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Home My WebLink AboutFY08 State of Iowa Certified Local Govt. Grant App-09.04.2007 q—d7 R-go 44v a007- 7C.a FY2008 State of Iowa Certified Local Government Grant Application A. Applicant Information Please type or print clearly—all information is required Federal Congressional District Number: State Senatorial District Number(s): 10&11 1 State Representative District Number(s): 20,21 & 22 1. City/County(CLG) Applicant Name: City of Waterloo Historic Preservation Commission Mayor/Chair of Board of Supervisors/ACLUD President: Mayor Tim Hurley City/County Mailing Address: City of Waterloo 715 Mulberry Street Waterloo,IA 50703 2. Name of Person who Prepared Application: Tim Andera,Associate Planner Preparer's Mailing Address: City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo, IA 50703 Preparer's Daytime Phone: (319)291-4366 Preparer's E-mail address: tim.andera@waterloo-ia.org 3. Local Grant Director's (LGD) Name(who will direct the project once awarded): Tim Andera LGD's Mailing Address (City, State, &Zip): City of Waterloo Planning and Zoning 715 Mulberry Street Waterloo,IA 50703 LGD's Daytime Phone: (319) 291-4366 LGD's E-mail address: tim.andera@waterloo-ia.org Signature of the Mayor, Chairman of County Board of Supervisors,President ACLUD Trustees Name Tie Date 1 (This signature legally obligates the applicant) B. PROJECT INFORMATION 1. Project Title: Historical/Architectural Survey and Evaluation of a portion of the Downtown Waterloo Commercial District 2. Type of project: (Check appropriate category. See the manual for descriptions of project categories) n Planning for Preservation Fl Reconnaissance or Intensive Survey n Registration n Public Education n Predevelopment C. SCOPE OF WORK: Describe the following four(4) items, use additional pages if necessary: The Waterloo Historic Preservation Commission will undertake a detailed plan and approach that has recently been identified by the newly completed Historical Preservation Plan that was conducted by Phil Thomason and Associates of Nashville, Tennessee to conduct a historical and architectural survey of an area of Downtown Waterloo. In the study, it points out that areas along Sycamore Street and East 4th Street still contain a large inventory of Waterloo's late 19th and early 20th Century buildings, and the possibility for a historical district or having a large number of buildings placed on the National Register of Historic Places is very high. If the City is granted the opportunity for a grant request, it will allow a hired preservation consultant to perform an evaluation and survey on approximately 50 buildings located on a total of 9-blocks on the eastern banks of the Cedar River in Downtown Waterloo, which are all included in the Original Plat of Waterloo. The main intent of this historical architectural survey is to identify buildings or districts that may be potentially eligible for the National Register of Historic Places. Currently, Downtown Waterloo is experiencing a strong reinvestment, and has begun making a tremendous turnaround from where it once stood in the 1980s after the statewide farm crisis. Private developers are once again investing in Downtown Waterloo, by providing both places to work and live. With the current River Renaissance project already starting to begin, with improvements to the Cedar River Dam, a new bike trail and pedestrian loop and Waterloo Exhibition Grounds, as well as other projects, this survey would coincide greatly with the future plans for Downtown Waterloo. 2 The City of Waterloo would hire a professional historic preservation consultant to head up the investigation of the project, as well as receiving assistance from HPC members, City staff, and volunteers. The use of ownership records, city directories, maps,newspapers, and collections from the City of Waterloo and the State Historical Society will provide the consultant, as well as the volunteers on the project the necessary information needed to evaluate historical significance and eligibility. • Goal: State the project goal and the activities needed to accomplish that goal. 1. Identification of historic properties and districts to an extent that decisions will be able to be made. 2. The results of research will be able to be incorporated into the Waterloo Historic Preservation Plan. 3. To provide the results of the evaluation in a list or site inventory format. 4. Make the survey and results available to the public. 5. To further educate the public on Historic Preservation, as well as Downtown property owners. 6. To further educate and train the Historic Preservation Commission. A main cornerstone of the Historical Preservation Commission is starting the process of educating and increasing community involvement in Historic Preservation in Waterloo, which has not been very strong in previous years. Recently in the last 4 years,the HPC has been holding annual awards ceremonies for Historic Preservation, and by including public input through this grant process, the Commission is hoping to heighten the awareness of Waterloo citizens that Waterloo is working to become a community that is preservation friendly. There will be three public meetings held throughout the grant process, with a meeting being prior to a report being conducted to inform the public of what the project entails, as well as seeking out volunteers to help out with the project. A second meeting will