PAGE I OF 2
Dated this day of , 20
Name of Bidder
By:
Title:
State of )
) ss
County of )
, being duly sworn
deposes and says that she/he is of
Name of Organization
and that the answers to the foregoing questions and all statements therein contained are true and
correct. Subscribed and sworn to before me this day of , 20
Notary Public
My commission expires , 20
STATEMENT OF BIDDER'S QUALIFICATIONS PAGE 2 OF 2
• BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and
as Surety are held and firmly bound unto the City of Waterloo, Iowa,hereinafter called"OWNER". In the penal
sum dollars
($ ) lawful money of the United States, for the payment of which sum will and truly be made,
we bind ourselves, our heirs, executors, administrators, and successors,jointly and severally, firmly by these
presents. The condition of this obligation is such that whereas the Principal has submitted the accompanying
bid dated the day of , 20 , for
NOW, THEREFORE,
a) If said Bid shall be rejected, or in the alternate,
b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the form specified and
shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing
labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement
created by the acceptance of said Bid,
Then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed
the penal amount of this obligation as herein stated.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited to the Owner in liquidation of
damages sustained in the event that the Principal fails to execute the contract and provide the bond as provided
in the specifications or by law.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall
be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid or
execute such contract; and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF, the Principal and the Surety, have hereunto set their hands and seals, and such of
them as are corporations, have caused their corporate seals to be hereto affixed and these presents to be signed
by their proper officers this day of , A.D. 20
(Seal)
Principal
By (Title)
Witness
(Seal)
Surety
By
Witness Attorney-In-Fact
BID BOND PAGE 1 OF 1
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ,..,,Co 4 )
County of 44,-I 46`'K ))
d;k-e liairi - , being first duly sworn, deposes and says that:
er (Officer), or A ent ofA1 0 Nih 6 4G
1. He i Owner , (Partner), ( g ) ,� ..
the Bid er t at has submitted the attached Bid;
2. He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not a collusive or sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham Bid in connection with the Contract for which the attached Bid has been
submitted or to refrain from bidding in connection with such Contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any other Bidder, fiini or person to fix the price or prices in the attached Bid or of any other
Bidder, or, to fix any overhead, profit or cost element of the bid price or the bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful
agreement any advantage against the City of Waterloo, Iowa, or any person interested in the
Proposed Contract; and
5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of
its agents, representa 'ves, owners, employees, or parties in interest, including this affiant.
""#/ /1:-.A.,-iv 4,7.4..,,A-7 ..,V
Signature Title
S^ the c rdi c .//�.,�u_�o-rrw to-lye,fore,me/thus,
- -- 'of__-_A t , 2014.
_,//
7/ ,frieS' e� ` / - tei �!(
My (Areik 3-1- 12 1"4% ran. R an.D ustEr Ns
: r Commission No,7$3006
* * MY • 'scion expires
roWP -
• NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR
State of )
County of )
, being first duly sworn, deposes and says
that:
1. He is (Owner), (Partner), (Officer), (Representative), or(Agent) of
hereinafter referred to as the "Subcontractor";
2. He is fully informed respecting the preparation and contents of the subcontractor's proposal
submitted by the subcontractor to , contract
pertaining to the 2014 RIGHT-OF-WAY MOWING CONTRACT in Waterloo, Black
Hawk County, Iowa;
3. Such subcontractor's proposal is genuine and is not a collusive or sham proposal;
4. Neither the subcontractor nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other bidder, firm or person to submit a
collusive or sham proposal in connection with such contract or to refrain from submitting a
proposal in connection with such contract, or has in any manner, directly or indirectly, sought
by unlawful agreement or connivance with any other bidder, firm or person to fix the price or
prices in said subcontractor's proposal, or to fix any overhead, profit or cost element of the
price of prices in said subcontractor's proposal, or to secure through collusion, conspiracy,
connivance or unlawful agreement any advantage against the City of Waterloo, Iowa, or any
person interested in the proposed Contract;
5. The price or prices quoted in the subcontractor's proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the
bidder or any of its agents, representatives, owners, employees, or parties in interest,
including this affiant.
Signature Title
S►,clrs,cra>ed'avid&yworvv to-befo-reJ n�z the
day of , 2014.
SC-vuture' Tim
My e e. tre,k
EQUAL OPPORTUNITY CLAUSE
(As provided in Executive Order No. 11246)
All contractors, subcontractors, vendors and suppliers of goods and services doing business with
the City and value of said business equals or exceeds ten thousand dollars ($10,000.00) annually
agree as follows:
1. The contractor, subcontractor, vendor and supplier of goods and services will not
discriminate against any employee or applicant for employment because of race, color, creed,
sex, national origin, economic status, age, mental or physical handicap, political opinions or
affiliations. The contractor, subcontractor, vendor and supplier will develop an Affirmative
Action program to ensure that applicants are employed and that employees are treated during
employment without regard to their race, creed, color, sex, national origin, religion, economic
status, age, mental or physical disability, political opinions or affiliations. Such actions shall
include but not be limited to the following:
a. Employment
b. Upgrading
c. Demotion or Transfer
d. Recruitment and Advertising
e. Layoff or Termination
f. Rates of Pay or Other Forms of Compensation
g. Selection for Training Including Apprenticeship.
2. The contractor, subcontractor, vendor and supplier of goods and services will, in all
solicitations or advertisements for employees, state that all qualified applicants will receive
consideration for employment without regard to race, creed, color, sex, national origin,
religion, economic status, age, mental or physical disabilities, political opinion or affiliations.
3. The contractor, subcontractor, vendor and supplier or his/her collective bargaining
representative will send to each labor union or representative of workers which he/she has a
collective bargaining agreement or other contract or understanding, a notice advising said
labor union or workers' representative of the contractor's commitment under this section.
4. The contractor, subcontractor, vendor and supplier of goods and services will comply with all
published rules, regulations, directives, and order of the City of Waterloo Affirmative Action
Program Contract Compliance Provisions.
5. The contractor, subcontractor vendor and supplier of goods and services will furnish and file
compliance reports within such time and upon such forms as provided by the Affirmative
Action Officer. Said forms will elicit information as to the policies, procedures, patterns, and
practices of each subcontractor as well as the contractor himself/herself and said
subcontractor, vendor and supplier will permit access to his/her employment books, records
and accounts to the City's Affirmative Action Officer, for the purpose of investigation to
ascertain compliance with this contract and with rules and regulations of the City's
Affirmative Action Program—Contract Compliance Provisions relative to Resolution No.
24664.
EQUAL OPPORTUNITY CLAUSE PAGE 1 OF 2
•
6. In the event of the contractor's non-compliance with the non-discrimination clauses of this
contract or with any of such rules, regulations and orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further contracts in accordance with procedures authorized by the City Council.
7. The contractor, subcontractor, vendor and supplier of goods and services will include, or
incorporate by reference, the provisions of the non-discrimination clause in every contract,
subcontract or purchase order unless exempted by the rules, regulations or orders of the
City's Affirmative Action Program, and will provide in every subcontract, or purchase order
that said provisions will be binding upon each contractor, subcontractor, or supplier.
8. We,the undersigned, recognize that we are morally and legally committed to non-
discrimination in employment. Any person who applies for employment with our company
will not be discriminated against because of race, creed, color, sex, national origin, economic
status, age, mental or physical disabilities.
Signed: ..0)/Appropriate Official
Title
Date
EQUAL OPPORTUNITY CLAUSE PAGE 2 OF 2