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Home My WebLink AboutApproved Documents - 7/29/2024 FINANCE DEPT, STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST Fr 25 BUDGETED 7,000.00 CITY OF WATERLOO EXPENDED YTD 1.312.54 THIS REQUEST 416.25 LEFT AFTER THIS REQUEST $5,271.21 DATE 47/08/24 Orr incl-Clerk/Finance Co -Dqartment NAME(S) AND POSITION(S): DATE: Kathy Skillings-Lab Foreman 07/08/24 NAME OF CLASS /MEETING: DESTINATION: Des Moines, IA SHL Annual Laboratory Symposium DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: 09/25/24 09/26/24 09/26/24 PURPOSE OF TRAVELITRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 120.00 LODGING TAXI x GRANT REIMBURSABLE included MEALS PARKING YES NO 125.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 171.251255.6mi MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 416.25 TOTAL: $ 416.25 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO E CITY OF WATERLO J.", 7/29/2024 PARTMENT HEAD DATE CS'1'OTNIL-)LD' 7 DATE K:1Shared Good ies\Formffravel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST FY 25 BUDGETED 7,040.00 CITY OF WATERLOO EXPENDED YTD 1.728.78 THIS REQUEST $970.00 LEFT AFTER THIS REQUEST $4301.46 DATE 07/10/24 Original-Clerk/Finance Co -Department NAME(S) AND POSITION(S): DATE: Casy Cory- Lab Technician 07/10/24 Emily Hansen- Lab Technician NAME OF CLASS/MEETING: DESTINATION: Davenport, IA QC Analytical bob Black Waste Water Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 08/19/24 08/21/24 08120-08/21 PURPOSE OF TRAVEL/TRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST S YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 445.00 LODGING TAXI x GRANT REIMBURSABLE 225.00 MEALS PARKING YES NO 300.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGEIFUEL MISClTOLLS YES NO TOTAL FOR ALL: $ 970.00 TOTAL: $ 485.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT ww% 7/29/2024 ARTME H D DATE S Tau' SIGNED DATE K:1Shared Goodies\Forms\Travei Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-12-1400 1346 TRAVEL REQUEST FY 25 BUDGETED 5,000 CITY OF WATERLOO EXPENDED YTD 0.00 THIS REQUEST 2395.00 LEFT AFTER THIS REQUEST 2,605.00 DATE 7/15/2024 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: 2024 Brock Weliver(Fire Marshal), JD Van Dyke (Lt. Inspector), September 10-12th, Dave Jensson (Training Captain, TJ Schaffer(Inspector) NAME OF CLASS/ MEETING: DESTINATION: Johnston, IA Iowa Fire Investigation Seminar & Annual Meeting DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 09/10/2024 09/12/2024 September 10-12th, 2024 PURPOSE OF TRAVEL/TRAINING: to attend three (3) days of the Iowa Chapter of International Association of Arson Investigators annual conference and educational seminar in Johnston, Iowa. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1400 1346 $540.00 LODGING TAXI X GRANT REIMBURSABLE $525.00 MEALS PARKING YES NO $1,180.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $150.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2,395.00 TOTAL: $ 598.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bill Beck 7/29/2024 DEPARTMENT HEAD DATE 7/15/2024 DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USE[) 010-12-1410 1346 - TRAVEI, .EQUEST Fv 25 BUb&ET'ED $6,000.00 CITY OF WATERLOO EXPENOEO YTb 000 THIS REQUEST 995.36 LEFT AFTER THIS REQUEST $5,004.64 BATE 7.16.24 Original- Clerk/Finarice Copy- 0epartment NAME(S) AND POSITIONS): DATE: ,16.24 Dawn Ward-EMS Administrative Assistant Greg Stewart-EMS Medical Officer NAME OF CLASS I MEETING: DESTINATION: Hilton Garden Inn, West Des Moines, IA [SMSA Regional EMS Billing and Documentation DEPARTURE POINT Conference IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 8.13.24 8.14.24 8.13.24 & 8.14.24 PURPOSE OF TRAVEL/TRAINING: Attend regional EMS conference to learn billing and documentation standards for compliance in EMS operations and reimbursement WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: Y. COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: (ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1410 1346 311.36 LODGING TAXI X GRANT REIMBURSABLE 114.00 MEALS PARKING YES NO 570.