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HomeMy WebLinkAbout06/17/2024 - Regular Session MinutesTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Texas, County of Bexar, ss: Hayden Lipsky, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 3 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Jul. 2, 2024 NOTICE ID: NPzWRfG1LOP990GaviGI PUBLISHER ID: COL-IA-600606 NOTICE NAME: 6.17.2024 Regular Session Minutes Publication Fee: $497.82 (Signed) VERIFICATION State of Texas County of Bexar Robert Hollie III ID NUMBER 133582194 COMMISSION EXPIRES February 10, 2026 Subscribed in my presence and sworn to before me on this: 07/05/2024 Notary Public Electronically signed and notarized online using the Proof platform. June 17,2024 The City Council of the City of Water - met In Regular Session at HaroldwE. Getty Council Chambers, Waterloo, Iowa, at 5:30 PM, on Mon- day. June 17. 2024. Roll Call, Mayor Quentin Hart in the Chair. Roll Call: Mr. Bowen, Mr. Nichols, Ms. Creighton -Smith. Mr. Chiles, Mr. Si- n, Ms. Wilder and Mr. Feuss. Prayer or Moment of Silence. Pledge of Allegiance. Mayor Quentin Hart. Approval of Agenda as proposed or Feuss'Chiles that the agenda as amended. by re- moving Consent Agenda Item No. 6 for further discussion, a resolution authorizing fund transfers, ahe re- vel of Item No. 12. the appointment of Jesse Gaherty, be approved. Valce vote -Ayes: Seven. Motion carried. Approval of Minutes of June 3, 2024, Regular Council Session, as proposed Feumended. ss✓Chlles that the minutes of June 0,, 2024, Reg- ular Council Session, proposed, be approved. Voice vote -Ayes: Seven. Motion carried. P1.291TC COMMENTS The following Individuals commented on various subjects. Rev Father Nils, Queen of Peace Parrish Aaron Stacey Roberts, 411 Almond Street Sam Neill, 514 Kingbard Blvd, David Dryer, 3145 W. 41h Street Mr. Chiles shared a comment from a citizen regarding a flag at the corner at Mulberry and 5th Street. He further shared that his ward meeting will be held on the final Saturday In June at Sidecar Coffee on Ridgway. Mr. Fauns thanked Experience Water- loo, the volunteers, and many others invo lved In putting on My Waterloo Days. He addressed the reports of e trouble during the event and some the officers tar handling the situation. Ms. Wilder commented that My Wa- terloo Days was Incredible. She gave oredlt to the volunteers for the excel- lent clean-up work they put on and made the event run smoothly. Ms. Creighton -Smith c tamed vmh the previous comments.on Mr. Simon shared that My Waterloo Days was a success but encouraged everyone to make improvements to the event to make It a continued sue - Mayor Hart commented that Experi- ence Waterloo and the Palme Depart- ment are In conversations on how to better plan crowd central for the event to the future. Mayor Hart -acknowledged Police Chief Lelbold for his 34 years of service. Herres/Wilder to close public comments. Voice vote - Ayes', Seven. Motion camel. CONSENT AGENDA Feuss'Nlcholls that the following Items on the con- sent agenda, including payment of 6.17.2024 Regular Session Minutes - Page 1 of 3 bills for June 10. 2024, in the amount of $3,136,421.24, and June 17, 2024, in the amount of $7,670,915.52, be approved. Voice vote -Ayes: Seven. Motion carried. Bills Payment, Finance Committee tnvoice Summary Report, a copy of which Is on file In the office of the City Clerk. Resolution adopted and upon approval gaEraPr9�r r�6' e4- quest by Ephese D. Honore, for tax exemptions on the construction of a new single family home valued at $290.000.00, for property located at 130 Axlewood Drive and locat- ed in the Consolidated Urban Revitaliza- tion Area (CUHA). Resolution adopted and upon approval ga'tPdr RValihi90[NbyLeon- ard F. Zeien, for tax exemptions on the construction of a new single family home valued at $254000.00, for property locat- ed at 119 Coral Drive and located in the Consolidated Urban Revitalization Area (CURA). Resolution adopted and upon approval by Mayor assigned No. 2024-360. Resolution setting the date of public hear- ing as July 1. 