HomeMy WebLinkAboutGrant-10.08.2007 aka ,7047- gL5
'' viiLy, U. S.Department of Justice �-�o `
'il �'\' Community Oriented Policing Services
'' Grants Administration Division (GAD)
Methamphetamine Initiative
Grant#: 2007CKWX0254
ORI#: IA00703
Applicant Organization's Legal Name: City.of Waterloo
OJP Vendor#: 426005327
Law Enforcement Executive: Chief Thomas J.Jennings
Address: 715 Mulberry Street
City,State, Zip Code: Waterloo,IA 50703
Telephone: (319)291-4339
Fax: (319)291-4332
Government Executive: Mayor Timothy J. Hurley
Address: 715 Mulberry Street
City,State,Zip Code: Waterloo,IA 50703
Telephone: (319)291-4301
Fax: (319)291-4286
Award Start Date: 9/1/2007 Award End Date: 8/31/2009
Award Amount: S 369,366.00
Clv\ ,, \C _j jziLA,9 SEP 6 200?
Carl R. Peed,Director Date
Signature of Law Enforcement Official with the Typed Name and Title of Law Enforcement Date
Authority to Accept this Grant Award Official
/ � ,� /Gt�_ Tim Hurley, Mayor I.0%8/0 7
Signa re of Government Official with Authority to Typed Name and Title of Government Official Date
Accept this Grant Award
False statements or claims made in connection with COPS grants may result in fines, imprisonment,debarment from Award ID: 84673
participating in federal grants or contracts,and/or any remedy available by law to the Federal Government.
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U. S.Department of Justice •
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Office of Community Oriented Policing Services
Grant Terms and Special Conditions
By signing the Award Document to accept this Methamphetamine Initiative grant,your agency agrees to abide by the following grant conditions:
1. The grantee agrees to comply with federal procurement rules. If applicable,grantees who have been awarded funding for the procurement of an item(or group of items)in excess
of$100,000 and who plan to use a non-competitive procurement process must provide a written sole source Justification to the COPS Office for approval prior to obligating,
expending,or drawing down grant funds for that item
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2. The grantee acknowledges funding under this project is for the payment of approved costs for activities related to the establishment and enhancement of a variety of problem
solving strategies to combat the use and distribution of methamphetamine and to address other methamphetamine problems in your jurisdiction.The allowable costs for which your
agency's grant has been approved are limited to those listed on the Financial Clearance Memorandum,which is included in your agency's award packet.
3. The grantee acknowledges that Methamphetamine.Initiative grant funds are to be used to supplement,and not supplant,state,local or Bureau of Indian Affairs funds already
committed for grant purposes(hiring,training,purchases,and/or activities)that would exist in the absence of the grant
4.The grantee acknowledges that travel costs for transportation,lodging and subsistence,and related items are allowable under the Methamphetamine Initiative with prior approval
from the COPS Office.Payment for allowable travel costs will be in accordance with OMB Circular A-87(Cost Principles for State,Local,and Indian Tribal Governments),Circular
A-122(Cost Principles for Non-Profit Organizations),Circular A-21 (Cost Principles for Educational Institutions),and FAR-31.2(Cost Principles for Commercial Organizations),as
applicable.
5.The grantee acknowledges its agreement to comply with the Assurances and Certifications forms that were submitted as part of its Methamphetamine Initiative application.
6.The grantee agrees to comply with 28 C.F.R.Part 61(Procedures for Implementing the National Environmental Policy Act).
7.The grantee will be responsible for submitting periodic progress reports and quarterly financial reports.
8.The grantee acknowledges that the COPS Office may conduct monitoring or sponsor national evaluations of the COPS Methamphetamine Initiative Program. The grantee agrees tt
cooperate with the monitors and evaluators.
9.The grantee acknowledges that the COPS Office performs various functions to ensure compliance with all grant requirements,to assess the implementation of community policing
in awarded jurisdicti6ns,and to provide technical assistance to grantees. As a COPS Methamphetamine Initiative Program grantee,you agree to cooperate with any such requests for
information.
10.The grantee agrees to comply with the terms,conditions and regulations as found in this COPS Methamphetamine Initiative Grant Owner's Manual;the COPS statute(42 U.S.0
§.3796dd);OMB Circulars A-87,A-21,A 122 or the Federal Acquisition Regulations,as applicable(governing cost principles);OMB Circulars A-102(28 C.F.R Part 66)or A-110
(28 C.F.R.Part 70),as applicable(Uniform Administrative Requirements for Grants and Cooperative Agreements);OMB Circular A-I33(governing audits);and with all applicable
program requirements,laws,orders,regulations,or circulars.
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11.Grantees that have 50 or more employees and grants over$500,000(or over$1,000,000 in grants over an 18-month period)must submit an acceptable Equal Employment
Opportunity Plan(EEOP)or EEOP short form,if required to submit an EEOP under 28 C.F.R.42.302,that is approved by the Office of Justice Programs,Office of Civil Rights.
within 60 days of the award start date.
12. The grantee acknowledges that it may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not provide
additional funding. Only those grantees that that can provide a reasonable justification for project delays will be granted no-cost extensions.
13. The grantee agrees to promptly notify the COPS Office in writing of any proposed changes in excess of ten percent of the total award amount,and must obtain written approval
from COPS for these changes before incurring the proposed costs.
14..The grantee agrees to complete and keep on file,as appropriate,a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form(I-9). This form is
to be used by recipients of federal funds to verify that persons are eligible to work in the United States.