be held when the HPC receives a draft copy of the report. Finally, a third public meeting will be held once a final copy and survey is submitted to the HPC. In Waterloo's recently completed Historic Preservation Plan, the hired consultant made recommendations that specific areas of Downtown Waterloo should have survey work done to determine the eligibility of a possible historic district, or nomination of specific buildings for the National Register of Historic Places. To coincide with these efforts,the HPC will work with downtown property owners in the survey area to further educate them on the tax credit benefits that exist at both the federal and state levels of government, as well as the economic benefits that are possible through historic restoration. Recently in the past, Waterloo has completed surveys on some of its older and historic residential properties in the City, but none has ever been completed on any area of the downtown area. The HPC feels strongly that if this downtown survey is completed and either a district is established, or some buildings are individually listed, that the opportunity will be there for nearby residents of the downtown area to realize the benefits of historical preservation, and begin to reinvest in their own private residential property. 3 • Coordination: Describe the division of labor, project responsibilities of consultant, local project director, staff, and volunteers. Funding from the grant will be used to hire a professional historic preservation consultant to conduct an intense survey of historic downtown buildings located on the east banks of the Cedar River. It is estimated that approximately 250 hours of consultant time will be needed to complete the work on this survey. The consultant will provide an annotated final report detailing the historical context that was discovered during the investigation period of the project, as well as providing their recommendations. Also assisting with the project will be the City Planner and Associate Planner of the Waterloo Community Planning and Development division, with a total of 175 hours between the two, as well as the Community Planning and Development secretary providing clerical assistance, for a total of 50 hours. The Waterloo Historic Preservation Commission will also be assisting with the project, with 220 hours of time being put towards the development of the project. One architect is on the HPC, and he will be contributing a total of 220 hours as well, the same as the HPC. Also assisting with the project would be volunteers, totaling 175 hours. • Work Products: Insert tangible list of products required for your type of project. Identify additional intangible products or benefits. Tangible Work Products: 1. Two copies of the draft Request for Proposals (RFP) to send to consultants and the list of consultants to whom it will be sent. 2. A minimum of five final copies of the RFP. 3. Two copies of the draft subcontract agreement with the Consultant. 4. Three copies of the executed subcontract agreement with the Consultant. 5. A research design outlining the project activities and schedule. 6. Three draft copies of survey report. 7. Two finished sets of typed Iowa Site Inventory forms, each set with at least one black and white photographic print enclosed in a Print-File type plastic sleeve. 8. One black and white photograph will be taken of each surveyed property; two contact sheets and one set of negatives for each roll of black and white film used. 9. For any colored slides taken for the survey, a copy will be included. 10. Two typed copies of"Photograph/Catalog Field Sheet" for each roll of black and white or colored slide film. 11. A minimum of eleven copies of the final project report, to include five bound copies and one unbound, print-ready master copy, as well as a digital copy of the final project. 12. Two copies of a one page executive summary of the project details. 13. A completed, typed Historic—Architectural Data Base (HADB) encoding form for summarizing the report information. 4 Intangible Work Products: 1. Multiple citizen-training opportunities. 2. Increase of citizen interest and awareness in historic preservation. 3. Increase in downtown and community pride. 4. Numerous Historic Preservation Commission training and educational opportunities. • Schedule: List proposed deadlines for completing different parts of the project, such hiring consultant, organizing and training volunteers, conducting meetings, research design (if required), preparing materials, submitting draft and final products. December 2007 -Notification of the Award January 2008 - City/State Contracts are Signed February 2008 -Receive notice from State to Proceed March —May 2008 - City will submit RFP and Consultant subcontract to State for review and comment. - State will return RFP/Consultant Subcontract with revisions. - City will request bids from a minimum of three consultants. - City will select a consultant for the project. - City/Consultant will enter into a contract agreement and forward information to the State. The project can begin. May 2008- October 2008 - Staff, Commission and Volunteer training begins. - Conduct all aspects of research design and photo documentation related to the project. November 2008 - Three draft copies are due to the State. - Continue to conduct all aspects of research design and photo documentation related to the project. December 2008-March - State returns draft with comments, revisions and suggestions. 