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGEIFUEL MISCITOL.LS YES NO TOTAL FOR ALL: $ 905.36 TOTAL: $ 497.68 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jason Hernandez 7/29/2024 DEPARTMENT HEAD DATE DIGITALLY SIGNED DATE K.:\Shared Good ies\i'ormsU'taveI Rcquest Form ';.L•r I IEMSA 20TH ANNUAL �� OFFERING REcioNA� EMS BILLING � 14. ACAC RECERTg j 1 — NEGISTENTGGAV ' DOCUMENTATION CONFERENCE AT IEMSA.NETI ` AUGUST 13+14, 2024 2G'B SOUTH 84TRN ST iN WEST OLS MO$NMOi NgpS 1 E M 5A We re excitetl to'bring Doug Wpifb¢rg back to Iowa --IEMSA will reach out to EM5 Services across the In idwest to join us n Des Moines for chis popular and much needed etlucational event. ��..< r AAG Aa.�^ s;ga2 call pes BwRlipngfsetry ccom k;l�-<�a�v Ellie Sponsor: ma�..-e....r.. DAV 1+2--CEs approved by<he NAAe — >Hospitality Suite:On Tuesday Night,August 13,2024 Indicated In GREEN Texf from%-9pm.IEMSA will host a night of networking,finger food. In<he Outline. _ relaxation,antl some impromptu guitar tunes by Doug and IEMSA Boarrl CAC's can count on: � Members,in the Private Bar Area of Ute Hilton Garden Inn Event Center. • a.o eEu Recern Plcanon > SPEAKER: Doug wolfberg Is a fountling member of Page.wolfberg Units(CAC mandatory) &Wirth(PW W),and one of the best known EMS attorneys and ana e.o ceu swtants m the untied states.wlaely regarded as me nanon•s leadhg Recertlficatlan Unl<s EMS law firm,PW W represents private,public and non-profit EMS (CAC elective recert) organizations.as well as billing soHware manufacturers antl othero that yailable far[hose ` / � _ ye[he nation's ambulance Intlustry.IEMSA mserves[be right to provide attending botM1 Days �✓ a substitute presenter if necessary of the EMS Billing and Documentation SPECIALTWO-DAV Registration Discounted Fe¢:$275/pp to regis[erforbo[h Day SG2 NAAC CAC Education. conference. � Full UaY= NAAC --EM5 Billing 6t 6oeumentation Confarene¢ cAco+cAPo Tuesday,August 13,2024 I R:OOa m-S:OOpm- Dpy 1 Lunch Included-$250/pp certifkptlons will re clue q O Mandatory+3.0 Elective CAG R¢c¢rtification CEs Uni<s 12 CE Units each. • Medicare and Reimbursement Update- � .M.nmte « �< n o.casco. w f • Compl lance Update 8 Privacy Update-z.o u,ne:M�eaato.vrp<mv<cnc,z.o unu:casco.cngo co . EMS and Law Enforcement Interactions:Avoiding the Dangerous Traps -v.o EI<m�<cnc,v.o unlwaco.cAno REGISTRATION - Leaaersnip�eaEGnE from the 2olaa- . e� .,< -ea FEE$: .Ambulance Billing and compliance Lessons in 10u5ongs- a.o u<m.=cwc. ..o wa cnco.cnvo Includes TuiHo4 Lunch on Day 1 s.Break � 1/2-Oay Morning —Additional 4.0 NAAC ElectiY¢ CAC Recertification Units beverage+Snacks Wednesday,August 14,2024 I R:OOam-1:15pm-$100/pp--DOy 2 Lunch Is on Your Own Price° 5.0 Elective CAC RecerHflcatlon CE Hours Inu A,+wv z-a.o alanv<cnc.. t.o una Inco.cAnco or«ten:<.ao,p Da -1 Onl -NAAC CAC The Most Important Case Study in EMS Hiskory: How the Elijah McClain TrialfUnfolded 250/pp . Understanding"Patienk Abandonment" 1/2-Dav-20n1v Seven"Must TYack"Metrics for Better EMS Documentation -NAAC CAG • Handling Overpayments Correctly Under the Law 100/pp Conference Q6A:Ask a Lawyer All Your Billing,Coding,Compliance and Privacy Questions Special-f Wo-Day Rata Registration for 1-Hour--GEMT Workshop-"GEMT-Show Ma the Moneyl" BOTH DAYS of Wednesday,August 14,2024 12:SSpm-3:30pm- $10/pp(Vou can Opt to Register for this Workshop ONLy.) NACC Ed aHon 275/pp --Presented by PCG Consultants:Experts In GEMT+IEMSA Corporate Member/Afflbote Banaflt Partner comomcc mo � GEMT—Federal Funds You Might ba Eligible for--attend this Important workshop to learn: R<ci.o-anon r n the n PCG's Fire& EMS Townhall: nage ana remr�emrax or man'ao . Iowa Ground Emergency Medical Transportation(GEMT)Overview IEMSA.Or go to www lemza.net m register online mday! . 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STAFF ONLY LINE ITEM USED 010-12-1410-1315 TRAVEL REQUEST FY 25 BUDGETED 40,500.00 CITY OF WATERLOO EXPENDED YTD 0.00 THIS REQUEST 20,046.90 LEFT AFTER THIS REQUEST 20,453.10 DATE July 9,2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: 2024 Patrick McNally, Firefighter/EMT July 9, Tim Harmon, Firefighter/EMT NAME OF CLASS/ MEETING: DESTINATION: Hawkeye Community College Paramedic School - Certification Only DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: August 21, 2024 - July 2025 PURPOSE OF TRAVEL/TRAINING: These two individuals will obtain their National Registry of Emergency Medical Technicians (NREMT) and State of Iowa Paramedic Certifications upon successful completion of this program and NREMT testing. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-12-1410-1315 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $20,046.90 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 20,046.90 TOTAL: $ 10,023.45 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jason Hernandez 7/29/2024 DEPARTMENT HEAD DATE July 9, 2024 DATE K:AShared Goodies\Forms\Travel Request Form City Clerk Use Only Finance Comm'?729/2024 Approval Date ��LL City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 28,659.00 plus est. shipping costs of $ 400.00 to pay for or purchase (3) DoorKing gate operators, plus installation and electrical connections, for North gate, Air National Guard gate and Livingston gate. This purchase or expenditure is being made because: existing electric gate operators have outlived their usable life over the past 20+ years. Three of the six operators were replaced in July 2023. This will give us all new operators for the perimeter fence. Vendor selected for this purchase: K&W Electric for installation;Airport will purchase operators F■ Bids or written quotes were taken on this purchase, as follows: affordableopeners.com: $6,924.00 + S/H; K &W Electric installation: $21,735.00 Parking Inc: $25,686.00 *quote does not include electrical connections (addl $3,750) Miller Fence: $28,081.01 *quote does not include electrical connections (addl $3,750) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (will use CRRSA or ARPA grant proceeds) (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 250,000.00 and the current available balance is $ 248,201.83 Respectfully submitted, Steven Kjergaard 7/17/2024 �'�� 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Reviews Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance ComrN/2024 Approval Date // City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 13,490.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Library Asbestos testing and removal-NE section of main floor in Library. Vendor selected for this purchase: Advanced Environmental Testing &Abatement, Inc. Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: This is the only company who completes this type of work. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 323-22-3100-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 and the current available balance is $ 40,000.00 Respectfully submitted, Greg Ahlhelm - Building Official 07/16/2024 l/vul si rrr. 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/29/2024 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 4,413.08 plus est. shipping costs of $ to pay for or purchase Repairing three doors at Sullivan Brothers Skywalk. This purchase or expenditure is being made because: Service repair for Door 201A (door to Conv Center), Door 202A (hotel side to parking ramp, Door 202B (parking ramp side to parking ramp.). Vendor selected for this purchase: C.R. Glass Company Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Emergency repair. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 322-22-6860-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 3,000,000.00 and the current available balance is $ 489,292.13 Respectfully submitted, Greg Ahlhelm - Building Official 07/12/2024 lomat iL�;:D 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/29/24 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,524.46 plus est. shipping costs of $ to pay for or purchase Annual Inspection for mobile column lifts. This purchase or expenditure is being made because: Required safety service and inspection for mobile column lifts as well as software updates. Vendor selected for this purchase: Midwest Lift Works Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Proprietary Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-18-7950 1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 66,483.00 and the current available balance is $ 65,430.16 Respectfully submitted, Sheila SteffeAL n �r SI"' `GNED 7/29/2024 729/24 (Signature Dept. Head or Designee) Da IF (Signature Finance Dept. Review) Date KAshared good ies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committ7/29/2024 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Dever Department to expend $ 25,000.00 plus est, shipping costs of $ 225.00 to pay for or purchase a SciA s X-550 Pb HUD/FPA Lead Paint Analyzer This purchase or expenditure is being made because: A new machine is needed to continue to conduct Lead Inspection Risk Assessments for HUD grants. Vendor selected for this purchase: SciAps FX Bids or written quotes were taken on this purchase, as follows: The two HUD approved vendors were solicited. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund 11 Road Use Tax Sewer ❑ Sanitation Bonds ❑X Federallother grants Other(specify) This expenditure is to be coded to the following budget line-item: ` Lead Hazard Control Grant 224-32-5853-2120 32LED20.CNSLT (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,225.00 and the current available balance is $ 25,225.00 Respectfully submitted, S 7/29/2024 y1, IGNED ( Ignatu D t. ead r Designe ) Date (Signature Finance Dept. Review) Date K:lshared goodieslformsVIRF Pre-auth 7-19-24.xlsx(Mar 2010) i' i City Clerk Use only E. Finance Com72g/2024 Approval Date / City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 17,000.00plus est.shipping casts of $ to pay for or purchase Chemicals and fertilizers for turf management at City parks and ball parks. This purchase or expenditure is being made because: These products are needed to properly maintain turf in the parks. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various Bids or written quotes were taken on this purchase, as follows: Bids were requested from D&K Des Moines, Van Diest Webster City, and Zimco Supply Sioux City. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: i i General Fund Road Use Tax Sewer Sanitation E F Bonds EI Federal/other grants Other(specify) i This expenditure is to be coded to the following budget line-item: E 010-37-4100-1537 E (Fund - Department-Activity-Account!Number) (Project Code) in which the budgeted amount is $ 17,000.00 and the current available balance is $ 17,000.00 Respectfully submitted, Paul Huting 7/10/2024 � Y 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept, Review) Date KAshared goodies`forms\Expenditure Pre-Authorizatlon.As(Mar 2010) i t City Clerk Use Only Finance CommiY?29/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,020.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management in the downtown maintenance areas. This purchase or expenditure is being made because: These products are needed to properly maintain turf downtown. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various 0 Bids or written quotes were taken on this purchase, as follows: Bids were requested from D&K Des Moines, Van Diest Webster City, and Zimco Supply Sioux City. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax ❑ Sewer E] Sanitation ElBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,020.00 and the current available balance is $ 9,020.00 Respectfully submitted, Paul Huting 7/10/2024 LY 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) M Date K: shared goodieslforms\Expenditure Pre-Authorization.As (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/29/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 60,000.00 plus est, shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management at the municipal golf courses. This purchase or expenditure is being made because: These products are needed to properly maintain Waterloo's three municipal golf courses. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various n■ Bids or written quotes were taken on this purchase, as follows: Bids were requested from D&K Des Moines, Van Diest Webster City, and Zimco Supply Sioux City. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax EI Sewer ❑ Sanitation Bonds Federal/other grants F—] Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 67,366.00 and the current available balance is $ 67,366.00 Respectfully submitted, Paul Huting 7/10/2024 T,�4� Na0ze 7/29/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K \shared goodlesWorms\Expenditure Pre-Authorization.xis (Mar 2090) City Clerk Use Only Finance Commi1729/2024 Approval Date / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 33,105.00 plus est. shipping costs of $ 0 to pay for or purchase Greykey software renewal for cellular telephone data retrieval system used for criminal investigations. This purchase or expenditure is being made because: This is an annual software and support renewal for the cellular telephone extraction system. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: This renewal is proprietary to the system that is owned by the police department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 TRI F (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 and the current available balance is $ 60,000.00 Respectfully submitted, L=�/ ��II�� 'C�` 7/29/2024 Aaron McClelland, Police Captain 07/11/24 �iW& l�� SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee - T129/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer(annual fee) Department to expend $ 10,540.00 plus est. shipping costs of $ 0 to pay for or purchase Yearly fee to the US Department of Interior US Geological Survey Department This purchase or expenditure is being made because: Operation and Maintenance of one stream gaging station on the Cedar River in Waterloo , IA Vendor selected for this purchase: US Department of Interior Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Yearly fee required Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax � Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1319 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 160,000.00 and the current available balance is $ 147,897.66 Respectfully submitted, f 7/29/2024 Brian Bowman 07/15/24 �i�� [�� Sicr,_d (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Project Safe Neighborhoods City Contract No. To be assigned by the Finance Dept. Project Manager Corbin Payne Project No. 11 GRT Project Budget Total $ 22,804.00 Subproject No. 1. How will this project be funded? A. Federal Grant Yes= No 0 CFDA # % Paid by federal grant Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes 0 No = Project Safe Neighborhoods Source of Funding Yes= No Grant Agreement Number % Paid by state grant % Grant Agreement Number 22 -PSN -03 % Paid by City % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Q ❑ Yes No 3. Does the project include the purchase of right of way or other real property? F-1 ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? ❑ 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ FX B. Publication, or printing costs ❑ 2 C. Others, list E-1 EX 5. Does this project cover any regular full-time salaries or benefits? ❑ QX If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) These funds will be used to purchase mobile survelance cameras and cover the cost for 4 investigators to attend the Gang conference in Chicaao ll. Page 2 must be attached and signed. K:\shared goodies\forms\Project Safe Neighborhoods Budget Works heet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee7/29/2024 Approval Date Project Name (from page one) Project Safe Neighborhood Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 1150 Project No. 11 GRT Subproject No. (Each column should only include amounts by fund) Fund: 1150 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3720 Donations - Restricted - 3750 Sale of Bonds - 3373 Fed Pass thru for Iowa 22,804.00 22,804.00 TOTALS $ 22,804.00 $ - $ - $ - $ 22,804.00 EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time - 1315 Education & Training - 1345 Travel - Official City - 1346 Travel - Prof Training 4,973.35 4,973.35 1390 Contractual Services 2110 Machinery & Equipment 17,830.65 17,830.65 1391 Dues & Memberships - TOTALS $ 22,804.00 $ - $ - $ - $ 22,804.00 Captain Aaron McClelland 7/8/2024 L,1� �i�� sicNEa 7/29/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Safe Neighborhoods Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Byrne Justice Assistance Grant FY2025 City Contract No. 21 -JAG -501266 To be assigned by the Finance Dept. Project Manager Chief Duncan Project No. 11TRI Project Budget Total $ 179,000.00 Subproject No. TF25 1. How will this project be funded? A. Federal Grant Yes 0 No = CFDA # 16.738 % Paid by federal grant 50.00% Grant Name Grant Agreement Number 21 -JAG -501266 B. State Grant Yes= No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding Property Taxes % Paid by City D. Other Entities Yes= No = % Paid by other entity 50.00% Name Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) FX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ FX If yes, will real property purchases be reimbursable under the grant? ❑ FX If yes, have you attached authorization to purchase real property to this document? ❑ FX 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ FX B. Publication, or printing costs ❑ FX C. Others, list ❑ FX 5. Does this project cover any regular full-time salaries or benefits? FX ❑ If yes, employee/position to be covered. Lt. Gehrke, Inv. J. Zubak 6. Include a brief description of the project in the space below: (REQUIRED) The grant