15.The grantee agrees to complete and submit to the El Paso Intelligence Center(EPIC)a Form 143 for each clandestine methamphetamine laboratory that is seized and closed
during the grant period.
16. Grantees using Methamphetamine Initiative funds to operate an interjurisdictional criminal intelligence system must comply with operating principles of 28 C.F.R.Part 23. The
grantee acknowledges that it has completed,signed and submitted with its grant award the relevant Special Condition certifying its compliance with 28 C.E.R.Part 23..
17. The grantee agrees to submit one copy of all reports and proposed publications resulting from this grant 20 days prior to public release. Any publications(including written,
software,visual,or sound,but excluding press releases,newsletters,and issue analyses),whether published at the recipient's or government's expense,shalt contain the following
statement: "This document was prepared by the(Agency Name)supported by(Grant Number),awarded by the U.S.Department of Justice. The opinions,findings,and conclusions
or recommendations expressed in this document are those of the author(s)and do not necessarily represent the official position or policies of the U.S.Department of Justice."
18. False statements or claims made in connection with COPS grants may result in fines,imprisonment,or debarment from participating in federal grants or contracts,and/or any
other remedy available by law.
i4s,�' U. S. Department of Justice
Community Oriented Policing Services
Grants Administration Division (GAD)
Methamphetamine Initiative
1100 Vermont Avenue,NW
Washington,DC 20530
Memorandum
To: Chief Thomas J.Jennings
City of Waterloo
From: Michael E. Dame,Assistant Director
R. Reid,Grant Program Specialist
Budget Prepared By:R. Reid,Grant Program Specialist
Re: Methamphetamine Initiative Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable,allowable,and
consistent with existing guidelines. Exceptions/Adjustments are noted below.
OJP Vendor #: 426005327 ORI#: IA00703 Grant#: 2007CKWX0254
Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments
Personnel $74,880.00 $74,880.00 $0.00
Fringe Benefits $7,750.08 $7,750.08 $0.00
Travel/Training $2,150.00 $2,150.00 $0.00
Equipment $198,138.00 $198,138.00 $0.00
Other $86,447.50 $86,447.50 $0.00
Direct Costs: S369,365.58 $369,365.58 $0.00
Grand Total S369,365.58 $369,365.58 $0.00
Grand Total: Federal Share: $ 369,366.00
Applicant Share: $ 0.00
Cleared Date: 8/10/2007
Overall Comments:
Maintenance agreements must be purchased within the grant period. Prior to the obligation;expenditure or drawdown of grant funds for
non-competitive contracts in excess of$100,000,grantee must submit a sole source justification to the COPS Office for review and
approval. Prior to the obligation, expenditure,or drawdown of grant funds for independent consultant fees in excess of$450 per day,
approval must be obtained from the COPS Office. If the vendor number on this form differs from the EIN number included in your
application,then for administrative purposes only,we are assigning a different vendor number to your agency.The reason for this
administrative change is that your original EIN number has been assigned to another agency. If this applies to your agency,please use
the new vendor number on all financial documents related to this grant award.The vendor number should not be used for IRS purposes
and only applies to this grant.
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Standard Application Forms
SECTION 13: CERTIFICATION OF REVIEW
AND REPRESENTATION OF COMPLIANCE
WITH REQUIREMENTS
Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems
You must answer this question regardless of the type of COPS grant you are applying for. Please review the
COPS Application Guide: Legal Requirements Section for additional information.
Please check one of the following,as applicable to your agency's intended use of this grant:
0 No,my agency will not use these COPS grant funds(if awarded)to operate an interjurisdictional criminal
intelligence system.
❑Yes, my agency will use these COPS grant funds(if awarded) to operate an interjurisdictional criminal
intelligence system. By signing below, we assure that our agency will comply with the requirements of
28 C.F.R. Part 23.
The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial
Official, and any applicable program partners on the Certification of Review and Representation of
Compliance with Requirements:
1) Assures the COPS Office that the applicant will comply with all legal, administrative,and programmatic
requirements that govern the applicant for acceptance and use of federal funds as outlined in the
applicable COPS Application Guide;AND
2) Attests to the accuracy of the information submitted with this application(including the Budget Detail
Worksheets).
The signatures on the reverse side of this page must be made by the actual executives named on this
application unless there is an officially documented authorization for a delegated signature. If your jurisdiction
has such an official document it must be attached to this application. Applications with missing, incomplete,
or inaccurate signatures or responses may not be considered for funding. Stamped
or eletronic signatures
(unless applying online via Grants.gov)also will not be accepted. Original signaures arec required. Faxed
copies will not be accepted. Applications postmarked after the final application deadline date may not be
considered for funding.
Signatures shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Justice determines to award the covered grant.
Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is
not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights
investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current
grant award.
By signing on the reverse side of this page, I certify that I have read, understand, and agree, if awarded,
to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application
Guide. In addition, I certify that the information provided on this form and any attached forms is true and
accurate to the best of my knowledge. I understand that false statements or claims made in connection with
COPS programs may result in fines,imprisonment,debarment from participating in federal grants,cooperative
agreements,or contracts,and/or any other remedy available by law to the federal government.
** See reverse side for required signatures **
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Standard Application Forms
Law Enforcement ExecutivelProgram Official's Signature:
Date:
(Signature of person named in Section 4 of this form)
Government ExecutivelFinancial Official's Signature:
Date:
(Signature of person named in Section 4 of this form)
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