2009 - City returns a second draft per State comments (If applicable). - State returns second draft with comments, revisions and suggestions. - Continue to conduct all aspects of research design and photo documentation related to the project. April 2009 - Three copies of final draft due to the State D. Explain how the proposed project will help to fulfill the goals and objectives of your local preservation plan and/or the state preservation plan. If this is part of a multi-phase project, describe the completed project segments and/or future ones that are linked to this project application. Each year's project must be able to stand-alone. Funding of one year does not guarantee funding of future phases. In 2006, the Waterloo Historic Preservation Commission adopted its Historic Preservation Plan that had recently been completed by Thomason and Associates, which lays out steps and suggestions for the Commission, as well as City officials to use when planning ahead for historic preservation. A part of the survey area is mentioned in the report, noting that a survey is needed for this area to determine if there is the possibility that a district may exist, or if some of the 5 buildings in the area hold some sort of historical significance. The Historic Preservation Plan calls for the 500 and 600 blocks of Sycamore Street, as well as the 200 and 300 blocks of East 4th Street to be surveyed. This area is technically Waterloo's "Main Street" area, with buildings dating from 1870 to the 1920's, and the majority of the area has remained intact, with a few modern buildings being built in the area, and a parking ramp, as well as a few buildings that are just over 50 years old. The Commission is very confident that if a grant is awarded, it will greatly improve the opportunities for property owners in this area to take advantage of tax credits, as well as City incentives to improve their properties. The overall goal of the project is evaluate and register sites and districts of historical and cultural significance. The Commission believes that the results of the survey and evaluation will provide documentation of historic resources that are sufficient to support the nomination of a historic district for a listing on the National Register of Historic Places. E. Past grant contract performance Specifically address the success or challenges faced in carrying out the requirements of your past CLG grant projects. DO NOT LEAVE THIS SECTION BLANK. This section gives the applicant an opportunity to dispel any fears on the part of the review panel or Board that past problems will hinder this new effort. Simply explain what steps have been taken to insure project success. If a past project was cancelled, please address the specific circumstances of that cancellation. If all previous CLG grants have been successfully completed,please state this and discuss the factors that have contributed to your success. If you have never received a CLG grant, assess your commission's performance since being certified, using specific instances to make your points. Describe how undertaking this project will strengthen and enhance commission performance. The Waterloo Historic Preservation Commission has not applied for a CLG Grant in the past, but is looking forward to this opportunity to administer their first CLG Grant. By undertaking this project, Commission members will obtain a great amount knowledge and training that they will be able to use for planning for historic preservation, or when the Commission applies for another grant. Once the survey is completed on this particular area of Downtown, the Commission will then examine, and determine if another area of Downtown will be surveyed as well. The Commission also has experience in administering grants, with the successful completion of an HRDP Grant, which provided funding to complete Waterloo's Historic Preservation Plan in 2005 and 2006. In the past, the City of Waterloo has administered numerous grants with great success, such as Brownfield Clean-Up Grants, RISE Grants, Iowa Department of Economic Development and Community Development Block Grants, which have similar reporting requirements and regulations. One Associate Planner of the Community Planning and Development Department will handle the majority of the grant administration. 6 F. BUDGET: PROJECTED COS"T5' CLG� :, PPL CA T'S 7�CH ROW TOTAL -� a�1`a ` Cash Yi t In Kind � 7, H y„x s"a;�.-r` . °✓�,,r; k'a �� 2 j v I CONTRACT ITEMS Principal Investigator/Hired $12,500 Consultant 250 Hours @ 50.00/hr Per Diem $1000.00 Overnight Accommodations 10 days $100.00/day Consultant Milage $434.50 1100 miles @ .395/mile CLG PROVIDED City Planner $1478.50 50 Hours @ $29.57 Associate Planner $2290.00 125 Hours @ $18.32 Administrative Assistant $834.00 50 Hours @ $16.68 Historic Preservation $7700.00 Commission Architect 220 Hours @ $35.00 Historic Preservation $1287.00 Commission 220 Hours @ $5.85 Volunteers $1023.75 175 Hours @ $5.85 Film Development $350.00 Printing/Photocopies $325.00 Postage $45.00 7 Subtotals _ Cash' In-Kind $395.0immaisimim 0 $14,938.25 CLG A PJJc4 YT MATCH** K TOTAL PRIJ.IFCT TOTALS GRANT* $15333 2 a� ;5 COST $28872.75 $13 934 50 CLG Grant =the total amount must not exceed 60% OF TOTAL PROJECT COSTS **Applicant Match (cash +in-kind) must equal a minimum of 40% OF TOTAL PROJECT COSTS Please check your math. 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