funds the salary of Tri County Drug Task Force members: WPD: Gehrke, Tindall, Zubak, Harrington CFPD, BHCSO & BHCA Page 2 must be attached and signed. K:\shared goodies\forms\Byrne Justice Assistance Grant FY25 Project Budget (1).xlsx\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee 7/29/2024 Approval Date Project Name (from page one) Byrne Justice Assistance Grant FY2025 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 01011 1150 Project No. 11 TRI 01011 1160 Subproject No. TF25 (Each column should only include amounts by fund) Fund: 1150 Fund: 1160 Fund: Fund: REVENUES: Total 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3720 Donations - Restricted - 3750 Sale of Bonds - 3349 Byrne Grant- Tri Co 89,499.00 89,501.00 179,000.00 TOTALS $ 89,499.00 $ 89,501.00 $ - $ - $ 179,000.00 EXPENDITURES: 2103 Engineering & Consulting $ - 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non -participating Misc - 1111 Salaries- Regular 89,499.00 89,499.00 1302 Outside Agencies 89,501.00 89,501.00 TOTALS $ 89,499.00 $ 89,501.00 $ - $ - $ 179,000.00 Captain Aaron McClelland 07/8/2024 `S]G-616 7/29/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Byrne Justice Assistance Grant FY25 Project Budget (1).xlsx\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant -School Resource Officers- FY25 City Contract No. Project Manager Chief Duncan Project Budget Total $ 423,455.00 1. How will this project be funded? A. Federal Grant Yes = No 0 CFDA # Grant Name B. State Grant Yes = No 0 Grant Name C. City Match D. Other Entities Source of Funding Yes 0 No = To be assigned by the Finance Dept. Project No. 11 GRT Subproject No. SR25 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity Name Waterloo Community Schools Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) FX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? ❑ FX If yes, will real property purchases be reimbursable under the grant? ❑ FX If yes, have you attached authorization to purchase real property to this document? ❑ FX 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees ❑ FX B. Publication, or printing costs ❑ FX C. Others, list ❑ FX 5. Does this project cover any regular full-time salaries or benefits? FX ❑ If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo. The School Resource Officer program provides for the assignment of (6) police officers and (1) Sergeant within the district. Primary assignment is at the middle school, high school and/or alternative school with each of the Resource Officers Drovidina additional services at the elementary level. This aareement is for 2 vears. Page 2 must be attached and signed. K:\shared goodies\forms\SRO FY25 Project Budget Works heet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee7/29/2024 Approval Date Project Name (from page one) Police Grant -School Resource Officers- FY25 Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 1150 Project No. 11 GRT Subproject No. SR25 (Each column should only include amounts by fund) Fund: 1150 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3720 Donations - Restricted - 3750 Sale of Bonds - 3370 School Share Liason 391,195.00 391,195.00 3873 Reimbursement for Service 50,000.00 50,000.00 TOTALS $ 441,195.00 $ - $ - $ - $ 441,195.00 EXPENDITURES: 1111 Salaries - Regular 391,195.00 $ 391,195.00 1112 Salaries - Part Time - 1315 Education & Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1390 Contractual Services - 1114 Time & Half Pay 49,000.00 49,000.00 1121 FICA -City Contribution 1,000.00 1,000.00 TOTALS $ 441,195.00 $ - $ - $ - $ 441,195.00 Aaron McClelland, Police Captain 7/8/2024 SIGNED 7/29/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\SRO FY25 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinannCommittee approval required? YES NO 7/29/2024 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2025 submitted by the Building - Veterans Memorial Hall Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 22 8850 3000 cash on hand 5,000.00 010 22 8850 1561 office supplies 1,000.00 1390 other contractual 3,500.00 1371 Building & Grounds 500.00 TOTAL 5,000.00 This amendment is being requested because: Prior Committee Actions (Dates): Bridgett Wood 7/17/24 (Signature Dept. Head or Designee) Date K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003) TOTAL 5,000.00 SIGNEDN� 7/29/2024 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.)