2024, to approve the request by Fall Auto. LLC. to rezone approximately 1.81 acres from "C-2" Commercial District to "C-2,C-Z" Conditional Zoning District, to allow for an auto repair facility with in- cidental auto sales, located at 2424 Falls Avenue, and instruct the City Clerk to pub- lish notice. Resolution adopted and upon approval by Mayor assigned No. 2024-361. Resolution setting date of public hearing as July 1, 2024, to approve a request by Walnut Baptist Church for a Site Plan Amendment to convert an office build- ing into a religious facility at the former Grainger Industries building In the -B-P" Business Park District located at 827 Fisher Drive, and Instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2024-362. Resolution setting date of public hearing as July 1, 2024, to approve a request by J&R Real Estate Holdings, LLC, to rezone approximately 2.69 acres from "R-2" One and Two Family Residence District to -C- P"Planned Commercial District to remod- el the former St. Johns School and Church Into nineteen residential units. a daycare. and community space, located at 1721- 1729 Mulberry Street, and Instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2024-363. Resolution setting the date of public hear- ing as July 1, 2024, to approve the re- quest by Ryan Companies for a Site Plan Amendment to construct a 223,148.23 square loot o flicehvarehouse In the Planned Industrial District Iodated east of 3280 Newell Street, and instruct the City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2024-364. Resolution authorizing fund transfers, as listed in Exhibit 'A" as required by law. Feuss/Chlles Bridgett Wood. Finance Director, ex- plained that Iowa Code 384.13 allows for cities to transfer money between funds in order to carry out lawful and public pur- poses and thus align budgets to actual expenses. Mayor Hart explained that there Is a com- plete list available for public viewing. Mr, Boesen commented that he received emalls from the public regarding the agen- da item. Bridgett Wood explained that departments keep very accurate records on their time sheets for the various projects they are working on. Resolution adopted and upon approval by Mayor assigned No. 2024-365. Motion to approve Change Order No. 2 with WRH, Inc., of South Amana, Iowa, for a net Increase of $108,092.50, In conjunc- tion with FY 2023 Wastewater Treatment Plant Final Clarifier Na 2 Rehabilitation Project, Contract No.1067, and authoriz- Ing the Mayor to execute said document. Motion to approve Change Order No. 14 with Peterson Contractors, inc., of Rein - beck. Iowa. In the amount of $120,120.00, in conjunction with FY 2020 University Avenue Reconstruction Phase 3 Project, Contract No. 971, and authorizing the Mayor and City Clerk to execute said doc- ument. Motion to approve Change Order No. 7 with Woodruff Construction of Wa- terloo, Iowa, for a total decrease of ($214,276.68), In conjunction with the FY 2023 Gates Park Improvements Project, Contract No. 1076, and authorizing the Mayor to execute said document. Motion to approve appointment of Jesse Gaherty from Interim Collection Systems Project Director to the position of Collec- tion Systems Protect Director in the Waste Management Services division of Public Works, effective June 18, 2024. Motion to approve the appointment of Austin Packard from the current Civil Ser- vice List to the position of Animal Control Officer in the Public Works Animal Con- trol Department, effective June 20, 2024, pending pre -employment physical and drug testing. Communication from the Culture and Arts Department on the notice of the conclu- sion of employment of Brandon Alvarado, Graphic Designer/Digital Arts Manager, effective May17, 2024, with recommenda- tion of approval of payout of $1,089. 5 for unused benefits. Motion to approve Cigarette/Tobacco Permit renewal applications as listed in Exhibit "A", and authorizing the City Clerk to approve any Cigarette"Tobacco applica- tions received and paid for between June 1 8.2024, and July 1, 2024. Liquor Licenses a. light House Lounge, 1307 W. 5th St., Class C Alcohol with Sunday Sales (Re- newal) Exp.:6/20/2025, b. Main Street Waterloo, 300 Jefferson St., Special Class C Alcohol wlSunday Sales (New) Exp: 10/12/2024. c. Metro Fuel N1, 3201 W. 4th St., Class B Alcohol ix/Sunday Sales (Renewal) Exp: 7//2025. d. Metro Fuel 04, 2332 Falls Ave., Class E Alcohol wlSunday Sales (Renewal) Exp: 6/30/2025. e. CVS Pharmacy 08544, 1825 E. San Marnan Dr., Class E Alcohol w/Sunday Sales (Renewal) Exp: 51312025. f. Recite, 321 W. 4th St., Class B Al- cohol wlSunday Sales (Renewal) Exp: 7/13/2025. g. Walgreens 87455. 111 W. Ridgeway Ave., Class E Alcohol wlSunday Sales (Renewal) Exp:6/15/2025. h. Walgreens 010855, 1850 Logan Ave., Class E Alcohol wlSunday Sales (Renew- al) Exp: 6/1612025. 1. Wafgreens 03590, 3910 University Ave., Class E Alcohol wlSunday Sales (Renew- al) Exp:6/16/2025. j. Casey's General Store 02867. 