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Home My WebLink About6/20/2024 - Telecom MinutesTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Florida, County of Orange, ss: Laquansay Nickson Watkins, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 2 with the full text of the sworn - to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Jul. 2, 2024 NOTICE ID: oHgLg4oNOvHoB40ge5mU PUBLISHER ID: COL-IA-600610 NOTICE NAME: 6.20.2024 Telecom board minutes Publication Fee: $144.98 (Signed) VERIFICATION State of Florida County of Orange Milo] PPY Pp/�/ PAMELA BAEZ o.' Y�'.?a Notary Public - State of Florida Commission # HH 186700 Expires on October 14, 2025 Subscribed in my presence and sworn to before me on this: o7/03/2o2 Notary Public Notarized remotely online using communication technology via 4 Proof. TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Council Chambers June 20, 2024 4:00 p m. 1. Members present'. Van Fleet, Batemon, Kurtenbach. `Yung, and Wrenands. 2. Moved by Young seconded by Kur- tenbach that the agenda as presented, be approved. Voice vote -Ayes: Five. Motion carried. 3. Moved by Kurtenbach seconded by Youg that the minutes of May 15, 2024. regular session, as presented. be approved. Voice vote -Ayes: Five. Motion carried_ 4. Moved by Young seconded by Van Fleet to adopt a resolution approving Fiber Project Reimbursement Agree- 1 by and between the City of Waterloo and the Waterloo Municipal Communications Wilily and authoriz- ing the Mayor and City Clerk to exe- cute said document. Mr. Van Fleet commented that the wording pertaining to proportionate share seems to be arbitrary and sug- gested adding an exhibit to show per- centages for ref erence. He further sug- gested adding additional verbiage that shores up any Imbalance between the city's portion and the utility's portion at the end al the construction phase. Steve Nadel Ahlers and Cooney, provided background on wiry the doc- ument was written as It was and ques- tioned If the cITy had already approved the agreement. Kelley Felchle, Board Secretary, con- firmed that the city council has already approved the agreement. Steve Nadel suggested the Item be tabled until the next meeting to allow him to draft a supplement so the arty wouldn't have to undo what it has done. Discussion continued between board members and Steve Nadel. Moved by Van Fleet seconded by Batemon to table the Item until the July 17 meeting.Voice vote -Ayes: Five. Motion earned. 5. Moved by Young seconded by Wienands to approve interest pay- ment to Community Bank and Trust for doing capital loan In the amount of S27,908.33. Voice vats -Ayes: Five. Motion carried. Eric Cage, General Manager. provid- ed an overview of the Item. He com- mented that we began drawing on this in September of 2023 at an Interest rate of 6 percent and noted that this le sitting In our account at LSD at 5 percent interest. so our net on this is percent. As of today, we have accrued d aboul $24,000.00worth of Interest In that account with a net of about 53,700.00. 6. Moved by Van Fleet seconded by a Young to approve a reimbursement payment to City of Waterloo for eer- vices, in the amount of $280,968.22. Fria Lage, General Manager, reviewed the Item and explained that thereI5 an- other Invoice lust under 3900,000.00 covering from the start of the utlllty through April 1 that needs to be add- ed. He commented that he needs to verily the reimbursement deadline and shared that it may be that we need to hold a special sss ion next week to approve the Item. Moved by Van Fleet seconded by Young to table the Item until the next meeting ora special session. Vince vote -Ayes: Flve. Motion carried. 6.20.2024 Telecom board minutes - Page 1 of 2 7. Moved by Young seconded by Batemon to receive and file a notice of conclusion of employment for Tony Stabell and a severance payment of $2,800.00. Voice vote -Ayes: Four. Nays: One (Kurtenbach). Motion carried. Eric Lage, General Manager, reviewed the item and explained they are still working on language in the Employee Handbook that will limit the vacation entitlement if your employment terminates in the first year. B. Moved by Van Fleet seconded by Wlenands to approve a revised severance payment to Julie Eastman for an additional $94.13. Voice vote -Ayes: Four. Nays: Ore (Kurtenbach) Motion carried. Eric Lage, General Managger, explained the reason for the additional- payout. 9. Moved by Kurtenbach seconded by Young to approve purchase of custom crystal cap markers from ACP ]nterna- tonal, in the amount of $18,140.00. Voice vote -Ayes: Five. Motion carried. Eric Lage, General Manager, explained that this replaces the current fiber markers that stick out of the ground near the vaults with a medalllon that will be adhered to the Ild of the vault, resulting in a cleaner look while still identifying our vaults. 10. Moved by Young seconded by Bate- mon to approve Change Order No. 2024- 0014, for an increase of $16.350.75, In conjunction with the FY2023 Construction of a Fiber -to -the -Premise Feeder/Distri- bution and Backbone Network Protect, Contract No. 1088. Voice vote -Ayes: Five. Motion carried. Eric Lage, General Manager, shared that tho splice enclosure that we use has gone Into back order for over two months and this will allow us to maintain forward prog- ress with a different splice enclosure that Is In stock. Mike Regan, Entrust, reported that ITG continues to make good progress and shared that they are now more than 50 percent through the first phase. Locates are keeping up with drilling activities, and August i s t he target for bidding out the next shelter. Eric Lage provided an update sharing that they are looking at going to South Front Networks that will get us a second phys- ical connection to CFU but also to other providers. Work continues on payroll and financial software, and Camvio was on site two weeks ago to provide training. Mr. Kurtenbach questioned if we are mov- ing forward with hiring field staff. Eric Lage explained that at this time It makes sense in the immediate future to continue with ITG's laths for support. A maintenance contract with ITG Is being explored to assist with any fiber cuts, pos- sible vault damage, etc. 11. Moved by Kurtenbach seconded by Young to adjourn to a closed session at 5:05 p.m. pursuant to Iowa Code Section 399.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and If no public pur- pose would be served by such disclosure. Roll Call vote -Ayes: Five. Motion carried. Moved by Kurtenbach seconded by Bate- mon to adjourn from a closed session at 6:05 p.m. Voice vote -Ayes: Five. Motion carried. 12, Adjourn. With no further business before the board, It was moved by Kurtenbach seconded by Wlenands that the meeting be adjourned at 5:05 p,m. Voice vote -Ayes: Four. Motion carried. Kelley Felchle Board Secretary COL-]A-600610 6.20.2024 Telecom board minutes - Page 2 of 2