2424 Ranchero Rd., Class E Alcohol wlSunday Sales (Renewal) Exp: 6/142025. k. Benevolent and Protective Order of Elks 8290, 407 E. Park Ave., Class C Alcohol w/Outdoor Service, Catering and Sunday Sales (Renewal) Exp: 6/30/2025. I. Black Hawk Tennis Club, 1005 Black Hawk Rd., Speclal Class C Alcohol w/Out- door Service and Sunday Sales (Renewal) Exp: 6/252025. m. BP Fuel, 127 Jefferson St., Class E Alcohol w/Sunday Sales (Renewal) Exp: 5/29/2025. n. Flirts Gentlemen's Club, 319 Jefferson St., Class C Alcohol wlSunday Sales (Re- newal) Exp: 6/10/2025, o, Kwlk Star 0724, 1105 Cedar Bend St., Class B Alcohol w'Sunday Sales (Renew- al) Exp:7/21/2025. p, Target, 1501 E. San Marnan Dr., Class E Alcohol wlSunday Sales (Renewal) Exp: 6/27/2025. Fireworks Display Applications a. Bamboo Ridge Campground/Lost Is- land KOA, Red, Vdhlte and Boom Event, July 6, 2024 (Rain date: July 7, 2024), beginning at 10:00 p.m. for approximately 20 minutes. b. Sunngwide Golf and Country Club. 4th of July Annual Fireworks Display, July 4, 2024 (Rain date: July 5, 2024), from 9:30 p.m. to 10:00 p.m. Bonds. PUBLIC H EARENGS FY 2024 Hawthorne Avenue Storm Sewer Lift Station Relief Well Project, Contract No. 1066. Feuss/Chlles to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven, Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments and there were none. Feuss/Chiles to close the h e arin g. Vok:e vote -Ayes: Sev- en. Motion carried. Feuss/Chlles Resolution confirming approval of specifi- cations, bid documents, form of contract, etc.. and authorizing to proceed. Roll Call vote -Ayes: Seven. Motion carried. Resolu- tion adopted and upon approval by Mayor assigned No. 2024-366. No bids were received for this project. FY 2023 Hammond Avenue Bridge Re- placement, lowa DOT project number BRCS-8155(759)--8J-07, Contract No. 922. NlcholsWllder to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven Motion carried. This being the time and place of the public hearing, the Mayor called for written and oral comments and there ware none. NlcholslWilder to close the hearing. Voice vote -Ayes: Sev- en. Motion carried. Nichois1Wllder Resolution confirming approval of specifi- cations, bid documents, form of contract, etc., and authorizing to proceed. Roll Call vote -Ayes: Seven. Motion carried. Resolu- tion adopted and upon approval by Mayor assigned No.2024-367. Asbestos Abatement Services, Contract No. AB-2024-05.08P. Chiles/Wilder to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place o1 the public hearing, the Mayor called for written and oral comments and there ware none. Chlles'Wllder to close hearing. Voice vote -Ayes. Seven. Motion carried. Chiles/Wilder Resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed. Roll Call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor as- signed No.2024-368. Noel Anderson, Community Planning and Development Director, provided an over- view of the item. Chlles'Wllder to receive, 111e, and Instruct the City Clerk to read bids. Voice vote -Ayes: Seven. Mo- tion carried. Estimate: $100,000.00 All Star Environmental, Dubuque, IA - 5% -$97,380.00 REW Services Corporation, Des Moines, fA-5%- $101,060.00 Abatement Specialists, LLC, Cedar Rap- ids, 1A - 5% - $130,590.00 Site Services, Inc., Algona, IA - 5% - $214,683.00 Advanced Environmental, Waterloo, IA - 5% - $79,500.00 Chiles/Wilder Resolution approving award of bid to Ad- vanced Environmental of Waterloo, Iowa, In the amount of $79,500.00, In conjunc- tion with Asbestos Abatement Services, Contract No. AB-2024.05-08P, for prop- erties located at 708 W. 3rd Street, 324- 328 W. 7th Street, 817 W. 1st Street, 200 E. Mullen Avenue, and 1202 Sycamore Street ( City -owned properties), and 100 Commercial Street, 118 Sycamore Street, and 128 Sycamore Street (WDC owned properties). and authorizing the Mayor and City Clerk to execute said document. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-369, RESOLUTIONS Resolution approving liability Insurance coverage with Chubb, Travelers, Arch, Allied, Coalition, and Safety National for roperty, tort, employment practices, pub- lic officials, law enforcement liability, auto, cyber, workers compensation. umbrella, and excess liability insurance, with a total premium of not to exceed $2,208,847, and authorize the City Clerk to execute neces- sary documents. BoeseNFeuss Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-370, Resolution to place each non -bargaining employee on a salary grade and step based on the results of the wage and com- pensation survey, conducted by GovHR, and approve an additional 3% across the board salary increase for those employees effective July 1, 2024. BoeseNFeuss Forest Dillavou, 1725 Huntington Road, questioned how much the increases and wage salary grades be adding to the bud- get. Missy Gearhart, Assistant Finance Direc- tor, explained that the compensation study has already been paid for. Bridget Wood, Finance Director, shared that the total for those raises is $514,724 and that $397.262 le general fund salaries. All were Included In the budget for FY25. Mr. Boesen thanked the mayor, council and city staff for supporting this study. It showed that a lot of non -bargaining em- ployees were grossly underpaid, and we cannot continue to lose experienced peo- ple to other communities that pay more. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2024-371. Resolution approving the FY 2025 Ambu- lance Fee Schedule. BoeseNFeuss Mr. Boesen questioned if treatment with no transport Is billable for Insurance or the responsibility of the patient. 6.17.2024 Regular Session Minutes - Page 2 of 3 Bill Beck, Fire Chief, provided examples of how different cases could be handled. to adjourn to an executive session at 6:22 p.m.to discuss the purchase of real estate pursuant to towa Code Section 21.5(1)(J). Mr, Boesen questioned how many public assists we give before assessing the fees. Bill Beck shared that only when reoccur- ring non -emergent calls become exces- sive would fees be imposed. Mr, Boesen discussed the fee schedule with Chief Beck. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-372. Resolution approving an Employment Contract with the Sayer Law Group, P.C., In the amount of $25,000.00, for profes- sional services for 657A case consulta- tions, and authorizing the Mayor to exe- cute said document. Chlles&Feuss Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-373. Resolution approving a Grant Writing Ser- vices Agreement with Integral Grant Writ- ing Services, in the amount of $5,000.00, for federal grant -writing services, and au- thorizing the Housing Authority Director to execute said document. Chlles/Feuss Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-374. Resolution approving a Senior Community Service Employment Program Agreement with tha AARP Foundation, and authoriz- ing the Mayor to execute said document. Chiles/Feuss Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-375. Resolution approving a Professional Ser- vices Agreement with Vandewalle and Associates, in the amount of $72,000.00, for continued work on downtown Waterloo planning efforts. redevelopment design, riverfront development, and funding op- portunities for FY 2025, and authorizing the Mayor to execute said document. Feuss&Chlles Mr, Boesen questioned If WDC Is contrtb- uting to the cost of the contract. Noel Anderson, Community Planning and Development Director, shared that WDC is also under a contract with Vandewalle and we will likely split the bit. Mr. Simon questioned it 217 W. 5th Street Is owned by the city and if it is In the works of being rehabilitated. Noel Anderson confirmed it is city owned and explained they are actively searching for a developer. Mr Simon commented that it is currently a hazardous area and he is looking forward to It being rehabilitated. Roll Call vote -Ayes: Seven. Motfon carried. Resolution adopted and upon approval by Mayor assigned No. 2024-376. Resolution approving the Development and Minimum Assessment Agreement with Nagle Sign Company, In conjunction with the construction of a new commercial building located at 1029 Thorndale Ave- nue, with a minimum assessed value of $345,000.00, and authorizing the Mayor and City Clerk to execute said document. Feuss&Chlles Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-377. CLOSED SESSION Closed Session on the purchase of real estate pursuant to Iowa Code Section 21 5(1)(j). FeussWIlder Martin Petersen, City Attorney, stated that a closed session is in order pursuant to the code section cited for all three sessions. Roll Co1I vote -Ayes: Seven. Motion carried. Feusswllder to adjourn from an executive session at 6:41 p.m. Voice vote -Ayes: Seven. Motion carried. Closed Session on the purchase of real estate pursuant to Iowa Code Section 21.5(1)(j). FeussrWllder to adjourn to an executive session at 6:41 p.m.to discuss the purchase o1 real estate pursuant to Iowa Code Section 21.5(1)(D. Roll Call vote -Ayes: Seven. Motion carried. Feuss.Chlles to adjourn from an executive session at 6:59 p.m. Volce vote -Ayes: Seven. Motion carried. Closed Session on the purchase of real estate to fowa Code Section 21.5(1)(j). FeusslChiles to adjourn to an executive session at 7:00 p.m.to discuss the purchase of real estate pursuant to lowa Code Section 21.5(1)(j). Roll Call vote -Ayes: Seven. Motion carried. BoeserVNichols to adjourn from an executive session at 7:06 p.m. Volce vote -Ayes: Seven. Motion carried. ADJOURNMENT BoeserVNichols that the council adjourn at 7:06 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk COL-IA-600606 6.17.2024 Regular Session Minutes - Page 3 of 3